Technical Assistant

Schedule: Part-Time | Monday – Thursday | 8:00 AM – 5:00 PM

Work Arrangement: Hybrid (2 days in office – typically Wednesday & Thursday)

Pay Rate: $25.00/hour

Under the general direction of the Director of Operations Engineering Services, the Technical Assistant provides complex and specialized administrative support to the Operations Engineering Services (OES) department. This role supports departmental documentation, reporting, information management, and project coordination while helping ensure efficient workflow and communication across the team.

The Technical Assistant will also provide occasional support to the division Executive Assistant as needed.

Key Responsibilities

Administrative & Operational Support (50%)

• Provide administrative support to the Operations Engineering Services department
• Order office supplies and manage inventory
• Process incoming and outgoing communications including mail, email, and voicemail
• Schedule meetings and maintain department calendars
• Coordinate visitor activities, catering, and travel arrangements
• Prepare meeting materials and assist with general office logistics

Reporting & Data Management (10%)

• Produce routine and ad hoc reports (daily, weekly, etc.)
• Gather and organize data from multiple sources
• Review data for accuracy and distribute reports in appropriate formats

Tracking & Documentation (10%)

• Maintain departmental tracking tools and documentation systems
• Research, organize, and summarize relevant data
• Prepare associated reports and documentation as required

Event & Meeting Coordination (20%)

• Coordinate internal and external operations events
• Schedule conference rooms and secure hosts
• Prepare presentation materials and handouts
• Escort guests and manage event logistics

Project Coordination (10%)

• Participate in project team activities including planning, documentation, testing, and reporting
• Support requirements gathering and project communication
• Represent the Operations Engineering department in meetings and collaborative initiatives

Additional Responsibilities

• Attend business meetings and collaborate with colleagues to identify operational improvements and best practices
• Support departmental initiatives and cross-functional collaboration
• Adhere to company core values, policies, and safety programs
• Perform additional administrative duties as assigned

Minimum Qualifications:

Education

Associate degree in Business Administration, Information Technology, or related field, or equivalent education and experience.

Experience

• Minimum 3+ years of administrative or technical administrative experience
• Experience supporting teams within a medium to large corporate environment

Technical Skills

• Microsoft Office Suite
• Outlook (advanced calendaring and scheduling)
• Excel
• PowerPoint
• SharePoint experience preferred

Additional Skills

• Strong organizational and multitasking abilities
• Excellent written and verbal communication skills
• Ability to maintain a high level of confidentiality and data integrity
• Strong critical thinking and problem-solving abilities
• Ability to work independently and prioritize tasks in a fast-paced environment
• Comfortable collaborating with teams across multiple levels of the organization

Important Notes:

• All interviews for this role will be conducted on camera with both Swipejobs and the client and will be recorded for future reference.
• We are unable to sponsor applicants requiring work authorization or visas for positions currently available. Only candidates who already possess the legal right to work in the United States will be considered.