Engineering Structures Jobs in Corona, NY

This is a 90-day assignment with Relatable

Schedule - Hybrid - NYC-based - 2 days in the office (Soho)

Pay rate = $57.00 per hour - W2 Temp or Freelance Opportunity (40 hours per week)

Assignment - Join us to support the CS Team crush our high-volume production period!

Position Summary –

The Creative Studio Operations Manager is responsible for managing the planning, coordination, and execution of photo and video productions that support marketing, e-commerce, and brand initiatives. This role ensures productions are efficiently planned, properly resourced, and delivered on time by managing production logistics, timelines, and workflows.

The CS Ops Manager partners closely with the Digital Content Producer and Art Director to translate creative and marketing needs into clear production plans. While this role does not set creative direction, it supports these roles by managing production logistics, scheduling, vendor coordination, and workflow systems that enable efficient execution of photo and video content.

As product SKU count and creative deliverables continue to grow, this role provides centralized ownership of production coordination, scheduling, and logistics, enabling the creative team to focus on high-quality creative execution while ensuring efficient workflows and reliable delivery of assets.

A key responsibility of this role is developing and managing a centralized production tracking system (preferably in ) that supports milestone tracking, project visibility, and coordination across the creative team.

This structure allows creative leaders to focus on concept development and creative execution while production operations are managed centrally.

Responsibilities –

Production Planning & Scheduling:

Manage production schedules for all photo and video shoots, ensuring alignment with marketing calendars, campaign timelines, and product launches.

Maintain a centralized production calendar tracking shoots, milestones, dependencies, and deliverables across teams.

Coordinate timelines across still and video projects to support efficient production planning and asset delivery.

Identify opportunities to streamline production by coordinating multiple asset needs within shoots and supporting efficient use of production resources.

Identify scheduling risks and communicate potential delays early, working with stakeholders to adjust plans when needed.

Pre-Production Coordination:

• Coordinate all pre-production logistics for shoots, including booking models, talent, photographers, videographers, and freelancers.
• Secure studios, locations, equipment rentals, and additional production resources as needed.
• Coordinate hair, makeup, wardrobe, and production assistants when required.
• Coordinate product sample management for shoots, including working with warehouse, sourcing, and internal teams to ensure required samples are available for production timelines.
• Track, organize, and prepare product samples for each shoot.
• Ensure product samples are prepared and shoot-ready, including coordinating product condition, packaging, and supporting materials needed for photography and video production.
• Prepare and distribute production documentation including call sheets and run-of-day schedules.
• Coordinate contracts, releases, and usage requirements in partnership with internal teams.
• Serve as the primary point of contact for vendors and production partners during pre-production.

On-Set Production Support:

• Support day-of shoot operations by managing schedules, logistics, and vendor coordination.
• Ensure shoots run efficiently and remain on schedule.
• Assist in resolving day-of production issues to minimize disruption to creative teams.

Post-Production Workflow Management:

• Track post-production timelines for all photo and video assets, including asset delivery, review milestones, revisions, and final delivery deadlines.
• Coordinate with internal teams and external vendors to ensure assets are delivered on schedule.
• Support organization and delivery of final assets by coordinating file delivery from photographers and editors and ensuring assets are properly named, organized, and shared with appropriate teams.
• Monitor project progress against timelines and communicate status updates to stakeholders.
• Coordinate post-production handling of product samples, including organizing returns to appropriate teams or managing storage and inventory as needed.

Production Systems & Workflow Management:

• Develop, manage, and maintain a production tracking system (preferably in ) used by the Digital Content Producer, Art Director, and their teams.
• Track milestones, owners, deadlines, and dependencies for all productions.
• Create and maintain standardized workflows, templates, and processes to support consistent project execution.
• Provide visibility into production status through dashboards and progress updates.
• Continuously refine workflows and systems to support growing content needs.

Collaboration & Communication:

• Partner closely with the Digital Content Producer and Art Director to support execution of creative projects.
• Act as a central point of coordination for production-related communication.
• Support alignment between creative, marketing, and e-commerce teams.
• Communicate timelines, risks, and updates clearly to stakeholders.

