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We’re Hiring: Academic Services Administrative Assistant

We are looking for a highly organized and student-focused Academic Services Administrative Assistant to support academic advising, student services, and administrative operations within a higher education environment.

This role plays a key part in supporting student success by assisting with academic advising processes, maintaining student records, and coordinating academic services activities.

Key Responsibilities

• Support exam administration, commencement, orientations, and academic workshops

• Assist students with registration, academic standing, and graduation requirements

• Maintain accurate and confidential student records while ensuring FERPA compliance

• Support course scheduling and academic program administration

• Provide guidance on institutional policies and procedures

• Serve as a central point of contact for students, faculty, and staff

• Assist with daily operations of the Academic Services reception area

Qualifications

• Bachelor’s degree (Education, Higher Education Administration, Counseling, or related field preferred)

Experience

• 1–3 years of experience in academic advising, student services, or administrative support within a higher education setting

If you are passionate about supporting student success and thrive in a collaborative academic environment, we would love to hear from you!

About Covista


Covista is America's largest healthcare educator, serving more than 97,000 students and supported by a community of 385,000 alumni across five accredited institutions. Through personalized, tech-enabled education powered by 10,000 faculty and colleagues, Covista expands access to healthcare careers and addresses the U.S. healthcare workforce shortage at scale. Covista is the parent company of American University of the Caribbean School of Medicine, Chamberlain University, Ross University School of Medicine, Ross University School of Veterinary Medicine and Walden University.

Our colleagues come from a wide range of backgrounds, business, academia, healthcare, government and nonprofits, and are part of a culture where doing exceptional work and making a meaningful difference for students and society aren't separate goals—they're one and the same. This means creating an environment where colleagues can develop new skills, build careers that match their ambitions and see the tangible impact of their work on healthcare education and workforce development. Colleagues who deliver results and embrace new tools to work smarter are valued for their contributions. But what makes working at Covista distinctive is our impact. Our faculty and colleagues don't just support healthcare education—they shape it. This isn't abstract purpose work. It's solving real problems for real people in real communities while advancing careers.

We operate on a hybrid schedule with four in-office days per week (Monday–Thursday). This approach enhances creativity, innovation, communication, and relationship-building, fostering a dynamic and collaborative work environment.

For more information, visit and follow us on LinkedIn, Instagram and YouTube.

The role is responsible for promoting student success through accurate and responsive advisement in student finance and service-related areas, providing support and advocacy as needed for students throughout the student lifecycle. This position is responsible and accountable for the advisement of students within their group and serving as a primary point of contact for the student(s) within their assigned portfolio. Supports students with Financial Aid advising and awareness of overall financial literacy to succeed in their educational goals. Function as a role model for our Covista values and fosters a culture of CARE consistent with our mission, vision, and purpose.

Responsibilities

• Supports the new student intake process by working with admissions to answer incoming student questions, provide a thorough review of program and student costs, and outline all possible options to fund their education.

• Create and confirm an accurate financial plan by establishing timeframes to complete any application process to be financially prepared to start and stay in school. Continuously reviews student accounts to advise students on their financial eligibility.

• Responsible for maintaining student satisfaction through facilitation of inbound and outbound phone calls, emails, and SMS communication with students and internal stakeholders to Student Finance

• Using a high level of discretion and independent judgment continuously evaluates the financial plans throughout the student lifecycle and makes appropriate adjustments to ensure successful student outcomes.

• Utilizes appropriate systems and student data to confirm and track accurate enrollment, persistence, and graduation information for assigned students.

• Accurately and thoroughly documents all interactions in the appropriate institutional systems.

• Analyzes student data to identify triggers, indicating a need for proactive outreach to understand challenges and successes better. Coaches students to explore alternatives to overcome barriers to persistence or graduation. Makes appropriate resource referrals when necessary.

• Collaborates with other departments and functional areas to deliver an optimal student experience from inquiry to graduation.

• Maintain a thorough understanding of all Title IV programs, policies, and procedures, including institutional and international, federal, and state regulations. Complies with applicable international, federal, and state laws.

• Identifies opportunities and solutions that improve current methods and actively participates in the change of a constantly evolving organization. Promote student self-service tools during advising sessions and new student orientation.

• Engages students through a variety of communication channels. This may include video advising, inbound student calls, and proactive outreach to students to deliver first contact resolution.

