Dyne Hospitality Group Careers Jobs in Usa

Job Title: District Manager

Location: Travel Required

Reports To: Director of Operations

Department of Labor Classification: Salary Exempt

Work Week: 50 to 55-hour work week with varied scheduled to support business needs.

Travel Requirements: Willing to travel approximately 25% or more when

Our Culture is much more than a page on a website or an inspirational poster on a wall. To us, our culture is who we truly are and what we love to do. We use it to make every decision in our company. We encourage our team to live by it and hold each other accountable to it. We base hiring, promotions, team member reviews, performance and communication off of it.

Our Culture consists of the 4 Core Values mentioned and we use them every day. Walk into any of our cafes and you will see them prominently displayed. We believe our culture is one trait that sets DYNE Hospitality Group apart from the rest.

• 
  
• Invest In People
  
• Understand Why
  
• Make Smart Decisions
  
• Make It Happen
  

DYNE Hospitality Group offers competitive wages, benefits, and long-term career growth.

Job Summary:

The focus of this position is to provides operational support for General Managers for up to 8 – 10 cafes.

Duties/Responsibilities:

• 
  
• Recruit, train, and develop General Managers.
  
• Ensure that the cafes adhere to company policies, procedures, safety & cleanliness standards.
  
• KPI: Managing and meeting café targets.
  
• Manage and monitor the cafe's P&L reports.
  
• Address operational and people issues in a timely manner.
  
• Ensure guest satisfaction goals are being met.
  

FINANCIAL RESULTS:

• 
  
• Monitor Daily & Weekly KPI metrics.
  
• Monthly P&L review
  
• Develop strategies for sales growth.
  

DYNE CULTURE / LEADERSHIP:

• 
  
• Models and lives out the DYNE mission and Pillars of Culture.
  
• Responsible for people development and succession planning.
  
• Commitment to personal development & strive to continuously improve your leadership skills.
  

Required Skills/Abilities:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

• 
  
• Excellent verbal and written communication skills
  
• Excellent management and supervisory skills.
  
• Excellent written and verbal communication skills.
  
• Excellent organizational and time management skills.
  
• Proficient in Microsoft Office Suite or similar software.
  

Education and Experience:

• 
  
• Bachelors degree preferred or equivalent experience.
  
• 2-5 years or more of related experience is required.
  

PI0da11b18d547-3631

About BluIP

BluIP® is a Tier1 global service provider and communications technology innovator, delivering UCaaS (Unified Communications as a Service) and CCaaS (Contact Center as a Service) solutions to businesses across various industries. The company develops ar8ficial intelligence and enterprise-grade telephony solutions for leaders in hospitality, restaurants, healthcare, small business, and the enterprise. BluIP’s comprehensive suite of products includes the industry-disrupting, all-in-one ar8ficial intelligence platform, AIVA Connect™, with modules that improve every customer interaction, streamline business processes, and provide in-depth business intelligence to help customers optimize resources and drive more revenue.

We have built a brand around our deep commitment to our customers' success and do our best work when the challenges are complex and the outcomes are mission-critical. We are focused on transforming the communication experience with technology that’s reliable, secure, and forward-thinking.

Our reputation is built on innovation, deep industry expertise, and a legendary white-glove service promise. As we continue to grow, we are seeking exceptional talent to expand our impact in hospitality. No wonder we are trusted by more than 60,000 customers.

Position Overview

As the Hospitality Sales Executive, you will be responsible for generating new revenue by engaging major hotel brands and hospitality groups across the United States and Canada. Success in this role requires an established, extensive network of hospitality industry decision-makers, particularly within large hotel chains and hospitality organizations. This existing network is a mandatory requirement for the position.

You will use your industry relationships, market knowledge, and understanding of hospitality needs to introduce and represent BluIP’s AI and communications solutions. A primary focus of the role is acquiring new business and expanding within multi-property hospitality groups.

This position reports directly to the VP of Hospitality.

Key Responsibilities

Business Development

• Leverage your hospitality network to build relationships with executives at major hotel chains and brands.
• Generate new business opportunities and consistently deliver against revenue targets.
• Develop and execute strategic sales plans aligned with BluIP’s growth objectives.

