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JOB DESCRIPTION
Position Title: Service Account Coordinator
Department: Service, Account Management
Reports To: Sr. Account Manager
Works With: Account Managers, Operations, Dispatch, Billing, Warehouse, Safety, Field Technicians, Vendors
Primary Location: Thornton Office
Typical Schedule: Monday to Friday, 7:00 AM to 4:00 PM
Travel: No routine travel required. Occasional jobsite exposure or customer walk-throughs may be needed for learning, coordination, or account support.
Direct Reports: None
About Murphy Company
Since 1907, Murphy Company has been a leading mechanical contractor in the St. Louis and Denver markets. We pride ourselves on our core values of employee well-being, enduring relationships, and integrity and professionalism. We strongly believe our people are our most important asset, and we strive every day to make Murphy a great place to work as we build our clients’ visions.
Position Summary
The Service Account Coordinator supports the Account Management team by coordinating customer communication, proposal preparation, and internal follow-through to keep service work organized and moving. This role helps ensure customers receive timely updates, documentation is accurate and complete, and day-to-day account activity is tracked through to completion. The position is primarily office-based in the Thornton office and works closely with internal teams, including dispatch, operations, billing, and field technicians. This is an entry-level position with strong mentor support and long-term growth opportunity for high performers as skills are mastered.
Duties and Essential Job Functions
Customer Experience and Account Coordination
- Coordinate day-to-day account activities to keep customers informed and service work progressing.
- Respond promptly and professionally to customer inquiries via phone, email, and customer portals.
- Provide clear updates, confirm next steps, and close the loop on open items.
- Serve as a communication link between customers, Account Managers, dispatch, technicians, vendors, and internal support teams.
- Track commitments, action items, and due dates to ensure follow-through and timely completion.
Proposal and Sales Support
- Assemble customer-ready proposals (service, repair, maintenance) using templates and information provided by the team.
- Review proposal packages for completeness, accuracy, and professional formatting prior to release.
- Track open proposals and support timely follow-up with customers and internal teams.
- Maintain accurate proposal and opportunity status information in CRM tools and related tracking systems.
Service Workflow and Administrative Support
- Assist with managing work orders, purchase orders, quotes, and invoicing support tasks, including tracking status and supporting documentation.
- Coordinate internal next steps with dispatch, technicians, vendors, and billing to keep work moving and expectations aligned.
- Maintain organized customer files, records, and documentation to support consistent execution and customer service.
- Identify and communicate process improvement opportunities that increase consistency, responsiveness, and efficiency.
Learning and Development
- Participate in onboarding and ongoing coaching with Account Managers and service leadership.
- Attend customer meetings and occasional site walk-throughs (as needed) to build familiarity with equipment, scope, and customer expectations.
- Build progressive capability in proposal workflow, customer communication, and coordination discipline.
Basic Qualifications (Required)
- High school diploma or GED.
- Entry-level to 2 years of experience in customer service, coordination, administrative support, or related roles (internships and relevant experience considered).
- Proficiency in Microsoft Office (Outlook, Word, Excel) and comfort learning new tools and systems.
- Strong written and verbal communication skills, attention to detail, and follow-through.
- Ability to prioritize work, stay organized, and perform in a fast-paced, high-volume environment.
Preferred Qualifications
- Exposure to commercial HVAC, plumbing, construction, facilities, or mechanical services (not required).
- Familiarity with CRM platforms and workflow tools (Smartsheet experience is a plus).
Skills, Knowledge, Abilities, and Characteristics
- Strong organization and multitasking skills with consistent follow-through.
- Customer-first mindset and professional communication habits.
- Ability to build relationships across customers, field teams, and internal departments.
- Practical problem-solving and a continuous improvement mindset.
- Dependable, team-oriented, and adaptable when priorities shift.
- High standards for accuracy, quality, and responsiveness.
Working Conditions and Physical Requirements
- Primarily office-based role at the Thornton office.
- Occasional jobsite exposure or customer walk-throughs may be required to support learning and coordination.
- Typical office demands include sitting, standing, computer work, and phone use.
- When on a jobsite, the ability to navigate mechanical rooms and active work areas while following safety protocols.
- Occasional light lifting of office materials (files, binders, small packages).
Performance Expectations (Examples)
- Maintain timely, professional customer communication and reliably close the loop on open items.
- Keep proposal and coordination workflows organized, accurate, and on schedule.
- Maintain clean CRM documentation and status visibility for assigned activities.
- Demonstrate consistent improvement in coordination ownership, responsiveness, and accountability.
Career Path and Development
This role provides foundational experience in account coordination, customer communication, and proposal workflow within the mechanical service business. With demonstrated performance and business need, responsibilities may expand over time.
Compensation and Benefits (HR to Complete for Posting)
Pay Range: $60,000 to $75,000
Incentive/Bonus: (if applicable)
Benefits Summary: (medical, dental, vision, 401(k), PTO, paid holidays, profit sharing, wellness program)
The professional registered nurse Outpatient RN CAP 2 may be an entry level designation into the Clinical Advancement Program (CAP) for new employees who meet the RN CAP 2 criteria or attained through advancement from RN CAP 1. This position is accountable and responsible for the provision and coordination of clinically competent care including assessment, planning, intervention, and evaluation for an assigned group of patients. This may include delegation of appropriate tasks to direct patient care staff including but not limited to RNs, LVN/LPNs, and Patient Care Technicians. As a member of the End Stage Kidney Disease (ESKD) health care team, this position participates in decision-making, teaching, leadership functions, and quality improvement activities that enhance patient care outcomes and facility operations.
PRINCIPAL DUTIES AND RESPONSIBILITIES:
All duties and responsibilities are expected to be performed in accordance with Fresenius Kidney Care policy, procedures, standards of nursing practice, state, and federal regulations.
- Performs all essential functions under the direction of the Supervisor and with guidance from the Clinical Educator, Preceptor or in collaboration with other Registered Nurses.
- Performs ongoing, systematic collection and analysis of patient data pre – during – post hemodialysis treatment for assigned patients and documents in the patient medical record, makes adjustments or modifications to treatment plan as indicated and notifies Team Leader, Charge Nurse, Supervisor or Physician as needed.
- Assesses, collaborates, and documents patient/family’s basic learning needs to provide initial and ongoing education to patients and family.
- Directs and provides, in collaboration with direct and ancillary patient care staff, all aspects of the daily provision of safe and effective delivery of hemodialysis therapy to assigned patients.
- Administers medications as prescribed or in accordance with approved algorithm(s), and documents appropriate medical justification and effectiveness.
- Initiates or assists with emergency response measures.
