Documente Prosumator Ppc Jobs in Usa

Company Description

Your Local Notary offers professional 24/7 Notary Public services across Los Angeles County, Orange County, San Bernardino County, and Riverside County. With over 10 years of experience, we specialize in notarizing a variety of documents including contracts, real estate documents, trust and estate documents, and power of attorney forms. We serve customers through both in-office and traveling notary visits for convenience. Additionally, we provide supplementary services such as printing, scanning, and copying to support your document needs. We pride ourselves on offering reliable and efficient services to our clients.

Role Description

This is a full-time, on-site role for a Notary Public located in San Juan Capistrano, CA. The Notary Public will be responsible for notarizing legal documents, verifying the identity of document signers, witnessing signatures, and ensuring the proper execution of documents. Additional responsibilities include maintaining records of notarial acts, providing general information about notarization processes to clients, and traveling to client locations as required. The role may also involve providing support for document preparation, printing, scanning, and copying services.

Qualifications

• Certified Notary Public with knowledge of legal requirements and compliance
• Experience in legal document preparation and an understanding of document execution procedures
• Familiarity with family law and other legal areas related to notarial services
• Strong research skills and attention to detail for ensuring document accuracy and compliance
• Excellent organizational and communication skills
• Ability to work on-site in San Juan Capistrano, CA, CA, with flexible availability for client appointments
• Valid driver's license and reliable transportation for traveling notary services
• Previous experience in customer service or legal industry is a plus

Creating A Healthier Way of Living

Rinnai America Corporation is the leader in tankless water heating, a technology that is growing rapidly as businesses and homes “yank the tank” and convert to an efficient, endless supply of hot water and the only tankless water heating manufacturer in the US. We have a commitment to our employees and a strong, accountable culture with a practice of giving back to our communities.

Rinnai America Corporation (RAC) is looking for RAC-STARS! Check out why Rinnai is the hottest place to work does a Corporate Legal Assistant do at Rinnai?

The Corporate Legal Assistant is a self-starter who thrives and enjoys a detail-oriented environment. The successful candidate for this position will serve as a key member of the Rinnai America Corporation team, playing a critical role in support of the General Counsel, with a wide range of administrative and support-related tasks.

• This position is located at 103 International Drive Peachtree City, GA with a hybrid schedule.
• Other Perks/Benefits: Best-in-class health benefit programs that provide eligibility on 1st day of employment, 401k match, Paid Volunteer Community Service Day, and so much more.

RESPONSIBILITIES:

CONTRACT SUPPORT

• Work with Rinnai Associates to implement all contractual agreements, including sales-based programs, with required documentation and management approvals via CLEAR Workflow
• Manage contract tracking process including but not limited to drafting, review, editing, proper approvals, signatures, and final distribution.
• Maintenance of all contracts and legal documents; electronic and hard copy
• Analyze contract requirements, special provisions, terms, and conditions to ensure compliance with corporate policies and procedures.
• Implement, develop, and maintain the Cobblestone data base for contracts and legal documents with electronic copies via a contracts management solutions application.
• Assist in the negotiation of contract terms when necessary.
• Secure and file all contracts in a single, centralized location.
• Readily retrieve contracts and contract details.
• Track all contract commitments with the use of contract administration tools.
• Prepare reports for management as necessary showing the status of contracts and outstanding commitments.
• Communicate contract changes to management for approval.
• Develop contract review and renewal process to capture business and organizational changes.

LEGAL SUPPORT

• Work directly with General Counsel and other designees as needed.
• Research and investigate facts and prepare documents, as necessary, to assist General Counsel.
• Research and analyze law sources to prepare legal documents.
• Prepare and maintain document files.
• Communicate and coordinate with General Counsel, internal clients, and outside counsel.
• Assist with claims, litigation matters, patent and trademark issues, and regulatory filings.
• Provide support and legal assistance in drafting, preparing, filing, organizing, and distributing legal documents.
• Perform a variety of administrative and staff support services, which may include routine clerical duties.
• Assist, as needed, with licensing and regulatory reporting requirements.
• Coordinate response to legal requests and/or subpoenas.
• Perform all administrative functions for the Legal Department.
• Perform miscellaneous job-related duties, as assigned.

DEPARTMENTAL ADMINISTRATION

• Daily coordination and meeting planning with counsel, customers, and employees.
• Provide support for internal and external meetings and events.
• Maintain key reports and documents for the General Counsel and staff.
• Manage the flow of paperwork & communication.
• Assist in preparation of training materials.
• Obtain necessary information to prepare statutorily required forms for corporate filings.
• Accept ownership of new and different requests to accomplish company and department goals; explore opportunities to add value and improve processes.
• Perform various projects as requested.
• Embrace and support growing business demands in a changing environment.

