Formation Inc Jobs in Usa

Grimco is a leader in the sign and graphics industry, operating multiple manufacturing plants and an extensive distribution hub network across the United States. We are committed to operational excellence and continuous improvement in our supply chain operations.

Position Overview

We are seeking a motivated and analytical Supply Chain Intern to work on two strategic initiatives that will directly impact our operational efficiency and customer service levels. This internship offers hands-on experience with real-world supply chain challenges in a multi-plant manufacturing and distribution environment. You'll work closely with our supply chain leadership team and plant operations team to analyze current operations, research best practices, and develop actionable recommendations that will shape Grimco's future in manufacturing. The candidate will spend most of their time at the corporate office in Sunset Hills, Missouri and some time at our Owensville Manufacturing plant will be necessary.

Project - Finished Goods Inventory Optimization:

Analyze and develop an optimized inventory strategy for finished goods and raw materials across Grimco's multiple manufacturing locations and distribution hub network.

Key Objectives:

· Position finished goods inventory closer to customers for faster delivery

· Reduce overall inventory carrying costs

· Minimize freight expenses through strategic inventory placement

· Improve inventory turns while maintaining service levels

· Develop data-driven recommendations for inventory allocation across the network

Ultimate Goals:

Through this project, you'll contribute to achieving:

· Higher customer service levels and improved On-Time In-Full (OTIF) delivery

· Reduced inventory investment across the network

· Improved operational efficiency in manufacturing and distribution

· Enhanced profitability through coordinated planning across all operations

· Better visibility and control of production schedules

Required:

· Currently pursuing a Bachelor's or Master's degree in Supply Chain Management, Operations Management, Industrial Engineering, Business Analytics, or related field

· Strong analytical and problem-solving skills

· Proficiency in Microsoft Excel (pivot tables, data analysis, modeling)

· Excellent communication skills, both written and verbal

· Ability to work independently and manage multiple projects

· Detail-oriented with strong organizational skills

Preferred:

· Coursework or experience in inventory management, production planning, or operations research

· Familiarity with ERP systems or production planning software

· Experience with data visualization tools (Tableau, Power BI, etc.)

· Understanding of distribution network optimization concepts

· Knowledge of lean manufacturing or Six Sigma principles

What You'll Gain

· Real-world experience solving complex supply chain challenges

· Exposure to multi-site manufacturing and distribution operations

· Opportunity to influence strategic decision-making

· Mentorship from experienced supply chain professionals

· Understanding of how production planning and inventory management impact business performance

· Professional networking opportunities within the organization

Grimco is a national wholesale sign supply manufacturer and distributor with over 50 locations across North America. We focus on distributing quality products and providing excellent service to the sign industry. Our offering of sign supplies includes traffic signs, blanks, substrates, boards, digital print media, wrap films, sign vinyl, application tape, banner material and supplies, sign frames, banner stands, LEDs and electrical accessories, grand format solvent/UV/latex printers, inks, software and more.

*Must be legally authorized to work in the US without sponsorship*

By completing this online application for employment, you certify that the information on this application is true and complete to the best of your knowledge. You understand that any misrepresentation or omission of fact in response to any inquiry made in this application may result in rejection of application or, if hired, dismissal whenever it is discovered. You authorize and release all parties from any liability or damage that may result from seeking, furnishing, or using such information. You understand and agree that, if hired, your employment is for no definite period and may, regardless of the date of payment of compensation, be terminated by Grimco, Inc. at any time, for any or no reason, with or without notice. You understand that no representation to the contrary is valid unless in writing, set a definite term of employment, and signed by the company's CEO. You further understand and agree that any job offer is contingent upon your passing, to the company's satisfaction, a drug and/or alcohol test, criminal background check and other possible screenings. You understand that this application is active for 90 days only, and if you do not hear from the company but still wish to be considered for employment after 90 days, you will need to fill out a new application.

Do you want to work for a company where the people are the purpose? We are seeking a detail oriented and analytically minded Pricing Intern to support our pricing team in developing and implementing strategic pricing initiatives. This internship offers hands-on experience in pricing analysis, market research, and data-driven decision making within a dynamic business environment. The ideal candidate will gain valuable exposure to pricing methodologies, competitive analysis, and revenue optimization strategies

• Pick and pack orders of signs & sign supplies in preparation for shipping to customers.
• Load and unload delivery trucks by hand as well as a forklift.
• Stock inventory when replenishment shipments arrive.
• Ship and receive orders, utilizing RF scanners and warehouse management system (WMS).
• Maintain clear and accurate records on all inventory.
• Assist couriers and delivery drivers load vehicle, verify load for accuracy, and work to maximize delivery efficiency.
• Maintain organization of warehouse and general housekeeping (e.g., cleaning/sweeping warehouse, maintenance, special projects).
• Motivate by example – partner with employees to perform daily activities, and continuously improve performance. Teamwork is key!