- Serves as a resource, leader, coach, mentor and role model for new and incumbent employees by setting examples of appropriate behavior, work habits and attitudes towards patients, co-workers, supervisors and the company at the facility, and area level.
- Ensures correct laboratory collection, processing and shipping procedures are performed and reschedules missed or insufficient laboratory collections.
- Identifies expected outcomes, documents, and updates the nursing assessment and plan of care for assigned patients through collaboration with the Interdisciplinary Team.
- Ensures patient awareness related to transplant and treatment modality options.
- Participates in education and quality improvement projects at the facility and area level as directed by Supervisor.
- May serve as a Preceptor to new employees.
- Required to complete CAP requirements to maintain or advance.
- Performs all other duties as assigned by Supervisor.
PHYSICAL DEMANDS AND WORKING CONDITIONS:
The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- The position provides direct patient care that regularly involves heavy lifting, moving of patients and assisting with ambulation. Equipment aids and/or coworkers may provide assistance.
- This position requires frequent, prolonged periods of standing and the employee must be able to bend over.
- The employee may occasionally be required to move, with assistance, machines, and equipment of up to 200 lbs., and may lift chemical and water solutions of up to 30 lbs. as high as 5 feet.
- The work environment is characteristic of a health care facility with air temperature control and moderate noise levels.
- May be exposed to infectious and contagious diseases/materials.
- Day to day work includes desk work, computer work and interaction with patients, facility/hospital staff and physicians.
- The position may require travel to training sites or other facilities.
- May be asked to provide essential functions of this position in other locations with the same physical demands and working conditions as described above.
SUPERVISION:
- Assigned oversight of Patient Care Technicians//LVN/LPNs/RNs as a Team Leader or designated Nurse in Charge, after meeting all the following:
- Successful completion of all FKC education and training requirements for new employees.
- Must have a minimum of 3 months experience in chronic/acute hemodialysis as a RN.
EDUCATION and LICENSURE:
- Graduate of an accredited School of Nursing.
- Current appropriate state licensure.
- Current or successful completion of CPR BLS Certification
- Must meet the practice requirements in the state in which he or she is employed.
EXPERIENCE AND REQUIRED SKILLS:
- Entry level for RNs with minimum of 2 years of Nephrology Nursing experience
EOE, disability/veterans
JP Ecommerce Inc. (dba Bare Home) | Forest Lake/Columbus, Minnesota | 100% On-Site
About Us
JP Ecommerce has been named one of the top-ten fastest-growing businesses in Minnesota by Inc. 5000 for FOUR consecutive years! We provide customers with high-quality bedding through our brand Bare Home. As a leading textile retail company, we source premium products from key regions including China, India, Pakistan, and Turkey, and we manufacture our cotton line right here in the USA.
We’re experiencing 20–30% year-over-year growth and expanding our warehouse operations from 110,000 to 220,000+ square feet. This is an incredible time to join a company where personal growth and company growth are intertwined. We have team members who started in entry-level roles five years ago and now lead their own departments—that could be your story too.
Position Overview
We’re seeking a Supply Chain Manager to help drive our international supply chain operations as we scale. Reporting to the Director of Logistics, you’ll manage the daily complexities of international vendor relationships, container logistics, and buying operations while bringing strategic thinking to optimize costs and improve performance across our supply chain.
You’ll be our supply chain problem-solver—the person who manages vendor relationships across Turkey, Pakistan, India, and China, coordinates container flow into our warehouse, oversees buying and lead time planning, and holds vendors accountable to their commitments. You’ll lead a team of three (a Supply Chain Analyst, Buyer, and Supply Chain Associate) and work cross-functionally with warehouse operations, finance, and leadership to keep our supply chain running smoothly as we grow.
If you’ve managed international vendor relationships, understand the full buying cycle from purchase order to warehouse dock, and know how to keep a high-growth e-commerce supply chain on track, we want to talk.
Key Responsibilities
International Vendor Management & Container Logistics
- Manage vendor relationships across Turkey, Pakistan, India, and China—these are your vendors to own
- Hold vendors accountable for quality standards, delivery timelines, pricing agreements, and purchase order compliance—this is non-negotiable
- Manage container flows from overseas vendors through customs clearance to warehouse receiving
- Understand daily warehouse capacity to process containers and optimize inbound flow to manage costs
- Navigate customs documentation, compliance requirements, and freight forwarding coordination
- Negotiate pricing, payment terms, and production schedules with international suppliers
- Keep vendors moving when they’re delayed or behind on shipping finished products
Buying, Purchasing & Lead Time Management
- Manage the full buying cycle: purchase orders, buying timelines, reorder points, and lead time planning
- Oversee all buying and purchasing activities, aligning orders with inventory targets, budget constraints, and demand forecasts
- Analyze landed cost calculations including product cost, freight, duties, insurance, and handling to optimize total cost of ownership
- Coordinate buying windows and seasonal purchasing cycles across product categories
- Read and interpret forecasting data from Excel sheets and forecasting tools to prioritize buying and shipping decisions
Inventory & Multi-Channel Fulfillment
- Monitor inventory levels across all channels to prevent stockouts and excess storage costs
- Understand how inventory flows across all locations: on-site warehouse, Amazon FBA/AWD
Walmart, Target, Canada
- Know what we fulfill in-house vs. what goes to other channels and how it all comes together
- Make strategic decisions on where to ship containers before issues arise
- Ensure compliance with marketplace fulfillment requirements
Warehouse Support & Container Flow
- Coordinate container receiving schedules and capacity planning with the warehouse team
- Support warehouse expansion and operations optimization initiatives
- Help manage inbound/outbound shipment flows to optimize warehouse efficiency
- Coordinate between supply chain and warehouse operations to ensure smooth container processing
Team Leadership & Cross-Functional Coordination
- Directly supervise three employees: Supply Chain Analyst, Buyer, and Supply Chain Associate
- Provide coaching, development, and performance feedback to build a high-performing supply chain team
- Drive continuous process improvements that increase efficiency and reduce costs
- Work across teams—supply chain, forecasting, warehouse, sourcing, fulfillment—to solve problems and keep operations running
- • Communicate effectively with senior leadership, warehouse operations, and overseas teams
Cost Analysis & Optimization
- Identify cost savings and cost avoidance opportunities across the supply chain
- Conduct landed cost analysis to determine most cost-effective shipping and routing decisions
- Analyze vendor payment terms and shipping methods to optimize costs
- Track and reduce expenses across international shipping, warehousing, and fulfillment
- Present data-driven recommendations to leadership on cost optimization initiatives
Qualifications & Requirements
Education & Experience
- Bachelor’s degree in Supply Chain Management, Logistics, Operations Management, International Business, or related field
- 5–7 years of experience in supply chain operations, international logistics, or global sourcing
- Proven experience managing container flows from overseas manufacturers
- Background working with vendors in Asia (China, India, Pakistan, Turkey) preferred
- Experience with multi-channel fulfillment operations (Amazon FBA, retail fulfillment) highly valued
- Prior supervisory experience managing direct reports
Supply Chain & Technical Skills
- Strong understanding of international supply chain operations including freight forwarding, customs, and vendor management
- Advanced Excel skills required: VLOOKUP, XLOOKUP, SUMIFS, pivot tables, complex formulas for data analysis
- Ability to read and interpret forecasting data to prioritize buying and shipping decisions
- Understanding of just-in-time (JIT) fulfillment and e-commerce operations
- Experience with ERP systems (we use SellerCloud, transitioning to NetSuite)
- Knowledge of warehouse capacity planning and container flow management
- Familiarity with customs documentation, compliance requirements, and duty drawback programs
Analytical & Strategic Abilities
- Strong cost analysis skills with ability to identify savings and optimization opportunities
- Demonstrated ability to conduct landed cost analysis and make data-driven shipping decisions
- Strategic thinker who can evaluate alternatives (3PL options, storage solutions, routing strategies)
- Ability to anticipate problems and implement solutions before issues escalate
- Understanding of how inventory flows across multiple fulfillment channels
Personal Qualities
- Proactive problem-solver who sees issues coming and takes action
- Strong sense of accountability with ability to hold vendors accountable for performance
- Excellent communication skills for working with overseas teams and coordinating across departments
- Growth mindset with eagerness to take on increasing responsibility
- Positive attitude and adaptable team player who thrives in fast-paced environments
Why Go Bare?
