Engineering Jobs in Sonoma County, CA

Company:

We are a leading heavy civil contractor recognized for delivering complex transportation, bridge, and infrastructure projects across the United States. We are committed to innovation, technical excellence, teamwork, and safety in every aspect of our work.

We are seeking a highly motivated Project Engineer to join our team on a landmark multi-year initiative focused on enhancing the bridge’s structural resilience while preserving its historic integrity.

Position Overview:

The Project Engineer will support daily engineering, coordination, and management activities for the seismic retrofit scope of work. This role involves close collaboration with construction teams, subcontractors, designers, and project stakeholders to ensure successful and safe execution of all project phases. The ideal candidate has strong technical competence, exceptional communication skills, and the ability to thrive in a high-profile, fast-paced environment.

Key Responsibilities:

Engineering & Technical Support

• Assist with interpretation of contract documents, specifications, drawings, and engineering reports.

• Prepare and review engineering calculations, construction methodologies, and temporary works designs.

• Support seismic retrofit activities including steel reinforcement, anchorage systems, structural modifications, and specialty access/rigging needs.

• Contribute to value engineering initiatives and constructability reviews.

Project Coordination & Documentation

• Develop and maintain submittals, RFIs, design clarifications, as-built drawings, and technical logs.

• Coordinate closely with the design team, project managers, superintendents, inspectors, and owner representatives.

• Track material procurement, production rates, and schedule impacts.

• Assist in preparing progress reports, meeting minutes, and documentation required by the Owner.

Field Support

• Provide daily field engineering support to construction crews, ensuring work complies with plans, specs, and safety requirements.

• Monitor installation quality, survey/layout, tolerances, and inspections for seismic retrofit components.

• Support resolution of field issues through collaboration with designers and specialty subcontractors.

Safety & Compliance

• Uphold company safety culture and ensure compliance with OSHA, Cal/OSHA, and project safety requirements.

• Participate in hazard analysis, risk mitigation planning, and safety audits.

• Ensure quality control procedures are followed for all seismic retrofit activities.

Qualifications:

• Bachelor’s degree in Civil Engineering, Structural Engineering, Construction Management, or related field.

• 2–5+ years of experience in heavy civil, bridge, infrastructure, or structural construction projects.

• Strong understanding of structural systems, steel and concrete construction, and seismic retrofit principles.

• Proficiency with engineering and construction software (AutoCAD, Bluebeam, MS Office; P6 a plus).

• Excellent analytical, organizational, and communication skills.

• Ability to work in challenging field conditions, including heights, marine environments, and active jobsite constraints.

MatriScope Engineering Laboratories, Inc. (MatriScope) is a leader in providing professional services in the disciplines of Geotechnical and Environmental Engineering, Materials Testing, and Special Inspection Services. Over the past 20 years, MatriScope has built a strong reputation throughout Northern and Central California for providing exceptional service through a proactive project management approach, innovative practices and a commitment to maintaining its traditional values. MatriScope is headquartered in Sacramento, CA with additional offices in the Bay Area.

MatriScope has many long-term assignments, including prevailing wage projects, for the right candidates who have a proven track-record, strong work-ethic, and desire to participate as a team player. MatriScope offers competitive salary and benefit package.

POSITION OVERVIEW:

We are seeking Construction Inspectors that have the drive and integrity to work with clients and vendors. Previous inspection experience is needed in this role.

PRIMARY POSITION RESPONSIBILITIES:

Perform as an entry to lead inspector on various projects responsible for the inspection and documentation of construction in the areas of building code compliance, concrete, pre-stress concrete, shotcrete, masonry, steel, fireproofing, waterproofing, and roofing. Ability to properly interpret construction documents and prepare well-written and concise reports capturing all necessary elements is required.