This Could Be You If You Have:

• Bachelor’s degree in Production, Communications, Marketing, or a related field, or equivalent experience.
• Five plus (5+) years of experience in creative production, production coordination, or content operations.
• Experience supporting photo and video shoots from planning through delivery.
• Strong organizational and project management skills with the ability to manage multiple timelines.
• Hands-on experience with project management tools ( preferred).
• Experience working with external vendors, freelancers, and creative partners.
• Excellent communication skills and attention to detail.
• Ability to thrive in a fast-paced, deadline-driven environment.

Attributes:

• Highly organized and process-oriented.
• Proactive and solutions-focused.
• Strong ability to manage logistics and operational workflows.
• Collaborative and supportive partner to creative teams.
• Calm and adaptable under deadline pressure.

Organization History & Mission

The MinKwon Center for Community Action was established in 1984 as the Young Korean American Service & Education Center (YKASEC) to meet the needs and concerns of the Korean American community. Since our founding, MinKwon has played a vital role through grassroots organizing, education, and advocacy initiatives addressing immigration policies, voting rights, and cultural awareness.

MinKwon places a special emphasis on serving marginalized community members, including youth, seniors, recent immigrants, low-income residents, and limited-English-proficient residents.

Our mission is to empower the Korean American community and work alongside Asian American and immigrant communities to achieve economic and social justice for all. We achieve this mission by raising awareness of immigrant rights, ensuring access to resources and legal services, educating political consciousness and fostering political participation, and mobilizing a collective voice to effect systemic change.

Job Description

The Executive Director will work closely with the Board of Directors and senior leadership to execute the vision and mission of the organization; strengthen, implement, and expand core program work and operations; serve as a key representative to coalition allies, community groups, elected officials, and media; and provide senior leadership for internal oversight, administration, fundraising, and organizational development.

Leadership and Management

• Provide vision and collaborate with the Board of Directors and staff to set the organization’s strategic direction rooted in mission and values.
• Ensure programmatic excellence, rigorous evaluation, and consistent quality across finance, administration, fundraising, communications, and systems.
• Recommend timelines and resources necessary to achieve strategic goals.

Fundraising and Communications

• Oversee all fundraising initiatives, including donor and funder relationship management, grant proposals and reports, and execution of fundraising events such as the annual gala.
• Track grant activity and ensure timely quarterly and annual reports for all grants.
• Ensure a consistent organizational presence and leadership in social media, the website, and other supporter communications.
• Ensure clear and consistent communication with both traditional and non-traditional media outlets representing the organization’s voice.
• Interface directly with media, public and private groups, boards, commissions, and professional associations to advance MinKwon’s visibility.
• Deliver presentations to groups and individuals to promote the organization’s services and objectives.
• Oversee or directly develop brochures, reports, news releases, and other informational or marketing materials.
• Use external presence and relationships to identify and secure new opportunities and partnerships.

External Leadership & Representation

• Represent MinKwon publicly, including public speaking, media engagement, and relationship-building with community leaders, advocacy groups, and elected officials.
• Expand and manage external relationships and serve as the primary staff liaison with key stakeholders.
• Work closely with NAKASEC (National Korean American Service & Education Consortium) and its affiliates (c3, c4, PAC):
• Serve as MinKwon’s primary contact with NAKASEC, maintaining regular and transparent communication.
• Actively participate in NAKASEC ED convenings and strategic discussions.
• Help strengthen the NAKASEC network by being a thought partner and identifying opportunities for collaboration.
• Proactively share relevant information, raise issues, and immediately inform NAKASEC of any legal or organizational actions impacting shared goals.
• Collaborate with NAKASEC to develop, implement, and maintain joint policies and procedures.

Program and Organizational Development

• Lead strategic, operating, and capital planning in alignment with Board policies and organizational mission.
• Monitor MinKwon’s progress against programmatic, financial, and operational goals.
• Work with staff, Board members, volunteers, and community leaders to strengthen existing programs, integrate activities, and develop new initiatives.

Staff Management

• Recruit, train, and retain a talented team capable of leading programs and managing strategic functions.
• Monitor and evaluate staff performance, ensuring accountability.
• Create and maintain a positive organizational culture that motivates and supports staff performance and equity.
• Represent staff concerns and issues to the Board on relevant matters.

