Administrative Assistant
Job Description
Company Description
Harrison & Burrowes Bridge Constructors, Inc., established in 1980, has been a leading bridge construction company in New York State for over 40 years. Headquartered in Glenmont, New York, the company employs over 150 full-time and seasonal staff, operating on a twelve-acre facility and maintaining $15 million in equipment holdings. H&B has a strong legacy of tackling the most complex bridge projects, providing services such as complete bridge replacement, rehabilitation, and pile driving. Known for completing projects on time and within budget, H&B has built a reputation as an award-winning contractor across New York State and neighboring regions.
Position Summary
We’re looking for a detail-oriented and organized Administrative Assistant to support our accounting and finance team with day-to-day administrative tasks. This role is perfect for someone who enjoys working with numbers, keeping things organized, and helping operations run smoothly behind the scenes. You’ll handle a mix of accounting support, data entry, and providing essential general office administration to ensure accurate financial records and efficient workflow.
Key Responsibilities
- Assist with accounts payable and accounts receivable processing
- Enter invoices, receipts, and financial transactions into accounting software
- Maintain and organize financial records and documentation
- Prepare reports, spreadsheets, and summaries as requested
- Answer and direct phone calls, emails, and other correspondence
- Respond to vendor and client inquiries regarding billing or payments
- Greet visitors in a professional manner and direct to appropriate personnel
- Schedule meetings, manage correspondence, and provide general support to management and office personnel
Qualifications
- High school diploma required
- Previous similar administrative support experience preferred
- Familiarity with Microsoft Excel and Word
- Strong attention to detail and accuracy
- Excellent organizational and time-management skills
- Clear communication and customer service skills
- Ability to handle confidential information responsibly
- Ability to multitask and prioritize deadlines
- Comfortable working independently and collaboratively
What We Offer
- Pay: $16-20/hour
- Benefits package (health, dental, vision, etc.)
- Paid time off (vacation, sick time and holidays)
- Retirement plans with Company contributions