Procurement Contract Specialist

Job Title: Contract Procurement & Purchasing Coordinator

Location: Los Angeles (Onsite/Hybrid)

Contract Type: Contract

Compensation: $15–$20 per hour

Position Summary

We are seeking a Procurement & Purchasing Coordinator to support our engineering and accounts payable teams within a fast-paced EV charging infrastructure environment.

In this role, you will act as the key operational link between engineering and AP, managing the full purchase order (PO) lifecycle- from supplier onboarding through to PO creation, tracking, and closure. This is a hands-on, cross-functional position suited to someone who can quickly adapt, communicate effectively across teams, and bring structure to procurement processes.

Key Responsibilities

• Coordinate supplier onboarding in collaboration with engineering and AP, including collection and verification of required documentation (W-9s, insurance, banking details, etc.)
• Create, issue, and track purchase orders (POs), ensuring accuracy in pricing, terms, and line items
• Act as the primary point of contact between engineering and AP for all PO-related queries and escalations
• Monitor open POs and proactively follow up with suppliers and internal stakeholders to ensure timely delivery and invoicing
• Partner with AP to match invoices to POs (3-way matching) and resolve discrepancies
• Manage PO amendments, change orders, and extensions as project needs evolve
• Support PO closure, confirming receipt of goods/services and obtaining necessary approvals
• Maintain accurate procurement records within ERP/procurement systems
• Identify and escalate risks, bottlenecks, or compliance gaps
• Contribute to process improvements across procurement workflows

Required Experience & Skills

• 3+ years of experience in procurement, purchasing coordination, or supply chain operations
• Proven experience managing end-to-end PO lifecycle
• Familiarity with supplier onboarding and vendor management processes
• Experience working cross-functionally with engineering/technical teams and finance/AP
• Proficiency with ERP/procurement systems (SAP, Oracle, NetSuite, Coupa, or similar)
• Strong attention to detail and ability to manage multiple POs simultaneously
• Solid understanding of accounts payable processes, including invoice reconciliation
• Excellent communication skills, with the ability to liaise between technical and finance stakeholders
• Ability to work independently and ramp up quickly in a contract role

Preferred Qualifications

• Experience in energy, utilities, manufacturing, or hardware-focused environments
• Exposure to EV or infrastructure projects

Why Join

• Opportunity to work within a growing EV infrastructure environment
• Exposure to cross-functional teams across engineering and finance
• Fast-paced, hands-on role with immediate impact