Engineering Jobs in Kearny, NJ

Title: Executive Administrative Assistant III
Location : New York, NY (Hybrid - 2 days onsite)
Target Start Date : ASAP
Type: (C, CTH, D) Contract to hire
Pay Rate / Salary (Ranges OK) : $44/hr on W2

You will be a critical, day-to-day partner to the Head of Head of People Operational Excellence and Corporate Functions People Partners. You will contribute to the success of the People Experience team by optimizing each day, by providing personalized and timely administrative support. Through this role you will have exposure to global business leaders, continued growth, and development opportunities, and will be joining a forward thinking, nimble, and People First organization.

Responsibilities:
The Executive Assistant will provide administrative partnership to the Head of People Operational Excellence and Corporate Functions People Partners. The candidate must also be experienced in handling a wide range of administrative and executive support related tasks, be exceedingly well organized and flexible, and enjoy a very fast paced and rapidly changing environment. This individual must be able to function effectively in a matrixed, corporate environment and take a very proactive and thoughtful approach to tasks and strategy. Additional details below:

• Deliver a broad variety of administrative tasks, including but not limited to managing an extremely active calendar of appointments; completing monthly expense reports; arranging detailed travel plans; itineraries, meeting agendas and compiling documents for day to day and travel related meetings.
• Plans, coordinates and ensures the schedule is optimized for Head of Head of People Operational Excellence and Corporate Functions People Partners and the Head of People Solutions & Digital Innovation.
• Maintain a smooth flow of information in and out of the office while exercising a high level of discretion in managing the confidential and sensitive nature of communications.
• Collaborates across the People team to ensure leaders are well informed of upcoming commitments and follow up appropriately.
• Arrange facilities, AV and catering for meetings, as needed
• Stakeholder management including managing contact lists, prepare stakeholder spreadsheets, etc.
• Partner with other administrative and executive assistants.
• Support a joint partnership with key stakeholders including People, Communications, Risk & Compliance, Audit, Digital Solutions, & Legal, etc partners.
• Leverage a variety of AI solutions and tools to re-imagine the support model.

Qualifications:
• At least 5+ years of executive administrative experience preferably in a corporate setting (supporting C-suite level)
• Demonstrated ability to use judgment, discretion, and maintain confidentiality on sensitive issues.
• Strong experience in scheduling and managing a complex, demanding, and constantly changing schedule
• Excellent verbal and written communications.
• Highly organized and detail oriented.
• Demonstrated ability to manage complex tasks and prioritize competing demands in order to meet deadlines.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Co-Pilot).
• Proficiency with Microsoft Teams, Zoom, and other virtual platforms.
• A strategic thinker who is adept at multi-tasking in a fast-paced environment, able to plan, prioritize, and organize individual and group activities and processes.
• Outgoing, straightforward, and creative.
• Able to work independently and take initiative.
• An adaptable, flexible problem-solver.
* Degree required (flexible on field of study)
* Experience with Concur preferred

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Endava is a leading technology services company dedicated to helping clients accelerate their digital transformation journeys. We're seeking a Google Cloud Industry Consultant to join our growing Google Cloud team. In this role, you'll be a true builder, with deep technical knowledge, working as an entrepreneur within our organization. You'll partner with Endava Industry Sellers and Google Cloud's sales teams to identify, pitch, and sell innovative, cloud-native solutions that directly address complex customer challenges. Your work will not only drive our clients' success but also contribute to the growth of our Google Cloud business. You'll be a trusted advisor, a technical visionary, and a hands-on leader, shaping the future of cloud solutions at the intersection of industry expertise and cutting-edge technology.