Immediate opening. Full-time employment status. This position requires an 8-hour workday, Monday-Friday (day shift). Additional hours and/or days based on demand. Hours are not flexible – schedule is set.

• 1-10 years of recent warehouse experience.
• Knowledge of WMS, printing ticket orders, MS office suite, email, internet navigation.
• Be willing to complete a criminal background check.
• Strong work ethic – dedicated to getting the job done.
• Interest in growing with Grimco – potential overtime hours, and supervisory duties in the future.
  
  

Grimco is a national wholesale sign supply manufacturer and distributor with over 50 locations across North America. We focus on distributing quality products and providing excellent service to the sign industry. Our offering of sign supplies includes traffic signs, blanks, substrates, boards, digital print media, wrap films, sign vinyl, application tape, banner material and supplies, sign frames, banner stands, LEDs and electrical accessories, grand format solvent/UV/latex printers, inks, software and more.

By completing this online application for employment, you certify that the information on this application is true and complete to the best of your knowledge. You understand that any misrepresentation or omission of fact in response to any inquiry made in this application may result in rejection of application or, if hired, dismissal whenever it is discovered. You authorize and release all parties from any liability or damage that may result from seeking, furnishing, or using such information. You understand and agree that, if hired, your employment is for no definite period and may, regardless of the date of payment of compensation, be terminated by Grimco, Inc. at any time, for any or no reason, with or without notice. You understand that no representation to the contrary is valid unless in writing, set a definite term of employment, and signed by the company's CEO. You further understand and agree that any job offer is contingent upon your passing, to the company's satisfaction, a drug and/or alcohol test, criminal background check and other possible screenings. You understand that this application is active for 90 days only, and if you do not hear from the company but still wish to be considered for employment after 90 days, you will need to fill out a new application.

PharmaCann, Inc. owns and operates best-in-class production facilities and retail dispensaries for cannabis-based products. We currently operate in the States of Illinois, New York, Massachusetts, Ohio, Pennsylvania, Maryland, Colorado and Michigan as a medical and/or adult use cannabis provider to patients and customers. We are looking for energetic, results-driven individuals to join our rapidly growing team and industry.

The Senior Asset Protection Investigator will be responsible for protecting the profitability of the company through detection, identification, investigation, and reduction of shrink and compliance exposures, throughout the entire vertical structure of PharmaCann. They will also be responsible for ensuring all of the company’s properties are safe and secure, by assisting the Regional Asset Protection Manager with implementation and administration of policies and programs which include establishing and maintaining operational procedures, training requirements, internal controls, and the monitoring/reporting of processes in order to comply with all applicable local, state and federal laws, rules and regulations.

The salary for the role is up to $65,000

Essential Functions / Responsibilities

• Monitoring & reviewing of electronic surveillance (Access Control & CCTV) as well as security alarm systems (Intrusion/Fire).
• Providing direction to security associates when they assist with ongoing investigations.
• Inspect company properties for Security & Asset Protection concerns and then assist with correcting and further securing.
• Develops partnerships & collaborates with 3rd party Contract Security Services, Federal, State and Local Law Enforcement agencies, which improves prosecution, restitution opportunities, and ensures the protection of company assets/employees.
• Assist in coordination of physical security programs (alarms, CCTV, access control).
• Support operations of the SOC when needed, ensuring necessary coverage is in place, and filing in when there are shortages in staffing.
• Assisting with the development of training for Emergency Preparedness and Response.
• Support all functional areas of the business when needed, during critical emergencies.
• Assists with facilitating the objectives of the Security team, by providing answers to questions, as well as providing the team with the tools and resources they need to perform their tasks.
• Performing Asset Protection related audits, with a focus on access control, camera systems and alarm sy Investigate inventory compliance and accuracy at Dispensaries and Cultivation facilities.
• Observing and inspecting the receipt and delivery of product at Dispensaries and Cultivation sites.
• Stay current with all laws, rules, and regulations as they pertain to Asset Protection and Security.
• Program intrusion detection systems and ensure accuracy.
• Assisting with the development of new SOPs and programs for the various departments within the company.
• Utilize all available data & incident reporting tools to identify trends, hotspots, and other potential opportunities that require further investigation.
• Conduct internal investigations and interviews relevant to inventory/cash variances, theft, fraud, dishonest/unethical behavior, damage to the business/property, operational opportunities and violations of policy that adversely affect sales, compliance, loss, or brand integrity.
• Conduct investigative interviews either in-person or via telephone, Zoom, Teams, or similar platforms.
• Maintain thorough and accurate documentation of investigative findings to present operational/compliance failures & dishonest/unethical activity to Human Resources, Operations Executives, Legal, and/or Law Enforcement.
• Assist with the development of exception reporting that will help identify potential fraud and vulnerabilities that exist within the company’s ecommerce format.
• Investigate fraud relating to Online Orders, loyalty programs and Identity Theft.
• Assist with the development and rollout of a shrink program for the company.
• Investigate operational opportunities that may be causing shrink within the company.
• Assist with identifying and responding to scam/social engineering attempts.
• Partner with IT on developing new ways to protect against scam/social engineering attempts.
• Partner with on-site leadership and Human Resources to identify/resolve rule infractions or violations committed by PharmaCann employees and partnering vendors.
• Projects a positive image of the organization to employees, customers, industry, and community.
• Embodies the culture, values, and tenets of PharmaCann and full support of our purpose, goal, and key objectives.

