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The National Automatic Sprinkler Industry (“NASI”) Welfare and Pension Funds (“Funds”), located in Landover, Maryland is currently seeking an Assistant Executive Director for Union Benefits (“Assistant Executive Director”), reporting directly to the Executive Director. The ideal candidate will be an experienced leader who excels at supporting, mentoring, and motivating staff; overseeing benefit operations and compliance; facilitating efficient and effective communication across leadership and teams within an organization; and championing the Funds’ strategic initiatives. Other than for travel, the Assistant Executive Director is expected to be in the office five (5) days a week. NASI offers a salary range between $175,000 and $200,000 based on experience and a generous comprehensive benefits package that includes fully employer paid health coverage in an exceptional health plan, a defined benefit pension plan, a defined contribution retirement plan, paid time off, among other benefits.

NASI is dedicated to the mission of providing exceptional healthcare and retirement benefits to the hardworking women and men in the sprinkler industry union and their families. NASI is a mission-driven organization, which has cultivated a collegial work environment where employees can drive change in the Taft-Hartley space, pursue professional development, and maintain a work-life balance.

The NASI Fund Office administers seven multiemployer Taft-Hartley trust funds, including two defined benefit pension plans, two welfare plans, one defined contribution individual account plan, and two education and apprentice training funds. It also administers a defined benefit pension plan that covers its own staff. These plans provide healthcare (including medical, prescription, dental, and vision benefits) and retirement benefits to more than 20,000 active and retired sprinkler fitters and their families.. Sprinkler Fitters install, repair, and maintain fire sprinkler systems in industrial, commercial, and residential buildings to protect lives and property. Participants are members of the 15 straight-line Sprinkler Local Unions of the United Association who work for over 700 sprinkler contractors. NASI has assets of approximately $8 Billion total between eight (8) funds. For more information, please visit the Funds’ website at the general direction of the Executive Director, the Assistant Executive Director will assist in overseeing the day-to-day operations of the Funds, including management of the directors, department managers, and staff who support the administration of the benefit plans, in accordance with the respective Trust Agreements and Plan Documents adopted by the Trustees. This includes developing and monitoring policies/procedures and performance standards and ensuring compliance with relevant statutes, regulations, and requirements (including ERISA, DOL, and IRC). The Assistant Executive Director will participate actively with the Executive Director in strategic business planning and budgeting processes and assist with implementing short and long-term operational goals and objectives of NASI.

Responsibilities

The precise job responsibilities will depend on the experience of the selected candidate, but will likely include without limitation:

• Oversee day-to-day operations: Ensure financial and operational accuracy and compliance of the administration of the plans; Establish and monitor operational policies, procedures, and performance standards to ensure efficiency, accuracy, and prompt, accurate service to participants; Make recommendations to the Executive Director regarding opportunities for process improvements that are impactful to quality or service delivered to participants and beneficiaries; Conduct regular meetings with managers and staff to keep apprised of day-to-day operational and staff issues and proactively work to address operational issues.
• Strategic planning: Participate in strategic business planning and budgeting process, including frontline responsibility for annual budget; Assist, participate in, and provide oversight and management of the Funds’ strategic and long-term initiatives and projects. Attend and present at BOT meetings, approximately five (5) times a year, as well as various seminars and education meetings for different unions (throughout the year).
• Oversee supervision of staff: Provide vision, leadership, guidance, and motivation to approximately six (6) supervisors with approximately 45 collectively bargained direct reports; Mentor and develop directors, department managers, and staff through performance management, goal setting, training, and effective employee relations to ensure superior service is consistently provided; Develop and implement training programs for managers and staff; Ensure collaboration and communication across departments.
• Ensure compliance:Ensure compliance with relevant plan statutes, regulations, and requirements; Consult with outside professionals on compliance matters as needed; Assist in submission of government mandated forms; Remain informed of all plan provisions for all benefit plans; Network regularly with professional organizations and colleagues in the industry to stay informed of new regulations, recent events, and/or other situations that could affect NASI.
• Ensure adequate systems and technology: Ensure systems are maintained and updated to support the Funds’ recordkeeping, benefit processing, cybersecurity, and participant service needs; Support IT staff with the implementation of new benefits administration systems, tools, and technologies.

Requirements

The ideal candidate will meet the following requirements:

• Work Experience: Minimum of ten (10) years of experience in benefits (pension and welfare/health) administration/operations required. Minimum of seven (7) years of senior-level management experience required, including direct experience with executive-level decision making and interaction with executive management. Experience in Taft-Hartley and/or collectively bargained environment preferred.
• Educational Background: Bachelor’s degree or commensurate related experience required. Advanced degree or certifications (e.g., CEBS) preferred.

Special Skills or Credentials:

• Experience with multiemployer fund operations and extensive knowledge of pension and welfare/health benefit plans as well as related governmental/legislative regulations (ERISA, DOL, HIPAA/HITECH, ACA, PPA, etc.) including knowledge of plan design and interpretation is preferred.
• A professional with demonstrated leadership skills, proven “hands-on” managerial style, excellent judgment, and strong work ethic.
• Strong decision-making and organizational skills with the ability to optimize the use of all available resources and deliver on multiple priorities. Strong project management skills, including the ability to multi-task and prioritize effectively in order to meet deadlines.
• Excellent interpersonal and communication skills, including the ability to constructively interact with staff, at all levels of the organization, as well as outside professionals and service providers.
• Highly organized with the ability to motivate others to be organized. Flexible, team player that can lead effectively as well as provide support to others in leadership roles.
• Innovative and creative thinker with an ability to identify tasks that may be automated and implement necessary changes. Proficiency with current technology (especially MS Word, Excel, and Outlook) and experience with benefits administration systems (experience with Bridgeway Benefit Technologies’ basys benefit administration system is a plus).
• Appreciation for regulatory and political environment.

