Recruitment Coordinator

Recruiting Coordinator

Contract: 3-6 months (possibility to extend)

Salary: $55,000 - $65,000

Location: Pasadena, hybrid 1-2x onsite

JOB SUMMARY

A confidential scientific research organization is seeking a Recruiting Coordinator to support hiring operations during a period of increased talent acquisition activity. This temporary role will assist the recruiting function by coordinating interview logistics, supporting candidate engagement, and helping ensure a smooth and organized hiring process for both candidates and internal stakeholders.

The Recruiting Coordinator will play an important role in managing scheduling, maintaining recruitment records, and supporting sourcing and outreach efforts. This position works closely with internal hiring teams and talent acquisition leadership to help keep searches moving forward efficiently while maintaining a positive and professional candidate experience.

This role is well suited for an early-career recruiting professional who enjoys a fast-paced environment and is interested in gaining deeper exposure to recruiting operations and coordination within a technical organization.

SECTION 3: DUTIES / RESPONSIBILITIES

• Coordinate interview scheduling across multiple calendars, ensuring efficient alignment between candidates and hiring teams
• Communicate with candidates throughout the interview process, providing updates, confirmations, and logistical details
• Maintain accurate candidate records and recruitment activity tracking within internal systems
• Draft and distribute interview confirmations, follow-up communications, and other candidate correspondence
• Assist with candidate sourcing through online platforms, professional networks, and internal databases
• Monitor recruitment progress across active searches and ensure documentation is up to date
• Support hiring teams with interview logistics, candidate feedback collection, and coordination of next steps
• Help facilitate the offer process by supporting documentation preparation and communication with candidates
• Provide administrative support to the recruiting function, including maintaining organized recruitment files and records
• Assist with improving scheduling workflows, documentation practices, and internal recruiting processes
• Support general talent acquisition initiatives and special projects as needed

SECTION 4: ESSENTIAL QUALIFICATIONS

• Bachelor’s degree in Human Resources, Business Administration, Communications, or a related field
• Minimum 2 years of experience in recruiting coordination, HR administration, or talent acquisition support
• Ability to manage multiple schedules, priorities, and candidate communications simultaneously
• Strong organizational skills with careful attention to detail
• Comfortable working with recruiting platforms, job boards, and candidate tracking tools
• Strong written and verbal communication skills

SECTION 5: DESIRED QUALIFICATIONS

• Experience supporting hiring efforts for technical, engineering, research, or scientific roles
• Prior experience working within an internal recruiting team or project-based organization
• Ability to work effectively in fast-moving environments where processes may evolve over time

SECTION 6: WORKING CONDITIONS

• Temporary assignment (3–6 months) with potential for extension
• Hybrid schedule based in Pasadena, CA with approximately 1–2 days onsite per week
• Collaborative and team-oriented office environment

SECTION 7: COMPENSATION

• Salary range: $55,000 – $65,000 annually, depending on experience

SECTION 8: PHYSICAL REQUIREMENTS

• Ability to work at a computer for extended periods of time
• Regular use of a computer, phone, and video conferencing tools

SECTION 9: DIRECT REPORTS

• None

ADDITIONAL REQUIREMENTS

• Ability to work independently while maintaining strong communication with team members
• Demonstrated sound judgment and proactive problem-solving abilities
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, Teams); familiarity with applicant tracking systems is preferred

Please submit your resume for consideration!