Competencies and Qualifications

• Minimum 21 years of age.
• Pass a comprehensive multi-state background check, including criminal history & obtain/maintain state agent requirements.
• Valid driver’s license and ability to successfully pass a Motor Vehicle Record background check.
• Minimum of 3-5 years of experience in Asset Protection/Loss Prevention, with at least 1-2 years of investigations experience preferred.
• Experience in using CCTV (experience with multiple CCTV configurations and vendors, is highly desired).
• Analytical capabilities with a proven aptitude for learning new applications.
• Ability and willingness to travel overnight for business purposes.
• Proven ability to perform independently with minimal supervision.
• Proficient knowledge of exception-based reporting, Microsoft Office (Excel, Word, PowerPoint, and Power BI).
• The successful candidate must be comfortable working in a fast-paced, rapidly changing environment, capable of handling multiple tasks and possess excellent organizational, communication and analytical skills.
• Demonstrated safety, security, risk management, and client service capabilities.
• Ability to deliver clear, concise, accurate and effective communication (verbal and written) proactively.
• Excellent problem-solving ability and ability to make sound and reasonable decisions through careful evaluation and understanding of the impact of those decisions.
• High School degree or equivalent required.
• 2-year college degree or related college coursework in criminal justice, risk management, or business is preferred.
• Wicklander-Zulawski certification preferred.

Working Conditions

• Able to use a computer for extended periods of time.
• Able to move about a typical retail, office, and manufacturing/warehouse environment.
• Able to perform general office managerial and administrative activities.
• Able to visually observe, speak, and hear.
• Able to stand for long periods of time, walk constantly, use hands or feet, reach with hands and arms, and may be required to lift up to 50 pounds.
• Regular and on-time attendance.
• Hours can exceed 40 hours per week, and will require weekends, nights, holidays, and open work availability.
• Occasional travel by conventional means to other locations as required is possible.
• Schedule will consist primarily of peak hours for location, but will require supporting overnight or late night shifts, when needed.
• This position may be required to work outdoors and/or during inclement weather.

Notice: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required and are not intended to be an exhaustive list of all duties, responsibilities or qualifications associated with this job.

We are an Equal Employment Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other status protected by applicable law.

About the job

Legal Specialist- full time, 3 month probationary period.

Henlius USA, Inc. located in Milpitas, CA, focuses on developing and delivering high-quality, innovative, and affordable medicine to patients worldwide to treat a range of chronic and life-threatening diseases with a focus in oncology and autoimmune diseases.

Job description:

To provide legal support to attorneys with respect to contracts and IP, including managing multiple projects within required timelines, reviewing, revising and drafting a broad range of contracts and interpreting contract provisions, conducting research, preparing memoranda and other documents under the supervision of an attorney. Typical agreements include confidentiality disclosure agreements, clinical trial agreements, consultant agreements, vendor agreements, material transfer agreement, SOWs and amendments.

Primary Responsibilities:

• Reviewing and revising contracts and ensuring adherence to company policies, other requirements, and conformance to master agreements
• Reviewing appropriate terms and conditions, coordinating with internal legal counsel and business units for acceptance of any non-standard agreement terms where necessary
• Coordinating and tracking a large volume of contracts and providing advice and guidance regarding contract requests
• Organizing, analyzing, cross-checking and validating information
• Preparing correspondence, checking and editing legal forms and documents for accuracy
• Gathering, assembling and analyzing information from a variety of sources to prepare and format contracts and other documents for legal review
• Maintaining electronic and physical filing systems for contracts and other legal documents
• Performing project administration responsibilities and other assignments as directed

Education/Experience:

Bachelor’s degree, LLB/LLM desirable and minimum of 3-5 years’ legal experience. Experience in contract review and administration is required. Thorough knowledge of legal principles and practice, legal research techniques and legal and contract terminology preferred.

