Engineering Structures Jobs in Windsor California Remote
430 positions found — Page 16
Overview
Whistler Partners is partnering with to hire its first senior legal leader — a Head of Legal with the opportunity to step into a General Counsel title for the right candidate.
Owner provides a suite of tools designed to help local restaurant owners increase sales and strengthen their online presence. From mobile ordering and customer rewards to digital growth infrastructure, the platform empowers independent restaurants to compete and win. As the business expands product surfaces, navigates regulatory complexity, and enters increasingly strategic partnerships, legal leadership is now mission-critical.
This is a foundational hire at a high-growth, mission-driven SaaS company.
Why this role?
This is not an incremental legal hire. It's a build-from-zero seat.
You will own the full legal stack — corporate, compliance, employment, IP, litigation, regulatory, and commercial — and serve as a strategic partner to the executive team. You won't inherit a pre-built function. You'll architect it.
Success in this role means:
- Building scalable systems from ambiguity
- Knowing when to leverage outside counsel — and when to move internally
- Acting as DRI on the company's most sensitive initiatives
- Helping leadership move faster while strengthening risk discipline
The title is flexible and may include General Counsel for the right candidate.
This is ideal for a builder who wants true ownership, executive visibility, and the opportunity to shape Legal at a scaling technology company from day one.
Key Responsibilities
- Partner closely with Engineering, Product & Design, GTM, People, Finance, Ops, and the Executive team
- Act as strategic advisor to the CEO on negotiations, disputes, and sensitive matters
- Build and scale Owner's Legal function as its first full-time legal hire
- Serve as DRI on litigation strategy, regulatory posture, and complex commercial agreements
- Partner with Product and Engineering to ensure new products and pricing models are built with compliance and risk minimization in mind
- Design scalable systems across contracting, compliance, governance, privacy, employment, and IP
- Manage outside counsel across corporate, regulatory, employment, and litigation matters
- Support fundraising, board matters, corporate governance, and investor communications
- Proactively identify legal risk areas and implement preventive frameworks
About You
- 8–10+ years of legal experience across law firm and in-house environments
- Broad, "full-stack" experience across commercial, corporate, compliance, IP, employment, and litigation oversight
- Builder mentality — energized by creating structure from scratch
- Strong executive presence and business judgment
- Comfortable operating in fast-moving, ambiguous environments
- Able to partner closely with product and engineering teams
- Motivated to scale and eventually build a Legal team
Compensation
$250,000 – $325,000
Owner is open to increased compensation at the General Counsel level and may stretch beyond the posted range for the right candidate.
Perks
Comprehensive health coverage, Bay Area-based remote flexibility, unlimited PTO, and additional growth-stage benefits.
Interested?
This search is being led by Wolf at Whistler Partners. Please contact them for a confidential conversation.
About Whistler Partners
Matchmakers, Not Headhunters
Whistler Partners is a boutique matchmaking firm focused on counseling the best and the brightest attorneys over the course of their careers. We believe that the right move comes from working closely with talent to curate their long-term career paths. When it comes to career advice, what matters is not the size of the agency but the strength of your individual recruiter.
We readily admit that we are elite and only work with the best – after all, a little elitism is okay when it comes to your career. Employers love us because we are picky about whom we represent, and attorneys love us because we get them their dream jobs.
Partner / Partner Group – Private Client
Global Law Firm with a Boutique Feel | Multiple U.S. Locations
Our client, a global law firm with a boutique feel, is seeking to add a Partner or Partner Group to its market-leading Private Client practice in the United States.
For over 100 years, the firm has represented successful individuals and families, establishing itself as one of the few truly global private client law firms dedicated to the personal and private capital needs of high-net-worth individuals and families. With offices across the U.S., Europe, and Asia-Pacific, the practice provides integrated, cross-border advice that most domestic firms cannot match.
Practice Overview
The team advises on a wide range of matters, including:
- Estate planning, wills, and succession
- Wealth structuring, tax and estate planning
- Family and business governance
- Trusts, foundations, and private trust companies
- Probate, estate administration, and trust management
- Planning for vulnerable persons and mental capacity issues
Clients include senior executives, entrepreneurs, multi-generational families, family offices, and some of the world's wealthiest individuals. Many engagements are domestic, while others involve complex, cross-border interests requiring seamless coordination across jurisdictions.