Career Growth & Development
- Rapid advancement opportunities in a company growing 20–30% annually
- Broad exposure across all aspects of supply chain, warehouse, forecasting, and fulfillment operations
- Work directly with senior leadership team on strategic decisions
- Clear path to increased responsibility as we scale to $200M+ revenue
- Real examples: Team members who started in entry-level roles now manage departments
- Personal growth and company growth are intertwined—we promote from within
Team Culture
- Join a strong six-person supply chain team that works exceptionally well together
- Positive attitudes and mutual accountability are core to our success
- Direct communication without corporate bureaucracy
- Small company atmosphere where your contributions are visible and valued
Compensation & Benefits
Salary: $75,000 - $90,000 (based on experience and skill set)
Comprehensive Benefits Package:
• Medical, Dental, and Vision Insurance
• Short-Term Disability (at no cost to employees)
• Life Insurance starting at $25,000 (at no cost to employees, with option to purchase additional coverage)
• Paid Family and Medical Leave Act (PFMLA) - Paid Maternity and Paternity Leave
• 401(k) Retirement Plan with Company Match
• Paid Time Off and Holidays
• Career advancement opportunities in a rapidly growing company
We are only considering candidates who:
• Currently live in Minnesota or the immediate surrounding area
• Can reliably commute to our Forest Lake/Columbus location daily
• Are available for in-person interviews at our office
Application Process
To be considered for this opportunity, please submit:
• Resume highlighting your international supply chain experience, container logistics management, vendor accountability track record, and technical skills (especially Excel proficiency)
• Cover letter explaining your experience with overseas vendor management, buying/purchasing operations, and why you’re excited about this growth opportunity
Submit your application to: or
Visit us: Bare Home, we strive to create a culture where all people come first. We are committed to attracting and retaining a diverse workforce. Therefore, all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status. Bare Home is an equal-opportunity employer, and by doing so, we aim to sustain and promote an inclusive culture that supports future growth for all.
PURPOSE AND SCOPE:
The professional registered nurse Inpatient RN CAP 2 may be an entry level designation into the Clinical Advancement Program (CAP) for new employees who meet the RN CAP 2 criteria or attained through advancement from CAP 1. This position is accountable and responsible for the provision and coordination of clinically competent care including assessment, planning, intervention and evaluation for an assigned group of patients. This may include delegation of appropriate tasks to direct patient care staff including but not limited to RNs, LVN/LPNs and Patient Care Technicians. As a member of the kidney disease health care team, this position participates in decision-making, teaching, leadership functions, and quality improvement activities that enhance patient care outcomes and program operations.
PRINCIPAL DUTIES AND RESPONSIBILITIES:
All duties and responsibilities are expected to be performed in accordance with Fresenius Kidney Care policy, procedures, standards of nursing practice, applicable contractual service agreements, state and federal regulations.
- Performs all essential functions under the direction of the Supervisor and with the guidance from the Educator, Preceptor, or in collaboration with another Registered Nurse.
- Performs ongoing, systematic collection and analysis of patient data pre – during – post treatment for assigned patients and documents in the patient medical record, makes adjustments or modifications to treatment plan as indicated and notifies Supervisor, Physician, patient’s primary nurse and others as indicated.
- Assesses, collaborates and documents patient/family’s basic learning needs to provide initial and ongoing education to patients and family.
- Recognizes aspects and implications of patient status that vary from normal and reports to or collaborates with appropriate health team members for input including but not limited to Supervisor, appropriate physician, and the contracted facility/primary Nurse.
- Directs and provides safe effective patient care for assigned patients as prescribed for all modality specific treatment procedures.
- Assesses daily assigned patient care needs and collaborates with direct and ancillary patient care staff as needed.
- Initiates and coordinates communication with FKC and Non-FKC dialysis providers and appropriate contracted facility personnel as needed to provide continuity of patient care.
- Performs the implementation, administration, monitoring, and documentation of patient's response to prescribed intradialytic transfusions, including appropriate notification of adverse reactions to physician and appropriate blood supplier.
- Administers medications as prescribed and documents medical justification and effectiveness.
- Initiates and assists with emergency response measures.
- Serves as a resource, leader, coach, mentor and role model for new and incumbent employees by setting examples of appropriate behavior, work habits and attitudes towards patients, co-workers, Supervisors and the company at the facility and area level.
- May be asked to provide specialized nursing care instructions to hospital/facility staff as stipulated contractually.
- May be assigned to assist in an Outpatient facility on an as needed basis.
- May serve as a Preceptor to new employees.
- Required to complete CAP requirements to maintain or advance.
- Performs all other duties as assigned by Supervisor.
PHYSICAL DEMANDS AND WORKING CONDITIONS:
The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- The position provides direct patient care that regularly involves heavy lifting, moving of patients and assisting with ambulation. Equipment aids and/or coworkers may provide assistance.
- This position requires frequent, prolonged periods of standing and the employee must be able to bend over.