Apply

As noted above, NASI offers a competitive salary and a generous and comprehensive benefits package that includes fully employer paid health coverage in an exceptional health plan, a defined benefit pension plan, a defined contribution retirement plan, paid time off, as well as other benefits. NASI encourages applications from all qualified candidates regardless of gender, race, ethnicity, age, sexual orientation, marital status, religion, or disability.

To apply, please send your resume and salary requirements to Please include job reference code 0326NASIADLI in the subject line or with your application.

Executive Assistant to the CEO / Senior Executive Operations Manager

Who We Are

Located in Melville, New York, Gerber Tours is a leading provider of high-quality Student travel programs. Our mission is to expertly create travel and performing arts programs that educates and inspires students, ignites their passions, and creates impactful lifelong memories. As the parent organization to American Classic Tours & Music Festivals, My Dance Dreams, and Contemporary Tours, we execute a vision of forever changing how every student sees the world around them.

We work in a fun, friendly and flexible environment filled with people who work diligently to make sure every program is unique and life-changing for our traveling students and educators. Our commitment to our culture and team members is just as important as our commitment to offering immersive, educational and inspiring opportunities for students. Gerber Tours is led by a seasoned executive team with decades of experience in the travel industry, demonstrating the strength of our culture, leadership stability, and long-term investment in our organization. Gerber Tours provides continuous learning opportunities and career growth for employees.

Job Description

Are you energized by bringing order to complexity and turning ideas into action?

Gerber Tours is seeking a highly capable Executive Assistant to the CEO / Senior Executive Operations Manager to serve as a true force multiplier for our CEO. This is not a traditional administrative role. This position is for someone who thrives on ownership, judgment, and follow-through—and who wants to play a central role in how the company operates day to day.

In this role, you will run the operating system of the CEO’s office: managing priorities, protecting time, ensuring follow-through on key initiatives, and acting as a trusted partner in execution. You’ll work closely with leadership, manage communication flow, and make sure that what gets discussed actually gets done. This role is ideal for a senior-level executive assistant or operations-minded professional who enjoys being in the center of the action and is ready to take on meaningful responsibility.

Work Location:

• This position is fully in-office for the first six months. After six months, the role is eligible for one remote day per week, in alignment with company policy.

Key Responsibilities:

Executive & Calendar Management

• Own and manage the CEO’s calendar, ensuring priorities, meetings, travel, and focus time are aligned with company goals.
• Evaluate, prioritize, and anticipate scheduling needs, conflicts, and follow-ups to keep the CEO operating at peak effectiveness.
• Anticipate scheduling conflicts, preparation needs, and follow-ups before they become issues.

Inbox & Communication Management

• Manage the CEO’s inbox and communication flow, including prioritization, drafting responses, and tracking follow-ups.
• Serve as a key liaison between the CEO and internal and external stakeholders with professionalism and discretion.

Meeting & Travel Support

• Prepare meeting materials, attend select meetings, capture decisions and action items, and drive follow-through.
• Coordinate domestic and international travel and manage expense reporting for the CEO and Executive Team.

Execution, Follow-Through & Accountability

• Track and drive execution of CEO-led initiatives, ensuring commitments are met and priorities stay on schedule. (e.g., quarterly employee assessments).
• Maintain visibility into deadlines, deliverables, and leadership accountability across the organization.

Operations & Administrative Excellence

• Maintain organized records, files, and documentation while supporting leadership meetings, company events, and special projects.
• Identify and implement improvements to workflows, communication, and operational efficiency while handling sensitive information with discretion.

Qualifications:

• 5+ years of experience supporting a senior executive, founder, or CEO in a fast-paced environment.
• Proven ability to manage complex calendars, competing priorities, and high-volume communication.
• Strong judgment and the confidence to prioritize, push back, and make recommendations when appropriate.
• Demonstrated experience tracking initiatives and ensuring follow-through without being asked.
• Exceptionally organized, detail-oriented, and reliable.
• Strong written and verbal communication skills.
• High level of discretion, emotional intelligence, and professionalism.
• Comfortable working in-office and being a visible presence within the organization.
• Experience in operations, project coordination, or a Chief of Staff–adjacent role is a plus.

Salary Range: $85,000 – $110,000

What Success Looks Like in This Role:

• The CEO’s days are organized, intentional, and focused on the highest-impact work.
• Meetings lead to clear action and consistent follow-through.
• Initiatives don’t stall after being discussed.
• Communication is streamlined, priorities are clear, and execution improves across the organization.
• The CEO gains meaningful leverage, clarity, and bandwidth.

About the Company:

Celltrion USA is Celltrion’s U.S. subsidiary established in 2018. Headquartered in New Jersey, Celltrion USA is committed to expanding access to biologics to improve care for U.S. patients. Celltrion USA will continue to leverage Celltrion’s unique heritage in biotechnology, supply chain excellence, and best-in-class sales capabilities to improve access to high-quality biopharmaceuticals for U.S. patients. Celltrion Healthcare, which suggested a new growth model in the Korean biopharmaceutical industry through biosimilars, is now advancing to new challenges to become a global pharmaceutical provider. Just as it has overcome many obstacles in the past, Celltrion Healthcare will successfully pave the path for global direct selling, which has never been achieved yet by Korean biopharmaceutical companies. As it continues to surpass its current success, Celltrion Healthcare will take a leap forward to become a leading global biopharmaceutical company.

Celltrion Healthcare provides biosimilar and innovative biopharmaceutical medications to help increase patient access to advanced therapies around the world.