• Performs other duties as assigned

• Complies with all policies and standards
  
  

• Bachelor's Degree Required.
• Outstanding customer service skills with 1+ years of customer service or related experience Required.
• 1+ years of experience in Higher Education Preferred.
• Experience with Student Financial Aid software application Preferred.
• Ability to work a variety of office hours, including evenings, weekends, and travel as needed.
• High level of interpersonal, communication, and problem-solving skills.
• Ability to work independently as well as function as part of a team.
• Must be a self-starter with the ability to prioritize effectively.
• PC skills in Microsoft Office, Internet applications, and database software.
• Eligible to obtain and maintain systems access to the NSLDS system (must not be in default of Title IV Federal aid).
• Self-motivated and willing to take ownership of and quickly resolve complex issues.
  
  

In support of the pay transparency laws enacted across the country, the expected salary range for this position is between $20-25/hr. Actual pay will be adjusted based on job-related factors permitted by law, such as experience and training; geographic location; licensure and certifications; market factors; departmental budgets; and responsibility. Our Talent Acquisition Team will be happy to answer any questions you may have, and we look forward to learning more about your salary requirements. The position qualifies for the below benefits.

Covista offers a robust suite of benefits including:

• Health, dental, vision, life and disability insurance
• 401k Retirement Program + 6% employer match
• 15 Days of Paid Vacation Days each Calendar Year
• 12 Paid Holidays + 2 floating holidays
  
  For more information related to our benefits please visit:
  
  

Equal Opportunity – Minority / Female / Disability / V / Gender Identity / Sexual Orientation

Job Title: Document Control Administrator (Contract)

Location: Menomonie, WI – Onsite

Pay: $22–$24/hour

Hours: Monday–Friday, 8:00 AM – 4:30 PM

Contract: 4-6 weeks, with possible extension

Benefits: Basic medical, dental, vision, and 401(k) for eligible employees

Job Summary:

We are seeking a detail-orientedDocument Control Administrator to support documentation and record-keeping for quality, operational, and manufacturing processes. This contract role involves organizing, maintaining, and verifying records, assisting with reports, and supporting internal teams to ensure compliance with standards.

Responsibilities:

• Collect, scan, and maintain documents, certificates, work orders, and records
• Assist with report preparation and data entry
• Organize and communicate procedures and instructions
• Ensure records are accurate, complete, and compliant

Qualifications:

• High school diploma or GED required; administrative or office experience preferred
• Proficiency with Microsoft Office; familiarity with quality or manufacturing standards a plus
• Strong attention to detail and ability to work independently

This position will provide academic advising to 1st year students at Millikin University. The Professional Advisor supports one of the four (4) academic units on Millikin’s Campus: The College of Arts and Sciences, the College of Fine Arts, the College of Professional Studies, or the Tabor School of Business. This role supports students in promoting their academic success, managing their course plans and schedules, and engaging in transformational advising. The Professional Advisor provides high-quality, proactive academic advising and support to students. Which includes assisting students in course selection and requirements for special focus areas, setting academic goals, proctoring study experiences, and developing and facilitating workshops that focus on fostering academic skills and executive functioning skills. This position is not eligible for remote work.

ESSENTIAL DUTIES AND RESPONSIBILITIES include, but are not limited to, the following:  

·       Deliver transformational academic advising experiences for all assigned students.

·       Provide supplemental advising and registration assistance to all 1st year students as needed.

·       Proactively communicate and build relationships with assigned students.

·       Co-create with assigned students an academic plan.

·       Maintain accurate and detailed notes from advising meetings in the appropriate case management system.

·       Collaborate with the assigned college’s faculty, school directors, and the academic dean.

·       Ensure students understand and navigate the class registration process, understand degree and general education requirements.

·       Address all areas of academic concerns with students, including tutoring, study skills, and time management.

·       Make referrals to other points of service such as counseling, financial aid, career services, student life, disability services, and Title IX.

·       Participate in professional development opportunities.

·       Remain current in high-impact practices as related to academic advising, student success, and higher education.

·       Respond timely to Academic Alert forms submitted by faculty and staff members.

·       Provide active support, follow-up, and strategies for success, as well as general walk-in/appointment times for students.

• Supports students on individual course articulations/transfers with the Registrar’s office and the academic school.Performs other job-related duties as assigned.  
• Performs other work-related job duties as assigned. 