- The employee may occasionally be required to move, with assistance, machines and equipment of up to 200 lbs., and may lift chemical and water solutions of up to 30 lbs. as high as 5 feet.
- The work environment is characteristic of a health care facility with air temperature control and moderate noise levels.
- May be exposed to infectious and contagious diseases/materials.
- May be asked to provide essential functions of this position in other locations with the same physical demands and working conditions as described above.
- Day to day work includes desk work, computer work, interaction with patients, facility/hospital staff and physicians.
- The position requires travel to training/meeting sites and between assigned facilities.
- Position requires participation in on-call rotation, night, weekend, holiday or as defined by individual program needs.
- Employees are required to take the Ishihara's Color Blindness test as a condition of employment. Note that: Failing the
Ishihara Test for Color Blindness does not preclude employment. The Company will consider whether reasonable accommodation can be made.
SUPERVISION:
Assigned oversight of Patient Care Technicians/LPNs/LVNs/RNs as a designated Nurse in Charge, after meeting all the following:
- Successful completion of all FKC education and modality specific training requirements.
- 6 months experience in acute dialysis as a RN.
EDUCATION AND LICENSURE:
- Current appropriate state licensure.
- Current or successful completion of CPR BLS Certification
- Must meet the practice requirements in all states employed.
EXPERIENCE AND REQUIRED SKILLS:
- Entry level for RNs with minimum 2 years or more of Nephrology Nursing experience in the last 2 years as a RN.
- Acute dialysis experience (preferred).
Fresenius Medical Care maintains a drug-free workplace in accordance with applicable federal and state laws.
EOE, disability/veterans
Differential Authorized
PURPOSE AND SCOPE:
The professional registered nurse Inpatient RN CAP 2 may be an entry level designation into the Clinical Advancement Program (CAP) for new employees who meet the RN CAP 2 criteria or attained through advancement from CAP 1. This position is accountable and responsible for the provision and coordination of clinically competent care including assessment, planning, intervention and evaluation for an assigned group of patients. This may include delegation of appropriate tasks to direct patient care staff including but not limited to RNs, LVN/LPNs and Patient Care Technicians. As a member of the kidney disease health care team, this position participates in decision-making, teaching, leadership functions, and quality improvement activities that enhance patient care outcomes and program operations.
PRINCIPAL DUTIES AND RESPONSIBILITIES:
All duties and responsibilities are expected to be performed in accordance with Fresenius Kidney Care policy, procedures, standards of nursing practice, applicable contractual service agreements, state and federal regulations.
- Performs all essential functions under the direction of the Supervisor and with the guidance from the Educator, Preceptor, or in collaboration with another Registered Nurse.
- Performs ongoing, systematic collection and analysis of patient data pre – during – post treatment for assigned patients and documents in the patient medical record, makes adjustments or modifications to treatment plan as indicated and notifies Supervisor, Physician, patient’s primary nurse and others as indicated.
- Assesses, collaborates and documents patient/family’s basic learning needs to provide initial and ongoing education to patients and family.
- Recognizes aspects and implications of patient status that vary from normal and reports to or collaborates with appropriate health team members for input including but not limited to Supervisor, appropriate physician, and the contracted facility/primary Nurse.
- Directs and provides safe effective patient care for assigned patients as prescribed for all modality specific treatment procedures.
- Assesses daily assigned patient care needs and collaborates with direct and ancillary patient care staff as needed.
- Initiates and coordinates communication with FKC and Non-FKC dialysis providers and appropriate contracted facility personnel as needed to provide continuity of patient care.
- Performs the implementation, administration, monitoring, and documentation of patient's response to prescribed intradialytic transfusions, including appropriate notification of adverse reactions to physician and appropriate blood supplier.
- Administers medications as prescribed and documents medical justification and effectiveness.
- Initiates and assists with emergency response measures.
- Serves as a resource, leader, coach, mentor and role model for new and incumbent employees by setting examples of appropriate behavior, work habits and attitudes towards patients, co-workers, Supervisors and the company at the facility and area level.
- May be asked to provide specialized nursing care instructions to hospital/facility staff as stipulated contractually.
- May be assigned to assist in an Outpatient facility on an as needed basis.
- May serve as a Preceptor to new employees.
- Required to complete CAP requirements to maintain or advance.
- Performs all other duties as assigned by Supervisor.
PHYSICAL DEMANDS AND WORKING CONDITIONS:
The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- The position provides direct patient care that regularly involves heavy lifting, moving of patients and assisting with ambulation. Equipment aids and/or coworkers may provide assistance.
- This position requires frequent, prolonged periods of standing and the employee must be able to bend over.
- The employee may occasionally be required to move, with assistance, machines and equipment of up to 200 lbs., and may lift chemical and water solutions of up to 30 lbs. as high as 5 feet.
- The work environment is characteristic of a health care facility with air temperature control and moderate noise levels.
- May be exposed to infectious and contagious diseases/materials.
- May be asked to provide essential functions of this position in other locations with the same physical demands and working conditions as described above.
- Day to day work includes desk work, computer work, interaction with patients, facility/hospital staff and physicians.
- The position requires travel to training/meeting sites and between assigned facilities.
- Position requires participation in on-call rotation, night, weekend, holiday or as defined by individual program needs.
- Employees are required to take the Ishihara's Color Blindness test as a condition of employment. Note that: Failing the
Ishihara Test for Color Blindness does not preclude employment. The Company will consider whether reasonable accommodation can be made.
SUPERVISION:
Assigned oversight of Patient Care Technicians/LPNs/LVNs/RNs as a designated Nurse in Charge, after meeting all the following:
- Successful completion of all FKC education and modality specific training requirements.
- 6 months experience in acute dialysis as a RN.
EDUCATION AND LICENSURE:
- Current appropriate state licensure.
- Current or successful completion of CPR BLS Certification
- Must meet the practice requirements in all states employed.
EXPERIENCE AND REQUIRED SKILLS:
- Entry level for RNs with minimum 2 years or more of Nephrology Nursing experience in the last 2 years as a RN.
- Acute dialysis experience (preferred).
"The rate of pay for this position will depend on the successful candidate’s work location and qualifications, including relevant education, work 17perience, skills, and competencies.
Hourly Rate: $34 - $58
Non-Bonus Eligible Positions: include language below.
Benefit Overview: This position offers a comprehensive benefits package including medical, dental, and vision insurance, a 401(k) with company match, paid time off, parental leave.
Fresenius Medical Care maintains a drug-free workplace in accordance with applicable federal and state laws.