Board Relations

• Collaborate with the Board of Directors to develop and implement strategic plans to advance the organization’s goals.
• Identify, recruit, and onboard new Board members.
• Prepare and propose Board agendas, including recommendations on vision, programs, policies, contracts, and budgets.
• Provide the Board with timely and comprehensive progress and activity reports.
• Ensure quarterly reports are delivered in advance of scheduled Board meetings.
• Implement Board directives, policies, and approved strategic plans.
• Evaluate organizational structure, job classifications, salary comparability, and performance evaluation systems; recommend improvements to the Board while maintaining positive staff and stakeholder relations.

Finance & Administration

• Monitor financial performance and ensure effective financial systems are maintained.
• Provide timely and accurate financial reports to the Board of Directors.
• Grow and diversify revenue streams while stewarding resources responsibly.
• Represent the organization to potential funders to secure new opportunities.

Job Requirements

Mission Alignment & Commitment

• Deep commitment to MinKwon’s mission, values, and community-centered approach.
• Demonstrated interest, experience, and commitment to advancing social justice issues, including immigrant rights, civil rights, and equity for marginalized communities.
• Exceptional work ethic, with passion and dedication to the mission.

Leadership & Strategic Vision

• Minimum of 5+ years of progressive leadership and management experience in nonprofit, community-based, or advocacy organizations.
• Experience in community organizing, advocacy, or nonprofit leadership; familiarity with Korean American, Asian American, or immigrant community issues strongly preferred.
• Ability to think strategically, anticipate opportunities and challenges, exercise sound judgment, creatively problem solve, and lead organizational change.
• Ability to work closely and collaboratively with the Board of Directors, senior leadership, and staff to set priorities and execute programs in a close-knit, team-oriented environment.

Fundraising, Development & External Relations

• Strong track record in fundraising, donor engagement, and grant management, including cultivation of relationships and development of proposals/reports.
• Experience in relationship development and management with funders, donors, and external stakeholders strongly preferred.
• Ability to use external presence and communications to build partnerships and garner new opportunities.

Communication Skills

• Excellent oral and written communication skills, including strong group facilitation, public speaking, and writing.
• Ability to represent the organization to diverse audiences including community members, partners, elected officials, and media.
• Strong communication skills in Korean preferred.

Management & Organizational Skills

• Demonstrated supervisory experience with the ability to recruit, train, motivate, and retain staff.
• Ability to provide guidance, inspire participation, and effectively engage staff, Board, volunteers, and community members.
• Strong project management skills with attention to detail, ability to execute and bring innovative ideas.
• Excellent organizational skills, including detail orientation, multi-tasking, and ability to prioritize and meet deadlines.
• Ability to monitor, evaluate, and improve program, financial, and operational performance.

Flexibility & Availability

Willingness and ability to work evenings and weekends as required by the role.

Application Process

The search process will be conducted confidentially and without conflicts of interest. Individuals under consideration for candidacy will not serve on the Search Committee or have access to candidate materials.

Applications will be accepted on a rolling basis until the position is filled, with priority given to applications received by January 9, 2026 (or January 16, 2026)

To apply, please submit a cover letter, resume, and three professional references to:

Search Committee

MinKwon Center for Community Action

Email:

Subject line: “Executive Director – [Your Last Name], [Your First Name]”

Equal Opportunity Statement

The MinKwon Center for Community Action is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration without regard to race, color, religion, sex, gender identity or expression, sexual orientation, national origin, disability, age, or veteran status.

Personal Assistant to Art Historian/Philanthropist

The Assistant is responsible for the day-to-day planning, execution, and follow-up on all activities related to scheduling, travel, entertaining, billing and insurance for the Art Historian/Philanthropist, who is a well-known writer and curator. This position has a dual reporting structure within a family office. In this capacity, the Assistant also provides support for the family’s social events and travel.

Responsibilities fall into three general categories: Travel, Social, and Administrative.