Candidate Profile
- Established partner-level private client practitioner, or a partner group seeking a new platform.
- Strong client relationships among high-net-worth or ultra-high-net-worth individuals and families.
- Proven experience in trusts & estates, succession planning, or related wealth structuring work.
- Interest in leveraging a global, cross-border platform while enjoying a collaborative, boutique culture.
T
he Opportunity
- True hybrid flexibility: 3 days per week in-office.
- Sustainable billing expectations:
- Partners: ~1,400 hours
- A platform with unmatched global reach and the ability to serve clients across jurisdictions.
- The chance to grow alongside a team consistently recognized as a leader in private client work worldwide.
("partner" OR "of counsel" OR "counsel")
AND ("private client" OR "trusts and estates" OR "estate planning" OR "wealth management" OR "succession planning" OR "probate" OR "trust administration" OR "family office" OR "fiduciary")
AND ("high net worth" OR "ultra high net worth" OR "HNW" OR "UHNW" OR "private capital" OR "family wealth" OR "wealth structuring")
NOT ("paralegal" OR "legal assistant" OR "law clerk" OR "insurance defense")
Senior Analyst or Associate, Financial Advisory (Talent Pipeline)
Confidential Multi-Family Office & Investment Advisory Firm
Overview
As a Senior Analyst or Associate within our Financial Advisory team, you will operate at the intersection of legacy and innovation, serving as a trusted partner to some of the world's most influential individuals and families. You will help clients navigate the complexities of their financial lives with precision, empathy, and exceptional care — ensuring that every element of their balance sheet, investment strategy, and long-term plan is managed with clarity and foresight.
You will join a collaborative advisory team that values learning, partnership, and shared ownership. We work closely across levels and alongside internal specialists so that every client benefits from the full strength of our integrated platform.
This role is designed for professionals energized by complexity, motivated by service, and driven to make a lasting impact. If you take pride in anticipating needs, delivering exceptional outcomes, and making complexity feel seamless, this is an opportunity to join a team built on trust, care, and excellence.
Please note: This posting is intended to build a pipeline of high-quality candidates for future openings. We will reach out as opportunities align with business needs.
Core Responsibilities (All Candidates)
You will support clients across a broad range of investment, planning, and relationship management activities, including:
- Preparing and analyzing balance sheets, asset allocations, investment performance reports, and other financial materials.
- Assisting with investment operations, including trade coordination, cash flow monitoring, and private investment updates.
- Conducting financial and estate planning analyses such as liquidity modeling, lending evaluations, and gifting illustrations.
- Partnering with accountants, attorneys, and external advisors to gather information and support planning discussions.
- Preparing client meeting materials, managing follow-ups, and maintaining accurate data in CRM and portfolio reporting systems.
- Collaborating closely with Investment Strategy, Legal, Compliance, and Operations teams to ensure seamless client service.
Senior Analyst
Senior Analysts take on increasing ownership, judgment, and communication responsibility.
Additional Responsibilities
- Own key deliverables such as asset allocation reviews, rebalancing recommendations, and planning analyses.
- Support advanced planning work, including Monte Carlo simulations, executive compensation summaries, and scenario-based modeling.
- Develop working knowledge of trusts, estate strategies, and gifting structures.
- Participate in client meetings and proactively identify opportunities such as refinancing, liquidity needs, and strategic planning considerations.
- Mentor Analysts on processes, systems, and best practices as you grow into a leadership mindset.
Qualifications
- Bachelor's degree required.
- 3+ years of relevant experience in financial services, wealth management, or multi-family office environments.
Associate
Associates deepen their role as strategic advisors and trusted client partners.
Additional Responsibilities
- Lead client relationships in partnership with senior team members, helping clients interpret investment results, plan across generations, and make informed decisions.
- Drive portfolio discussions, rebalancing recommendations, and investment rationale with a strong understanding of asset classes and the firm's investment philosophy.
- Guide trust and estate planning conversations and coordinate with attorneys on structures, gifting strategies, and long-term planning.
- Manage complex client processes such as 10b5-1 plans, lending evaluations, private investment coordination, and other high-impact deliverables.
