Office Administrator

Office Administrator

Position Overview:

This position will report directly to the facility manager. responsibilities will include but will not be limited to, the following:

• Excellent analytical and problem-solving skills as well as skilled at relationship building with staff, visitors, vendors and plant employees
• Manage daily administrative tasks, including answering phones and organizing digital and hardcopy documents
• Receive and review technical information provided by customers.
• Correspond with CMB Engineering & Quality teams regarding customer questions and concerns to resolve issue.
• Manage documentation and follow up on outstanding customer issues and concerns
• Update information in current ERP system, aid with transition to new ERP system and assist with other IT concerns
• Perform quality control on documents generated per customer requests
• Process and submit plant purchase orders and review returned sales acknowledgements for accuracy.
• Assist in project management by completing price lists, tracking deadlines and facilitation communication
• Maintain, organize, order office supplies and manage inventory
• Liaise with CarnaudMetalbox locations to facilitate the exchange of information and review open items.
• Interaction with visitors, corporate members, hourly and salaried staff
• Be trained in and perform EHS responsibilities.
• Assist customer service and warehouse teams as necessary
• Teamwork spirit and desire to support the team in different projects and activities
• Provide administrative assistance as needed within department and across plant
• Assume additional roles and responsibilities as needed

Job Requirements

• High school diploma or equivalent with previous similar work experience in a manufacturing/engineering environment. Associate or Bachelor's degree preferred
• Proven ability to effectively manage multiple tasks at the same time
• Proficient data processing skills
• Excellent organizational and time management skills
• Effective and proven verbal and written communication skills and the ability to work independently and as part of a team
• Proven work history in the ability to keep accurate and up to date records
• In-depth working knowledge of all components of the Microsoft Office software
• Pay range $55,000 - $75,000

Physical requirements:

• While performing the duties of this job, the associate is regularly required to sit, stand, walk, use hands, reach with hands and arms, and may be required to balance, stoop, kneel, crouch, or crawl.
• The associate may lift and/or move up to 50 pounds
• Specific vision abilities required by this job include close vision, distance vision and ability to adjust focus

Working conditions:

• Generally works in an office, and on occasion in a warehouse/manufacturing environment
• While performing the duties of this job, the associate will be exposed to light lifting, warehouse forklift traffic, extreme temperatures and noise level is frequently loud and requires hearing protection and safety shoes