Account Management

• Manage and grow relationships with key hospitality accounts in partnership with a Customer Success Manager (CSM).
• Serve as the trusted advisor and point of contact, ensuring high client satisfaction and long-term retention.

Solution Selling

• Present and position BluIP’s AI and communications solutions to address client needs.
• Partner with internal teams to design tailored solutions for complex hospitality requirements.

Market Expertise

• Stay current on hospitality technology trends, challenges, and competitive dynamics.
• Provide feedback to leadership for product and strategy improvements.

Collaboration & Reporting

• Maintain accurate records of sales activity in the CRM.
• Collaborate with marketing, product, and engineering teams to support go-to-market initiatives.
• Deliver accurate forecasts and regular performance updates to leadership.

Qualifications

• Established, proven hospitality network across major hotel chains and brands (required).
• Minimum 3 years of experience in hospitality technology, telecommunications, or related enterprise sales. This is a must!
• Strong understanding of hotel operations and decision-making processes.
• Demonstrated ability to consistently meet or exceed sales goals.
• Excellent presentation, negotiation, and communication skills.
• Team player mindset with the ability to collaborate across departments.
• Proficiency with CRM platforms (HubSpot experience a plus) and Microsoft Office Suite.
• Bachelor's degree in business, Marketing, or related field preferred.
• Ability to travel as needed (up to 50%). This includes occasional international travel.
• Clean driving record.

Estimator – High-End Commercial Interiors / Hospitality

Miami, FL

$100,000 – $165,000 + Bonus + Great Benefits

Are you a detail-driven estimator who thrives on complex projects and competitive bids?

Join a leading high-end commercial ESOP General Contractor delivering exceptional Class-A office buildouts and luxury hospitality spaces for major clients across South Florida.

I’m looking for multiple Estimator’s who can take ownership of the pre-construction process, from analyzing drawings and scoping projects to building strong relationships with clients and subcontractors. If you enjoy turning complex plans into accurate, competitive bids and influencing projects before they even break ground, this role is for you.

As an Estimator, you will:

• Review architectural, structural, and MEP drawings to scope projects and complete detailed take-offs
• Prepare and manage RFIs, review addenda, and update proposals accordingly
• Collaborate with project teams and clients in weekly coordination meetings
• Provide pre-construction cost analysis using historical data and comparable projects
• Conduct site visits and document existing conditions through photographic reports
• Develop Value Engineering (VE) options and track savings against overall budgets
• Produce clear, comprehensive bid narratives across all trades
• Solicit and evaluate subcontractor bids, ensuring full scope coverage
• Manage the bid timeline from RFP through award

We are ideally looking for:

• Background in Construction Management or Engineering preferred
• Proven estimating experience in interior tenant improvements
• Strong ability to interpret preliminary plans and anticipate scope gaps or conflicts
• Experience building and analyzing project schedules and long-lead items
• Deep understanding of subcontractor scopes and landlord rules/regulations

You’ll work with a range of industry-standard tools to support accurate and efficient estimating, including Procore, PlanSwift, On-Screen Takeoff, Bluebeam, and Excel, using them to analyse drawings, complete take-offs, manage documentation, and build detailed, competitive project estimates.

You will join a team working on high-profile commercial and hospitality interior projects, be part of an employee-owned company (ESOP) where your contributions directly impact the company’s success and collaborate with a highly experienced team in a fast-paced, quality-driven environment.

Interested?

For a confidential conversation, call or text Scott at .

You can also send your updated resume to to learn more.

Join our dynamic team as a Part-Time Food & Beverage Supervisor, where your leadership will shine as you ensure an exceptional dining experience at our Food & Beverage locations at the Great Escape Lodge. In this exciting role, you'll inspiring staff to deliver top-notch service that aligns with Six Flags' high standards and meets New York State Health codes. Whether you're looking for a rewarding second job, a way to supplement your income, enhance your leadership skills or pursue a career in the industry, this position offers a perfect blend of fun, passion, and the opportunity to make magic happen for our guests every day. Come be a part of the adventure, where great food and unforgettable memories await!