- Coach junior teammates, strengthen team workflows, and elevate the quality and clarity of client deliverables.
Qualifications
- Bachelor's degree required.
- 5+ years of experience working with high-net-worth or ultra-high-net-worth clients.
Who You Are
Across both levels, successful candidates demonstrate:
- Strong analytical and communication skills, with the ability to explain complex topics clearly and simply.
- Exceptional attention to detail and commitment to accuracy.
- Intellectual curiosity, proactive thinking, and a passion for client service.
- High integrity in handling confidential and sensitive information.
- A collaborative mindset and enthusiasm for teamwork.
Location
Applicants are expected to work onsite in our New York or San Francisco offices in accordance with our hybrid working policy.
Compensation
In accordance with applicable law, we provide a reasonable estimate of the salary range for this role. Compensation decisions consider factors such as skill set, experience, training, certifications, and business needs. We apply a total rewards philosophy in determining overall compensation.
- Senior Analyst: $110,000 – $120,000 base salary
- Associate: $130,000 – $150,000 base salary
Both levels are eligible for a discretionary bonus and comprehensive benefits.
A service offering of the law firm Fenwick & West, FLEX by Fenwick provides high-quality attorneys to technology and life sciences companies in need of interim in-house counsel. Much like our market-leading, entrepreneurial client base, Fenwick constantly seeks ways to innovate and remain best in class both for our legal work and for our client service. With this in mind, the firm launched FLEX.
As a FLEX attorney, you will have access to temporary in-house counsel opportunities with cutting-edge companies throughout the tech sector. Upon joining our attorney roster, we will contact you about potential engagements that fit your skill set and availability, and you let us know whether you'd like us to share your bio with the company. We don't assign you work, and you're never under any obligation to take on work. Simply put, you set the parameters of what you're looking for, and we try to match you with suitable clients and engagements.
As our clients continue to transition from remote to hybrid working arrangements, we are seeking attorneys able to be on site several days per week in the San Francisco and/or Silicon Valley areas. The skill sets our clients come to us for generally include (but are not limited to):
- experience drafting and negotiating a wide variety of technology transactions, including inbound and outbound SaaS, software, and hardware agreements; distribution, channel, and reseller agreements; joint development, joint venture, collaboration, and strategic alliance agreements; and privacy, non-disclosure, and confidentiality agreements
- experience working with internal engineering, product, design, security, privacy, and marketing teams throughout the product development life cycle, advising on regulatory requirements and how to mitigate risks for new technologies
- experience advising on corporate governance, public company reporting, M&A due diligence, and routine corporate housekeeping matters.
Attorneys at all levels of practice will be considered, and we will contact you if your experience is a good fit for our anticipated client needs. Attorneys who have previously onboarded with FLEX do not need to apply as you are already under consideration for active client needs.
You can learn more about FLEX at We look forward to hearing from you!
About Higgsfield
Higgsfield AI is the leading video AI company redefining synthetic media on socials. The company is entering its next stage of scale with $200M+ run-rate sales in just 9 months after launch, and a fresh $130M Series A.
Role Overview
We are hiring an Associate General Counsel, Product to serve during a period of hypergrowth. This role reports directly to the General Counsel and will focus on product, privacy, AI, and other regulatory matters. It is an opportunity to shape and scale an emerging Legal function that also serves as a business thought partner and guide. A successful candidate will be a high-energy problem-solver who consistently drives results.
This role is hybrid and based in the San Francisco Bay Area (preferred) or Los Angeles.
Key Responsibilities
- Work closely with the company's design, engineering, and research teams to provide to legal and strategic risk-mitigation advice on a variety of topics including privacy, data security, safety, copyright, AI regulations, and consumer protection laws.
- Grow and operate a global privacy and data protection compliance program.
- Build out legal and operational infrastructure so risk is managed in an efficient and scalable way.
- Stay current on legal developments relevant to AI companies and translate the potential risks into actionable advice.
- Contribute to urgent company initiatives that may be outside of your core expertise.
Knowledge, Skills, and Qualifications
- Strong knowledge of state and international privacy, data protection, and online safety laws.
- Working knowledge of copyright, secondary liability, and emerging AI regulations. Curiosity and discipline to learn new areas of law to meet business needs.