Travel:

• Oversee and coordinate all aspects of travel, both business and personal, including commercial air, charter flights, ground transportation, hotels, restaurants, and entertainment
• Draft complex international itineraries for multiple family members, as well as liaising with estate managers on scheduling
• Coordinate guest travel for visitors to family properties

Social:

• Supervise logistics and outreach for entertaining (ie., managing invitations and guest lists, as well as liaising with household staff on a regular basis)
• Maintain extensive contact lists
• Maintain relationships with personnel at all affiliated organizations
• Monitor all institutional and club memberships for the family
• RSVP to events and purchase tickets for social and philanthropic events

Administrative:

• Manage and coordinate both professional and personal schedules for the Art Historian/Philanthropist, in partnership with the Executive Assistant to her husband
• Liaise with estate managers and household staff at four properties in the US and abroad
• Schedule ground transportation for weekly appointments
• Draft correspondence on behalf of the Art Historian/Philanthropist
• Review, approve, and monitor personal bills and invoices for processing by the accounting department
• Provide coverage for other assistants when they are out of office
• Miscellaneous personal tasks

The ideal candidate is a self-starter who loves a challenge and will bring a sense of ownership to the role. In addition to exceptional organizational skills and attention to detail, the Assistant should be comfortable communicating across a broad range of professional, cultural, social and domestic contexts. The right candidate is adept at working in an environment where a professional demeanor and keen social sensibility are paramount. Intellect, work ethic, and curiosity are essential to excel in this position.

Skills and Qualifications:

• Minimum 5 years of relevant professional experience
• Demonstrated knowledge of and interest in art
• Impeccable organizational, project management, and problem-solving skills, including the capacity to coordinate details and anticipate obstacles, manage budgets, and conduct light accounting
• Dedication, discretion, flexibility, and a positive attitude
• Exemplary writing skills
• Proficiency with Microsoft Office Suite and Outlook
• Demonstrated ability in basic web design (Wordpress) and social media skills
• Bachelor’s degree from accredited college or university

Compensation:

• Salary – $125k-150k, commensurate with experience
• Discretionary year-end bonus
• Full benefits

You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting /home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

I have a long term contract opportunity in Midtown Manhattan for a Project Manager (heavy Technology & HR focus) for one of our leading clients in Midtown. This role will touch HR Talent Acquisition and HR Digital teams including Corporate Tech and Finance teams.

*** No 3rd parties or sponsorship provided

This is a 12 month position

Rate: $60-$75/hr

Responsibilities:

• Owns day to day responsibility for technology project deliverables across all phases of system implementation, from planning through deployment and stabilization.
• Define project governance and manage all aspects of a project life cycle to bring about the desired outcomes (includes Project initiation, Stakeholder management, Development, UAT, Test, Implementation, Change management, Production validation)
• Develop and manage detailed project plans, schedules, milestones, dependencies, and work breakdown structures for technology activities.
• Track and report project status, risks, issues, dependencies, and to sponsors and governance forums on a regular cadence.
• Partners with HR Talent Acquisition, HR Digital Strategy, Corporate Technology, Finance and vendor(s) to ensure alignment between business requirements and technical solutions.
• Facilitate effective communication across IT, shared services, infrastructure, and business teams to support successful system delivery.
• Ensure system implementations follow established processes, project management disciplines, controls, and governance models.
• Coordinate activities related to system configuration, integrations, testing, cutover planning, deployment, and post implementation support.
• Identify, assess, and manage project risks, issues, and interdependencies; develop and execute mitigation and contingency plans in partnership with technology and business owners.
• Proactively escalate risks and issues to ensure timely resolution and minimal impact to delivery timelines.

Qualifications:

• Experience managing technology projects or system implementations, preferably in complex enterprise environments.
• Demonstrated experience delivering system implementations involving multiple technical teams, vendors, and stakeholders.
• Strong knowledge project governance, and project management best practices.
• Proficient using Smartsheet, Jira Align, Jira, SharePoint, ServiceNow and other software for projects and task management.
• Proficient using tools such as Visio, Mural, Miro, Smart Draw or Lucid Cart for process mapping.

Pluses:

• PMP, Agile, or similar project management certification.
• Change Management experience.
• Oracle and Workday knowledge.
• Delivering Transformation initiatives
• Experience supporting HR Business a plus

Lori Sklarski

Senior Technical Recruiter, PRI Technology

Direct:(973)-354-2797

Office: 973.732.5454 x27

Cell: 973.432.9968

Job Overview:

The Web Accessories Team is responsible for the creation and maintenance of product associations between all items in the B&H catalog. The department’s aim is to clearly advise customers about any accessories that are required or otherwise recommended for the main item’s probable application.