• Must be able to properly follow directions, perform in a responsible manner with minimal oversight.
• Provide daily reports of observation and test results
• Monitor work procedures for compliance with project specifications
• Interact with client representative (supervisors, foremen, project managers, engineers, etc.) at project sites
• Perform analysis or calculations to check accuracy, applicability and reasonableness of testing data

REQUIREMENTS:

• Entry or senior level Special Inspector with current certifications by the International Code Council, American Welding Society, and American Concrete Institute.
• One (1) year of Special Inspector field experience.
• Ability to read and comprehend basic plans and specifications.
• Strong written and verbal communication skills and the ability to work with a team.
• Reliability – must be able to arrive at designated project sites prior to scheduled times
• Ability to prepare report s and documentation.
• Proficient computer skills required.
• Ability and willingness to travel and work at construction sites.
• Ability to lift up to 50 pounds
• Ability to walk on uneven ground and work in variable outside conditions.
• Must be able to work various shifts depending upon construction schedules
• Must have a satisfactory driving record in accordance with the Company's driving (MVR) policy.
• Comply with the Company’s auto insurance policy and must have a valid CA drive license.

CERTIFICATIONS NEEDED (Must Have 2 or More Certification):

• ICC Pre-Stressed Concrete
• ICC Reinforced Concrete
• ICC Masonry
• ICC Structural Steel & Welding
• ICC Soils
• AWS CWI
• ASNT UT / MT Level II
• ACI Grade I

PROJECT LOCATIONS:

• San Francisco / Peninsula
• San Jose & Surrounding Areas
• Livermore
• Sacramento

Company:

We are a top-tier heavy civil constructor delivering complex transportation, bridge, transit, and infrastructure projects across the United States. We are committed to technical excellence, safety, and operational efficiency on every project we deliver.

We are seeking a highly organized and detail-oriented Office Engineer to support project management, documentation, and coordination efforts on major infrastructure projects. This role is essential in ensuring smooth project operations, timely communication, and accurate documentation throughout the construction process.

Position Overview:

The Office Engineer serves as a key support figure within the project team, assisting with documentation control, cost tracking, procurement, communication, and coordination between field staff, subcontractors, designers, and client representatives. The ideal candidate thrives in a fast-paced environment, possesses strong communication and analytical skills, and is committed to maintaining high standards of accuracy and efficiency.

Key Responsibilities:

Project Documentation & Administrative Support

• Maintain and manage project documentation, including RFIs, submittals, meeting minutes, drawing logs, correspondence, and daily records.

• Process and track approvals, revisions, and document distribution in accordance with project and owner requirements.

• Support the preparation of project reports, logs, and compliance documents.

Procurement & Subcontractor Coordination

• Assist in procurement activities, including soliciting quotes, preparing purchase orders, and tracking material deliveries.

• Maintain vendor and subcontractor logs, certificates, and communication records.

• Coordinate with subcontractors and suppliers to ensure timely submissions, deliveries, and documentation compliance.

Cost Control & Quantity Tracking

• Track quantities, invoice backup, and production data for cost reporting.

• Assist with change order preparation, pricing exercises, and cost analyses.

• Support project managers with budget updates, pay applications, and cost forecasting.

Scheduling & Progress Tracking

• Help maintain project schedules by gathering progress data and updating milestone tracking.

• Coordinate with field staff to document completed work, upcoming activities, and schedule constraints.

• Support resource planning, material tracking, and work sequencing documentation.

Communication & Coordination

• Facilitate communication between office and field teams, consolidating information and managing workflow.

• Assist with preparation of presentations, client updates, and internal coordination documents.

• Attend project meetings and maintain accurate, organized meeting minutes.

Compliance & Quality

• Ensure project documentation adheres to company standards and owner requirements.

• Support quality control processes by organizing inspection records, test reports, and compliance logs.

• Monitor safety documentation and provide administrative support for safety initiatives as needed.

Qualifications:

• Bachelor’s degree in Civil Engineering, Construction Management, or related field.

• 1–5+ years of experience in heavy civil, infrastructure, or commercial construction.

• Strong organizational and communication skills with keen attention to detail.

• Proficiency in Microsoft Office, Bluebeam, and project management/document control software.

• Ability to interpret drawings, specifications, and basic project documents.

• Ability to work in a fast-paced project environment and coordinate with diverse stakeholders.

• Familiarity with Primavera P6, Procore, Ebuilder, or similar platforms.

• Previous experience supporting cost control, procurement, or field engineering teams.

Are you passionate about learning, data, scale, and agility?

We’re looking for motivated professionals who love turning complex data into meaningful insights and business value. If collaboration, innovation, and problem-solving excite you — let’s connect!