Skills:

• Strong analytical, research and critical thinking skills with the ability to comprehend complex instructions and maintain written records
• Highly detail-oriented
• Must work quickly, efficiently, and calmly in a high-volume, high-demand environment
• Discreet in handling sensitive and confidential information
• Excellent professional ethics, integrity and judgment
• Ability to work accurately, to follow instructions precisely and to handle multiple priorities efficiently and effectively
• Ability to function independently as well as have effective interactions with team members
• Excellent verbal and written communication skills required
• Strong computer literacy (including Microsoft Office) and ability to learn specialized computer programs
• Reading and writing proficiency in Chinese required

Hours:

Monday-Friday full time

Location:

On-site/hybrid in Milpitas, CA

• Provide guidance and direction to the night shift production floor personnel.
• Coordinate daily production floor activities and delegate assignments to production personnel.
• Communicate clear expectations to production personnel, keep them informed of matters pertaining to their job, and develop personnel growth opportunities.
• Provide effective, constructive, and appropriate feedback and leadership to direct reports to foster positive team atmosphere.
• Monitor employee work performance relative to expectations and maintain workflow through the facility.
• Ensure equipment and tools are in good working order and available for use when required.
• Ensure all stations are producing products to the company's quality standards.
• Complete production plan by scheduling and assigning personnel, accomplishing work results, establishing priorities, monitoring progress, revising schedules, and resolving problems.
• Facilitate smooth shift handoffs with day shift supervisors to ensure continuity of operations.
• Work in a fast-paced environment with fast-changing priorities.
• Maintain a safe and clean work environment at all times by educating and directing personnel on the use of all control points, equipment, and resources.
• Maintain compliance with established policies and procedures.
  
  

• 3+ years of recent manufacturing supervisor experience, preferably in plastics extrusion or continuous process manufacturing.
• Experience working night shift or non-traditional hours preferred.
• Strong leadership skills with ability to work independently during night shift hours.
• Computer literate: Microsoft and computer skills.
• Ability to interpret and implement OSHA standards for the facility.
• Understanding of extrusion processes, quality control measures, and preventive maintenance practices a plus
  
  

• Night Shift: 6:00 PM to 6:00 AM (eastern time)
• Monday-Friday
  
  

• Full medical, dental, and vision benefits available. Premiums have remained unchanged for more than 16 years.
• Night Shift Differential Pay
• Paid Maternity/Paternity Leave
• Paid Holidays
• Paid Time Off Accrual (Paid Time Off payout available)
• 401K with Profit Sharing, up to 6% of the employee's total compensation earnings.
• Eligible for Employee Recognition Prizes
• Employee Referral Benefits
• Volunteer Time Off
  
  

• Night Shift Opportunity - Join our dedicated night shift team and help keep our operations running 24/7!
• Stability - Grimco was established over 150 years ago!
• Cutting-Edge Plastics Extrusion - Work with state-of-the-art extrusion technology producing high-quality materials for the sign industry.
• We promote from within – our strong performers become our strong leaders.
• Our Plant Manager and other Production Supervisors are extremely accessible and work on the front lines of our business!
  
  

Position – Estimating Bid Coordinator

Reports to – Chief Estimator

Status – Full time

Position Summary

The Estimating Bid Coordinator manages the administration, coordination, and communication of the company's bidding process for wastewater construction projects. This role touches every active pursuit from the moment a project is identified through final submission and file close-out.  The ideal candidate operates with a high degree of self-motivation, takes full ownership of their responsibilities, collaborates with a multi-disciplinary team, and holds themselves to a standard where no deadline is missed and no document is incomplete. The Bid Coordinator is the last line of defense before a bid goes out the door.