EOE, disability/veterans
PURPOSE AND SCOPE:
The professional registered nurse Outpatient RN CAP 2 may be an entry level designation into the Clinical Advancement Program (CAP) for new employees who meet the RN CAP 2 criteria or attained through advancement from RN CAP 1. This position is accountable and responsible for the provision and coordination of clinically competent care including assessment, planning, intervention, and evaluation for an assigned group of patients. This may include delegation of appropriate tasks to direct patient care staff including but not limited to RNs, LVN/LPNs, and Patient Care Technicians. As a member of the End Stage Kidney Disease (ESKD) health care team, this position participates in decision-making, teaching, leadership functions, and quality improvement activities that enhance patient care outcomes and facility operations.
PRINCIPAL DUTIES AND RESPONSIBILITIES:
All duties and responsibilities are expected to be performed in accordance with Fresenius Kidney Care policy, procedures, standards of nursing practice, state, and federal regulations.
- Performs all essential functions under the direction of the Supervisor and with guidance from the Clinical Educator, Preceptor or in collaboration with other Registered Nurses.
- Performs ongoing, systematic collection and analysis of patient data pre – during – post hemodialysis treatment for assigned patients and documents in the patient medical record, makes adjustments or modifications to treatment plan as indicated and notifies Team Leader, Charge Nurse, Supervisor or Physician as needed.
- Assesses, collaborates, and documents patient/family’s basic learning needs to provide initial and ongoing education to patients and family.
- Directs and provides, in collaboration with direct and ancillary patient care staff, all aspects of the daily provision of safe and effective delivery of hemodialysis therapy to assigned patients.
- Administers medications as prescribed or in accordance with approved algorithm(s), and documents appropriate medical justification and effectiveness.
- Initiates or assists with emergency response measures.
- Serves as a resource, leader, coach, mentor and role model for new and incumbent employees by setting examples of appropriate behavior, work habits and attitudes towards patients, co-workers, supervisors and the company at the facility, and area level.
- Ensures correct laboratory collection, processing and shipping procedures are performed and reschedules missed or insufficient laboratory collections.
- Identifies expected outcomes, documents, and updates the nursing assessment and plan of care for assigned patients through collaboration with the Interdisciplinary Team.
- Ensures patient awareness related to transplant and treatment modality options.
- Participates in education and quality improvement projects at the facility and area level as directed by Supervisor.
- May serve as a Preceptor to new employees.
- Required to complete CAP requirements to maintain or advance.
- Performs all other duties as assigned by Supervisor.
PHYSICAL DEMANDS AND WORKING CONDITIONS:
The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- The position provides direct patient care that regularly involves heavy lifting, moving of patients and assisting with ambulation. Equipment aids and/or coworkers may provide assistance.
- This position requires frequent, prolonged periods of standing and the employee must be able to bend over.
- The employee may occasionally be required to move, with assistance, machines, and equipment of up to 200 lbs., and may lift chemical and water solutions of up to 30 lbs. as high as 5 feet.
- The work environment is characteristic of a health care facility with air temperature control and moderate noise levels.
- May be exposed to infectious and contagious diseases/materials.
- Day to day work includes desk work, computer work and interaction with patients, facility/hospital staff and physicians.
- The position may require travel to training sites or other facilities.
- May be asked to provide essential functions of this position in other locations with the same physical demands and working conditions as described above.
SUPERVISION:
- Assigned oversight of Patient Care Technicians//LVN/LPNs/RNs as a Team Leader or designated Nurse in Charge, after meeting all the following:
- Successful completion of all FKC education and training requirements for new employees.
- Must have a minimum of 3 months experience in chronic/acute hemodialysis as a RN.
EDUCATION and LICENSURE:
- Graduate of an accredited School of Nursing.
- Current appropriate state licensure.
- Current or successful completion of CPR BLS Certification
- Must meet the practice requirements in the state in which he or she is employed.
EXPERIENCE AND REQUIRED SKILLS:
- Entry level for RNs with minimum of 2 years of Nephrology Nursing experience
Fresenius Medical Care maintains a drug-free workplace in accordance with applicable federal and state laws.
"
EOE, disability/veterans
The professional registered nurse Inpatient RN CAP 2 may be an entry level designation into the Clinical Advancement Program (CAP) for new employees who meet the RN CAP 2 criteria or attained through advancement from CAP 1. This position is accountable and responsible for the provision and coordination of clinically competent care including assessment, planning, intervention and evaluation for an assigned group of patients. This may include delegation of appropriate tasks to direct patient care staff including but not limited to RNs, LVN/LPNs and Patient Care Technicians. As a member of the kidney disease health care team, this position participates in decision-making, teaching, leadership functions, and quality improvement activities that enhance patient care outcomes and program operations.
PRINCIPAL DUTIES AND RESPONSIBILITIES:
All duties and responsibilities are expected to be performed in accordance with Fresenius Kidney Care policy, procedures, standards of nursing practice, applicable contractual service agreements, state and federal regulations.
- Performs all essential functions under the direction of the Supervisor and with the guidance from the Educator, Preceptor, or in collaboration with another Registered Nurse.
- Performs ongoing, systematic collection and analysis of patient data pre – during – post treatment for assigned patients and documents in the patient medical record, makes adjustments or modifications to treatment plan as indicated and notifies Supervisor, Physician, patient’s primary nurse and others as indicated.
- Assesses, collaborates and documents patient/family’s basic learning needs to provide initial and ongoing education to patients and family.
- Recognizes aspects and implications of patient status that vary from normal and reports to or collaborates with appropriate health team members for input including but not limited to Supervisor, appropriate physician, and the contracted facility/primary Nurse.
- Directs and provides safe effective patient care for assigned patients as prescribed for all modality specific treatment procedures.
- Assesses daily assigned patient care needs and collaborates with direct and ancillary patient care staff as needed.
- Initiates and coordinates communication with FKC and Non-FKC dialysis providers and appropriate contracted facility personnel as needed to provide continuity of patient care.
- Performs the implementation, administration, monitoring, and documentation of patient's response to prescribed intradialytic transfusions, including appropriate notification of adverse reactions to physician and appropriate blood supplier.
- Administers medications as prescribed and documents medical justification and effectiveness.
- Initiates and assists with emergency response measures.
- Serves as a resource, leader, coach, mentor and role model for new and incumbent employees by setting examples of appropriate behavior, work habits and attitudes towards patients, co-workers, Supervisors and the company at the facility and area level.
- May be asked to provide specialized nursing care instructions to hospital/facility staff as stipulated contractually.
- May be assigned to assist in an Outpatient facility on an as needed basis.
- May serve as a Preceptor to new employees.
- Required to complete CAP requirements to maintain or advance.
- Performs all other duties as assigned by Supervisor.