SUPERVISORY RESPONSIBILITIES: This position may supervise paraprofessional students and/or graduate assistants as budget allows and would carry out supervisory responsibilities in accordance with the university’s policies and applicable laws. Responsibilities include interviewing, hiring, and training staff members, planning, assigning, and directing work; appraising performance; rewarding and disciplining staff members; and addressing complaints and resolving issues. 

QUALIFICATIONS: To perform this job successfully, an individual must be able to succeed in a result-driven professional organization. Maintaining professional performance, demeanor, team approach, and focus on results while working under pressure in a dynamic environment. Customer, budget, quality, and delivery conscious mindset. Ability to establish priorities, work independently with minimal supervision, and facilitate teamwork. Highly organized, with the ability to plan, execute, and multitask to meet deadlines with accuracy and attention to detail.

Minimum Education and/or Experience:

·       Bachelor’s degree or the equivalent combination of education, training, and experience from which comparable skills can be acquired, including graduate Assistantships, Internships, and Practical experiences.

·       Excellent written, oral, and interpersonal communication skills.

·       Ability to manage time effectively, learn, and contribute to overall departmental tasks and goals.

·       Ability to lead or contribute to planning or organizing projects, programs, services, etc.

·       Ability to develop and maintain positive professional relationships and resolve conflict in a team environment and with individuals from various diverse backgrounds and experiences.

·       Ability to analyze information and offer sound recommendations.

·       Proficient in Microsoft Office, Teams, Outlook Calendar, and Office 365

Preferred Education and Experience:

·       Master’s degree.

·       Related experiences in a college or university setting.

·       Experience advising student organizations.

·       Experience facilitating, teaching, and/or developing support programs.

·       Experience in student learning assessment or program evaluation.

·       Experience using software or database platforms related to the position.

·       Experience with Student Affairs and/or Academic Affairs.

Qualified applicants should submit a cover letter, resume, and contact information of three professional references to /employment. Review of applications will begin immediately and continue until the position is filled. Employment and first day of work is contingent upon successful completion of a background check. Millikin University is an equal opportunity employer and candidates from traditionally underrepresented groups in this field are encouraged to apply. Beyond meeting fully its legal obligations for non-discrimination, Millikin University is committed to increasing employee diversity and will consider qualified applicants with experience in diverse settings, who have a record of research that supports/benefits diverse communities or a record of teaching a diverse student population. Millikin offers a competitive salary and full benefit package, including eligibility for tuition waiver. To view Millikin’s benefits, please go to  

Gastroenterology Physician East Tennessee
- HIGH Earning Potential Join a successful practice in the Knoxville, Tennessee area offering significant earning potential and a desirable work-life balance.

We are seeking a skilled Gastroenterologist to contribute to our collaborative team.

Opportunity Highlights: MondayFriday schedule with a focus on procedures.

Collaborative environment with Nurse Practitioners.

Flexible scheduling to maximize procedural opportunities.

Approximately 5-7 days of call per month.

High potential for procedural income.

Visa candidates and new graduates are highly encouraged to apply.

Financial Highlights: Competitive base salary plus RVU production.

High documented earnings exceeding $900k.

Sign-on bonus, relocation assistance, and potential student loan forgiveness.

Fellowship stipend available.

Comprehensive benefits including license coverage, CME, health benefits, retirement plan, and PTO.

Community Highlights: No state income tax , allowing you to keep more of your earnings.

Affordable Cost of Living: Knoxville's cost of living is significantly lower than the national average, particularly for housing.

Outdoor Recreation Hub: Located near the Great Smoky Mountains National Park , offering abundant opportunities for hiking, fishing, and exploring nature.

The Urban Wilderness provides trails and outdoor activities just minutes from downtown.

Vibrant Downtown: Knoxville features a revitalized downtown area with Market Square and the Old City , offering diverse restaurants, live music venues, boutique shops, and art galleries.

Cultural Attractions: Explore the Museum of East Tennessee History , Knoxville Museum of Art , and the Women's Basketball Hall of Fame .

Catch a show at the historic Tennessee Theatre .

Family-Friendly Activities: Enjoy Zoo Knoxville , the Muse Knoxville children's museum, and numerous parks and green spaces.

Educational Opportunities: Home to the flagship campus of the University of Tennessee , providing a vibrant college-town atmosphere and access to educational and cultural events.

Convenient Travel: The McGhee Tyson Airport offers daily flights to major cities like Atlanta, Chicago, Miami, and New York.