REQUIREMENTS:

KNOWLEDGE

• The successful candidate requires the minimum of a high school diploma or equivalent.
• An Associate's or bachelor’s degree preferred.
• A minimum of 5 years of experience in an office support environment is required.
• Prior experience in a corporate law department, law firm or with legal documents is required.
• Strong knowledge of contract and business law, practices, principles, and procedures.

SKILLS

• High attention to detail and accuracy.
• Position requires proficient knowledge of Microsoft Office programs - intermediate to advanced Outlook, Word, Excel, and PowerPoint skills.
• Expertise in document preparation, redlining, and proofreading is required.
• Research and project management skills are highly desired.
• Requires strong interpersonal skills and the proven ability to work effectively as a team member while possessing the flexibility to assist in assigned projects.
• Requires strong organizational skills and the proven ability to multi-task and prioritize, and to anticipate stakeholder needs without direct instruction and be proactive in addressing them.
• Demonstrated ability to work independently.

ABILITIES

• Demonstrated ability to manage a high volume of documentation both in hard copy and electronic format in an organized and systematic manner.
• Demonstrated ability to handle multiple projects simultaneously with tight deadlines.
• Ability to contribute to team effectiveness.
• Communicates effectively with all levels of management.
• Follows thru with assignment requests independently.
• Available to manage job responsibilities as required.

Physical Requirements:

Physical Activities

• Constantly remain in a stationary position, often standing or sitting for prolonged periods.
• Moving about to accomplish tasks or moving from one worksite to another.
• Adjusting or moving objects up to 20 pounds in all directions.
• Repeating motions that may include the wrists, hands and/or fingers.
• Constantly assessing the accuracy, neatness and thoroughness of the work assigned.

Physical Demands

• Constantly sedentary work that primarily involves sitting/standing.
• Occasionally, light work that includes moving objects up to 20 pounds.

Environmental Conditions

• Constantly in an office atmosphere.
• Occasionally noisy environments.

Benefits

Medical, Dental, Vision, and Prescription

Flexible Spending Account (FSA) options for Medical and Dependent Care

Paid Time Off (PTO), Floating Holidays (FH)

Paid Holidays

401(k) Plan with Company Match

Company Paid Life Insurance

Voluntary Life Insurance

Short- and Long-Term Disability

Professional Development

Tuition Reimbursement

Annual Incentive Plan (AIP)

Referral Bonuses

Paid Volunteer Community Service Day

Tobacco and Drug-Free Campuses

Employee, family, and friend’s discount

Rinnai America Corporation is an equal opportunity employer that is committed to inclusion and diversity. We take affirmative action to ensure equal opportunity for all applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other legally protected characteristics.

Paralegal

Paralegal responsibilities include preparing, filing and coordinating service of legal documents; scheduling and managing busy calendars of multiple attorneys; organizing and maintaining litigation case files; communicating with courts, clients and attorneys; answering phone calls to the firm, as well as other administrative tasks as needed.

Litigation Responsibilities

1. Serve as primary paralegal to multiple senior litigation attorneys, and responsible for all paralegal work on those attorneys’ cases.
2. Finalize, format, file and serve documents prepared by attorneys.
3. Prepare tables of contents and authorities for and cite-check legal documents.
4. E-file documents with and prepare courtesy copies for federal and state courts and ADR tribunals.
5. Arrange depositions (order court reporter, reserve location, confirm counsel and witness availability, etc.), and assist attorneys with deposition preparation (prepare exhibits, binders, etc.)
6. Serve and send legal documents by mail, email, fax, process server, etc.
7. Maintain attorneys’ calendars, calculate and calendar all deadlines, and calendar deposition dates, court deadlines and conferences, phone conferences, meetings, etc. Follow up with attorneys concerning upcoming deadlines.
8. Prepare simple legal documents using firm templates, including subpoenas, discovery demands, court forms, etc.
9. Compile and organize documents for client meetings, mediations, arbitrations, court conferences, depositions, trials, etc.)
10. Maintain physical legal files, including originals.
11. Maintain and organize electronic case files, including ensuring all documents filed, served and collected are downloaded and saved appropriately.
12. Assist as needed with document productions, including document organization and Bates stamping.
13. Run conflict checks, as needed.
14. Answer phone for firm’s main line, as needed.
15. Process, scan and distribute the firm’s mail, as needed.