Why Work With Us

• Benefit Offerings:
  • Health Insurance: Medical, Dental & Vision
  • Retirement Plan: 401k with company match
  • Holiday Pay on 11 designated company holidays
  • Paid Time Off: 5 days of vacation, 7 sick days, plus Bereavement and Jury Duty
• FREE admission to Great Escape and other Six Flags properties!
• FREE tickets and discounts to local attractions!
• FREE tickets for friends & family!
• Overtime pay eligible after 40 hours
• Discounts on passes, food, and merchandise
• DailyPay – work today, get paid tomorrow
• Exclusive employee parties and events for you and your family
• Pay Range: $22.00-$24.00/hr based on experience

• Comply with all The Great Escape Lodge policies and procedures
• Oversee all operations within assigned location including but not limited to the upkeep of the restaurant or location, the grounds (patio and surrounding areas)
• Greet guests and handle their concerns when brought up
• Order goods based on inventory levels
• Assist with inventory and ordering
• Control quality of food according to NYS Health Department regulations
• Control portion size and waste
• Maintain all safety regulations
• Ensure positive guest experience within assigned location
• Be able to answer questions the employees have about various procedures such as food preparation, food storage, and cashier procedures
• Provide employees with on the job training using the Standard Operating Procedures as a main focus point
• Ensure goods are ordered for all locations based on inventory levels by certain time each day
• Control portion size and waste in accordance to displayed standards
• Handle discipline and reward situations with team members within assigned area
• Manage break schedules in accordance with NYS Labor Laws

• Must be at least 21 years old
• Must be able to sit, stand, or walk for extended periods of time
• For safety purposes, the individual must be able to communicate effectively in the English language, including the ability to read, speak, and understand the English language
• Ability to actively communicate with large groups of Guests
• Be available to work flexible hours at nights and on weekends
• Must have good math skills or experience in related field
• Must be a team player
• Must be able to lift a minimum of 25 pounds
• Must have proven problem solving ability
• Must be friendly, organized and outgoing
• Exceptional work ethic and attention to detail

• Other Functions: All other duties assigned or necessary to support the resort as a whole.

Hospitality Coordinator

In accordance with our core values of love, trust, authenticity, and belonging, the Fetzer Institute affirms that every person has inherent value and purpose, and that we belong to a sacred community that includes all people and all of creation. The Institute welcomes candidates from all backgrounds who are inspired to contribute to our mission of helping build the spiritual foundation for a loving world. Your unique voice is valued, and we are excited to hear from you!

The Hospitality Coordinator plays a central role in creating a welcoming, seamless, and sacred-centered experience for all visitors to the Seasons Retreat Center. Part of the Fetzer Institute, Seasons provides a sacred space for the Institute's work. Here, guests immerse themselves in opportunities for deep reflection, engaging conversations, and collaborations in support of our mission.

This position ensures that every logistical and operational detail — from lodging and meals to transportation and meeting setup — reflects Fetzer's commitment to care, attentiveness, and spiritual presence.

The ideal candidate embodies the spirit of hospitality as sacred service — someone who finds joy in caring for details, anticipating needs, and creating environments where people feel seen, supported, and inspired. They balance practical coordination with soulful attentiveness, holding both efficiency and empathy as equal priorities.

The Hospitality Coordinator will work 40 hours weekly, typically Monday through Friday, with occasional evenings and weekends as needed. This position pays $28.40 per hour and is eligible for benefits including medical, dental, vision, prescription, 401 (k), paid time off, and an extensive wellness package.

Sacred Hospitality

· Work with internal teams to coordinate guest services for all retreats, meetings, and convenings, including room assignments, dietary needs, and arrival/departure logistics.

· Serve as an on-site point of contact to ensure seamless retreat programming and guest care flow.

· Embody and extend sacred hospitality by being attentive to guests' emotional, spiritual, and physical wellbeing.

· Assist in maintaining clear communication with retreat participants before, during, and after events, including scheduling ground transportation.

· Work with facilitators and Culinary and Facilities Management teams to create a welcoming, nurturing environment for all convenings.

· Check in Seasons Retreat Center guests, orienting them to the facilities and accommodations. Respond to guest requests.

· Monitor departure shuttles, ensuring all guests are present and ready to depart on time.