Reference Job #: GI 25461

Summary:

The Admissions and Student Affairs Coordinator plays a crucial role in supporting the Assistant Dean of Student Affairs and Enrollment and the Master of Science in Biomedical Sciences Program (MSBS) at the College of Biosciences and Health Professions. The coordinator position assists with the student onboarding process and student engagement activities, maintains admissions and student data, and helps drive enrollment initiatives for the Master of Science in Biomedical Sciences (MSBS) program while providing administrative and clerical support to the Office of Student Affairs and Admissions. Additionally, the coordinator will travel to recruit students and help achieve enrollment goals. The ideal candidate should possess excellent organizational skills, strong communication skills, and the ability to work collaboratively with faculty, staff, and students.

Responsibilities

Admission & Recruitment:

• Coordinate MSBS recruitment and admissions activities (interview days, open houses, information sessions, and outreach events)
• Maintain applicant files in PostbacCAS/WebAdMIT
• Provides database input and generating reports; collaborates with CHSU COM (College of Osteopathic Medicine) for pipeline initiatives.

Student Onboarding & Engagement:

• Oversee pre-matriculation processes including background checks, SONIS setup, and orientation logistics;
• Ensure smooth onboarding and communication for incoming students.

Student Affairs & Engagement:

• Support student life, wellness, and professional development activities;
• Assist with coordinating of community service and co-curricular events;
• Assist student organizations and graduation ceremonies while promoting inclusion and student success.

Administrative & Operational Support:

• Planning, scheduling, and coordinating meetings, taking meeting notes, setting agendas, and other clerical duties.
• Monitors student affairs and admissions email inboxes for RSVPs, new inquiries, and general questions and appropriately routes the emails.
• Maintains office supplies and inventory for the Office of Student Affairs & Admissions.
• Maintain relationships with vendors and assist with catering orders and events.

Qualifications

Education:

·      Associate degree required; bachelor’s Degree preferred

Skills & Experience:

• Two or more years of related work experience and/or relevant training.
• Ability to maintain confidentiality, exercise good judgment and act professionally, sensitively, and with a high level of discretion Ability to exercise good judgment and act professionally, sensitively, and with a high level of discretion.
• Superior organizational skills and attention to detail; ability to multi-task and work with deadlines; keep track of multiple projects and ensure timely follow-up.
• Ability to keep track of multiple projects and ensure timely follow-up.
• Strong research and analytic skills.
• Ability to work effectively with colleagues and students by practicing punctuality, respect for deadlines, and collaborative problem solving.
• Has positive regard for others in written, verbal, and non-verbal communication and student service skills, including the ability to maintain good relations with the University community.
• Proficiency in Microsoft Office Suite required.
• Self-motivated and able to work independently with minimal supervision.
• Demonstrated ability to learn new technological skills.
• Maintain proficiency as needed and approved by attending trainings.

Benefits:

Hourly Rate: $20.67- $27.00

Vacation: 2 weeks

Sick Time Off: 3 weeks

Holiday Time off: 14 paid holidays

Winter Shutdown: Paid time off from December 26th- December 31st

Medical Benefits

Dental Benefits

Vison Benefits

4% 401K match

Tuition Reimbursement

1 day remote after 6 months of employment

Internship Overview: 

This internship will focus on media production, primarily photography, video and post production. The company has it's own in-house Media production unit for marketing on social media, email, print, and broadcast channels.

The Melinda Maria Internship Program gives college students a rare and valuable immersion opportunity into the inner workings of our fast-paced, growing, vertically integrated, celebrity fashion jewelry brand. We understand the commitment from our interns and promise to deliver a valuable educational experience that fits their career goals. 

Responsibilities: 

• Work with our Content team to come up with and put creative plans into action 
• Work in our Photo Studio with in-house Photographers, videographers and Creative directors
• Identify and present relevant trends, and other opportunities in marketing that can increase our reach and empower our brand 
• Research, analyze and present best-in-class marketing trends and methods, with a focus on our opportunity to improve and grow our existing social communities. 
• Work on influencer relations and communications  
• Work with our Influencer team to keep our influencer database and workflow updated 
• Research the competitive social media landscape and find ways to innovate our approach 
• Assist event planning and operations  
• Research new and emerging social platforms 
• Research tomorrow’s next big thing- influencers, celebrities, etc. for product seeding 
• Support PR team with gifting help 
• Creative idea support for media + VIP/celebrity activations to drive brand growth 
• Attend meetings with Marketing team to discuss and create existing and new initiatives 
• Support the content team with email marketing research and creation 
• Ideate contests and giveaways to increase social traffic and incentivize sales. 
• Assist with the creation of written content, including all copy and marketing materials 
• Assist with the creation of content for the Graphic Design team to support marketing activations and materials. 
• Proof outgoing content for grammar, spelling, and punctuation. 