The Accessories Specialist utilizes in-depth knowledge of product compatibility and usage to recommend appropriate accessories. In conjunction with monitoring sales performance and customer feedback on associated products, the Specialist seeks to maintain product relationships based on the accessory’s appeal, benefit, and utility to the customer. Core responsibilities include the creation and maintenance of accessory relationships (using a combination of manual and rule-based methods); maintaining consistency and clarity across accessory labels, templates, and messages; keeping up with daily maintenance of new and discontinued products; and seeking ways to improve and promote accessories quality.

Essential Responsibilities:

• Conducts extensive research within assigned categories to determine appropriate accessory matches; is diligent about staying current on product knowledge and expanding scope to new and emerging technologies
• Utilizes basic merchandising techniques to determine optimal accessory priority
• Determines all compatible accessories and label order
• Sets flags to ensure proper listing of required vs. recommended accessories
• Reviews accessories recommendation strategy based on individual and departmental reporting
• Communicates with Manager to ensure that product associations align with B&H’s overall goals
• Partners with Buyers and Sales staff to prepare for and respond to company and customer needs
• Collaborates with Navigation Architects to update refinement data for Accessory Rules
• Makes updates to accessory listings based on various reporting item summaries
• Assists in data acquisition and/or entry of refinements needed for rule creation
• Creates customer-facing product groupings

Additional Responsibilities:

• Special projects as assigned by Manager

Specific Knowledge, Skills and Abilities:

• Possesses extensive product knowledge of pro video gear, PTZ cameras, video rigs, gimbals and drones
• Must be detailed-oriented and have organizational skills
• Solid verbal and written communication skills
• Basic to intermediate Excel
• Ability to analyze and interpret reports
• Basic understanding of website structure, category hierarchy and refinement filtering
• Understanding of target customer needs and online shopping behavior
• Basic merchandising skills
• Ability to work under pressure, prioritize tasks, and meet deadlines

Preferred Education, Experience and Licenses:

• Minimum 2-4 years experience in either selling professional or consumer level technology or utilization of professional or consumer level electronics

Company: Golden Meteors

Position: Junior Sales Manager, Fragrance

Speciality: Fragrance

Job Type: Contractor (full time)

Salary Range: $50,000.00 - $63,000.00 per year (paid monthly)

Location: New York, NY (on-site 3 days/week) with national / international travel

About Golden Meteors:

A New York-based B2B sales agency focused on introducing fragrance, grooming & beauty brands to the North American market.

Launched in 2020, Golden Meteors has quickly grown into a preeminent player in the beauty B2B landscape. Boutique in size yet influential throughout the North American market, our small but mighty team has deep, meaningful experience building commercial relationships from prestige to mass. Our mission is to make it possible for every store to discover and stock the best products from the most interesting brands, both heritage & new.

We have always prioritized working with brands led by diverse and underrepresented voices, including women and feminine-identifying leaders, founders of color, LBTQIA+ innovators, as well as brands paving the way in regards to sustainability and ethical / conscious sourcing.

Position Summary:

The Junior Sales Manager is responsible for driving profitable revenue growth across the company's wholesale channel, managing relationships with key independent retailers, department stores, e-commerce pure players, and mass retailers. This role supports the wholesale strategy for a select portfolio of brands (7-10 brands) end-to-end, including account management, new account acquisition, forecasting, assortment planning, pricing, and trade execution, while servicing as a brand steward in the premium and niche fragrance space.

The ideal candidate is both strategic and hands-on -- comfortable closing accounts, managing day-to-day execution, and partnering cross-functionally to scale wholesale business thoughtfully and profitably.

Key Responsibilities:

Wholesale Strategy & Revenue Growth

• Develop and execute the national wholesale strategy to drive sustainable revenue and margin growth across independent and department store accounts.
• Identify and prioritize growth opportunity by channel, account tier, and geography.
• Own annual and quarterly wholesale sales plans, targets, and key performance indicators (KPIs).

Account Management & Business Development

• Serve as the primary point of contact for wholesale accounts, maintaining and fostering strong, long-term partnerships.
• Drive new account acquisition with aligned retailers that fit the brand's positioning and distribution strategy.
• Lead assortment planning, launch strategies, and sell-in / sell-through initiatives by account.
• Negotiate commercial terms including pricing, margins, MOQs, payment terms, and promotional support.
• Develop and maintain a streamlined wholesale portfolio, including brand books, sell sheets, and core collateral.
• Assist the company owner with identifying, evaluating, and onboarding new brands that strengthen the wholesale portfolio and drive growth.