Hospitality Administration

· Collect and accurately enter all relevant event information into Dynamics 365, including guest travel, dietary needs, and physical limitations, meal and setup information, agendas, and other logistics.

· Ensure reports summarizing lodging assignments, travel, and guest needs are accurate, shared, and updated with relevant teams.

· Closely collaborate with hosting staff, review objectives and outcomes, develop procedures, and meet program goals.

· Serve as 24-hour on-call contact for one week on a three-week rotation for retreat center guests. Answer phone calls from Program staff, security guard, and guests to address emergent issues after hours.

· Prepare cost-out reports that accurately reflect the on-site expenses for each event and work with Program staff to obtain approvals.

Operations Administration

Hospitality is nested within the Institute's Operations Department, which also includes Culinary and Facilities Management teams. This position is part of the overall Operations Department working collaboratively with its teams

· Provide administrative support and organization for the larger Operations Department. Receive facilities requests and reports of issues and dispatch them to the appropriate person(s).

· Answer the main switchboard and route calls as needed. Admit visitors and vendors through the main and loading dock entrances, while being mindful of safety and security.

· Be proactive in assessing facilities for maintenance and other issues and report them using the appropriate channels.

· Foster a cooperative departmental atmosphere by providing backup and support to Operations' teams' members and other Institute staff.

· Complete other duties as assigned.

Professional & Spiritual Development

· Attend staff development events and monthly staff meetings to foster an understanding of and commitment to the Institute's values, mission, and goals.

· Engage in personal and professional development to ensure continuous learning, growth, and development.

· Demonstrate open, direct communication and active listening, and develop positive work relationships to foster an atmosphere of collaboration and teamwork.

Learning, Inner Work and Community

Fetzer aims to "be" the change we want to see in the world. Therefore, every community member is expected to have a commitment to nurture their inner life, continual learning, and be active in the community.

· Attend the Tuesday morning staff gathering from 9:00 a.m. to 12:00 p.m. EDT each week.

· Optional 2:00 p.m. to 2:20 p.m. EDT quiet time, every day.

· Independently directed professional and spiritual development built into your work plan.

Professional Experience and Qualifications: This position requires three to five years of general office experience, along with:

· Experience in hospitality, event coordination, and/or retreat center operations.

· Deep understanding or appreciation of sacred hospitality, spiritual care, or contemplative practices.

· Exceptional interpersonal and communication skills.

· Strong organizational abilities with attention to detail and flexibility in dynamic environments.

· A heart for service and a calm, grounded presence in planning and high-activity settings.

· A team-oriented work style that reflects inclusiveness, collaboration, and flexibility.

· Proficiency in all Microsoft Office applications.

· An interest in, and openness to, the Institute's mission.

The incumbent will demonstrate the ability to work effectively in an organization that places a high value on relationships and works in a highly collaborative manner, with an orientation to listening and learning.

Working Conditions: This position requires the incumbent to sit for prolonged periods of time in a temperature-controlled environment on the ground floor of the building, with the need to occasionally lift up to 50 pounds as well as move luggage carts up to 300 pounds. The ability to operate general office equipment such as a computer, smartphone, telephone, copy and fax machines, and a postage scale/meter is required. May occasionally drive Institute vehicles.

Kalahari Resorts & Conventions delivers a beyond-expectations waterpark resort and conference experience all under one roof. The authentically African-themed resort is home to America's largest indoor waterparks and features well-appointed guest rooms, full-service Spa Kalahari, a fun-filled family entertainment center, on-site signature restaurants, unique retail shops and a state-of-the-art convention center.

We are inviting you to apply for our open Hospitality Introduction Internship. This program is an introduction to Kalahari's unique brand and culture. You will learn and work in a fast-paced environment, while making a daily difference in one of our departments. Most of your time will be spent engaging with guests and performing the job functions of a line-level hospitality associate.

There are a select number of spots available in this program at each of our four resorts: Wisconsin Dells, Wisconsin; Sandusky, Ohio; Pocono Manor, Pennsylvania; and Round Rock, Texas. By applying here, you may be considered at any of the resorts, according to your preference.