What You’ll Do

• Analyze raw data: assess quality, cleanse, and structure for downstream processing
• Design accurate and scalable prediction algorithms
• Collaborate with engineering teams to bring analytical prototypes to production
• Generate actionable insights that drive smarter business decisions

What We’re Looking For

• Bachelor’s degree (or equivalent experience) in a quantitative field — Statistics, Mathematics, Computer Science, Engineering, etc.
• 1–2 years of experience in quantitative analytics or data modeling
• Strong grasp of predictive modeling, ML algorithms, clustering, and classification techniques
• Proficiency in at least one programming language: Python, C, C++, Java, or SQL
• Familiarity with Big Data frameworks (Hadoop, Spark, Cassandra) and visualization tools (Tableau, Power BI, etc.)

Who Are We?

We are a premier IT consulting firm specializing in delivering top-tier Data Science solutions to companies across various sectors such as finance, energy, e-commerce, logistics, travel, retail, entertainment, automotive, and healthcare.

Company Highlights:

• Our Specialization: Providing IT consulting services.
• Experience: Over 25 years of combined domestic and international expertise in IT consulting serving hundreds of Fortune 1,000 and innovative startup clients.
• Interested in accelerating your tech career through career-enhancing IT consulting experience? Do you meet the required qualifications? If so, apply today! We look forward to hearing from you.

Crusoe's mission is to accelerate the abundance of energy and intelligence. We’re crafting the engine that powers a world where people can create ambitiously with AI — without sacrificing scale, speed, or sustainability.

Be a part of the AI revolution with sustainable technology at Crusoe. Here, you'll drive meaningful innovation, make a tangible impact, and join a team that’s setting the pace for responsible, transformative cloud infrastructure.

About This Role:

Crusoe Cloud is revolutionizing high-performance computing by offering sustainable, low-cost GPU compute power. As a Senior Cloud Support Engineer, you'll play a crucial role in empowering our customers to leverage this technology for groundbreaking advancements in fields like AI/ML, physics simulations, and computational biology. You will be the primary point of contact for technical support, ensuring our customers can seamlessly utilize Crusoe Cloud to achieve their goals. This role directly impacts Crusoe's mission by enabling our customers to accelerate their research and development, contributing to a more sustainable future. You will be involved in exciting projects, working with cutting-edge technologies and collaborating with a talented team to solve complex challenges. The ideal candidate is a highly motivated and experienced technical professional with a passion for customer success, a deep understanding of cloud technologies, and a commitment to Crusoe's values. This is a full-time position.

What You’ll Be Working On:

• Customer Support: Provide exceptional technical support to customers via Zendesk, meeting SLAs and maintaining high CSAT (95%+).
• On-Call Rotation: Participate in a 24/7 on-call rotation to ensure timely resolution of critical issues.
• Troubleshooting: Diagnose and resolve issues related to VMs, hardware failures, and scaling tests using CLI and internal tools.
• Alert Triage and Maintenance: Manage alert triage, prepare for maintenance windows, and conduct node delivery testing.
• Collaboration: Work closely with SRE, Networking, and Storage teams from initial triage to root cause analysis (RCA) delivery.
• Global Teamwork: Adhere to global team collaboration and handoff processes for ticketing and on-call procedures.
• Knowledge Sharing: Develop onboarding/training materials, knowledge base documentation, and standard operating procedures (SOPs).

What You’ll Bring to the Team:

• Education/Experience: Bachelor's degree in IT, Computer Science, Engineering, or a related field, or 4+ years of equivalent technical experience.
• Linux Proficiency: Strong command-line interface (CLI) skills in Linux environments.
• Version Control: Proficiency with Git for code management and collaboration.
• Customer Support Experience: 5+ years of experience in a customer support role, ideally within cloud, storage, or networking environments.
• Cloud Technologies: Experience with container orchestration (e.g., Kubernetes), workload management (e.g., Slurm, Terraform), and monitoring tools (e.g., Grafana).
• Public Cloud Knowledge: Familiarity with other public cloud platforms (e.g., AWS, Azure, GCP).
• Communication Skills: Excellent communication and customer service skills, including the ability to prioritize competing escalations.
• HPC Knowledge: Understanding of HPC technologies such as Infiniband, RDMA, RoCE, and Software Defined Networking (SDN).