- Some knowledge of marketing and consumer protection laws as applied to digital platforms and ecommerce.
- Low-ego, "doer" attitude. Someone who eagerly tackles projects large and small. Not an equivocator, mere delegator, or someone overly reliant on outside experts.
- Comfort in a very fast-paced, demanding, results-oriented environment with colleagues in distant time zones.
- Crisp, business-friendly communications skills.
- J.D. and active membership in at least one state bar who can practice in-house in California.
- 6+ years of experience practicing law.
- Strongly preferred: meaningful in-house experience at a high-growth tech company with AI-powered products.
Brand New Commercial Real Estate Attorney | Mid-Sized Houston Powerhouse with $13M+ Landmark Deals | Hybrid in Houston | Up to $220k Package
I am currently working closely with one of the main partners of a standout mid-sized full-service firm that delivers high-impact commercial real estate work for developers and institutional clients while offering true collaboration, hands-on exposure, and a supportive culture that keeps attorneys engaged and growing!
Highlights:
• Founded in the 90’s and consistently recognized as a Houston Business Journal Best Place to Work for multiple consecutive years; a Houston Top Workplace; this respected firm features a dedicated standalone real estate practice handling sophisticated acquisitions, dispositions, leasing, financing, and development — including landmark deals such as a landmark 6.3-acre mixed-use acquisition in a prestigious district for a prominent family office, along with major raw land purchases in prime locations — including a 46-acre suburban tract and a 17-acre downtown parcel.
• True mid-market powerhouse with a collaborative, flat structure — attorneys get meaningful client contact, input on strategy, and the chance to work on national and multistate projects alongside charismatic, diligent partners in a busy, cash-backed environment that stays active even in economic uncertainty.
The Role:
• Handle commercial real estate transactions including acquisitions, dispositions, leasing, and financing for developers, investors, and national clients
• Negotiate and draft purchase/sale agreements, commercial leases, and related documents
• Support development work on residential master-planned communities and other projects
• Collaborate directly with partners on due diligence, title review, and closing strategy
About you: At least 3 years of relevant experience with a demonstrated background in commercial real estate transactional matters. Active Texas Bar membership and JD from an accredited law school. Houston-based with local presence required.
Location: Hybrid in Houston
Package:
• Base salary up to $220k DOE + bonus potential.
• Health, dental, vision & 401(k) retirement plan.
If this sounds like your ideal next move — please book in some time below for us to speak: OR Email your resume to:
Remote working/work at home options are available for this role.
Senior Corporate Attorney | New York, NY (Hybrid) – Base Salary $250k
Location/Schedule: New York, NY (Hybrid)
Base Salary: $250k
Practice: Corporate Transactions – M&A, private equity/venture investments, corporate governance, securities compliance, joint ventures, financing, and general business counseling for entrepreneurs, financial institutions, Fortune 500 companies, and emerging growth clients
What stands out about this opportunity:
- Prestigious Mid-Size Powerhouse – Join a full-service firm with over 60 attorneys renowned for sophisticated, high-caliber work across diverse practices, offering the resources of a larger firm with mid-size agility and collaboration.
- Established Legacy Since 1975 – Thrive a a respected New York institution providing a full spectrum of services including complex corporate transactions, commercial litigation, real estate, trusts & estates, family law, and government relations.
- Multi-Level Jurisdiction Reach – Leverage offices in New York City, Albany, Washington, D.C., White Plains, and Palm Beach to handle matters intersecting local, state, and federal issues with seamless cross-office support.
- Elite, Diverse Clientele – Advise Fortune 500 companies, entrepreneurs, financial institutions, real estate developers, and high-net-worth individuals on strategic deals that drive business growth and innovation.
- Senior-Level Rewards – Command a premium $250,000+ base with performance bonuses in a merit-driven environment that values expertise, client impact, and long-term career advancement.
Core Requirements (Flexibility for Exceptional Candidates):
- JD from an accredited law school and active New York State Bar admission (additional jurisdictions a plus).
- 7+ years of corporate/transactional experience, ideally in M&A, private equity, securities, or general business counseling.
- Proven skills in deal structuring, due diligence, drafting (agreements, disclosures), negotiations, and advising clients on complex corporate matters.