Forecasting, Planning & Analytics

• Own wholesale demand forecasting and collaborate with brand partners to align on US-based inventory needs.
• Serve as the primary point of contact for brand partners, maintaining and fostering strong, long-term partnerships.
• Track and report on wholesale performance vs. plan, highlighting risks and opportunities.
• Complete monthly, quarterly, and annual reporting per brand.

Trade Marketing & Education

• Partner with retailer marketing teams to support in-store storytelling, product knowledge training, launches, sampling programs, and retail activations.
• Ensure consistent brand presentation and merchandising standards across wholesale partners.
• Support and attend key industry events, trade shows, and market appointments, as needed.

Cross-Functional Collaboration

• Work closely with internal and external partners (Operations, Finance, Marketing, and Customer Service) to ensure seamless wholesale execution.
• Support leadership with ad-hoc analysis, reporting, and strategic initiatives related to wholesale growth.
• Assists with various projects and additional responsibilities, as needed.

Qualifications:

• 1 - 2+ years of wholesale sales or account management experience, preferably in fragrance, beauty, luxury, or premium consumer goods.
• Proven experience supporting national wholesale accounts, including independent specialty retailers and department stores.
• Strong understanding of wholesale economics, margins, forecasting, and retail math.
• Demonstrated ability to grow revenue while maintaining brand integrity and selective distribution.
• Highly organized, analytical, and comfortable working in a fast-growing, entrepreneurial, and start-up environment.
• Tech-savvy ie. CRM, Project Management software, and other modern tools, including AI
• Excellent communication, negotiation, and relationship-building skills.
• Willingness to travel domestically and internationally, as needed (approx. 10% - 40%).

Preferred Experience:

• Experience / passion working with niche and/or artisanal fragrance brands.
• Familiarity with independent retailer landscape and luxury department store buying structures.

Benefits:

• $50,000 - $63,000 / year base salary
• Commission Eligible
• Employee Discounts / Gratis

Disney Licensed Product Experience Required

Freelance / Contract | Remote | Project-Based

We are seeking a talented and detail-oriented Freelance Fashion Jewelry Designer with proven experience designing Disney licensed jewelry. In this role, you will conceptualize and develop on-trend jewelry collections that align with Disney’s brand standards, style guides, and licensing requirements, while meeting the commercial needs of our retail customers.

This is a project-based, remote-friendly engagement with the potential for ongoing collaboration based on performance and business needs.

•      Design original fashion jewelry concepts across categories

•      Develop designs that align with Disney character and franchise style guides

•      Create detailed CADs and tech packs for factory communication and buyer review

•      Collaborate with the product development team to ensure designs meet cost, margin, and retail requirements

•      Incorporate trend research, seasonal direction, and customer demographic insights into design concepts

•      Ensure all design submissions meet Disney licensing approval standards and submission deadlines

•      Revise designs based on buyer feedback in a timely manner

•      Specify materials including metals, stones, and findings details

•      3+ years of fashion jewelry design experience, with a strong portfolio of commercial product

•      Demonstrated experience designing Disney licensed jewelry — must be able to provide portfolio samples

•      Proficiency in Adobe Illustrator and/or CAD tools used for jewelry design

•      Strong understanding of jewelry construction, materials, hardware, and manufacturing processes

•      Ability to work within licensor style guides while bringing fresh, on-trend design perspective

•      Strong organizational skills with the ability to manage multiple projects and deadlines simultaneously

Please submit your resume, portfolio (including any Disney or licensed jewelry work), and your design rate requirements or fee structure.

Applications without these will not be considered.

We look forward to seeing your work.

Chief of Staff to CEO

Overview

A highly accomplished CEO overseeing multiple ventures across fashion, real estate, and private investments is seeking a seasoned Chief of Staff to serve as a strategic right hand and operational leader in a newly created role.

This position will oversee both the CEO’s professional and personal ecosystem, ensuring seamless execution of business priorities alongside private affairs. The Chief of Staff will act as a gatekeeper, project manager, and trusted advisor, operating with a high degree of discretion, polish, and sound judgment.