This is a working internship, open to students ranging from juniors and seniors in high school to incoming freshmen, sophomores and juniors in college. Geared toward those ready to dip their toes into the hospitality pool, this is an excellent introduction to the industry.

Salary: $16.25/hour

Below are the different departments that offer the Hospitality Introduction program:

ROOMS - FRONT OF HOUSE and BACK OF HOUSE

Successful hospitality leaders know that an understanding of the rooms division is needed. There are two Hospitality Introduction opportunities within our Rooms internship:

• As our first point of contact, the front office team sets the tone for a guest's stay. Applicants should have at least a year of previous customer service skills. Positions can include the Front Desk, Concierge, PBX (Operator), Valet, Shuttle, or Bell Staff.
• Kalahari guests are accustomed to experiencing a high level of guest service and cleanliness during their stay. Participants will be able to ensure that guests receive that level of service upon arrival and throughout their stay. Interns may experience different opportunities in Housekeeping, Common Area, or Laundry.

KALAHARI EXPERIENCE CENTER (Wisconsin Only)

The Wisconsin Dells resort houses a state-of-the-art call center for all inbound telephone communication, including the booking of many of our reservations. Working as a guide, the goal is to enhance the guest experience starting with the first call.

WATERPARK

This role is generally reserved for majors such as Park & Recreation or Sports & Event Management but is open to anyone. Associates in this department must complete a Red Cross lifeguard certification program. A Waterpark Intern could be involved as a Lifeguard, Waterpark Maintenance or Park Keeper.

FOOD & BEVERAGE

All Kalahari properties have multiple food & beverage concepts, including a coffee and scratch-pastry shop, sit-down restaurants, beverage operations, and a full-service convention center. As a Food & Beverage Intern, you will gain the unforgettable experience of being part of our front-of-the-house teams in one of these areas.

RETAIL

Retail interns will help create an unforgettable guest experience in our variety of retail outlets, including souvenir items, clothing, beachwear, and more!

Company Mission

We promise to deliver products and services beyond expectations.

Recruiting Vision

We understand that the individual is the most important element in the recruitment process. In mirroring the spirit of the brand, we promise authenticity, curiosity, honesty, timeliness, and follow-through. Whether a current opening exists or not, relationship building is critical to the success of our company.

A Sampling of Our Benefits

Our team enjoys a comprehensive and attractive benefits plan:

• Promotion from within
• Mental, Financial, Physical, Work/Life and Career wellness initiatives
• Educational opportunities
• Full and varied benefit package available for full-time associates
• 401(k) with company match
• Appreciation days, parties, and retention programs
• Paid time off and holiday pay
• Discounts and resort perks

Kalahari Resorts & Conventions frequently receives awards and accolades for taking care of its associates and our guests. Recognition includes Forbes America's Best Midsize Employers, Condé Nast Traveler's #1 World's Coolest Indoor Waterparks, Best Family-Friendly Meeting Hotel and Resort in Smart Meeting's Smart Stars Awards, Parents' Magazine Kids' Travel Award Winner and TripAdvisor's Travelers' Choice Awards.

Current locations include Wisconsin Dells, Wisconsin (2000), Sandusky, Ohio (2005), Pocono Manor, Pennsylvania (2015), Round Rock, Texas (2020), and Spotsylvania County, Virginia (2026).

Kalahari Resorts & Conventions is an equal opportunity employer.

Quest Group is seeking an Construction Manager / Construction Manager to support ground-up development and redevelopment projects for a growing real estate developer & investment firm. This role will work closely with senior leadership and development team to help oversee multi-tenant and/or retail projects from pre-construction through close-out. The ideal candidate has hands-on construction experience, strong coordination skills, and a solid understanding of the unique demands of retail and multi-tenant developments.