POSITION SUMMARY

Reporting to the Sr. Director of Executive Management & Government Affairs, will serve as a key partner within the Office of the CEO, supporting enterprise-wide strategic initiatives, executive decision-making, and cross-functional execution.

This role will act as a force multiplier to the CEO Office by driving structured analysis, managing high-impact projects, coordinating cross-departmental priorities, and supporting public affairs and external advisory engagements.

The ideal candidate is highly analytical, detail-oriented, politically astute, and capable of operating in a fast-paced, high-visibility executive environment.

KEY ROLES AND RESPONSIBILITIES

• Executive Strategy & Decision Support
• Provide structured analytical support to the CEO and Chairman (COB) on high-priority business issues.
• Develop executive-level briefing materials, board presentations, and strategic recommendation documents.
• Conduct financial, operational, and market analyses to inform leadership decisions.
• Track and systematize key corporate KPIs and executive dashboards.
• Enterprise Project Management & Cross-Functional Coordination
• Support enterprise-wide strategic initiatives by establishing milestone tracking and governance frameworks.
• Facilitate cross-functional alignment across commercial, medical, regulatory, finance, and operations teams.
• Identify risks, bottlenecks, interdependencies and escalate issues proactively.
• Prepare periodic executive progress reports and performance summaries.
• Drive Process optimization efforts to improve organizational efficiency and reduce silos
• Public Affairs & External Advisory Support
• Support management of external advisory firms, consultants, and lobbying partners.
• Conduct regulatory and policy research and assist in risk monitoring activities.
• Prepare briefing materials for government relations and strategic stakeholder engagements.
• Maintain structured documentation and tracking of external engagements and outcomes. Prepare daily/weekly/monthly distribution related reports and analyze to monitor performance
• Strategic & Special Projects
• Support planning and execution of high-impact strategic initiatives and confidential executive projects.
• Develop business cases, scenario analyses, and financial models.
• Conduct competitive intelligence and industry benchmarking.
• Ensure disciplined execution from project initiation through post-implementation review.

WORK EXPERIENCE

• 1–3 years of professional experience in corporate strategy, consulting, business operations, project management, finance, healthcare, or related fields.
• Experience supporting cross-functional initiatives or participating in multi-departmental projects.
• Exposure to executive-level reporting or presentation preparation preferred but not required.
• Experience in regulated industries (e.g., healthcare and biopharma) is a plus.
• Internship or early-career experience in strategy, analytics, or operations roles will be considered.
• Bilingual, Korean preferred.

QUALIFICATIONS

• Strong analytical and problem-solving skills with the ability to structure ambiguous issues.
• Proficiency in Microsoft PowerPoint and Excel; ability to build clear, data-driven presentations.
• Strong written and verbal communication skills.
• High attention to detail and organizational discipline.
• Ability to manage multiple tasks and prioritize effectively in a fast-paced environment.
• Demonstrated ownership mindset and willingness to learn.
• Ability to handle sensitive information with discretion

EDUCATION

• Bachelor’s Degree required in business or related field

CORE COMPETENCIES

• Strategic Thinking – Ability to connect operational details to enterprise-level strategy.
• Executive Communication – Clear, concise, board-ready communication skills.
• Analytical Rigor – Data-driven mindset with strong quantitative capability.
• Project Discipline – Structured planning, milestone tracking, and accountability management.
• Organizational Influence – Ability to navigate complex stakeholder environments without formal authority.
• Discretion & Integrity – High ethical standards and confidentiality in handling sensitive information.
• Agility & Ownership – Comfortable operating in ambiguity with strong execution bias.

Celltrion USA is an equal opportunity employer. It is our policy to employ qualified persons of the greatest ability without discrimination against any employee or applicant for employment because of race, color, religion, national origin, age, sex (including pregnancy), physical or mental disability, medical condition, genetic information, gender identity or expression, sexual orientation, marital status, status as a protected veteran, or any other legally protected group status.

#LI-MDRD

Hybrid role. Local candidates in the Bluffton, Hilton Head, Beaufort, or Savannah, GA area only

Smith System is hiring an exceptionally organized, proactive Executive Assistant (EA) to serve as the CEO’s primary administrative and workflow partner—and as a shared resource for the broader C-suite (CFO, COO, CSO, CTO). This is not a “calendar-and-travel only” role. The EA will run the executive operating cadence: protecting time, preparing meetings, capturing decisions, converting discussions into action, and maintaining clear visibility into commitments and deliverables.

The right person loves building systems, creates order out of chaos, and uses modern productivity tools (including AI) to keep leaders aligned, accountable, and moving.

Key Responsibilities

1) Executive Calendar + Meeting Orchestration (CEO-first, C-suite-enabled)

• Own and optimize the CEO’s calendar: time-blocking, prioritization, meeting triage, and focus-time protection
• Coordinate scheduling across the C-suite as needed (recurring leadership meetings, customer meetings, internal operating reviews)
• Drive meeting logistics end-to-end: agendas, pre-reads, attendee coordination, dial-ins/links, room planning when onsite
• Set a standard for “good meetings” (clear purpose, right attendees, pre-reads when needed, outcomes captured)

2) AI-Enabled Notes, Summaries, and Action-Item Management

• Manage the workflow for AI meeting notes/transcripts (e.g., Teams/Zoom transcripts or other tools) and convert them into:
• concise summaries
• decisions made
• action items with owners + due dates
• follow-up messages that drive closure
• Maintain an action-item tracker for CEO and key exec meetings; ensure deadlines don’t silently slip
• Create weekly “what’s moving / what’s stuck” visibility for the CEO (and optionally the exec team)