Accountabilities

As a Google Cloud Industry Consultant, you'll be accountable for:

• Pioneering Solutions and Market Building:
  Act as an entrepreneur within Endava, working with Endava sellers to identify new market opportunities and build a pipeline of projects. You'll be a key player in the entire sales cycle, from initial discovery to closing the deal, focusing on selling services that leverage Google Cloud's capabilities to solve customer challenges.
• Collaborative Client Engagement:
  Work in close partnership with Endava industry sellers and Google sellers throughout the client engagement process. At times, you may lead the process, directing strategy and client interactions. In other situations, you'll be a key member of a collaborative team, providing technical expertise and support to achieve a shared goal.
• Solution Architecture & Design:
  Design and architect scalable, secure, and cost-effective cloud solutions on GCP. This includes creating detailed technical architectures, selecting appropriate GCP services, and defining migration and modernization strategies for complex enterprise environments.
• Technical Leadership & Delivery:
  Act as a hands-on technical leader, guiding delivery teams through the initial phases of client projects. You'll ensure architectural integrity and quality throughout the implementation process, providing expert guidance on everything from infrastructure as code (IaC) to CI/CD pipelines.
• Industry Expertise & Thought Leadership:
  Apply your deep knowledge of a specific industry (e.g., Financial Services, Retail, Healthcare) to tailor solutions that address unique sector-specific challenges and regulatory requirements. You'll contribute to Endava's intellectual capital by developing best practices, frameworks, and reusable assets.

Attributes

• We're looking for someone with a blend of technical prowess, strategic thinking, and exceptional interpersonal skills.
• Builder & Entrepreneur:
  You must have a strong desire to build and grow something new. You're proactive, resourceful, and comfortable with ambiguity. You're energized by the challenge of creating a pipeline and closing deals.
• Trusted Advisor:
  You should be a credible and reliable source of expertise for clients and colleagues, capable of building long-term relationships based on trust and mutual respect.
• Problem Solver:
  You'll need to be analytical and adept at diagnosing complex business and technical issues. Your ability to think critically and propose innovative solutions is essential.
• Communicator:
  You must be able to articulate complex technical concepts in a clear, concise manner to a variety of audiences, from technical leads to non-technical business executives.
• Collaborator:
  The role requires working effectively with diverse, globally distributed teams and stakeholders. You'll need to share knowledge and contribute to a supportive, collaborative culture.
  
  

Ideal Profile

The ideal candidate will possess a compelling mix of experience and technical certifications.

Experience:

• 5+ years of hands-on experience in a cloud architecture, consulting, or solution design role.
• Extensive experience designing and implementing large-scale solutions on Google Cloud Platform (GCP).
• Demonstrated industry expertise in banking, payments or insurance
• Experience working in a pre-sales or business development capacity, including identifying opportunities, preparing proposals, and delivering pitches.

Technical Skills:

• Expert knowledge of core GCP services (Compute Engine, GKE, Cloud Storage, BigQuery, IAM, Networking).
• Hands-on experience with Infrastructure as Code tools like Terraform.
• Deeper technical experience in either AI & Data (e.g., Gemini, BigQuery, Vertex AI, Dataflow) or Security (e.g., Cloud Armor, VPC Service Controls, Security Command Center) is highly preferred.
• Familiarity with containerization (Docker, Kubernetes) and CI/CD tools.
• Understanding of data management, security, and governance best practices in a cloud environment.

Education & Certifications:

• Bachelor's degree in Computer Science, Engineering, or a related field.
• Google Cloud Professional Cloud Architect certification is highly preferred.
• Additional GCP certifications (e.g., Professional Data Engineer, Professional DevOps Engineer) are a plus
  
  

Discover some of the global benefits that empower our people to become the best version of themselves:

• Finance:
  Competitive salary package, share plan, company performance bonuses, value-based recognition awards, referral bonus;
• Career Development:
  Career coaching, global career opportunities, non-linear career paths, internal development programmes for management and technical leadership;
• Learning Opportunities:
  Complex projects, rotations, internal tech communities, training, certifications, coaching, online learning platforms subscriptions, pass-it-on sessions, workshops, conferences;
• Work-Life Balance:
  Hybrid work and flexible working hours, employee assistance programme;
• Health:
  Global internal wellbeing programme, access to wellbeing apps;
• Community:
  Global internal tech communities, hobby clubs and interest groups, inclusion and diversity programmes, events and celebrations.