Bonus Points:

• Certifications: CKA, CKAD, CKS, KCNA, AWS Machine Learning - Specialty, Data Analytics - Specialty, Solutions Architect - Professional, Developer - Associate, NVIDIA AI Infrastructure and Operations, Generative AI and LLMs, Generative AI Multi-modal, Infiniband, Linux Foundation IT Associate, System Administrator.
• Cloud Expertise: Deep understanding of specific cloud platforms and services.
• Automation Skills: Experience with automation tools and scripting languages.
• Problem-Solving Abilities: Demonstrated ability to analyze complex technical issues and develop effective solutions.
• Collaboration and Mentorship: Proven ability to mentor, train, and onboard colleagues.
• Passion for Sustainability: A strong interest in contributing to a more sustainable future through technology.

Benefits:

• Industry competitive pay
• Restricted Stock Units in a fast growing, well-funded technology company
• Health insurance package options that include HDHP and PPO, vision, and dental for you and your dependents
• Employer contributions to HSA accounts
• Paid Parental Leave
• Paid life insurance, short-term and long-term disability
• Teladoc
• 401(k) with a 100% match up to 4% of salary
• Generous paid time off and holiday schedule
• Cell phone reimbursement
• Tuition reimbursement
• Subscription to the Calm app
• MetLife Legal
• Company paid commuter benefit; $300 per pay period

Compensation:

Compensation will be paid between $125,000 and $151,000 + Bonus. Restricted Stock Units are included in all offers. Salary will be determined by the applicant’s education, experience, knowledge, skills, and abilities, as well as internal equity and alignment with market data.

Crusoe is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, disability, genetic information, pregnancy, citizenship, marital status, sex/gender, sexual preference/ orientation, gender identity, age, veteran status, national origin, or any other status protected by law or regulation.

Manufacturing Validation Engineer

Petaluma, CA

Onsite | Contract-to-Hire | $60–$75 per hour

Kelly Engineering is seeking an experienced Manufacturing Validation Engineer to support equipment and process validations for a growing life sciences manufacturing organization in the North Bay. This role will play a key part in helping the manufacturing team complete critical validations as the company prepares for commercialization and production scale-up.

This position is ideal for engineers who have strong hands-on validation experience in regulated environments and can independently write and execute validation protocols, address deviations, and support the qualification of manufacturing and laboratory systems.

This is a contract-to-hire opportunity based on performance and business needs.

Schedule: Monday through Friday onsite. Some overtime or occasional weekend work may be required based on business needs in a fast-moving startup environment.

What You Will Do

• Execute equipment and process validations including IQ, OQ, and PQ

• Author validation protocols, reports, work instructions, and supporting documentation

• Support equipment commissioning, qualification, and troubleshooting activities

• Investigate and document validation deviations, ensuring clear and compliant technical documentation

• Establish process controls and documentation for validated equipment and systems

• Collaborate with Quality, Manufacturing, and R&D teams to support production readiness and scale-up activities

• Perform risk assessments including FMEA and validation impact assessments

• Support change control, deviation investigations, and CAPA activities within a regulated quality system

• Validate laboratory and manufacturing equipment such as incubators, refrigeration systems, and other controlled equipment

• Support validation activities for facility and utility systems including water systems, piping, and related infrastructure as needed

• Participate in engineering studies or DOE activities to support process understanding and operational tolerances

• Identify opportunities to improve manufacturing processes, quality systems, and operational efficiency

What You Need

• Bachelor’s degree in Engineering or a related technical field preferred

• 5–7+ years of experience in regulated manufacturing environments such as pharmaceutical, biotechnology, medical device, or combination product manufacturing

• Strong hands-on experience executing IQ, OQ, and PQ validation protocols

• Demonstrated experience writing validation documentation, technical reports, deviations, and work instructions

• Knowledge of FDA-regulated manufacturing environments and quality systems (such as 21 CFR Part 820, 211, or similar GMP frameworks)

• Experience supporting equipment qualification, facility systems, or process validation efforts

• Ability to troubleshoot equipment and manufacturing processes during validation activities

• Strong written documentation skills and attention to regulatory compliance

• Ability to work cross-functionally with Quality, Manufacturing, and Engineering teams

This role requires a proactive engineer who can work independently, communicate clearly, and adapt within a collaborative startup team environment where priorities evolve as the organization scales manufacturing operations.