No one fits every box perfectly -if you're a senior corporate attorney seeking sophisticated work in a respected mid-size firm, let's connect confidentially! This is one of several similar roles I'm handling.
If this aligns with your next leadership step, reach out for a quick, private chat.
working/work at home options are available for this role.
About CareSimple
CareSimple provides remote patient monitoring solutions that connect patients to their care teams through cellular-enabled devices, including blood pressure cuffs, glucometers, and pulse oximeters, that transmit real-time health data to clinicians. We partner with health systems across the country to support proactive management of acute and chronic conditions, helping patients stay safer at home and enabling providers to intervene earlier when it matters most. With deep Epic and Cerner integrations, a robust cellular-based device logistics network, and a data-driven escalation engine, we make RPM simple, scalable, and secure. We partner with leading health systems – CHUM, Henry Ford Health, UCSF, MetroHealth, and St. Elizabeth Healthcare – to deliver measurable ROI through CPT-coded reimbursement and population-health improvements. Our collaborative culture values rigor, clarity, and responsiveness, ensuring every customer feels supported and every challenge becomes an opportunity to innovate.
Role Overview
As a Patient Support Nurse at CareSimple, you will serve as a key liaison between our patients and clinical partners. You’ll build ongoing relationships with patients, conduct proactive outreach, monitor and respond to patient-generated health data alerts, and provide compassionate clinical guidance to help patients stay engaged and safe between provider visits. You’ll also guide patients through onboarding and device setup, address questions and concerns, and escalate clinical issues as needed. Utilizing our support ticket system, you will manage key logistics processes to ensure seamless delivery and support for remote monitoring devices, playing a critical role in the success of our RPM programs.
Responsibilities
- Patient Support & Care: Guide patients through initial onboarding and setup of their RPM devices with empathy and professionalism. Provide ongoing patient care touchpoints — answering clinical questions, offering health education, and supporting patient engagement and adherence throughout the monitoring program.
- Patient Alert Management: Monitor incoming patient health data alerts generated by RPM devices (e.g., out-of-range vitals, missed readings). Assess alert severity, apply clinical judgment to determine appropriate response, and take action following established protocols and clinical judgement, whether that’s direct patient outreach, care coordination, or escalation to the provider team.
- Technical Coordination: Provide basic troubleshooting for cellular-enabled devices and escalate issues via internal support tickets. Work cross-functionally to ensure timely resolution of technical concerns.
- Device Logistics Oversight: Coordinate device ordering and fulfillment, ensuring timely and accurate deliveries. Manage exceptions (e.g., reshipments, replacements, returns) and monitor the glucose supply auto-replenishment program. Track high-priority orders and proactively address risks to prevent delays.
- Documentation: Ensure clear and timely documentation across internal systems and, when applicable, in the customer’s EHR.
Qualifications
- Active RN or LPN license in a Nurse Licensure Compact (NLC) state
- Preferred: Fluent in Spanish and English (spoken and written)
- Preferred: Certified Diabetes Educator (CDE) or Certified Diabetes Care and Education Specialist (CDCES) certification
- 5+ years of clinical experience, preferably in telehealth, home health, or primary care
- Strong communication and interpersonal skills; comfortable working with seniors and underserved populations
- Technologically confident, with the ability to work across multiple platforms (EHR, ticketing, telehealth)
- Authorized to work in the United States without sponsorship
To Apply
Email with the subject “Patient Support Nurse – Remote”
Note on Resume Processing
We may use secure Large Language Models (LLMs) to assist with the review of resumes by analyzing skills, experience, and qualifications. Candidates who prefer not to have their application processed using AI may indicate this in their applicat
Remote working/work at home options are available for this role.
Made4net is a global leader in supply chain execution software, empowering organizations to operate smarter, faster, and with greater agility. Our cutting-edge technology drives real-time visibility, operational efficiency, and scalable growth for companies around the world. With a strong commitment to innovation and customer success, Made4net supports a wide range of industries and business sizes, helping clients elevate performance and stay ahead in an increasingly dynamic marketplace.
Corporate Headquarters is located in Teaneck, New Jersey. The building offers a range of high-quality amenities, including a spa and gym with discounted rates for tenants, an onsite Starbucks, a deli, a full-service restaurant, and covered secure parking with direct access to the building.