Key Responsibilities

• Assist in managing ground-up construction projects from pre-construction through completion
• Support coordination of architects, engineers, consultants, general contractors, and subcontractors
• Help review construction drawings, specifications, budgets, schedules, and change orders
• Monitor project schedules, budgets, and quality control to ensure alignment with development goals
• Participate in on-site meetings, inspections, and progress reviews
• Assist with procurement, contract administration, and documentation tracking
• Review pay applications, invoices, and cost reports for accuracy and compliance
• Track RFIs, submittals, and change requests
• Support tenant coordination and build-out processes for multi-tenant and retail spaces
• Assist with punch lists, close-out documentation, and turnover to property management
• Ensure compliance with safety standards, building codes, and regulatory requirements

Qualifications

• Bachelor’s degree in Construction Management, Engineering, Architecture, or related field (or equivalent experience)
• Minimum of 3 years of experience in construction management or related roles
• Prior experience with ground-up development required
• Experience with multi-tenant and/or retail construction strongly preferred
• Working knowledge of construction means and methods, schedules, and cost controls
• Ability to read and interpret construction drawings and specifications
• Proficiency with construction management software (e.g., Procore, MS Project, Primavera, or similar)
• Strong communication, organizational, and problem-solving skills
• Ability to work in a fast-paced, deadline-driven environment

Preferred Qualifications

• Experience working for an owner, developer, or real estate investment firm
• Exposure to tenant improvement (TI) coordination and phased deliveries
• OSHA certification or similar safety training
• Experience with value engineering and cost optimization

Job Overview – Vice President, Group Benefits Actuarial Valuation

Compensation: $225,000 – $250,000/year + bonus

Location: Remote (Based in Philadelphia, PA)

Atlantic Group is hiring a Vice President, Group Benefits Actuarial Valuation for our client, a fully remote leadership role overseeing actuarial valuation and reserving for Group Benefits products. You will ensure compliance with GAAP, IFRS 17, and Statutory standards while managing complex actuarial models, reserve adequacy, and valuation governance. The role serves as the primary actuarial contact for auditors, regulators, and senior leadership and combines deep technical expertise with people leadership.

Responsibilities as the Vice President, Group Benefits Actuarial Valuation:

• Reserving & Valuation Leadership: Lead reserve valuation across Group Benefits products in accordance with GAAP, IFRS 17, and Statutory requirements, ensuring timely completion and senior management review.
• Assumptions & Governance: Review, approve, and enhance valuation assumptions and methodologies while ensuring consistent application of actuarial standards of practice.
• Model Development & Analytics: Build, maintain, and enhance complex actuarial models to improve predictive accuracy, analytics, and regulatory compliance.
• Audit & Regulatory Oversight: Serve as the primary actuarial contact for audits, state examinations, and regulatory reviews, supporting internal controls and model governance.
• Leadership & Strategy: Manage and develop the actuarial valuation team while communicating reserving results, emerging trends, and insights to senior leadership.

Qualifications for the Vice President, Group Benefits Actuarial Valuation:

• Education: Bachelor’s degree in Actuarial Science, Mathematics, Statistics, Finance, or a related quantitative field required.
• Experience: 10+ years of actuarial experience within Group Benefits insurance, with senior-level responsibility across valuation, reserving, and team leadership.
• Certification & Membership: Fellow of the Society of Actuaries (FSA) required, with active membership in the American Academy of Actuaries (MAA) required.
• Industry Knowledge: Strong expertise in Group Benefits products with familiarity across GAAP, IFRS 17, and Statutory reporting frameworks.
• Technical Skills: Advanced actuarial modeling, data analysis, and risk management skills with hands-on experience using complex valuation models and strong computational tools, with annuity valuation experience preferred.
• Skills & Attributes: Executive-level communication skills, experience partnering with senior leadership and Boards, strong regulatory judgment, and effective remote team leadership.

Application Notice: Qualified candidates will be contacted within 2 business days of application. If an applicant does not meet the above criteria, Atlantic Group will keep your resume on file for future opportunities and may contact you for further discussion.

ID #47903

Zacuto Group, a highly active Commercial Real Estate Brokerage headquartered in Santa Monica serving the greater Los Angeles Area. We are looking to immediately add an Analyst / Jr. Broker to work with our Investment real estate practice group on expanding market share for sales transactions. This is a hybrid salary + commission role that will provide base compensation for supporting a Senior Vice President and unlimited commission upside.

The ideal candidate should have prior experience in real estate underwriting, strong verbal and written skills, an interest in sales and the commercial real estate industry. This is an excellent opportunity for a motivated individual who is driven and looking to succeed in a growth-oriented role.