3) CEO Workflow, Priorities, and Deliverables Visibility

• Build and maintain a practical system to track:
• CEO deliverables and commitments
• key stakeholder follow-ups
• deadlines (board, investors, ELT, major customers)
• personal productivity cadence (weekly planning, daily top priorities)
• Prepare CEO briefing packets: meeting context, attendees, last-touch notes, open loops, and desired outcomes
• Help the CEO stay organized: notes, files, templates, and consistent capture of key information

4) Communication Triage + Executive Follow-Through

• Support email and message triage (as appropriate): prioritizing, summarizing, drafting responses, and managing follow-ups
• Ensure critical messages don’t get buried; create a simple escalation path for urgent items
• Draft and polish executive communications (internal and external) when requested

5) Travel and Logistics

• Arrange travel with high attention to detail: flights, hotels, ground transportation, itineraries, and contingencies
• Coordinate onsite meeting days and executive offsites (logistics, calendars, pre-reads, follow-ups)

6) Executive Team Enablement (Shared Resource)

• Provide scheduling and coordination support to other C-suite members as agreed (e.g., recurring operating cadence, key customer meetings, leadership offsites)
• Establish a clean intake process and service model so the CEO remains the primary focus while the team benefits appropriately

7) Continuous Improvement and Systems Building

• Proactively streamline administrative and workflow processes (templates, trackers, meeting structures, documentation)
• Recommend and implement tools that improve execution (calendar hygiene, task tracking, meeting notes, documentation)

Qualifications

• 4+ years supporting senior executives (C-suite experience strongly preferred; CEO support a plus)
• Proven ability to manage complex, fast-moving schedules with excellent judgment and discretion
• Outstanding written communication (summaries, follow-ups, professional correspondence)
• High tech fluency: Microsoft 365 (Outlook/Teams/OneDrive), plus comfort adopting new tools quickly
• Demonstrated experience using task/project systems (e.g., Asana, Monday, ClickUp, Trello, Planner, Jira—tool-agnostic)
• Comfortable operating in a remote environment with proactive communication and tight follow-through
• Able to travel periodically to Dallas and/or Minneapolis

Ideal Candidate Attributes

• Exceptionally organized—you build structure without needing to be asked
• Strong executive presence; confident, calm, and appropriately assertive when protecting priorities
• Loves turning messy inputs into clean outputs (notes → decisions → actions → closure)
• Anticipates needs and prevents problems before they happen
• Trusted with confidential information and consistently exercises great judgment

What Success Looks Like (Outcomes)

Within the first 60–90 days, you will have:

• Built a reliable system for meeting prep → notes → decisions → action items → follow-through
• Implemented a lightweight “single source of truth” for CEO priorities, deliverables, and deadlines
• Improved calendar quality: fewer collisions, more protected focus time, clearer agendas, better meeting hygiene
• Increased executive follow-through with consistent reminders, status checks, and clean weekly reporting

Executive Assistant to COO / Family Office Support

Charlotte, North Carolina (Local Candidates Only)

We are seeking an exceptional Executive Assistant to serve as the trusted right hand to a senior executive leading both a growing consulting firm and a philanthropic foundation. This role requires a highly organized, proactive professional who thrives in a fast-paced environment and can manage a wide range of administrative, operational, and personal responsibilities with professionalism and discretion.

This is a high-trust position supporting business operations, philanthropic initiatives, and personal administrative matters. The ideal candidate will be local to the Charlotte area and comfortable occasionally working from the executive’s home office when required.

This role is ideal for someone who enjoys owning the details, creating structure, and enabling a busy executive to focus on strategic growth and leadership.

Key Responsibilities

Executive & Administrative Support

• Manage complex calendars, scheduling, and meeting coordination across multiple organizations and priorities
• Prepare materials for meetings, presentations, and executive communications
• Handle email triage and correspondence on behalf of the executive
• Coordinate travel arrangements including flights, lodging, and detailed itineraries
• Track follow-ups, commitments, and action items to ensure nothing falls through the cracks

Business Operations Support

• Provide administrative support for leadership activities within a consulting and technology services company
• Assist with coordination across business development, recruiting, and operational teams
• Organize documents, contracts, and files while maintaining strict confidentiality
• Support special projects and operational initiatives as assigned

Foundation & Philanthropy Support

• Assist with coordination of activities for a nonprofit foundation focused on community impact
• Organize board meetings, agendas, and supporting materials
• Support communications, partnerships, and administrative needs related to foundation initiatives

Personal Administrative Support

• Assist with select personal administrative tasks including scheduling, appointments, and household coordination
• Manage personal correspondence, documentation, and logistics when required
• Help maintain organization across both personal and professional priorities

Qualifications

• 5+ years of experience supporting senior executives or business leaders
• Exceptional organizational and time management skills
• Strong written and verbal communication skills
• High level of professionalism, integrity, and discretion
• Ability to manage multiple priorities simultaneously
• Strong attention to detail and follow-through
• Highly proficient with Microsoft Office, Google Workspace, and scheduling tools

Additional Requirements

• Must be local to the Charlotte, NC area
• Comfortable occasionally working from the executive’s home office environment
• Able to work in a highly confidential setting with sensitive business and personal information
• Self-starter who thrives with autonomy and ownership of responsibilities

What We’re Looking For

This role requires someone who is:

• Highly trustworthy
• Extremely organized
• Proactive and resourceful
• Professional in every interaction
• Able to anticipate needs before they arise

The right candidate will become a critical partner in helping the executive operate efficiently across business, nonprofit, and personal responsibilities.

If you are someone who thrives in a high-trust, high-responsibility role and enjoys bringing order to complexity, we encourage you to apply.

Executive Assistant to CEO

Location: San Diego, CA (On-Site)

Employment Type: Permanent

Compensation: $70K-$85K

A growing technology company is seeking a highly organized and proactive Executive Assistant to support the CEO and executive leadership team. This role plays a key part in helping executive leadership stay organized and operate efficiently by managing schedules, coordinating meetings, supporting executive communications, and assisting with special projects.