We operate on a hybrid work model that includes three days onsite and two days working from home. New employees should expect to spend additional time in the office during their training period before transitioning to the standard hybrid schedule.
Some travel to client sites may be required, particularly during client training sessions or go live activities, though it is not frequent. Our work supports supply chain execution, which is a time sensitive and mission critical environment.
Purpose of the Job
The Project Manager supports the successful delivery of customer implementation projects from initial planning through go-live. In this role, you will coordinate project activities, maintain timelines, monitor budgets, and ensure all quality standards are consistently met. Working closely with the Senior Project Manager and the Director of Project Delivery, you will manage key deliverables, facilitate communication across internal teams and customer stakeholders, and proactively identify and resolve risks or issues.
Description of responsibilities:
In this role, you will be actively involved in all stages of the project lifecycle, including implementation, configuration, testing, training, and go-live support. The position requires a strong level of direct interaction with clients and close collaboration with the implementation team, ensuring a smooth and successful delivery experience.
- Monitor and manage project schedules, milestones, and financial reporting to ensure alignment with overall project goals, timelines, and budget constraints.
- Review and validate system requirements developed by project team members to confirm accuracy, completeness, and alignment with customer needs.
- Partner with the System Architect and key stakeholders during the system specification phase on larger projects, ensuring technical feasibility and clarity of requirements.
- Drive the functional specification phase by facilitating client meetings, documenting requirements, and ensuring alignment among all parties.
- Support the creation of functional specifications by collaborating with project team members to confirm that documentation accurately reflects project needs and solution design.
- Track and monitor project progress during implementation, proactively addressing risks, issues, or scope of changes as they arise.
- Coordinate closely with the Director of Project Delivery regarding task assignment, resource planning, and financial reporting, ensuring continuity and effective project oversight.
- Support project governance through regular communication, structured reporting, and timely escalation when needed.
- Foster strong working relationships with clients, team members, and internal stakeholders to ensure transparency and alignment throughout the project lifecycle.
Core Competencies:
Communicates Effectively - Developing and delivering multi-mode communications that convey a clear understand of the unique needs of different audiences
Customer Focus - Building strong customer relationships and delivering customer-centric solutions
Business Insight - Applying knowledge of business goals and the marketplace to advance the organization's goals
Required Qualifications:
- Bachelor’s degree or equivalent experience, with 2-4 years of relevant experience in a customer-facing role, ideally within software, SaaS, or enterprise systems related to supply chain.
- Demonstrated experience in project management, including project planning, prioritizing tasks, and reporting on project status.
- Strong foundational technical skills with an understanding of software systems, integrations, and development processes.
- Familiarity with Software Development and Agile Methodologies is beneficial.
- Experience with Microsoft tools such as Windows, IIS, and SQL Server is a plus.
- Strong written and verbal communication skills with the ability to effectively interact with clients and cross-functional teams.
- Ability to work collaboratively in a team environment, demonstrating responsiveness, adaptability, and a proactive approach to problem solving.
- Strong analytical and problem-solving skills with a focus on developing clear, task-oriented solutions.
Preferred Qualifications:
- Familiar with Agile methodologies
- Prior experience in warehousing, transportation, logistics and or similar applications experience
- Experience with leading WMS solutions (e.g., Manhattan, Blue Yonder, SAP EWM, Koerber, or similar).
Benefits:
- Health insurance (medical, dental, vision) with a robust wellness program to support your physical and mental well-being
- Generous paid time off policy
- Company-matched 401(k) retirement plan to help you secure your future
- Tuition reimbursement program to support your continued education and career advancement
- Employee assistance program providing confidential counseling and support services for personal challenges
- Discretionary employee bonus program
- Employee Discounts and perks through our PEO
Pay range: From $90,000.00, per year salary
This position offers a competitive salary package that is commensurate with your years of experience in the field and the specific skills you bring to the role.
Made4net is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
Remote working/work at home options are available for this role.
The Operations Accounts Receivable Lead will own the end-to-end receivables lifecycle for all bulk and wholesale matcha transactions, from national accounts to smaller customers. This role is responsible not only for invoicing and collections, but for actively managing cash risk, enforcing contract terms, aligning customer deposits with production and allocation schedules, and ensuring the company is never over-exposed on inventory or shipments. Open to applicants in all 50 states.