ProcureAbility, a Jabil company, is the leading procurement services company, offering advisory, managed services, digital, staffing, and recruiting solutions. For 30 years, we have focused exclusively on helping clients elevate their procurement function. We combine leading methodologies, analytics, market intelligence, and industry benchmarks with our uniquely flexible and customizable service delivery model. Global organizations of all sizes trust ProcureAbility to transform their procurement operations, drive growth, and reimagine what’s possible.

Job Title: Sourcing and Contract Specialist

Our client, a leader in their industry, is hiring Sourcing and Contract Specialists. These are contract roles, currently scheduled through 12/31/26 with potential to convert to direct hire.

Hybrid Role: Training will be on-site for 2 weeks, and then the role will be hybrid. After the training period, the work is expected to be mainly remote with occasional on-site meetings.

Location: East San Francisco Bay area

Job Category: Procurement / Supply Chain

Job Level: Individual Contributor

Applicants must be authorized to work for ANY employer in the U.S. ProcureAbility is unable to sponsor or take over sponsorship of an employment Visa at this time.

What can you expect to do?

Responsibilities:

• Conducts negotiations with bidders, for non-routine, may support or work with Sourcing.

• Coordinates and assembles supporting documentation to support audits.

• Works with vendors and internal stakeholders to assemble, review, prepare, and route for vendor and management approval (using ARIBA and EDRS), necessary documents for these tasks.

• Works with vendors, Project Team to improve quality of supporting contract documents to reduce rework required by others.

• May assist in the creation and development of purchase requisitions.

• For Routine Contracts, reviews vendor proposals to ensure that rates and terms are consistent with outline agreements.

• May support / review vendor proposals to ensure that rates and terms are consistent with outline agreements.

• Ensures that Company standards are followed when executing contract documents.

• Tracks approval status of contracting documents from inception through approval and ensures that documents are routed expeditiously.

• For Routine Contracts, conducts negotiations with bidders, for non-routine, may support or work with Sourcing department.

• Reviews purchase orders and contracts as part of procurement approval process.

• Provides technical support and analysis in preparation of scope, cost, schedule, safety and environmental concerns pertinent to the contract specifications; and verify and process contract invoices.

What is needed to be successful in this role?

• Bachelor’s Degree in Construction Management, Engineering, Business Administration or related field

• Ability to work in cross-functional teams

• Ability to work in a team environment

• Ability to work on multiple issues and tasks

• Advanced in MS Excel, PowerPoint

• Demonstrated competencies on use of supply chain management tool (e.g. ARIBA) and other business systems tools (SAP, SharePoint, EDRS)

• Demonstrated knowledge of Company standards regarding contracting processes.

• Conflict resolution/negotiation skills

• Demonstrated ability to track contract costs, purchase order status, and other required information in SAP

• Demonstrated competencies on use of ARIBA and EDRS is a plus

• Process improvement experience

• Presentation Skills

• Verbal and Written Communication Skills

• Knowledge of Contractual Terms and Conditions

ProcureAbility, A Jabil Company, is proud to be an Equal Employment Opportunity and Affirmative Action Employer. We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as a person with a disability, or other legally protected characteristics.

If you are a Qualified Person with a Disability or a Disabled Veteran and require assistance making your application, please get in touch with HR at

Don’t meet every single requirement? Studies have shown that women and people of color are less likely to apply for jobs unless they meet every qualification. At ProcureAbility, we are dedicated to building a diverse, inclusive, and authentic workplace, so if you’re excited about this role but your experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.

Tool Room Manager – Medical Device Manufacturing (Bay Area, CA)

I’m supporting a leading medical device organization that is looking for a hands-on Tool Room Supervisor to lead the maintenance, repair, and optimization of 300+ complex injection molds — including hot runners, PEEK, and glass-filled materials.

This is a high-impact role overseeing a tool room team while driving mold performance, uptime, and continuous improvement across a fast-paced manufacturing environment.