The role also includes oversight of a small support team, including a junior assistant, driver, household staff, and external vendors. The ideal candidate is comfortable operating at the intersection of luxury business environments and UHNW personal settings, bringing structure, accountability, and calm leadership to a fast-paced and highly visible role.

Location

• Primary office in SoHo
• Additional residences in NY

Schedule

• Full-time, in-person Monday–Friday
• Requires a high-touch, 24/7 availability mindset

Key Responsibilities

• Serve as a strategic partner to the CEO across business initiatives and personal matters
• Manage and prioritize the CEO’s time, communications, and key relationships
• Oversee and coordinate a team of support staff and external vendors
• Drive execution of special projects across multiple business lines
• Ensure seamless operations across residences and day-to-day logistics
• Act as a liaison between the CEO and internal/external stakeholders
• Maintain strict confidentiality and professionalism at all times

Qualifications

• 7+ years of experience in a Chief of Staff, Executive Assistant, or similar high-level support role
• Must live in Manhattan or close by
• Experience supporting a founder, CEO, or UHNW individual
• Strong project management and organizational skills
• Exceptional communication and interpersonal abilities
• High level of discretion, emotional intelligence, and judgment
• Ability to operate in a fast-paced, high-demand environment
• Comfortable managing both business and personal responsibilities

Compensation & Benefits

• Competitive base salary + discretionary bonus
• Medical benefits
• 3 weeks of non-consecutive vacation

Director of Finance & Operations

Job Summary

At Ivy Hill Prep, strong operations and financial stewardship enable academic excellence. The Director of Operations & Finance is a strategic partner to the Head of School and a core member of the Leadership Team. This role leads all non-instructional functions; including operations, finance, compliance, enrollment, facilities, safety, IT, and vendor management.

The Director of Operations & Finance designs and executes systems that ensure efficiency, transparency, and sustainability, allowing instructional leaders to focus on teaching and learning. Grounded in Ivy Hill Prep’s LEAGUE values, this leader builds a culture of accountability, urgency, and continuous improvement.

Reporting Structure: This role reports directly to the Head of School and provides strategic oversight of the school’s operations and administrative functions. The Director of Finance & Operations supervises the Operations Manager, who in turn manages a team of Operations Associates, ensuring clear lines of accountability, effective team management, and efficient execution of day-to-day operational responsibilities.

Key Responsibilities

1. Strategic Leadership & Organizational Effectiveness

• Serve as a strategic partner to the Head of School in driving schoolwide priorities, long-term sustainability, and organizational performance.
• Establish and monitor key performance indicators across operations, finance, enrollment, and compliance.
• Lead cross-functional initiatives that strengthen systems, reduce inefficiencies, and support academic outcomes.
• Build strong alignment and communication between instructional and operational teams.
• Design, implement, and continuously improve operational systems that drive efficiency, accountability, and sustainability across the school.

2. Financial Management & Sustainability

• Lead development, monitoring, and execution of the school’s annual budget in partnership with the Head of School and back-office provider.
• Monitor financial performance, cash flow, and variances to ensure fiscal responsibility and long-term sustainability.
• Oversee purchasing, expense tracking, and internal controls.
• Develop multi-year financial projections and support strategic planning.
• Support the school’s development and fundraising efforts, including grant writing and participation in the application development process, coordination of donor engagement activities, preparation of materials, grant reporting, and the operational execution of fundraising initiatives.
• Prepare financial reports for the Board and Finance Committee and support audit processes.
• Partner with leadership to align resources with academic and enrollment priorities.

3. Operations, Compliance & Risk Management

• Ensure full compliance with charter, NYSED, Department of Health, and all other regulatory requirements.
• Maintain compliance calendars, documentation systems, and monitoring processes.
• Lead oversight of facilities, safety, emergency preparedness, transportation, food service, and technology systems, ensuring compliance with all regulatory and operational requirements.
• Manage the implementation and ongoing maintenance of the school’s technology program, including infrastructure, device management, and coordination with external IT partners.
• Lead vendor selection, contract negotiation, and performance management to ensure high-quality services and cost efficiency.
• Lead preparation for regulatory audits, site visits, and monitoring reviews.
• Establish systems to mitigate operational and financial risk.
• Oversee facility planning, maintenance, and capital improvements to ensure a safe, compliant, and well-functioning learning environment.