Additional Employee Requirements

• Participation in both internal meetings and external meetings via video calls, as necessary.
• Ability to go into corporate or client offices to work onsite, as necessary.
• Prolonged periods of remaining stationary at a desk and working on a computer, as necessary.
• Ability to bend, kneel, crouch, and reach overhead, as necessary.
• Hand-eye coordination necessary to operate computers and various pieces of office equipment, as necessary.
• Vision abilities including close vision, toleration of fluorescent lighting, and adjusting focus, as necessary.
• For positions that require business travel and/or event attendance, ability to lift 25 lbs, as necessary.
• For positions that require business travel and/or event attendance, a valid driver’s license and acceptable driving record are required, as driving is an essential job function.

If requested, reasonable accommodations will be made to enable employees requiring accommodations to perform the essential functions of their jobs, absent undue hardship.

USA Benefits (Full time roles only, does not apply to contractor positions)

• Robust healthcare and benefits including Medical, Dental, vision, Disability coverage, and various other benefit options
• Flexible Spending Accounts (Medical, Transit, and Dependent Care)
• Employer Paid Life Insurance and AD&D Coverages
• Health Savings account paired with our low-cost High Deductible Medical Plan
• 401(k) Safe Harbor Retirement plan with employer match with immediately vest

At Endava, we’re committed to creating an open, inclusive, and respectful environment where everyone feels safe, valued, and empowered to be their best. We welcome applications from people of all backgrounds, experiences, and perspectives—because we know that inclusive teams help us deliver smarter, more innovative solutions for our customers. Hiring decisions are based on merit, skills, qualifications, and potential. If you need adjustments or support during the recruitment process, please let us know.

Project Manager – Design & Construction

New York City | $115,000–$140,000 | Full Time | In Person

About the Work manages capital projects from idea to occupancy. We are looking for an experienced strategic Project Manager to join our team.

You are:

• Skilled at driving clients and project teams through capital project design and construction
• A clear and proactive communicator who can translate complex technical issues into actionable next steps
• Comfortable navigating design and construction-phase issues, identifying practical solutions, and supporting project teams to move work forward
• A steady presence who earns the trust of clients and teams through expertise, sound judgment, and a practical, solution-oriented approach

You have:

• A minimum of 7-10 years of experience in architecture, engineering, construction management, or owner’s representation
• Deep understanding of design and construction administration processes and building systems
• Experience reviewing, negotiating and strategically administering consultant scopes and contracts
• Experience managing consultant and contractor invoices and requisitions
• Familiarity with coordinating public sector and nonprofit capital projects is a plus

About Us: We are a collaborative, in-person team based in New York City. Our projects support nonprofit, cultural, and public sector clients doing meaningful work in their communities.

To Apply:

Applicants must submit a resume and a cover letter, both in .pdf format, to be considered. Applicants must also answer the following questions:

• Provide three examples of strategic construction administration efforts that you drove that saved the Client money.
• What’s one clause or contract term you always look for when reviewing a subconsultant or subcontractor agreement, and why?
• When reviewing a consultant or contractor invoice or requisition, what common issues do you check for?
• Give three examples of projects you worked on that were ground-up or involved adaptive reuse/complex existing conditions. Briefly describe your role on each.

RESUME, COVER LETTER, AND RESPONSES MUST BE EMAILED TO WITH THE SUBJECT LINE "PROJECT MANAGER POSITION - [YOUR NAME]" TO BE CONSIDERED.