What’s Offered:

• Competitive salary: $130K

• Relocation sign-on bonus for non–Bay Area candidates

• Medical, dental & vision (effective day 1)

• Company-paid life insurance & disability

• 401k with company match

• Generous PTO + 10 paid holidays

• Tuition reimbursement

• Additional perks: legal plan, pet insurance & home ownership program

If you have strong experience in injection mold repair, tooling, EDM, TIG welding, hot runners, or tool room leadership, I’d love to connect.

Interested? Send me your resume or best contact information or resume.

#injectionmolding #tooling #manufacturing #medicaldevices #hiring #toolroom #moldmaking #engineering #bayareajobs

Job Responsibilities:

• Take full ownership of project delivery from concept through construction, ensuring alignment with Flint’s constructability and BIM standards, client expectations, and financial goals.
• Lead multidisciplinary teams in the coordination of architectural, engineering, and construction processes; provide strategic guidance across all phases of design-build execution.
• Oversee and manage detailed project schedules, deliverables, and budgets; ensure key milestones are met and proactively identify and resolve risks or roadblocks.
• Facilitate and lead high-level project meetings, including design charrettes, owner presentations, technical coordination sessions, and internal strategy meetings; set clear agendas, drive outcomes, and ensure accountability.
• Oversee engagement with school districts, local jurisdictions, city planning departments, and permitting agencies to streamline submittals, revisions, and approvals.
• Provide executive-level oversight of design documentation including contracts, narratives, scopes of work, and change documentation to ensure clarity, alignment, and quality.
• Drive proposal development, fee structuring, and project scoping in close coordination with other architects, estimating, preconstruction, and executive teams.
• Direct and manage BIM execution strategies in collaboration with VDC staff; ensure accurate modeling, clash detection, and seamless transition to construction documentation.
• Ensure all project documentation meets both regulatory and constructability standards; provide quality control oversight and technical reviews as needed.
• Resolve design and construction coordination challenges swiftly and decisively; escalate issues only when necessary and act as the primary point of accountability.
• Provide high-level mentorship and leadership to project architects, designers, and support staff; foster a proactive, solutions-driven culture focused on excellence, growth, and results.

Job Requirements, Qualifications, Characteristics:

• Bachelor’s degree in Architecture.
• Licensed Architect
• 10+ years of architectural project management experience with a strong understanding of design development, construction documentation, drawings and specifications, and coordination in a fast-paced, collaborative environment.
• High proficiency in Revit is required; experience with Bluebeam, Microsoft Excel, and other design and construction-related platforms is strongly preferred.
• Familiar with Adobe Creative suite, Lumion, Enscape, Autodesk construction cloud. Modeling/drafting software such as Sketchup and AutoCAD.
• Proficient is 3D modeling & coordination tools such as ACC and Revizto.
• Having education/ DSA and public project coordination is a must.
• Strong project coordination and communication skills, with proven success managing interdisciplinary teams and fostering collaboration between design, preconstruction, and field teams.
• Commitment to high standards of professionalism, equity, and teamwork; experience engaging with diverse communities is valued. Demonstrated ability to produce accurate and detailed technical drawings and construction documents.
• Must be proactive, self-motivated, and comfortable stepping into hands-on design tasks when needed to support team success.

Primary Function:

Under the direction of the Vice President of Pre-Construction Services and the company, the Proposal Administrator will manage the proposal activities, including maintaining proposal schedules and deadlines, developing proposal outlines and compliance matrices, and creating and monitoring the progress of each proposal through the submission.The Proposal Administrator participates in the long- and short-range plans for proposal development, including researching future proposal opportunities.

This is a full-time on-site position located in Napa, CA.

Typical Duties:

1. Review primarily Federal project opportunities daily to identify notifications on potential projects from list of sites (SAM, B2G, Gov Tribe, DOE, and others). Communicate to estimating team the potential projects of interest that match the niche markets.

2. Contributes to the development and review of proposal strategies and themes. Assist with communications, summarizing the bids, sharing requests for proposals (RFPs), amendments, Q&A coordination with owner and other updates to the estimating team.