Candidates should have a solid educational foundation, be self-starters, hardworking, persistent, and motivated to excel. Our leadership team will provide play by play deal support and guidance while providing top-of-the-line tools to help accomplish client objectives, win assignments, and close transactions.

Candidates should be well spoken, comfortable with a client facing role, possess superior organization skills, and thrive in a modern open office environment.

Investment Real Estate Expertise

• Supporting the valuation process, creating spreadsheets and preparing financial analysis
• Conducting research on comps and similar data
• Creating pitch presentations for new listings
• Scheduling inspections and managing due diligence
• Drafting letters of intent / purchase and sales agreements
• Drafting correspondence
• Overseeing transactions through to closing including reviewing written agreements
• Showing properties

Sales

• Making introduction calls (Cold Calls and Warm Calls) to potential new clients
• Supporting the Senior Vice President with his pipeline of potential new clients
• Managing marketing processes to support the sales process

Project Management

• Managing deal-flow in Salesforce
• Ensuring that deadlines are met
• Tracking and monitoring negotiations
• Seeing tasks through to completion

Core daily functions will include:

• Project Management
• Sales
• Operations Support

Required Skills and Experience

~ 4 Year Bachelor’s Degree

~ Mastery of Microsoft Office, especially Outlook, Word, and Excel

~ Candidates are expected to obtain a California Real Estate Agents license if they do not already have one.

Our firm is growth oriented and it is central to our plans for qualified candidates to grow within our organization.

About the Job

Redwood Electric Group is seeking a proactive and detail-oriented Administrative Assistant to support our on-site Project Management and Field teams. This role is essential to keeping project operations running smoothly and efficiently, requiring strong organizational skills, financial awareness, and the ability to communicate effectively across teams.

About Us

Redwood Electric Group provides electrical construction and design services across the Greater Bay Area and Northern Nevada, with offices in Santa Clara, San Leandro, Vacaville, Sacramento, and Reno. Our success is rooted in our commitment to customer satisfaction, innovation, and a team dedicated to exceeding expectations.

Duties/Responsibilities

• Provide administrative support to ensure efficient office operations, including answering phone calls, scheduling meetings, and supporting visitors.
• Perform general administrative tasks such as filing, typing, copying, scanning, and making travel arrangements for senior staff.
• Assist with the preparation and submission of project proposals and bids.
• Facilitate the project process from setup to closeout by organizing initial documentation, coordinating necessary approvals, tracking project milestones, maintaining project documentation, managing transmittals and submittals, creating O&M manuals, drafting warranty letters, and preparing closeout documents.
• Manage insurance certificates and bonds, including bid, payment, and performance bonds.
• Handle contracts and change orders, ensure approvals, and provide copies to accounting.
• Oversee the Potential Change Order (PCO) process within ProjectSight, ensuring accurate reconciliation of the PCO log with the accounting software.
• Support special projects and organize occasional job-site or office meetings, lunches, and breakfasts.
• Copy, scan, and order drawings for projects as requested.

Required Skills/Abilities

• Proficiency in computer software, including Microsoft Office Suite (Word, Excel, Outlook, PowerPoint), Adobe Acrobat, and Bluebeam.
• Strong organizational and priority management skills.
• Excellent interpersonal, verbal, and written communication skills.
• Strong administrative writing and reporting skills.
• Competence in managing processes and analyzing information.
• Ability to solve problems efficiently and effectively.
• High level of professionalism and integrity.

Education and Experience

• High school diploma or GED required.
• Minimum of 3 years of administrative assistant experience, preferably in the construction industry.

Working Conditions

• This position is based in our Redwood City office and is not eligible for remote work.
• Work may be performed in an office or on active job sites, depending on role and project needs.
• Office work includes sitting, typing, and using a computer for extended periods.
• Noise levels range from quiet (office) to high (job sites).
• May require occasional travel to project locations or meetings.
• REG will provide reasonable accommodations as required by the ADA and applicable state law.

Disclaimer

The duties and responsibilities listed above are representative of the work typically performed in this role, but are not intended to be a comprehensive list. Actual responsibilities may vary depending on department needs, project scope, or business requirements. Employees may be assigned additional tasks as needed to support company goals and operations.