PHYSICAL DEMANDS AND WORKING CONDITIONS:
The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- The position provides direct patient care that regularly involves heavy lifting, moving of patients and assisting with ambulation. Equipment aids and/or coworkers may provide assistance.
- This position requires frequent, prolonged periods of standing and the employee must be able to bend over.
- The employee may occasionally be required to move, with assistance, machines and equipment of up to 200 lbs., and may lift chemical and water solutions of up to 30 lbs. as high as 5 feet.
- The work environment is characteristic of a health care facility with air temperature control and moderate noise levels.
- May be exposed to infectious and contagious diseases/materials.
- May be asked to provide essential functions of this position in other locations with the same physical demands and working conditions as described above.
- Day to day work includes desk work, computer work, interaction with patients, facility/hospital staff and physicians.
- The position requires travel to training/meeting sites and between assigned facilities.
- Position requires participation in on-call rotation, night, weekend, holiday or as defined by individual program needs.
- Employees are required to take the Ishihara's Color Blindness test as a condition of employment. Note that: Failing the
Ishihara Test for Color Blindness does not preclude employment. The Company will consider whether reasonable accommodation can be made.
SUPERVISION:
Assigned oversight of Patient Care Technicians/LPNs/LVNs/RNs as a designated Nurse in Charge, after meeting all the following:
- Successful completion of all FKC education and modality specific training requirements.
- 6 months experience in acute dialysis as a RN.
EDUCATION AND LICENSURE:
- Current appropriate state licensure.
- Current or successful completion of CPR BLS Certification
- Must meet the practice requirements in all states employed.
EXPERIENCE AND REQUIRED SKILLS:
- Entry level for RNs with minimum 2 years or more of Nephrology Nursing experience in the last 2 years as a RN.
- Acute dialysis experience (preferred).
The rate of pay for this position will depend on the successful candidate’s work location and qualifications, including relevant education, work experience, skills, and competencies.
Hourly Rate: $39.00 - $65.00
Non-Bonus Eligible Positions: include language below.
Benefit Overview: This position offers a comprehensive benefits package including medical, dental, and vision insurance, a 401(k) with company match, paid time off, parental leave.
Fresenius Medical Care maintains a drug-free workplace in accordance with applicable federal and state laws.
EOE, disability/veterans
PURPOSE AND SCOPE:
The professional registered nurse Outpatient RN CAP 2 may be an entry level designation into the Clinical Advancement Program (CAP) for new employees who meet the RN CAP 2 criteria or attained through advancement from RN CAP 1. This position is accountable and responsible for the provision and coordination of clinically competent care including assessment, planning, intervention, and evaluation for an assigned group of patients. This may include delegation of appropriate tasks to direct patient care staff including but not limited to RNs, LVN/LPNs, and Patient Care Technicians. As a member of the End Stage Kidney Disease (ESKD) health care team, this position participates in decision-making, teaching, leadership functions, and quality improvement activities that enhance patient care outcomes and facility operations.
PRINCIPAL DUTIES AND RESPONSIBILITIES:
All duties and responsibilities are expected to be performed in accordance with Fresenius Kidney Care policy, procedures, standards of nursing practice, state, and federal regulations.
- Performs all essential functions under the direction of the Supervisor and with guidance from the Clinical Educator, Preceptor or in collaboration with other Registered Nurses.
- Performs ongoing, systematic collection and analysis of patient data pre – during – post hemodialysis treatment for assigned patients and documents in the patient medical record, makes adjustments or modifications to treatment plan as indicated and notifies Team Leader, Charge Nurse, Supervisor or Physician as needed.
- Assesses, collaborates, and documents patient/family’s basic learning needs to provide initial and ongoing education to patients and family.
- Directs and provides, in collaboration with direct and ancillary patient care staff, all aspects of the daily provision of safe and effective delivery of hemodialysis therapy to assigned patients.
- Administers medications as prescribed or in accordance with approved algorithm(s), and documents appropriate medical justification and effectiveness.
- Initiates or assists with emergency response measures.
- Serves as a resource, leader, coach, mentor and role model for new and incumbent employees by setting examples of appropriate behavior, work habits and attitudes towards patients, co-workers, supervisors and the company at the facility, and area level.
- Ensures correct laboratory collection, processing and shipping procedures are performed and reschedules missed or insufficient laboratory collections.
- Identifies expected outcomes, documents, and updates the nursing assessment and plan of care for assigned patients through collaboration with the Interdisciplinary Team.
- Ensures patient awareness related to transplant and treatment modality options.
- Participates in education and quality improvement projects at the facility and area level as directed by Supervisor.
- May serve as a Preceptor to new employees.
- Required to complete CAP requirements to maintain or advance.
- Performs all other duties as assigned by Supervisor.
PHYSICAL DEMANDS AND WORKING CONDITIONS:
The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- The position provides direct patient care that regularly involves heavy lifting, moving of patients and assisting with ambulation. Equipment aids and/or coworkers may provide assistance.
- This position requires frequent, prolonged periods of standing and the employee must be able to bend over.
- The employee may occasionally be required to move, with assistance, machines, and equipment of up to 200 lbs., and may lift chemical and water solutions of up to 30 lbs. as high as 5 feet.
- The work environment is characteristic of a health care facility with air temperature control and moderate noise levels.
- May be exposed to infectious and contagious diseases/materials.
- Day to day work includes desk work, computer work and interaction with patients, facility/hospital staff and physicians.
- The position may require travel to training sites or other facilities.
- May be asked to provide essential functions of this position in other locations with the same physical demands and working conditions as described above.
SUPERVISION:
- Assigned oversight of Patient Care Technicians//LVN/LPNs/RNs as a Team Leader or designated Nurse in Charge, after meeting all the following:
- Successful completion of all FKC education and training requirements for new employees.
- Must have a minimum of 3 months experience in chronic/acute hemodialysis as a RN.
EDUCATION and LICENSURE:
- Graduate of an accredited School of Nursing.
- Current appropriate state licensure.
- Current or successful completion of CPR BLS Certification
- Must meet the practice requirements in the state in which he or she is employed.
EXPERIENCE AND REQUIRED SKILLS:
- Entry level for RNs with minimum of 2 years of Nephrology Nursing experience
The rate of pay for this position will depend on the successful candidate’s work location and qualifications, including relevant education, work experience, skills, and competencies.
Hourly Rate: $37.00 - $63.00
Non-Bonus Eligible Positions: include language below.
Benefit Overview: This position offers a comprehensive benefits package including medical, dental, and vision insurance, a 401(k) with company match, paid time off, parental leave.
Bonus Eligible Positions – include language below.