Key Responsibilities

Bid Administration & Document Management

•    Set up each project in iSqFt — upload plans, specifications, and all associated bid documents for wastewater treatment plant and pump station projects; maintain the planholder list throughout the bid period

•    Upload all addenda to iSqFt immediately upon receipt and distribute to estimators, subcontractors, and all relevant stakeholders with clear documentation of what changed

•    Populate all required public bid forms — unit price schedules, subcontractor listings, contractor certifications, non-collusion affidavits, and any agency-specific documents

•    Order bid bonds through the company's surety agent; verify the bond form, penal sum, and all conditions match the project's exact requirements

•    Obtain pricing for permits, contractor's license fees, and applicable sales tax for use in the estimate

•    Review the complete bid package prior to submission for accuracy and compliance; confirm every required document is present, properly signed, and in the correct format

•    Coordinate bid submission — electronic portal, bid runner, or public bid opening — and coordinate scheduling of bid runners and attendees as needed

•    Distribute bid results to the estimating team and management following public openings

Subcontractor & Vendor Communication

•    Conduct proactive phone solicitation and follow-up to confirm subcontractor and supplier coverage as directed for each active bid 6

•    Distribute bid packages and scope documents to subcontractors via iSqFt and direct outreach; provide any documentation needed to help vendors prepare accurate quotes

•    Track the status of all vendor and subcontractor quotes in real time; flag coverage gaps and unresponsive bidders to the estimating team well ahead of the bid deadline

•    Interface directly with vendors throughout the bid period to answer document questions, provide addenda, and keep quotes on schedule

•    Maintain the subcontractor and vendor database — current contact information, trade categories, bonding capacity, DBE/MBE/SBE certifications, and prequalification status

Pre-Bid & Meeting Coordination

•    Schedule pre-bid meetings and mandatory site visits; confirm attendance of required company personnel and communicate all logistics

•    Schedule bid runners for bid delivery and public bid opening attendance

•    Coordinate distribution of meeting notes, RFI responses, and owner-issued clarifications to all relevant parties

Estimating Support

•    Data entry for bid quantities and supporting data; support the estimating team with accurate, organized cost input

•    Takes direction from estimating team in support and coordination of estimating activities

•    Assist with tracking vendors for outstanding quotes; follow up directly and furnish any additional bid documentation needed to move quotes forward

•    Assist with review of plans and specifications to identify scope items, long-lead materials, or items requiring additional clarification before bid close

Qualifications

•    2–5 years in administration, project coordination, or estimating support preferred

•    High degree of detail orientation

•    Demonstrated history of administrative precision

•    5+ years working with computers, navigating software, and using email systems

•    Strong Microsoft office skills

•    Ability to learn new systems and software

•    Excellent verbal and written communication skills

•    Strict deadline discipline, meaningful sense of urgency

•    The ability to manage multiple tasks or projects simultaneously

•    Self-directed work style; able to identify what needs to happen and make it happen without being managed step by step

•    A high personal standard for the quality of work that goes out under the company's name

Benefits

·       Full-Time Position

·       Competitive Salary

·       Following 58 days of full-time employment, you may be eligible for benefits including Medical, Dental, Vision

·       Following 90 days of full-time employment, employees are eligible for 401(k)

·       After 6 months+ of continuous employment, paid vacation is offered

·       Paid holidays and personal/sick leave

Haren Construction is an Equal Opportunity Employer (EEO). As such, Haren Construction provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics.

Prioritizing Safety

Our employees are our greatest resource and Haren Construction is fully committed to their safety. With our safety program and full-time safety manager, we work hard to provide every employee with safe working conditions.

Haren Construction Company, Inc. is a drug-free workplace, so all potential new hires must submit to a pre-employment drug screen.

We utilize the E-Verify program to electronically verify the employment eligibility of potential employees.

What We Do:

SMK Services, Inc. (SMK) is a Construction Management and Engineering services consultancy based in Belmont, Massachusetts. Our clients include public agencies, professional engineering firms, general contractors, and subcontractors. We provide services in Project Management, Construction Build Strategy, Scheduling, Engineering Support, Construction Estimating, Claims Analysis and Field Services.

With a growing client base and an expanding range of services, SMK is seeking a Construction Project Manager to join our team in the Greater Boston Area.

Company Culture:

SMK is an exciting, collaborative, supportive environment where we take pride in the work we do and celebrate our collective success. We cultivate a strong sense of community, one where colleagues’ voices are valued, growth is encouraged, and leadership remains open and accessible. As our firm continues to expand, the successful candidate will help shape and strengthen SMK’s culture alongside us.

Opportunities for Growth:

SMK is a growing business that is continually evolving, creating meaningful opportunities for employees to grow alongside the company and advance their careers. We actively encourage and support colleagues in developing their careers in areas of the business and industry that align with their interests and passions. SMK offers ongoing professional development opportunities to broaden employee knowledge and ensure our team stays current with the latest industry practices and innovations.