Senior Estimator

Location: New York City, NY

Salary: $140,000 to $190,000 base + bonus + full benefits

Client: Top 100 ENR General Contractor

On Offer:

• Join a nationally recognized ENR Top 100 construction firm
• Strong pipeline of high profile projects across New York City
• Competitive base salary with performance bonus
• Clear path toward leadership within preconstruction
• Full health, dental, vision, and 401k package

Responsibilities:

• Lead estimating efforts from conceptual through final bid
• Prepare detailed cost estimates for large scale construction projects
• Review drawings, specifications, and scope documents
• Manage subcontractor pricing and bid analysis
• Work closely with preconstruction, operations, and project teams
• Present cost plans and value engineering options to leadership

Requirements:

• 7+ years estimating experience with a General Contractor
• Experience working on large commercial or mixed use projects
• Strong understanding of NYC construction market and subcontractors
• Ability to manage multiple bids and deadlines
• Proficiency with estimating software and takeoff tools
• Strong communication and presentation skills

Company Description

For more than a decade, Island Exterior Fabricators (IEF) has operated as a privately owned practice specializing in the delivery of bespoke, high-performing prefabricated facade systems. Our 50-acre manufacturing campus is headquartered in Calverton, New York, and supported by design and engineering offices in Manhattan, Boston, and Hartford.

Our organization is fully self-sustained, supported by state-of-the-art equipment and facilities that enable us to deliver a high-quality product. Our production capabilities, installation network, and bonding capacity allow Island to complete large-scale, complex projects in a timely, efficient manner.

Job Summary: As a Project Manager at IEF, you will be accountable for successfully executing assigned projects from the contract award through project closeout. This includes managing schedules, budgets, client relationships, and internal coordination across engineering, production, procurement, and field operations. The Project Manager serves as the central point of accountability to ensure projects are delivered safely on time, within budget, and to the required quality standards.

Accountabilities:

• Develop and manage detailed project plans, schedules, and budgets in alignment with contract requirements and company goals.
• Act as the primary point of contact for clients, general contractors, and consultants, ensuring effective communication and timely issue resolution.
• Lead internal coordination across design, procurement, production, logistics, and field teams to align deliverables and schedules.
• Understand and manage the scope of work, ensuring contract compliance and tracking changes or deviations for proper documentation and pricing.
• Proactively identify project risks and implement mitigation strategies. Escalate issues as needed to maintain progress.
• Maintain and update the master project schedule, holding internal and external stakeholders accountable to key milestones.
• Track project costs against budget, identify potential overruns, and drive cost-control measures.
• Ensure timely and accurate documentation of project meetings, RFI responses, submittals, change orders, and progress reports.
• Monitor quality standards throughout the project lifecycle, coordinating quality control efforts and closeout documentation
• Drive project closeout process, including punch list completion, financial reconciliation, and documentation of lessons learned.

Authorities:

• Assign and coordinate tasks across departments to support the execution of assigned projects.
• Approve expenditures within budget and pre-defined thresholds. Recommend larger expenditures for leadership approval.
• Coordinate and negotiate schedule changes with internal and external stakeholders when justified.
• Identify scope changes, prepare and submit change order requests, and manage related client negotiations.

Minimum Qualifications:

• Bachelor’s degree in Construction Management, Engineering, Architecture, or related field.
• 5+ years of project management experience in construction, façade, or manufacturing environments
• Proven experience managing multi-disciplinary project teams and subcontractors
• Strong knowledge of project financials, scheduling tools, project management software (e.g., Procore, Primavera, etc.)
• PMP certification is a plus

Salary Range: $115,000 – $150,000

Location: New York, NY

Schedule: Monday – Friday 8:00am – 5:00pm (Hybrid)

Benefits: 401(k) matching, AD&D insurance, Dental insurance, Family leave, Flexible spending account Gym membership, Health insurance, Health savings account, Life insurance, Paid time off, Parental leave, Professional development assistance, Vision insurance.

ADA Requirements: The position requires the ability to sit or stand for extended periods while using a computer, along with sufficient manual dexterity to operate computers, mobile devices, and related IT equipment. The role may occasionally involve lifting or moving equipment weighing up to 25 pounds, as well as bending, crawling, or climbing—such as accessing under desks or server racks. Candidates must possess the ability to concentrate, troubleshoot, and solve problems in a fast-paced environment, demonstrating strong verbal and written communication skills. The role also demands effective task prioritization, management of multiple simultaneous support requests, and a capacity to quickly learn and adapt to evolving technologies and tools.