Responsibilities:

• Manage the CEO’s calendar and coordinate meetings with internal and external stakeholders
• Schedule and support executive leadership meetings, including preparation of agendas and materials
• Coordinate domestic and international travel including detailed itineraries
• Assist with preparation of presentations, reports, and executive communications
• Support planning and logistics for leadership and board meetings
• Serve as a liaison between executive leadership and internal teams
• Assist with documentation, contracts, and executive correspondence
• Manage travel and expense reporting for executives
• Support company events and special projects as needed

Qualifications:

• 3–5+ years of experience supporting senior executives or leadership teams
• Strong organizational and time management skills
• Ability to prioritize multiple responsibilities in a fast-paced environment
• High level of discretion when handling confidential information
• Proficiency with Microsoft Office (Excel, Outlook, PowerPoint)
• Excellent written and verbal communication skills
• Ability to work independently while collaborating with cross-functional teams

Preferred Qualifications:

• Associate or Bachelor’s degree preferred
• Experience supporting executive leadership in a corporate environment
• Experience coordinating executive meetings or company events

Overview:

Our client, a Medical Center facility under the aegis of a California Public Ivy university and one of largest health delivery systems in California, seeks an accomplished Senior Executive Assistant & Office Manager.

*** Candidate must be authorized to work in USA without requiring sponsorship ***

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*** Location: Los Angeles, CA 90024

*** Duration: 30-week contract with the possibility of extensions

Notes:

• Onsite role.
• Work hours: 8:00 AM – 5:00 PM Pacific Time.

Description:

• The Executive Assistant & Office Manager is a highly organized, proactive, and detail-oriented professional supporting multiple senior leaders in a healthcare organization’s Marketing Department.
• This dual-role position requires exceptional administrative skills, discretion, and the ability to manage competing priorities in a fast-paced environment.
• The role involves providing high-level executive administrative support while also managing the day-to-day operations of the department’s office environment to ensure efficient and professional operations.
• Provide direct administrative support to multiple senior leaders including calendar management, meeting scheduling, agenda preparation, and minute taking.
• Coordinate travel logistics including transportation, accommodations, itineraries, and expense reporting.
• Draft, edit, and proofread correspondence, presentations, and reports.
• Liaise with internal departments and external partners on behalf of senior leadership.
• Monitor and respond to emails, calls, and information requests in a timely and professional manner.
• Track key project deadlines and follow up on action items.
• Handle confidential information with discretion and professionalism.
• Maintain confidential administrative, financial, legal, and personnel records.
• Support employee engagement initiatives and manage related budgets.
• Serve as an information resource regarding department policies and procedures.
• Schedule and coordinate complex executive meetings involving senior leadership, C-suite executives, and external stakeholders.
• Coordinate large leadership meetings, departmental gatherings, and executive events.
• Provide operational support to leadership and contribute to departmental efficiency.
• Manage day-to-day office operations including ordering supplies, managing inventory, and ensuring equipment functionality.
• Serve as primary point of contact for vendors, facilities management, and IT support.
• Oversee maintenance and troubleshooting of office equipment including computers, printers, and copiers.
• Coordinate parking assignments and visitor parking validations.
• Manage vendor coordination, procurement processes, and service requests.
• Assist with departmental space planning and office resource allocation.
• Organize team meetings, events, and departmental gatherings (virtual and in-person).
• Develop and implement office procedures and operational workflows.
• Oversee office logistics including desk assignments, access coordination, and workspace management.
• Ensure compliance with institutional policies, safety standards, and organizational procedures.
• Manage onboarding logistics for new employees.
• Coordinate office facilities management and operational needs.

Qualifications:

• 7–10 years of experience providing executive-level administrative support.
• Direct executive-level support experience for senior leadership (VP, C-suite, department chair, etc.).
• Experience supporting multiple executives simultaneously with complex calendars, travel coordination, and executive communications.
• Recent experience working in healthcare systems, hospitals, or academic medical centers.
• Demonstrated operational partnership with leadership beyond basic administrative tasks.
• At least 3 years of office or facilities management experience in a mid-to-large organization.
• Experience coordinating executive meetings, leadership events, and large gatherings.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Experience using virtual meeting platforms such as Zoom or Microsoft Teams.
• Ability to maintain strict confidentiality and manage sensitive information.
• Experience with vendor coordination, procurement processes, and supply management.
• Strong problem-solving abilities and operational logistics management.
• Experience coordinating on-site and virtual events.
• Working knowledge of office operations including space planning, IT coordination, and safety protocols.
• Excellent interpersonal skills with the ability to work effectively with executives, physicians, directors, and staff across various levels.
• Strong project coordination and administrative process management skills.

Preferred Qualifications:

• Bachelor’s degree in Business Administration, Communications, or a related field.
• Prior experience working in an academic medical center or large health system.
• Familiarity with project management tools such as Workfront, Asana, or Trello.
• Knowledge of large healthcare organization structures and administrative policies.

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I'd love to talk to you if you think this position is right up your alley, and assure a prompt communication, whichever direction. If you're looking for rewarding employment and a company that puts its employees first, we'd like to work with you.

Satwinder “Sat” Singh

Lead Technical Recruiter

Company Overview:

Amerit Consulting is an extremely fast-growing staffing and consulting firm. Amerit Consulting was founded in 2002 to provide consulting, temporary staffing, direct hire, and payrolling services to Fortune 500 companies nationally, as well as small to mid-sized organizations on a local & regional level. Currently, Amerit has over 2,000 employees in 47 states. We develop and implement solutions that help our clients operate more efficiently, deliver greater customer satisfaction, and see a positive impact on their bottom line. We create value by bringing together the right people to achieve results. Our clients and employees say they choose to work with Amerit because of how we work with them - with service that exceeds their expectations and a personal commitment to their success. Our deep expertise in human capital management has fueled our expansion into direct hire placements, temporary staffing, contract placements, and additional staffing and consulting services that propel our clients’ businesses forward.

