Paralegal

We're seeking a detail-oriented Paralegal or experienced Legal Secretary for a short-term project to organize and digitize approximately 5+ boxes of legal documents. The engagement involves scanning, indexing, and creating an organized digital and physical file system. Ideal for a legal operations professional who is process-minded, discrete, and comfortable handling confidential materials.

Revised Key Responsibilities:

• Inventory and triage documents by opening boxes, reviewing contents, and organizing materials by matter, date, custodian, or document type.
• Organize physical files by creating or updating folders, applying labels, and arranging files into a clear structure; re-boxing and archiving materials as needed.
• Digitize documents through high‑volume scanning, ensuring pages are captured clearly, in the correct order, and properly oriented.
• Apply consistent file naming and indexing conventions to create an organized and searchable digital folder system.
• Conduct quality control checks to verify that scanned files are complete, legible, and free of duplicates, and rescan materials when necessary.
• Use OCR tools to ensure PDFs are searchable and easy to navigate, including combining or separating documents and adding bookmarks where appropriate.
• Maintain a simple tracking log to document what was reviewed, scanned, indexed, and stored.
• Handle all confidential and sensitive documents with discretion and in accordance with privacy and legal guidelines.
• Assist with light administrative or legal secretary tasks, such as data entry, preparing file indexes, printing, copying, labeling, or coordinating pickups/drop‑offs.

Qualifications

• Paralegal certification or equivalent paralegal experience is preferred, though experienced legal secretaries with relevant skills will also be considered.
• Experience handling legal document management, scanning, filing, and general document control in either a law firm or an in‑house legal department.
• Proficiency with scanners (including ADF equipment), Adobe Acrobat or similar PDF software, OCR tools, and basic platforms such as Microsoft Office, SharePoint, Box, or Google Drive.
• Strong organizational skills, attention to detail, and the ability to maintain consistent naming conventions and a methodical approach to indexing and quality control.
• Ability to handle sensitive and confidential materials discreetly and professionally.
• Capacity to lift up to 30 pounds to move, organize, and re‑box files as needed.
• Availability to work on‑site for the full duration of the 1–3 week project.