Benefit Overview: This position offers a comprehensive benefits package including medical, dental, and vision insurance, a 401(k) with company match, paid time off, parental leave and potential for performance-based bonuses depending on company and individual performance.
Fresenius Medical Care maintains a drug-free workplace in accordance with applicable federal and state laws.
"
EOE, disability/veterans
Risk & Regulatory Consulting
Administrative Assistant
Farmington, CT
Position Description
The Administrative Assistant provides critical administrative and operational support to a team of professionals spread across the country. This role enables team members to focus on delivering high-quality client work by ensuring seamless coordination, efficient processes, and consistent communication. The ideal candidate is highly organized, adaptable, and comfortable supporting a virtual team with diverse needs, fast-moving priorities, and client-driven timelines.
Responsibilities
- Provide elevated administrative support to RRC team members and engagement leaders across multiple regions to include: meeting coordination, document preparation, presentations, calendar management, travel management, review and process expense reports, order office supplies, register team members for annual professional seminars, etc.
- Coordinate complex calendars across time zones, schedule virtual and in-person meetings, and prepare materials for client-facing and internal engagements
- Serve as a dependable point of contact for inquiries, demonstrating professionalism, responsiveness, and sound judgment
- Support engagement operations by organizing documentation, tracking deliverables, monitoring deadlines, and assisting with cross-functional alignment
- Learn and adopt new technologies, systems, and processes to support operational efficiency and evolving consulting needs; e.g., assist with ad hoc reporting for management and aid in the preparation of materials for conferences and new hire orientation
- Assist with virtual onboarding, internal communications, and team initiatives that strengthen collaboration across a distributed workforce
- Assist with updates to the firm’s client and mailing lists by ensuring necessary changes are incorporated
- Maintain organized digital filing systems in accordance with firm standards, compliance requirements, and engagement protocols
- Prepare and/or proofread reports, presentations, proposals, and other client-ready documents with accuracy and attention to detail
- Identify opportunities to streamline administrative processes, enhance consultant productivity, and improve the overall engagement experience
- Process accounts payable through Central Accounts Payable
- Collaborate with other Firm Client Service functions, such as Human Resources, IT, and Marketing, for example
- Serve as a back-up to other administrative/office services functions, as needed
- Serve as a go-to for team member on technical, non-technical, and procedural questions
- Be knowledgeable on general office policies and procedures
- Perform other related administrative tasks (includes, but is not limited to, these types of examples: photocopying, mailing, sorting mail, scheduling conference rooms, shredding, etc.)
- Perform any other duties, as assigned
Qualifications
- Prior administrative experience in a professional services environment
- Associate degree or relevant
- 5+ years relevant administrative support experience
- Proficiency with Microsoft 365 (i.e., Word, Excel, PowerPoint, Outlook, etc.), collaboration platforms (e.g., SharePoint, OneDrive), and virtual communication tools
- Calendar management experience
- Effective organization and time management skills
- Strong written and verbal communication skills
- Strong organizational skills and attention to detail
- Ability to take direction, follow procedures, and ask appropriate questions
- Complete tasks independently as well as work collaboratively with teams
- High level of professionalism, discretion, and reliability
- Ability to manage multiple tasks and shift priorities as necessary to meet deadlines
- Flexible demeanor, proactive thinker, positive attitude, maintains confidentiality
- Ability to handle stress while operating with a sense of urgency and with good judgment
- Change management and problem-solving skills
- Ability to work effectively with individuals who have diverse communication styles, schedules, and client responsibilities
Competencies
- Client Service Orientation: Supports consulting teams in delivering a consistent, high-quality client experience
- Professionalism: Maintains a polished, dependable presence in all interactions; possesses strong written and verbal communication skills, with the ability to produce polished, client-ready materials with accuracy, as well as proper spelling, punctuation, and grammar
- Adaptability: Responds effectively to shifting priorities, time-sensitive requests, and virtual collaboration needs
- Interpersonal Effectiveness: Builds strong working relationships and communicates with clarity and tact across remote settings; highly motivated and results oriented, self-starter, strong initiative, eager to learn, and able to work independently while maintaining a team player focus
- Technical Agility: Learns new tools quickly and assists others in adopting them
- Business Acumen: Understands consulting workflows, engagement dynamics, and how administrative support contributes to client outcomes
- Resourcefulness: Anticipates needs, solves problems proactively, and maintains composure in a fast-paced, virtual environment
Risk & Regulatory Consulting, LLC (RRC), an affiliate of RSM, is a national, leading professional services firm dedicated to providing exceptional regulatory services to clients. RRC offers services in the following regulatory areas: financial examinations, market conduct examinations, insolvency and receiverships, actuarial services and valuations, investment analysis, reinsurance expertise, market analysis and compliance, and special projects. RRC is a results-oriented firm committed to success that builds long-term relationships with its clients. RSM, we offer a competitive benefits and compensation package for all our people. We offer flexibility in your schedule, empowering you to balance life’s demands, while also maintaining your ability to serve clients. Learn more about our total rewards at applicants will receive consideration for employment as RSM does not tolerate discrimination and/or harassment based on race; color; creed; sincerely held religious beliefs, practices or observances; sex (including pregnancy or disabilities related to nursing); gender; sexual orientation; HIV Status; national origin; ancestry; familial or marital status; age; physical or mental disability; citizenship; political affiliation; medical condition (including family and medical leave); domestic violence victim status; past, current or prospective service in the US uniformed service; US Military/Veteran status; pre-disposing genetic characteristics or any other characteristic protected under applicable federal, state or local law.
Accommodation for applicants with disabilities is available upon request in connection with the recruitment process and/or employment/partnership. RSM is committed to providing equal opportunity and reasonable accommodation for people with disabilities. If you require a reasonable accommodation to complete an application, interview, or otherwise participate in the recruiting process, please call us at 8 or send us an email at
RSM does not intend to hire entry level candidates who will require sponsorship now OR in the future (i.e. F-1 visa holders). If you are a recent U.S. college / university graduate possessing 1-2 years of progressive and relevant work experience in a same or similar role to the one for which you are applying, excluding internships, you may be eligible for hire as an experienced associate.
RSM will consider for employment qualified applicants with arrest or conviction records. For those living in California or applying to a position in California, please click here for additional information.
At RSM, an employee’s pay at any point in their career is intended to reflect their experiences, performance, and skills for their current role. The salary range (or starting rate for interns and associates) for this role represents numerous factors considered in the hiring decisions including, but not limited to, education, skills, work experience, certifications, location, etc. As such, pay for the successful candidate(s) could fall anywhere within the stated range.
Description
This is a continuous recruitment and may close at any time.
Applicants are encouraged to apply as soon as possible.
