Executive Assistant

Job Title: Executive Assistant

Company: KSA Events

Location: Remote (9 months) + On-Site (3 months annually) Seeking candidates located in MST time zone

Start Date: April

KSA Events is a premier provider of student-athlete travel experiences, specializing in organizing competitive athletic events, tournaments, and training opportunities for high school teams from across the country. For over 30 years, KSA Events has partnered with athletic directors, coaches, and schools to design trips that combine elite-level competition, team bonding, and unforgettable travel experiences.

While our flagship events take place in Florida, KSA Events also proudly hosts competitions in Hawaii, New York, Denver, Southern California, Boston, Washington D.C., and other major cities. These destinations give student-athletes the opportunity to challenge themselves against national competition while creating lasting memories with their teammates.

Beyond the competition, we focus on providing seamless, full-service experiences — from scheduling and logistics to accommodations, training, and on-site support — so that coaches and players can focus on what matters most: the game.

At KSA Events, we believe sports have the power to inspire growth, build character, and strengthen communities, and our mission is to deliver experiences that do exactly that.

KSA Events is seeking a highly organized, proactive, and versatile Executive Assistant to support executive leadership and assist across multiple operational areas of the company. This is a dynamic, high-impact role that blends executive support, sales assistance, travel logistics, hiring coordination, marketing support, and event operations.

The Executive Assistant will work closely with leadership to keep projects moving, ensure smooth internal operations, and support key company initiatives. This role is ideal for someone who thrives in a fast-paced, seasonal environment and enjoys wearing multiple hats.

This is a hybrid role. For most of the year, you will work remotely supporting leadership, sales operations, marketing initiatives, and travel coordination. During peak event seasons, you may spend time onsite assisting with staff logistics, event operations, and coach support.

KSA Events operates around three primary event seasons each year:

Spring: March – April

Fall: Late August – Early September

Winter: December – Early January

During these seasons, the Executive Assistant may attend events onsite to support staff coordination, manage travel logistics, and assist leadership. Outside of live event weeks, the role follows a standard work schedule with occasional flexibility required during peak travel periods or hiring cycles. Any nontraditional hours are flexed within the normal workday.

We are seeking candidates based in Mountain Standard Time.

Provide direct support to executive leadership

Assist with calendar coordination and project tracking

Help plan and coordinate the annual company trip

Support cross-departmental initiatives and special projects

Send and customize proposals for prospective schools and teams

Process inbound leads and maintain accurate CRM records

Assist with outbound follow-ups and sales coordination

Support proposal creation and pricing documentation

Book and manage flights, hotels, and transportation for all staff

Track and manage company travel rewards and points programs

Book travel using points when appropriate to maximize savings

Coordinate Preview Weekend travel for prospective coaches

Arrange and manage travel for temporary and seasonal staff

Post job listings and manage applicant flow

Schedule and coordinate interviews

Assist in conducting interviews when needed

Support onboarding logistics for new hires

Manage and oversee the Ambassador Program

Assist with football contract processing and tracking

Support lacrosse scheduling and other competition areas as needed

Coordinate temporary event staff travel and communication

Provide operational support during live event seasons

Assist with social media management (Instagram, LinkedIn, Twitter, Facebook)

Help schedule and post content across platforms

Coordinate content collection during events

Support broader marketing campaigns and initiatives

1+ years of administrative, operations, or executive support experience

Strong organizational and time management skills

Excellent written and verbal communication skills

Experience booking travel and managing logistics

Comfortable working independently in a remote environment

Highly detail-oriented with strong follow-through

Experience in sports, events, travel, or hospitality industries

Familiarity with CRM systems (Salesforce preferred)

Organization & Multitasking: Manages multiple priorities across departments with precision

Proactive Problem-Solver: Anticipates needs and addresses issues before they escalate

Communication: Professional, clear communicator internally and externally

Adaptability: Thrives in a seasonal, fast-paced environment

Resourcefulness: Maximizes travel budgets and loyalty programs effectively

Team Collaboration: Works closely with sales, marketing, and event operations

• Competitive base salary plus commission/bonus structure
• PTO
• Healthcare stipend of $500 per month
• Travel opportunities and event-related benefits
• Opportunities for growth within a collaborative, mission-driven team

Send your resume and cover letter to with the subject line:

KSA Events Executive Assistant – [Your Name]