Amerit Consulting provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Applicants, with criminal histories, are considered in a manner that is consistent with local, state and federal laws.

Overview

Kerns Fine Jewelry is a trusted, family-owned luxury jeweler with over 50 years of history in Burlingame. In 2024, Kerns expanded with the opening of Rolex and Patek Philippe boutiques in San Francisco, marking a significant new chapter of growth.

We are seeking a highly capable Executive Assistant & Office Manager to support the Co-CEOs and oversee the day-to-day administrative and office operations of a multi-location luxury business. This is a hybrid role designed for someone who combines executive-level judgment with operational ownership and exceptional attention to detail.

This individual will serve as a trusted partner to leadership while also ensuring that the office environment, administrative systems, and internal coordination run smoothly and professionally.

The role can be based at either or Burlingame or San Francisco stores.

Role Summary

The Executive Assistant & Office Manager plays a dual role:

1. Executive Support: Providing high-level, proactive support to the Co-CEOs, managing schedules, communications, travel, and meeting coordination.
2. Office & Administrative Operations: Owning the day-to-day administrative functioning of the business across locations, ensuring organization, consistency, and efficiency.

This role requires strong judgment, discretion, precision, and the ability to operate independently in a fast-paced, high-standards environment.

Key Responsibilities

Executive Assistant Responsibilities

• Calendar & Schedule Management
• Manage complex calendars for the Co-CEOs, balancing internal priorities, external meetings, and travel with sound judgment.
• Email & Executive Communications
• Monitor, triage, and respond to emails on behalf of the Co-CEOs; draft professional correspondence and ensure timely follow-ups.
• Travel Planning & Logistics
• Coordinate domestic and international travel, including flights, accommodations, itineraries, and last-minute adjustments.
• Meeting Preparation & Follow-Through
• Prepare agendas, organize materials, take notes when required, and track follow-up actions.
• Executive Support & Anticipation
• Anticipate needs, identify potential issues early, and proactively support leadership effectiveness.

Office Manager & Administrative Responsibilities

• Office Operations & Coordination
• Oversee day-to-day office operations across San Francisco and Burlingame, ensuring professional, efficient, and well-organized environments.
• Vendor & Service Coordination
• Manage relationships with office vendors and service providers (supplies, maintenance, IT support coordination, etc.).
• Administrative Systems & Processes
• Maintain organized systems for documents, records, expenses, and internal workflows; identify opportunities to improve efficiency.
• Expense & Administrative Oversight
• Prepare and track expense reports, invoices, and administrative documentation in coordination with finance.
• Internal Coordination
• Support cross-functional coordination with hospitality, marketing, and store leadership teams as needed.
• Office Standards & Consistency
• Ensure administrative consistency, professionalism, and attention to detail across all locations.

Qualifications & Experience

• Bachelor’s degree preferred or equivalent professional experience.
• 5+ years of experience as an Executive Assistant, Office Manager, or similar senior administrative role supporting senior leaders.
• Experience in luxury retail, high-end hospitality, professional services, or similarly demanding environments strongly preferred.
• High proficiency with Microsoft Office, Google Workspace, calendar and scheduling tools.
• Demonstrated ability to manage complexity, shifting priorities, and confidential information.

Core Competencies (Critical to Success)

• Judgment & Prioritization
• Able to assess what matters most and act decisively without constant direction.
• Exceptional Attention to Detail
• Consistently accurate, thorough, and precise — especially under time pressure.
• Proactive Ownership
• Sees issues early, takes initiative, and follows through to resolution.
• Communication Excellence
• Clear, professional written and verbal communication with internal and external stakeholders.
• Discretion & Confidentiality
• Handles sensitive information with absolute professionalism and trust.
• Adaptability & Resilience
• Comfortable in a dynamic environment with changing priorities and expectations.

Working Style Expectations

• Highly organized, self-directed, and reliable
• Calm and effective under pressure
• Comfortable working closely with senior leadership
• Takes pride in maintaining high standards and a polished operating environment

Jeffco Public Schools (Jeffco) is located in Jefferson County, Colorado. It is the second largest school district in Colorado serving 69,000 students across 155 schools. With 14,000 employees, the district is the largest employer in Jefferson County and has provided educational excellence for more than 70 years.

Jeffco Public Schools is a Single-State Employer. All candidates hired by Jeffco Public Schools must reside within the state of Colorado.

HOURS AND DAYS WORKED

Desired Start Date: 04/05/2026

Exec Dir - Strategic Initiativ

Annual Position

FLSA: Exempt

FTE: 1.00000 , Hours/Day: 8.000 , Days/Year: Year Round

Salary Plan, Grade, Step: JCA - Administrator - 229 days , G12, 1

Min-Mid Annual Salary Range: $129,902.00 - $155,252.00 Effective as of:

PRE-EMPLOYMENT REQUIREMENT

The successful new hire or rehired candidate will be responsible to complete and incur the fingerprinting and processing fee of $54.50 through an appropriate fingerprinting vendor and the Colorado Bureau of Investigation, within 48 hours of offer acceptance.