Why SMK

SMK is intentionally built as a close-knit, highly collaborative team where people genuinely know, trust, and support one another. Our size allows for real relationships, open communication, and a workplace where individual contributions are visible and valued.

We pride ourselves on creating a warm, engaging, and supportive environment, one where experienced professionals can do their best work without bureaucracy or being lost in the crowd. Leadership is hands-on and accessible, collaboration is the norm, and we care deeply about both the quality of our work and the well-being of our team.

At SMK, you’re not just filling a role, you’re joining a group of professionals who respect each other’s expertise, enjoy working together, and are committed to growing the firm thoughtfully and sustainably.

The Role:

SMK is seeking an experienced Construction Project Manager to coordinate and supervise a diverse portfolio of contracts, primarily in the infrastructure field (highway/bridge or transit). The ideal candidate should have experience in Civil and Structural construction projects as well as having experience in general construction methodologies, disciplines and procedures. 

Ideal Candidate

The ideal candidate is an experienced construction professional with a strong background in civil and structural infrastructure projects who excels in a client-facing, consulting-oriented environment. They possess the ability to clearly visualize construction sequencing and phasing and to lead the development of thoughtful, practical build strategies that balance feasibility, risk, schedule, and cost.

They are comfortable managing project-level internal teams that may include estimators, schedulers, and assistant project managers, providing direction and coordination to ensure project objectives are executed efficiently and consistently. This individual can bring together work from different team members into clear, consistent deliverables.

The ideal candidate brings strong written communication skills and is experienced in independently authoring professional reports, technical memoranda, and narratives. They are equally adept at reviewing and quality-controlling the work of others, ensuring analytical rigor, clarity, and consistency before deliverables are issued to clients.

Highly organized and analytical, this individual can manage multiple projects and priorities while maintaining attention to detail. They communicate clearly and confidently, exercise sound professional judgment, and are comfortable representing SMK in discussions related to constructability, scheduling, cost, and risk.

They value collaboration, mentorship, and continuous improvement and are motivated by contributing to a close-knit, high-performing team. Adaptable and proactive, the ideal candidate is willing to step beyond their core responsibilities when needed to support colleagues, strengthen client relationships, and help grow the firm.

Key Responsibilities:

In this role, you will be responsible for a variety of tasks, including:

• Conducting site visits to enforce project requirements while recording project progress and assisting in the resolution of field issues.
• Preparing and reviewing submittals, RFIs and other official project correspondence.
• Attending and leading project issues, progress and change order negotiation meetings.
• Performing reviews of design documents for: (1) Compliance with project requirements; (2) Interdisciplinary coordination; (3) Analysis of conceptual feasibility and review for fatal flaws.
• Reviewing design plans and specifications to: (1) Propose means and methods build strategies with phasing and sequencing in report format; (2) Evaluate constructability, risk, delay, and cost overrun mitigation.
• Ability to develop and manage the development of: (1) Construction cost estimates; (2) Claim reviews and performing change order analysis; (3) Schedules using Primavera P6 and phasing methodology for construction activities; (4) Reviews on contractor schedule updates, time impact analyses and recovery efforts while proposing solutions to scheduling issues.
• Performing and presenting Risk Assessments and Value Engineering studies.
• Monitoring and tracking SMK project budgets.
• Assisting in the development and preparation of scope and fee proposals to clients.
• Supervising and mentoring entry level project management staff.

Key Attributes:

• Strong, intuitive understanding of construction principles, sequencing, and contractor means and methods.
• Ability to read, understand and interpret design drawings, specifications, and schedules.
• Exceptional written, verbal, and organizational skills.
• Demonstrated proficiency in independently authoring clear, well-structured analytical reports and narratives.
• Ability to think critically and think of solutions to complex problems in a dynamic environment.
• Sound judgment and confidence when engaging directly with clients.
• Ability to manage priorities and handle multiple tasks at once.
• Willingness to assist with other non-project management tasks as needed.

Qualifications:

• A Bachelor’s degree in Construction Management, Engineering, or a related field.
• A minimum of 7+ years of Project Management related experience in the civil heavy construction/transportation field.
• 5+ years experience with concrete placement, earth support systems, deep foundation construction, marine construction, structural steel erection, structural demolition, highway construction, drainage system construction, Interstate Highway traffic controls, environmental protection systems and field survey/layout.
• Required proficiency in Bluebeam and Microsoft Office 365.
• Experience with HCSS, Bid2Win, and/or Estimating Link
• Experience with Primavera P6 or Microsoft Project
• Valid driver’s license and access to a personal vehicle.
• Authorization to work in the United States.