Island Exterior Fabricators is an equal-opportunity employer. We offer a welcoming and inclusive environment. All applicants are considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.

Notice to Staffing Agencies

Island Exterior Fabricators and its subsidiaries will not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to Island, including unsolicited resumes sent to an Island mailing address, fax machine or email address, directly to Island employees, or to Island's resume database will be considered Island property. Island will NOT pay a fee for any placement resulting from the receipt of an unsolicited resume.

School Bus & Fleet Mechanic (Class A/B/C) Belair Services – Orange, NJ Salary: Up to $100,000 per year (based on experience) Sign-On Bonus: $1,000 Belair Services is currently hiring experienced School Bus and Fleet Mechanics in Orange, New Jersey .

We are seeking a Class A, B, or C Mechanic with strong experience in light and medium-duty fleet vehicles , diesel and gasoline systems, and preventive maintenance.

This role is ideal for technicians with fleet maintenance, school bus repair, diagnostic troubleshooting, and electrical system experience .

ASE certification is recommended.

MUST HAVE 3 years of experience as a Light or Medium Duty Fleet Mechanic Compensation & Benefits Earn up to $100,000 per year (dependent on experience and expertise) $1,000 sign-on bonus Medical benefits available 401(k) retirement plan participation $500 employee referral bonus Paid vacation Paid sick leave Paid time off (PTO) Growth and advancement opportunities Clean and safe work environment Company-paid certification training and classes Supportive and energetic team atmosphere Job Summary The Fleet Mechanic / School Bus Mechanic is responsible for preventive maintenance, diagnostics, and repairs on light and medium-duty fleet vehicles and school buses .

The technician will troubleshoot mechanical and drivability issues, perform inspections, and assist other technicians when necessary.

This role requires strong mechanical skills, knowledge of diesel and gasoline engines , and familiarity with DOT inspection procedures for school buses (preferred).

Key Responsibilities Vehicle Diagnostics & Repairs Diagnose mechanical malfunctions and perform vehicle repairs on fleet vehicles and school buses.

Inspect, test, adjust, and repair systems including: Steering systems Electrical systems Cooling systems Lubrication systems Brake systems Drivetrains Suspensions Power steering units Clutches Transmissions Engine components Temperature and fuel regulation systems Perform engine adjustments, testing, and rebuilds when required.

Preventive Maintenance Perform preventive maintenance inspections (PMIs) on fleet vehicles.

Ensure vehicles meet federal, state, and local safety regulations .

Assist with DOT inspection procedures for school buses.

Repair Oversight & Documentation Obtain proper approval for major repairs before releasing vehicles.

Record time spent, parts used, and services performed.

Identify additional maintenance needs and escalate repairs when necessary.

Fleet Support Perform road calls and roadside repairs when required.

Assist and guide other technicians on complex repairs.

Maintain a clean, organized, and safe work area .

Team & Work Ethic Work independently with minimal supervision.

Demonstrate strong troubleshooting and decision-making skills.

Continuously develop mechanical knowledge and technical skills.

Minimum Requirements 3 years of experience as a Light or Medium Duty Fleet Mechanic Experience working on fleet trucks, buses, or commercial vehicles Must qualify as a Class A, B, or C Mechanic Strong diagnostic, electrical, and A/C repair skills Technical knowledge of diesel engines and gasoline systems Ability to perform preventive maintenance and complex repairs Must possess basic hand tools required for the job Valid state driver’s license ( CDL preferred ) Ability to perform road service and emergency repairs Ability to work flexible schedules when required Must be 21 years of age or older Preferred Qualifications ASE Certification School bus maintenance experience Familiarity with DOT inspection standards Advanced diagnostics and electrical troubleshooting Experience with internal engine and transmission repairs Work Environment Clean and safe maintenance facility Collaborative team environment Ongoing training and certification support Opportunities for long-term career growth ​

A growing multidisciplinary design firm in Manhattan is adding a Senior Project Manager to lead large-scale residential work across its expanding construction management division. This is a lead role with real ownership, not a support position buried in a matrix.