RESPONSIBILITIES

SUMMARY Provides executive leadership for Jeffco Public Schools' comprehensive school safety, security, and emergency management enterprise. Develops and oversees the district's school safety strategy, integrating prevention, preparedness, response, and recovery across 168 campuses over 774 square miles and serving approximately 74,000 students and 14,000 employees. Directs a complex, 24/7 Department of School Safety with responsibility for strategic planning, business operations, workforce management, and performance oversight. Serves as the district's senior safety advisor to the Superintendent, Cabinet, and Board of Education and as the primary executive liaison to the district's multiple municipal and county public safety partners, ensuring that safety and security practices support welcoming school environments, student well-being, equity, and public trust.

ESSENTIAL DUTIES AND RESPONSIBILITIES

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Develops, implements, and oversees the districtwide school safety strategy, integrating prevention, preparedness, response, and recovery and establishing clear priorities, standards, and expectations for schools and departments.
• Directs the Department of School Safety as a multi-division, 24/7 operation, including Campus Security, Armed Patrol, Dispatch, Emergency Management, and Judicial Services/Behavioral Threat Management, through the leadership of senior managers and supervisors.
• Provides executive oversight of the district's School Resource Officer (SRO) program and agreements, ensuring role clarity, alignment with district expectations, and effective collaboration with law enforcement partners.
• Establishes and enforces professional standards, training requirements, and operational expectations for armed and unarmed officers, dispatch personnel, and safety staff to ensure consistent, lawful, and effective practices across the district.
• Oversees districtwide governance for emergency management and preparedness, ensuring emergency operations planning, training, exercises, and improvement processes meet district standards and are consistently implemented at all sites.
• Provides executive oversight of the district's Behavioral Threat Assessment and Management framework and school-based judicial services to ensure proactive identification, assessment, and mitigation of safety risks.
• Leads major incident response and serves in an executive incident command role during critical events, ensuring coordinated response, communication, and recovery across schools and departments.
• Provides executive oversight of business operations, including stewardship of an approximately $13 million annual budget, multi-year staffing and resource plans, fleet and equipment management, and sustainable workforce models for more than 180 safety and security personnel.
• Monitors readiness, response capability, staffing, training compliance, and operational effectiveness, and uses data, audits, after-action reviews, and performance metrics to drive continuous improvement.
• Develops, implements, and maintains district policies, procedures, and governance structures related to school safety, security, emergency management, and officer operations to ensure regulatory compliance and risk mitigation.
• Serves as the senior safety advisor to the Superintendent, Cabinet, and Board of Education, translating safety risks, trends, and operational realities into strategic options and recommendations.
• Represents the district with law enforcement, emergency management, and public safety partners, ensuring coordinated planning, interoperability, and strong interagency relationships while maintaining executive-level oversight rather than routine operational control.
• Represents the district as a subject-matter expert on school safety, security, and emergency management with community stakeholders, providing informed leadership and building public understanding, confidence, and trust in the district's safety approach.
• Be available during scheduled on-call periods and respond promptly and in-person to critical incidents or emergencies district-wide, providing leadership, direction, and support to staff and first responders.
• Carry and maintain a firearm in accordance with district policies, state law, and training requirements.
• Respond to critical incidents as an armed member of the district's safety and security team, following district protocols and emergency response procedures.
• Perform other duties as assigned.

EXPERIENCE 7 years of experience of senior leadership experience in public safety, law enforcement, emergency management, or a comparably complex organization, including senior-level responsibility for a multi-faceted safety, security, or emergency management function. Experience in an education system desirable.

EDUCATION & TRAINING Bachelor's degree required. Preferred field of study of emergency management or criminal justice. Additional years of experience may be accepted in lieu of degree. Advanced professional training in the areas of Disaster and Emergency Management, Preparedness, and Training Coordination preferred.

CERTIFICATES, LICENSES, REGISTRATIONS Certification in National Incident Management System (NIMS) Incident Command System (ICS) and Emergency Management Institute (EMI) and Professional Development Series required. Police Officer Standard Training (POST) in firearms, Arrest Control, Single Officer Response to an Active Shooter, and Rapid and Immediate Deployment (RAID) training is required. Driver's license required with good driving history required. Subject to random/post accident/reasonable suspicion drug and alcohol testing.

SPAN OF CONTROL

Leads the district’s 24/7 Department of School Safety, overseeing 180+ personnel across Campus Security, Armed Patrol, Dispatch, Emergency Management, and Judicial Services/Behavioral Threat Management. Establishes districtwide safety and emergency preparedness standards and represents the district on safety and security matters.

PHYSICAL DEMANDS

Work occurs in office, school, and field environments. Requires standing, walking, moving throughout facilities, driving, and occasional bending, climbing, or kneeling. Must be able to respond to emergencies and safely carry and use required equipment, including firearms and ballistic vests.

MENTAL FUNCTIONS

Ability to direct safety operations, apply policies and legal requirements, manage multiple priorities, and make sound decisions in high-pressure or emergency situations.

WORK ENVIRONMENT

Based in an office with frequent travel to district schools and facilities. Schedule may include evenings, weekends, and holidays with expected response to emergencies. Work may involve stressful situations and varied weather conditions.

EQUAL EMPLOYMENT OPPORTUNITY

The Jefferson County School District does not discriminate on the basis of disability, race, color, creed, religion, national origin, age, sexual orientation, marital status, political affiliation, pregnancy, or gender.

The American Civil Liberties Union of Hawaiʻi (“ACLU-HI”) works to dismantle systemic injustice and protect civil liberties for all through legal, political, and educational efforts. The Executive Fellowship was created to honor the legacy of Marianita Lopez, a remarkable woman of color trailblazer who has served the ACLU-HI Board for nearly 20 years. This one-year fellowship will allow a self-motivated, detailed-oriented, attorney or business professional from a diverse background to gain hands-on experience in legal leadership and executive management, while playing a key role in our fight to protect civil rights in Hawaiʻi. 