This individual will design and operate an AR system that ties deposits, allocations, contracts, and shipment releases together, working closely with Sales, Operations, and Import/Export to ensure goods move on time without carrying unnecessary receivable or inventory liability.
Responsibilities
End-to-End Accounts Receivable Ownership
End-to-End Accounts Receivable Ownership
- Manage the full AR lifecycle: contract review → deposit requirements → invoicing → collections → reconciliation.
- Oversee receivables across all customer segments, including national accounts, distributors, private-label customers, and smaller wholesale buyers.
- Ensure all negotiated pricing, freight terms, surcharges, tariffs, and special conditions are accurately entered, tracked, and collected.
Contract Enforcement & Risk Management
- Audit all customer activity against executed sales contracts to ensure strict adherence to:
- Payment terms
- Deposit requirements
- Allocation schedules
- Shipment release conditions
- Actively push for larger upfront cash deposits and reduced net terms, in coordination with Sales and Finance, to minimize receivables and inventory exposure.
- Identify and escalate contract deviations, late payments, or risk patterns early-before inventory is produced or released.
Deposit & Allocation AR System Development
- Design and maintain an AR framework that:
- Aligns customer advance deposits with production runs and allocation schedules
- Matches deposits against specific lots, SKUs, or contract volumes
- Reduces cash-inventory liability by ensuring inventory is backed by customer funds whenever possible
- Track deposit balances, applications, refunds, and roll-forwards with absolute clarity and auditability.
Cross-Functional Coordination (Critical)
- Partner closely with:
- Operations & Production – to align customer payments with milling, packing, and release timelines
- Import/Export & Logistics – to ensure payments clear before shipment while avoiding port or vessel delays
- Sales – to structure payment terms that protect cash while remaining commercially viable
- Ensure the rule is enforced: no payment = no release, without causing shipment bottlenecks or customer escalations; for NET term customers ensuring that their account is in good standing before additional goods release and enforcing and correcting any negative credit performance of any NET term customers.
Collections Leadership & Execution
- Lead and manage the AR/accounting team responsible for:
- Continuous follow-ups
- Structured, timely, and increasingly firm payment nudges
- Clear documentation of customer communications and commitments
- Establish escalation protocols for late or non-responsive customers, including payment holds and shipment freezes.
Reporting & Visibility
- Provide regular reporting on:
- AR aging by customer and deal
- Deposit coverage vs inventory exposure
- Contract-compliant vs at-risk accounts
- Cash-in vs goods-out timing gaps
- Surface actionable insights to leadership to support credit decisions, allocation planning, and customer prioritization.
Qualifications & Experience
- 5–10+ years in Accounts Receivable, Credit, or Accounting leadership, preferably in:
- CPG
- Food & beverage
- Import/export or inventory-heavy businesses
- Sales contracts with multiple variables in payment dues (freight, tariffs, goods, price increases, and so on)
- Strong experience managing:
- Large wholesale and national accounts
- Contract-driven pricing and payment terms
- Advance deposits and prepayment structures
- Proven ability to enforce payment discipline while working cross-functionally with Sales and Ops.
- Experience managing and motivating AR or accounting team members.
Skills & Competencies
- Exceptional attention to detail with contracts and financial terms
- Strong negotiation and assertive communication skills
- Systems thinker—able to design AR processes, not just execute them
- Comfortable pushing back internally and externally to protect cash
- Highly organized, deadline-driven, and persistent
- ERP/accounting system proficiency (Monday, QuickBooks, Hubspot)
- Able to handle the pressure of being responsible ~8-9 figures of AR, annually
- Ability to work within imperfect systems (and to help perfect them)
- Loves Matcha (a bonus)
Success Metrics (What “Good” Looks Like)
- Reduced AR aging and faster cash conversion cycles
- High percentage of inventory backed by customer deposits
- Zero shipment delays caused by payment surprises
- Fewer contract deviations and write-offs
- Clear, predictable cash flow aligned with allocation schedules
For interested applicants, please send your resume to:
(must cc: )
Email Subject: [Your Name] - Operations AR Lead
Remote working/work at home options are available for this role.