⠀⠀

𝗪𝗛𝗬 𝗧𝗛𝗜𝗦 𝗥𝗢𝗟𝗘

You've spent a decade or more managing large residential projects and you're good at it. But if your current firm has you stuck in a lane, repeating the same scope year after year with no visibility into the bigger picture, this is worth your attention.

This role puts you directly on large-scale residential work with a team behind you to lead. You'll coordinate across consultants, owners, and internal teams. You'll present. You'll make decisions. And you'll do it at a firm that is actively expanding its CM pipeline, which means there is room to grow with the work.

⠀

𝗧𝗛𝗘 𝗢𝗣𝗣𝗢𝗥𝗧𝗨𝗡𝗜𝗧𝗬

You will join the construction management division and take the lead on large-scale residential project work. This is a hybrid role based out of the Manhattan office with on-site presence expected as the project demands. You will manage a team and be expected to be hands-on. This is not a purely administrative PM role.

The hiring manager described the day-to-day as constant coordination: a lot of email management, a lot of follow-up, working across consultants and stakeholders to keep large projects moving. If you thrive in that kind of environment, this is built for you.

⠀

𝗪𝗛𝗔𝗧 𝗬𝗢𝗨'𝗟𝗟 𝗗𝗢

• Lead day-to-day project management on large-scale residential construction projects

• Coordinate across consultants, contractors, and internal teams to maintain schedule and scope

• Manage and direct a project team, providing oversight and technical guidance

• Produce and review construction documentation using Revit

• Lead client and stakeholder presentations, including progress updates and milestone reviews

• Track project schedules, budgets, and deliverables with a high level of detail and accountability

• Manage submittals, RFIs, meeting minutes, and project correspondence

⠀

𝗥𝗘𝗔𝗟 𝗧𝗔𝗟𝗞

This role is high-volume. There is a lot of coordination, a lot of communication, and a lot of follow-up. The right person enjoys that pace and can manage multiple threads at once without losing the details. If you prefer a slower-moving environment with clearly defined lanes, this is likely not the right fit.

The firm is also actively building this division, which means some things are still being figured out. If you want everything handed to you, this may feel unstructured. If you want to help shape how a growing CM practice operates, that is exactly what is on offer.

⠀

𝗤𝗨𝗔𝗟𝗜𝗙𝗜𝗖𝗔𝗧𝗜𝗢𝗡𝗦

𝗥𝗲𝗾𝘂𝗶𝗿𝗲𝗱:

• 10-15 years of experience in architectural project management, with a strong residential focus

• Advanced Revit proficiency, current version (2023 or newer required)

• Demonstrated experience leading teams and managing large-scale residential projects

• Strong construction documentation background, verifiable through portfolio

• Excellent coordination, communication, and presentation skills

• Bachelor's degree in Architecture, Engineering, or related field

𝗖𝗢𝗠𝗣𝗘𝗡𝗦𝗔𝗧𝗜𝗢𝗡 𝗔𝗡𝗗 𝗕𝗘𝗡𝗘𝗙𝗜𝗧𝗦

𝗕𝗮𝘀𝗲 𝗦𝗮𝗹𝗮𝗿𝘆: $120,000 to $130,000 depending on experience

𝗕𝗼𝗻𝘂𝘀: Biannual performance bonuses (paid at year-end and end of Q1)

𝗛𝗲𝗮𝗹𝘁𝗵𝗰𝗮𝗿𝗲: Medical, dental, and vision coverage from Day 1

𝗥𝗲𝘁𝗶𝗿𝗲𝗺𝗲𝗻𝘁: 401(k) with employer match (50% up to 4%)

𝗟𝗶𝗰𝗲𝗻𝘀𝘂𝗿𝗲: AIA dues and licensure renewal fees covered

𝗘𝗱𝘂𝗰𝗮𝘁𝗶𝗼𝗻: Continuing education supported

𝗟𝗼𝗰𝗮𝘁𝗶𝗼𝗻: Manhattan, NY. Hybrid schedule with on-site presence as project requires.