Additional Employment Information:

• Full-time salaried position.
• Annual starting salary of $120,000 to $160,000, dependent on experience.
• Paid Time Off.
• Eleven days of holiday pay.
• Generous retirement plan contribution.
• Paid office parking.
• Cell phone allowance.
• Medical and dental insurance.
• Hybrid work structure with remote and in-office days based on workload, collaboration needs, client meetings, training, and experience level.
• Primary work location is office-based, with occasional site visits throughout New England.

Note to Applicants

This role requires significant experience in Civil (Heavy) Construction field, with Transportation experience preferred. We encourage applicants who closely match the qualifications outlined above to apply. Candidates whose experience does not align with the requirements will not be considered at this time.

Equal Employment Opportunity Statement:

SMK provides equal employment opportunity in employment and advancement for all persons regardless of race, religion, color, national origin, sex, sexual orientation, gender identity, age, status as a protected veteran and persons with a disability, at all employment levels, including the executive level. We do not and will not discriminate against any applicant or employee regardless of race, religion, color, national origin, sex, sexual orientation, gender identity, age, status as a protected veteran and persons with a disability for any position for which the applicant or employee is qualified. Such affirmative action shall apply to all employment practices, including, but not limited to hiring, upgrading, demotion or transfer, recruitment, recruitment advertising, layoff or termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship and on-the-job training.

Company Overview

Nutrawise Health & Beauty, a division of Jamieson Wellness is located in Irvine, California, and is a leading manufacturer of health and wellness supplements, including the award-winning line of Youtheory® products.

Our Youtheory brand is widely distributed online and in club retail locations in the United States and Canada, with a growing global presence.

As a part of Jamieson Wellness Inc., a leading global health and wellness company, and Canada’s #1 VMS brand, our purpose is Inspiring Better Lives Every Day.

SUMMARY

The Office Administrator, Executive Assistant, is responsible for a wide variety of administrative duties in support of senior management members. Duties include but are not limited to front desk/office management, calendaring, arranging travel plans, scheduling appointments and meetings, drafting internal and external correspondence, meeting minute-taking and distribution and HR support. The Executive Assistant and Office Administrator is also required to maintain confidentiality and professionally interact with employees, management and the public. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

PRIMARY RESONSIBLITIES

Executive Assistant Responsibilities and Duties

• Provide direct administrative and office management support to members of the Senior Leadership Team
• Maintain work schedules and calendars of executive management, particularly the Senior Leadership Team members that you are assigned to support
• Prepare travel schedules, book travel arrangements, and make reservations for the Senior Leadership Team members that you are assigned to support
• Coordinate logistics of executive team programs including meetings, seminars, workshops, special projects, and events
• Review all documents, reports, and correspondence prepared for executive signatures for format, content, grammar, spelling and make edits as necessary
• Receive and distribute incoming mail
• Review, evaluate, and distribute priority correspondence/emails for the Senior Leadership Team members you are assigned to support
• Facilitate communication from department managers, business unit leaders, and project managers
• Complete expense reports and other related duties
• Prepare and review presentations, as required
• Present a positive and professional image of the executive office to all visitors, suppliers, inquiries, and other persons

Office Administrator Responsibilities and Duties

• Front desk reception duties including answer phones and route calls to the appropriate people, divisions, or departments across the organization and
• Respond to e-mail and in-person inquiries from clients, business partners, and other parties.
• Schedule parties.
• Schedule conference rooms and ensure the appropriate presentation equipment is available.
• Beverage/snack service, including making and setting out coffee, water, and snacks or other meals as indicated for meetings.
• Receive mail/packages and direct appropriately.
• Hand out employee applications.
• Assist in the ordering, receiving, stocking, and distribution of office supplies.
• Assist with other related clerical duties such as photocopying, faxing, filing, and collating as requested by Executive leaders, Human Resources, and Accounting teams.
• Troubleshoot and/or escalate office administration issues as appropriate

HR Support Responsibilities and Duties

• Assist with events and planning
• Perform other duties as necessary to support HR

Benefits:

• Competitive salary, including discretionary performance-bases bonuses
• Health Benefits (medical, dental, vision)
• Life Insurance
• 401(k) Matching
• Flexible Spending Accounts
• Employee Assistance Program
• Vacation Time
• Employee Recognition Programs
• Learning & Development
• Work/Life Balance
• Fun Company Events

Our Values

ACCOUNTABILITY: We do what we say. We take personal ownership for our work and actions and its impact on others and the business.

RESPECT: We do it together authentically and inclusively. We actively listen and engage each other, including diverse perspectives.

