Administrative Assistant

Administrative Assistant (Forensic Engineering Office)

Atlantic Professional Services, Inc. ( )

Location: In-Person | Nutley, NJ

Employment Type: Full-Time

Compensation: $18 – $25/hour (commensurate with experience) + benefits

About Atlantic Professional Services, Inc.

Atlantic Professional Services, Inc. is an engineering and consulting firm specializing in forensic investigations, expert reporting, and technical analysis. Our work supports legal professionals, insurance carriers, and property stakeholders who rely on clear, accurate, and well-documented findings. We operate as a small, highly professional team where precision, responsiveness, and accountability matter. Every report, communication, and interaction reflects directly on our reputation.

About the Role

We are seeking a highly organized and dependable Administrative Assistant to serve in the operational backbone of our office. This is not a task-based administrative role. This position requires someone who can take ownership of office processes, maintain structure in a fast-moving environment, and ensure that communication, scheduling, and documentation are handled with accuracy and professionalism. You will work closely with engineers and leadership, supporting time-sensitive projects where attention to detail is critical.

Key Responsibilities

• Serve as a point of contact for clients, attorneys, and partners, maintaining a professional and polished presence
• Assist in coordinating schedules, site inspections, and meetings for engineering staff
• Prepare and format technical reports and correspondence for clarity, consistency, and professionalism
• Maintain and organize case files, reports, and documentation across digital platforms
• Track project timelines, documentation flow, and administrative deliverables
• Manage office communications (email, phone, document routing) with a high level of responsiveness
• Support leadership with administrative coordination and day-to-day operational needs
• Maintain and improve office systems to support efficiency and accuracy

Qualifications

• 2+ years of administrative experience in a professional office environment
• Experience supporting engineering, legal, construction, or other technical/professional services strongly preferred
• Ability to work independently and manage responsibilities with minimal supervision
• Strong written communication skills, including document formatting and editing
• High attention to detail when reviewing reports and handling documentation
• Excellent organizational and time management skills
• Professional judgment in handling sensitive or client-facing information
• Proficiency in Microsoft Office (Word, Excel, Outlook) and cloud-based file systems (Google Drive, Dropbox)

What We’re Looking For

This role is best suited for someone who:

• Takes pride in accuracy, organization, and follow-through
• Is comfortable being a trusted, go-to resource in a small office
• Communicates professionally and confidently with clients and partners
• Thrives in an environment where quality and reliability matter
• Values stability and long-term contribution over short-term roles

Benefits

• Health insurance
• Paid time off
• Consistent Monday–Friday schedule (35 hour/week)
• Stable, professional work environment

Additional Information

This is an in-person position based in Northern New Jersey.

To apply: Please include a brief note describing your experience supporting a professional services team (engineering, legal, construction, or similar) and your approach to managing multiple priorities in a small office environment.