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Apply via LinkedIn and we'll reach out to schedule a conversation. Confidential search; your application is fully private.

Finance & Operations Administrator – Property & Marketing Support

Pay Rate: $28–$32/hour (W-2)

Location: Onsite – New York, NY 11211

Schedule: Monday–Friday | 9:00 AM–5:00 PM (EST)

Start Date: ASAP

Duration: LOA coverage with potential longer-term extension

Perks: Weekly pay + benefits

About the Role

Our leading retail client is seeking a Finance & Operations Administrator to support the Property Coordinator, Marketing Director, and Center Management Team at Westfield World Trade Center. This role plays a critical part in ensuring smooth day-to-day operations across finance, tenant coordination, contracts, events, and marketing support.

This is an excellent opportunity to gain hands-on experience with a global retail organization while supporting a dynamic, fast-paced property environment.

What You’ll Do

Finance & Administrative Operations

• Process Accounts Payable and Accounts Receivable, including PO/invoice processing, manual billings, and percentage rent calculations
• Support month-end, quarter-end, and year-end reporting and audits
• Collect tenant sales data and maintain accurate rent rolls and financial trackers
• Reconcile P-card expenses and maintain financial documentation
• Maintain service contracts, work orders, and vendor documentation

Tenant, Vendor & Property Coordination

• Manage tenant onboarding and ongoing support, including certificates of insurance and compliance documentation
• Oversee the Port Authority Loading Dock (VS3) system, including delivery approvals and scheduling
• Issue tenant notices related to deliveries, operations, and lease requirements
• Serve as a key liaison between tenants, facilities, security, and internal teams

Retailer Events & On-Site Activation Support

• Coordinate in-store retailer events by collecting event details and securing required approvals
• Communicate event plans to security, housekeeping, engineering, and marketing partners
• Support on-site activations such as Gift with Purchase programs, The Good Festival, and seasonal events
• Assist with new retailer orientation, including URW Connect app training, center amenities, and operational guidelines
• Gather retailer feedback and participation data to support continuous improvement

Website & Marketing Content Support

• Audit and maintain the Westfield WTC website to ensure content accuracy and brand alignment
• Upload and manage promotions, tenant offers, and event listings
• Collaborate with internal teams to ensure consistency across messaging, imagery, and campaign content
• Support marketing campaigns and seasonal activations with timely content updates

General Office & Team Support

• Process mail, invoices, checks, and tenant documentation
• Order office supplies and coordinate IT support as needed
• Attend weekly staff meetings and required trainings
• Support ad hoc administrative and operational needs

What We’re Looking For

• Bachelor’s degree or equivalent experience
• 2–3 years of experience in an administrative, operations, or finance support role
• Experience with AP/AR, invoicing, and financial documentation
• Strong organizational skills and attention to detail
• Comfortable working cross-functionally with tenants, vendors, and internal teams
• Proficiency in Microsoft Office (Excel, Outlook, Word, PowerPoint, SharePoint)
• Experience with Salesforce and Procore is a plus
• Ability to manage multiple priorities while maintaining professionalism and composure

Why This Role

• Exposure to property operations, finance, marketing, and events in one role
• Work onsite at a flagship, high-profile retail destination
• Strong training and onboarding with role continuity beyond LOA coverage
• Opportunity to build relationships across retail, marketing, and operations teams

TCWGlobal is an equal opportunity employer. We do not discriminate based on age, ethnicity, gender, nationality, religious belief, or sexual orientation.

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

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