EXCELLENCE: We drive to high standard for product, people and planet. We challenge the status quo and bring forward innovative ideas in the continuous pursuit of quality.

AGILITY: We embrace change and act with flexibility. We welcome new ideas and feedback, swiftly incorporating them to improve our performance.

The company has reviewed this job description to ensure that essential functions and basic duties have been included. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and abilities.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Additional functions and requirements may be assigned by supervisors as deemed appropriate.

Company: JP Tank, Inc.

Location: Rosendale, Wisconsin

Position Type: Full-Time – Office Based

JP Tank is a growing industrial concrete construction company specializing in large concrete tanks, digesters, waste storage structures, lagoons, and other agricultural infrastructure projects across the Midwest and United States.

Our projects involve complex reinforced concrete structures that require careful planning, strong field coordination, and disciplined project execution.

We are looking for a highly organized and detail-oriented individual to support our estimating and operations team by managing project documentation, budgets, job costing, and project controls.

This position works directly with the company President and estimator and offers a career path into construction estimating and project management.

The Construction Project Controls & Estimating Coordinator is responsible for converting estimates into proposals, setting up project budgets, managing project documentation, and tracking project performance through job costing and key performance indicators (KPIs).

This role serves as the administrative and financial control center for construction projects, ensuring estimates, budgets, field reporting, and job costing remain aligned throughout the life of each project. 

The role also provides a growth path toward assisting with construction estimating.

Convert completed estimates into professional customer proposals

Review estimate scope and inclusions with the estimator

Format proposal documents using company templates

Submit proposals to customers

Track proposal status and maintain bid logs

Maintain the company bid pipeline tracking system

Assist the estimator with bid documentation and organization

When projects are awarded, the coordinator will:

Set up new projects in the company accounting system (Intuit Enterprise Suite)

Create cost-coded project budgets aligned with the estimate

Enter labor budgets, equipment budgets, and material budgets

Ensure estimate structure aligns with job cost tracking structure

Create and organize project files and documentation systems

Complete job setup checklists including project information, contract details, and wage requirements

Track project budgets versus actual job performance

Maintain job cost reports and financial tracking

Monitor labor hours and production data

Track key project performance indicators (KPIs)

Identify potential cost overruns early

Assist with weekly project performance reporting

Support job cost forecasting for ongoing projects

Review and code vendor invoices to the appropriate job cost codes

Ensure vendor invoices are entered accurately into Intuit Enterprise Suite

Verify invoices align with project budgets and job cost categories

Assist accounting with accurate job costing records

Track potential scope changes on projects

Maintain change order logs

Prepare change order documentation

Coordinate with field staff regarding scope changes

Submit change orders for approval when required

Track approved versus pending change orders

Maintain organized digital project files

Manage drawing revisions and plan distribution

Maintain submittal logs and shop drawing records

Prepare Requests for Information (RFIs) when required

Maintain approved submittal folders for field crews

Ensure field staff always have access to current project documents

Collect production data from field staff including:

Square feet of formwork installed

Tons of rebar installed

Cubic yards of concrete poured

Labor hours per production activity

Maintain KPI dashboards used for project performance tracking

Assist with weekly project performance reporting

Monitor apprentice hours and ensure proper tracking for reporting purposes

Verify apprentice labor hours are recorded correctly in the job cost system

Coordinate with field staff to ensure apprentice labor requirements are met when applicable

Assist with real-time job forecasting based on production data and job cost reports

Track project progress against production targets

Identify potential financial risks early in long-duration projects

Provide support for weekly job cost forecasting reports

Assist with post-job cost analysis

Compare estimate versus actual project performance

Identify lessons learned for future estimates

Help improve estimating accuracy over time

Intuit Enterprise Suite (Construction Accounting)

Microsoft Excel

Bluebeam (PDF markup and document review)

Dropbox or digital project file systems

Microsoft Project or similar (construction scheduling)

Strong organizational ability

High attention to detail especially with numbers

Comfortable working with numbers and spreadsheets

Strong written communication skills

Ability to manage documentation and project data

Ability to work in a fast-paced construction environment

Construction industry experience

Project coordination or estimating support experience

Experience with construction accounting or job cost systems

Ability to read construction drawings 

Experience with spreadsheets and accounting programs

This position is designed to grow into an estimating role.

The right candidate will gain experience with:

Construction estimating

Project budgeting

Production tracking

Construction operations

Typical salary range: $75,000 – $95,000 depending on experience.

Benefits include paid time off, 401k with company matching, company health insurance, and potential performance-based incentives.