3. Carries out writing/editing/rewriting efforts for proposals, as needed, and ensures that proposals maintain high standards of excellence in appearance, responsiveness, and quality of writing. Review proposal sections to ensure requirements are adequately met.

4. Carries out and/or coordinates proposal final production activities for submission, whether hard copy or electronic, through various owner program platforms, including active status on PIEE and various other owner required forecast tracking and submitting software.

5. Write and continually update all collateral marketing materials, including project data sheets, project photos, and resumes.

6. Update potential project forecast information from various military agencies and industry sources. Conducts annual research and summarization of future project opportunities for the Department of Defense (DoD), and other agencies/organizations when identified, primarily from the published Fiscal Year MILCON budget to identify projects in three key niche markets of Fuel, Marine and Utilities or unique (other) contracts.

7. Provides writing and editing support to various company written materials on an as-needed basis as time permits. Updates, and maintains presentation materials for outreach events. Creates and provides creative assistance on PowerPoint presentations for the firm as needed. Gathers articles from departments and supports the review of the company quarterly newsletter, when needed. Contributes to award submission materials and monitors award submission requirements and deadlines and ensures that all award submission requirements are met.

8. Reviews and provides updated material for the company website, for newly awarded projects and current progress photos and new/updated project descriptions on a semi-regular basis.

9.Collaborates with the VP and Chief Estimator on the communication with the owner on potential opportunities and submitting technical clarifications. Responsible for the exchange of obtaining bid documents and sharing the files including any updated data through addendums with the estimating team and via BOX access to external partners.

Skills, Knowledge, Qualifications & Experience:

• Bachelor level degree in Marketing, Engineering (or Construction), Business Management, English, Communications, or equivalent combinations of training and experience required. Previous experience as a Marketing/Proposal Coordinator is required. Technical writing experience is a plus.
• Excellent problem-solving skills and ability to balance execution of strategic vision with a willingness to dive into details. An open and collaborative style that blends in with our spirit of teamwork and partnership. Sound analytical ability, good judgment, and strong operational focus. Ability to work/function independently as needed.
• Proven ability to handle multiple projects and meet multiple deadlines, including ability to manage priorities and workflow, as well as plan, organize, and implement programs and procedures.
• Excellent oral and written communication, facilitation, and presentation skills.
• Computer experience, including advanced knowledge of Microsoft Office. Knowledge of and experience with layout programs such as Adobe InDesign and Photoshop is a big plus.

Proposal Administrator Specific Regular Duties, Organized by Time

Daily

• Continuously gather and update bid document data on current estimates
• Continuously prepare proposal package, including outlines, project experience matrix, bid bond, etc.
• Continuously provide review of written documents for technical narratives, RFI/PPI, presentations
• Search for bid opportunities - SAM and B2G

Weekly

• Monday marketing meeting updates (including research of projects being tracked)
• Update Bid List and send via email to the whole company (Friday)
• National Lab research, by separate websites
• Operation dept/jobsite requests - Resume’s, Organizational templates/charts, etc..

Monthly

• Website updates - check site and links, awarded projects, refresh photos, recommend updates to project descriptions
• FY budget review for follow-up and updates through industry forecasts
• Project status update - send active projects nearing completion - form to complete and request for best photographs
• CPARS status - share updates with job team and estimating department
• Update Nova Flyers and Nova SOQ for industry event (SAME) communication and handouts as needed

Yearly

• AMUM - presentation finalization
• Trade show - order booth, reservations, update slide show of fuel projects
• Award application for construction industry (AGC), if unique project is identified
• Support Safety award packages with safety director
• Coordinate Small Business show

As Needed

• When an RFP is issued, download bid document files and organize into folders with links to K drive and Box for access, and send an announcement to the Marketing team and Estimating department
• Communicate amendment updates to the Estimating department.
• Review and submit questions about the RFP (RFI/PPI/BI)
• Prepare and submit bid bond requests
• Proposal preparation (typically including experience, past performance, price package, and, as needed: narrative, schedule, resumes, etc.)
• Proposal submission, via Email, PIEE, DOD SAFE, or other programs as identified by owner
• Reply to sources sought requests and/or PLA surveys
• Provide bid result announcements to Estimating Dept.
• Announce awards to the entire company.