Title:                         Executive Fellow 

Term:                         1 year  

Location:                   Honolulu, Hawaiʻi

Deadline to Apply:    March 25, 2026; applications accepted until the role is filled

Start Date:                 May 18, 2026 (exact date negotiable)

Supervision:             Reports to the Executive Director

Classification:           Full-time, Exempt

Salary:                       $65,000 USD 

·       Carryout special projects; conduct cutting-edge research for the Executive Director (“ED”)

·       Build innovative strategies to expand the ACLU-HI’s impact across Hawai‘i and nationally

·       Establish and maintain collaborative relationships with ACLU-HI staff, board members, volunteers, donors, stakeholders, and community partners on behalf of the Executive team

·       Identify and implement innovative solutions to streamline Staff and Board operations

·       Coordinate logistics for leadership meetings, team-building events, and special initiatives

·       Ensure all ACLU-HI content is of excellent quality, on-brand, and consistent in style

·       Monitor and uphold the organization’s compliance with numerous nonprofit regulations

·       Help manage the ED’s calender by scheduling meetings, tracking Staff & Board deadlines

·       Record meeting minutes; prepare materials such as reports, presentations, and agendas

·       Act as a liaison to coordinate written communications between the ED, Board, and Staff

·       Assist in drafting, researching, and editing speaking points and documents for the ED

·       Fulfill all and any other duties “as assigned” by the Executive Director, in a timely manner

·       Design and run logistics for inner-office activities that help build the ACLU-HI culture

·       Organize boxes of storage materials and help build an archival library for ACLU-HI

·       Maintain and organize documents and contact lists using a consistent and logical system

·       File, review, and triage the ED’s confidential communications with the utmost discretion

·       Provide logistical support between departments; soliciting feedback for All-Staff agendas

·       Keep the mission of the ACLU-HI at the center of all actions and operations

·       Mobilize supporters to engage, take action, and become an ACLU-HI volunteer or member

·       Think creatively, strategically, and openly about how our organization can better integrate equity, diversity, inclusion, and belonging into our day-to-day operations

·       Promote a welcoming, inclusive, and respectful work environment for all staff members

Required Qualifications

·        Juris Doctor (JD) and/or a Master of Business Administration (MBA), earned by 2026

·       Administrative experience in a firm, nonprofit organization, or fellowship program

·       Proficiency in all Microsoft Office tools, legal research tools, and design software

·       Exceptional written and spoken communication skills, including strong proofreading skills

·       Strong attention to detail, precision, accuracy, and clarity; an ability to spot issues

·       Excellent interpersonal skills: positive and collaborative; adherence to ACLU-HI values, forthrightness, accountability, teamwork, and creativity; ability to manage stress well

·       Ability to anticipate needs and plan accordingly, problem-solve, coordinate complex activities, communicate concisely, prioritize multiple demands, and meet deadlines

·       Self-motivated and independent work ethic; ability to collaborate with and contribute effectively to a team environment while producing high-quality, error-free work

·       Adaptability and willingness to learn, embracing critical feedback from management

Additional Qualifications

·       Working knowledge of Hawaii’s political, social, and cultural landscapes

·       Demonstrated commitment to civil rights, civil liberties, and the ACLU-HI mission

·       Awareness of one’s cultural identity; ability to accept people with varying cultural norms

Working Conditions

-   Exempt employees should generally be available Monday-Friday, 8:30 a.m. to 5:30 p.m., with a minimum of three days a week in-office and the option to work two days per week remotely

-   The following physical demands and work environment conditions represent those required and encountered by an employee to perform essential job functions. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions:

o   Input information into a computer for long periods of time

o   Periodically work extended hours, including on evenings, weekends, and holidays

o   Travel within Oahu and to outer islands as needed

Benefits

-   Time-Off: 

o   Fellows receive 14 official holidays, 5 floating holidays, and 18 paid-time-off days

-   Insurance

o   100% paid employer-provided health insurance (medical, dental, drug and vision); long-term disability; and a defined contribution plan with employer match

-   Family & Medical Leave

o   16-weeks of paid time-off per eligibility year to care for a newborn child, adopted child, or parent with medical needs, as defined by the relevant policy

-   Professional Development

o   One paid opportunity (covering travel, food, and accommodations) to participate in an approved professional development convening off-island, budget permitting 

o   Access to ACLU nationwide resources, tools, and colleagues for enhanced learning

o   Frequent in-office trainings around civil rights, as well as work-life balance, topics

o   Access to unlimited preapproved in-studio somatic healing and mindfulness courses

o   Annual membership to CALM app – an ACLU national benefit, subject to change

How to Apply

-   Email these materials to   by March 25, 2026. Include “Executive Fellowship Application” in the subject line: 

1.     Cover Letter (maximum: 2 pages)

a.     How do your experience and skills qualify you for this position?

b.     Why are you interested in working at the ACLU of Hawaiʻi?

2.     Resume or CV (maximum: 5 pages, inclusive of a publication list)

3.     Transcript

4.     Two Writing Samples (maximum: 10 pages; one should be a memo)

5.     Three References (two must be former supervisors)

a.     For each, include: name, job title, direct phone number, and email address

ACLU-HI undertakes inclusive strategies in its recruitment efforts to assure persons with disabilities have full opportunities for employment. We encourage applicants with disabilities who may need accommodations in the application process to contact    

• The ACLU of Hawai‘i is an equal opportunity employer. We value a diverse workforce and an inclusive culture. It is our policy to employ qualified people without regard to: ethnicity; race; color; religion; sex; national origin; age; ancestry; disability; sexual orientation; veteran’s status; marital status; civil union status; arrest or court record; citizenship; credit history; genetic information; gender identity or expression; status as a victim of domestic violence, sexual violence, or stalking; or any other characteristic protected under federal or state law.