Qualifications: 

• Applicants must be current college students able to earn school credit for the internship.  
• Areas of study should communications or marketing.  
• We are looking for applicants with experience in Adobe Creative Suite (photoshop and Premiere, as well as Microsoft Office. 
• Student must be available for internship in-house (Hollywood area of Los Angeles) for whatever student’s school requires – usually 2 full days a week, ideally, for the semester (at least 3 months.) 
• Applicants are expected to demonstrate strong leadership among peers and across the organization 
• Applicants will have a high level of accountability, reliability and initiative 
• Applicants must have exceptional organizational skills and attention to detail 
• Applicants must have excellent written and verbal communication skills 
• Applicants must have a growth mindset: desire to learn, grow and embrace new ideas 

What interns will learn: 

• Participation opportunities in various staff meetings, including operations, design, marketing, events and outreach. 
• Job training to learn new skills various departments that keep an organization thriving. 
• Real world, on-the-job experience working in multiple departments and roles in a fast growing, vertically integrated business that cares a lot about its’ product, people and customers. 
• The tools of the trade controlling project planning and supply chain. 

Interns will be expected to be in office at least twice a week, ideally full days, for the length of the semester. Interns will rotate departments and be responsible for a custom tailored project of their own they will present to the board at the end of the internship.

About Melinda Maria: ( )  

An artist, entrepreneur and mother of 3, Melinda embodies the beauty, confidence, and fun of the brand. Her mission is to make you happy and empower you to be fearless everyday as you go after what you love. Our designs are inspired by Melinda’s incredible passion for fashion and the women she meets every day in her amazing community of boss babes, chic moms, and high-fashionistas. Melinda Maria has built a passionate circle of incredible women from all walks of life connected through their love of fashion and their passion be a part of a positive, stylish, and empowered community. Melinda Maria’s celebrity following is insane! Her pieces are treasured by the world’s biggest fashion icons, stylists, and A-listers on and off the red carpet every day. Coveted by the Kardashians, J. Lo, Taylor Swift, Michelle Obama, Selena Gomez, Julia Roberts, and Amal Clooney to name drop just a few, her jewels also shine in the biggest movies, TV shows, fashion magazines in the world, prompting E! to give Melinda the title of “Hollywood’s Bling Queen!  

"Ever since I was a little girl, jewelry has always made me happy. For 20years, the mission of Melinda Maria has been to design jewelry that makes you happy and feel like the beautiful, glamorous badass" -Melinda 

We are seeking a detail-driven and customer-focused Student Account Representative to join our client, a leader in the higher education space in Lisle, IL. This hybrid role is ideal for someone who enjoys working with data, solving problems, and providing outstanding service in a fast-paced, student-focused environment.

You’ll play a key role in managing and reconciling student financial transactions, supporting internal teams, and ensuring a smooth financial experience for students and families.

Schedule:

Mon-Fri 8am-5pm

Pay:

Starting pay rate will be $21.63/hr with room for growth

Work Model:

This will be a hybrid role at the corporate office in Lisle IL

Employee Benefits:

We offer weekly pay, medical insurance, dental insurance, vision insurance, life insurance, 401k, short-term disability, employee discounts, career advancement opportunities, and so much more!

Day in the Life:

• Accurately process and review student financial transactions.
• Manage and reconcile financial data using Excel (including pivot tables and VLOOKUP).
• Perform high-volume data entry with precision and attention to detail.
• Identify and resolve discrepancies through critical thinking and investigation.
• Provide professional, timely support to students, families, and internal departments on financial matters.
• Maintain compliance with institutional financial policies and relevant regulations.
• Collaborate with team members to ensure deadlines and accuracy in all financial processes.

Keys to Success:

• Minimum of 1 year of office experience
• Prior experience in student financial aid, banking, accounting, or billing preferred
• Proficiency in Excel is required – experience with pivot tables and VLOOKUP preferred
• Strong data entry skills and attention to detail
• Analytical mindset with strong critical thinking and problem-solving abilities
• Experience in student financial services or higher education is a plus
• Bachelor’s degree in business, accounting, finance, or related field preferred (not required)