Applications received by Monday, February 16, 2026, will be included in the first review.
Join an agency committed to creating a healthy breathing environment for every Bay Area resident while protecting and improving public health, air quality, and the global climate!
The Bay Area Air District (Air District) is a regional government agency, committed to achieving clean air to protect the public's health and the environment. The Air District accomplishes this goal through regulation of industrial facilities and various outreach and incentive programs designed to encourage clean air choices.
The Air District's jurisdiction encompasses all of seven counties - Alameda, Contra Costa, Marin, San Francisco, San Mateo, Santa Clara and Napa, and portions of two others - southwestern Solano and southern Sonoma.
The Air District is recruiting for the confidential position of Temporary Executive Assistant I/II in the Executive Office. There is one (1) vacancy. Please note that this is a temporary confidential position expected to be 3-6 months in duration.
About the Division
The Executive Assistant in the Executive Office will be reporting to the Executive Operations Manager. This position will support the office by performing administrative work to facilitate Board and Committee meeting agenda packets, attend in-person meetings, provide administrative support to the Executive Office, while providing day to day support to a Deputy Executive Officer. Duties may include scheduling, travel arrangements, logistical preparation for upcoming meetings (i.e., internal, and external). Incumbent may perform other specialized work as assigned and is expected to use sound judgment and maintain confidentiality.
Definition
Under direction, provides varied, complex and often confidential administrative assistance to the Executive Officer/Air Pollution Control Officer or Deputy Executive Officer; requires use of discretion, initiative and independent judgment; performs related work as assigned.
Distinguishing Characteristics
Executive Assistant I is the entry level class in this series. It is designed to allow an experienced executive assistant to learn the procedures and processes particular to the Air District's Executive Office and this confidential administrative class. This class is alternately staffed with the Executive Assistant II level and incumbents may progress to the higher level after gaining experience and demonstrating proficiency sufficient to meet the qualifications of the higher level.
Executive Assistant II is the journey level class in this series, fully competent to independently perform the full scope and diversity of responsibilities. Responsibilities include regular contact with governmental officials, the Air District Board of Directors, Hearing Board and Advisory Council, representatives of business or community organizations, the public, and all levels of Air District personnel to exchange information and explain administrative policies and procedures.
Examples of Duties for this Position
(Illustrative only)
Initiates correspondence independently for signature by appropriate management staff; reviews finished materials for completeness, accuracy, format, compliance with policies and procedures, and appropriate English usage.
Organizes meetings by notifying participants, making room arrangements, preparing agendas and required informational materials; may attend such meetings, hearings, etc., and prepare minutes.
Relieves executive staff of certain administrative matters by following up on projects, transmitting information, and keeping informed of pertinent activities.
Makes appointments and maintains a calendar; schedules and arranges for meetings and makes travel arrangements; sorts mail and obtains related backup materials.
Coordinates and assembles information from the Air District's management and executive staff, the public and other stakeholders for Board of Director's meetings; prepares and distributes the materials.
Proofreads and uploads materials to the Air District's website.
Organizes own work; sets priorities and meets critical deadlines; ensures that such deadlines are met by other staff.
Receives and screens visitors and telephone calls, providing information and resolving complaints which regularly require the use of judgment and the interpretation and application of policies and procedures.
Researches, compiles and summarizes a variety of informational or statistical data and materials.
Transcribes minutes and types draft reports and a wide variety of finished documents from notes, brief instructions, or printed materials; inputs or retrieves data and prepares reports using a personal computer system; compiles and processes confidential materials.
Organizes and maintains various administrative, reference, and follow-up files; purges files as requested.
Creates Power Point presentations and related materials for management presentations.
Tracks Board of Directors' expenses and processes related payments.
May train, review and evaluate work of office support staff.
Minimum Qualifications
Education & Experience
Executive Assistant I: One year of administrative experience which has included providing office and administrative support to public sector management or corporate management, equivalent to the Air District class of Administrative Assistant.
Executive Assistant II: Three years of administrative experience which has included providing office and administrative support to public sector management or corporate management, equivalent to the Air District class of Administrative Assistant.
Substitution: Completion of the equivalent of 18 semester units from an accredited college or recognized business school in relevant subjects such as technical administrative skills, business English, or office administration may substitute for up to 6 months of the required experience.
Desirable Qualifications
- Experience providing high level administrative support and customer service to C-suite executives, elected officials or government leaders.
- Professional judgement, discretion, and the ability to handle sensitive materials and confidential matters with integrity.
- Strong calendar management experience including scheduling complex meetings across multiple stakeholders.
- Ability to prepare agendas, take meeting minutes and follow up on action items.
- Strong experience in business writing, editing and proofreading executive documents for accuracy and clarity with clear and professional communication.
- Experience coordinating logistics for internal and public meetings.
- Ability to manage multiple priorities and meet deadlines with minimal supervision.
- High proficiency in Microsoft Office Suite, virtual meeting platforms (Zoom, Teams, etc.).
- Understanding of governmental processes and familiarity with the Brown Act.
How to Apply & Selection Criteria
How to Apply
Interested individuals must submit a completed Air District application and responses to the supplemental questionnaire. This is a continuous recruitment and may close at any time. Applicants are encouraged to apply as soon as possible. First review of applications will be Monday, February 16, 2026. Applications received after this date will be reviewed as needed. Resumes encouraged, but not mandatory, and will not be accepted in lieu of the required application materials. Applications are accepted online; please visit our website at to apply. Postmarks, faxes, and e-mailed applications will not be accepted.
Except as requested in this announcement, do not include any additional documents, such as letters of recommendation, performance evaluations, work samples, etc. They will not be considered.
Supplemental Questions Instructions
Individuals who apply for this position must respond to each of the required supplemental questions. Applications must be received by the Human Resources Office no later than the time and date specified in this vacancy announcement. The responses to the supplemental application questions will be used in accordance with the procedures indicated under the Selection Criteria section.
Please limit your responses to no more than one page (500 words) per question. Do not combine your responses or reference your application, resume, or any other requested documentation that you have included with your application packet to answer a question. This information will be evaluated as is and may be used to determine those applicants with the most directly related experience, education, and training to continue in the selection process. It is very important to provide a concise, clear, legible, complete response to each question.
Selection Criteria
Selection may be based upon a competitive examination consisting of a written exercise, interview, or combination of the two. Depending on the number of qualified applicants, an application screening and/or panel interview may be used to determine the most qualified applicants.
The Air District may hire from this recruitment process to fill future vacancies occurring within the next 18 months.
Persons with disabilities who may require reasonable accommodations during the application and/or selection process should notify the Human Resources Office at .
The Air District is an Equal Opportunity Employer.