4. Enrollment, Community & External Partnerships

• Lead marketing, enrollment, outreach, and retention strategy to meet student targets
• Monitor enrollment data and trends to inform recruitment and marketing efforts.
• Build and sustain partnerships with community organizations and stakeholders.
• Represent the school with families, partners, and external audiences as needed.

Qualifications

• Strong alignment with Ivy Hill Prep’s mission and LEAGUE values.
• Demonstrated experience in operations, finance, and compliance leadership.
• Three to five years of experience in operations and finance preferred
• Proven ability to manage complex systems, teams, and priorities.
• Strong financial acumen and data analysis skills.
• Excellent communication and stakeholder management.
• Experience in charter schools strongly preferred.
• Bachelor’s degree required; advanced degree preferred.

Salary & Benefits

Ivy Hill Prep offers a competitive salary, comprehensive benefits, and extensive professional development opportunities. Staff are equipped with the tools and resources needed to succeed. $115,000 - $125,00.

Commitment to Diversity

Ivy Hill Prep is an equal opportunity employer and does not discriminate based on race, religion, gender, sexual orientation, national origin, disability, or veteran status.

Apply Now!

Please send a resume to

We have a Fulltime Permanent opportunity for a Regulatory Project Manager with a consulting firm.

This project is for their client based in NYC, NY/Pittsburg, PA, candidates has the preference to choose the location, since this would be hybrid.

Below is the job description, please let me know if you are interested and available:

Must have detailed experience with SCCL on the resume and ideally reg reporting systems like Axiom, One Sum etc.)

Data analysis, data management, SQL queries writing, and other tools used in automation

Job title: Regulatory Project Manager

Location: Hybrid - Pittsburg, PA

Must have detailed experience with SCCL on the resume and ideally reg reporting systems like Axiom, One Sum etc.)

Data analysis, data management, SQL queries writing, and other tools used in automation

Role Overview:

We are seeking an experienced Project Manager to lead the development and execution of a structured Testing Plan in support of our Single Counterparty Credit Limits (SCCL) regulatory reporting initiative. This role is critical in ensuring that our regulatory reporting framework aligns with supervisory expectations and withstands regulatory scrutiny. You will work closely with data, internal risk, finance, compliance, and technology teams, as well as engage directly with regulatory stakeholders when needed.

Key Responsibilities:

• Develop and manage the end-to-end SCCL Testing Plan across all relevant workstreams.
• Coordinate across functional teams (Risk, Finance, IT, Data, and Compliance) to ensure testing is aligned with regulatory requirements.
• Own and manage testing lifecycle activities including test scripts, UAT, regression testing, and sign-offs.
• Maintain clear documentation and traceability between regulatory requirements, controls, and test results.
• Track and resolve defects/issues in collaboration with business and tech partners.
• Provide regular status reporting, highlighting risks, dependencies, and key milestones to senior management.
• Support internal and external audits, and interface with regulatory bodies (e.g., FRB, OCC) as needed.

Required Qualifications:

• Proven experience (10+ years) in project management within a banking or financial services environment, preferably in risk, regulatory change, or reporting.
• Demonstrated ability to manage regulatory-driven testing initiatives.
• Hands-on experience working directly with U.S. regulatory agencies (e.g., FRB, OCC, FDIC) during exams, reviews, or remediation efforts.
• Strong understanding of SCCL requirements or similar large exposure reporting frameworks.
• Ability to work across business and technical teams and communicate effectively with senior stakeholders.
• Proficiency in maintaining governance artifacts (project plans, RAID logs, test evidence, etc.).
• CPA, CIA or similar certification are preferred, but not a must.

Preferred Skills:

• Familiarity with regulatory reporting systems (e.g., AxiomSL, OneSumX) as well as ERPs.
• Background in credit risk, counterparty exposure, or regulatory compliance programs.
• Experience in help developing an automated system and augmenting it by manual testing of SCCL will be greatly appreciated.
• Strong documentation and presentation skills.
• Fair understanding of dashboards/ insights generation using tools such as PowerBI, Tableau, SQL etc