Required Experience/Skills

1-2 years prior paralegal or legal assistant experience

Advanced MS Word

Experience e-filing in federal courts and New York and New Jersey state courts; Pennsylvania state courts a plus

Experience using law firm CRM systems, document management systems and time entry systems; NetDocs and Finance Core a plus

Westlaw searches and cite-checking

Superior organizational skills

Attention to detail

Ability to multi-task and complete multiple projects for different supervisors on a timely basis

Team player with a positive attitude who is looking to grow in a fast-paced, hard-working but collegial environment

Willingness to work overtime, as needed.

Salary Range $60K-$80K

JOB SUMMARY

The Paralegal supports the Company’s insurance, contract, and real estate leasing functions, including preparation, coordination, execution, and tracking of real estate documents and standard lease agreements, non-disclosure agreements, and submission of insurance applications and renewals. This role requires frequent communication with internal stakeholders, property management, and insurance brokers to ensure timely execution, compliance, and proper documentation of transactions.

Essential Duties and Responsibilities: A successful Paralegal satisfactorily performs these general categories of duties:

• Assist with contract management system implementation, administration, data entry, tracking, and reporting.
• Track and maintain contracts and other documents within contract management systems.
• Prepare standard form leases and non-disclosure agreements.
• Maintain organized electronic filing systems for legal real estate documents and leases, insurance policies, and related documentation.
• Support Company insurance functions, including certificate tracking, policy renewals, compliance monitoring, claims tracking, and related administrative duties.
• Assist with company secretarial duties, including preparing board and shareholder meeting materials, agendas, resolutions, minutes, and written consents.
• Maintain corporate minute books, stock ledgers, and entity organizational documents.
• Coordinate entity formations, dissolutions, mergers, and other corporate transactions, including preparation of formation documents and filings.
• Maintain accurate records of officers, directors, registered agents, and authorized signatories across all Company entities.
• Manage document transmittals, delivery, execution, notarization, and authentication of documents across the organization, including liaison with international affiliates.
• Coordinate and obtain required signatures from stakeholders.
• Perform notarial services for legal documentation.
• Conduct legal research as assigned.
• Provide general paralegal and administrative support to the Legal team.
• Perform other duties as assigned.

This list is a summary and not inclusive of all essential duties. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

• Bachelor’s degree from an accredited university preferred.
• Paralegal Certificate required.
• An active Notary Public commission is required.
• An active notary commission is required, or the candidate must be eligible for a notary commission and willing to obtain the same.
• Minimum of three (3) years of experience in a paralegal support role, with demonstrated experience in insurance, contract and/or corporate secretarial documentation.

Skills and Abilities

• Strong knowledge of standard form contracts, company minute books maintenance and lease agreements.
• Ability to coordinate and manage multi-party document execution processes efficiently.
• Excellent written communication skills, with the ability to draft clear, professional correspondence and documentation.
• Strong organizational skills with exceptional attention to detail and accuracy.
• Ability to manage multiple priorities and deadlines in a fast-paced environment.
• Effective interpersonal and communication skills for interaction with internal teams, brokers, property owners, and senior management.
• Proficient in Microsoft Suites, Adobe Acrobat,
• Strong internet and legal research capabilities.
• Bilingual fluency in Mandarin Chinese and English required.

Job Title: Commercial Real Estate Paralegal

Location: Chicago, IL

Industry: Legal Services

Compensation: $90,000 – $100,000 annually

Work Schedule: Monday–Friday, 8:00 AM – 5:00 PM. Hybrid schedule with one day onsite per week.

Benefits: This position is eligible for medical, dental, vision, and 401(k).

About Our Client:

Addison Group is working with a respected Chicago-based law firm to hire a Commercial Real Estate Paralegal. This firm offers a collaborative environment, strong benefits, and a modern office located near convenient public transit access. Due to continued growth and increased deal activity within the real estate practice, the team is expanding and looking for an additional paralegal to support attorneys and assist with transactional work.

Job Description:

The Commercial Real Estate Paralegal will support attorneys within a busy real estate practice group, assisting with commercial transactions from initiation through closing. This role will involve preparing legal documentation, coordinating closing materials, reviewing title and survey documents, and maintaining organized transaction records. The ideal candidate is detail-oriented, highly organized, and comfortable managing multiple active matters in a fast-paced legal environment.

Key Responsibilities:

• Assist attorneys with commercial real estate transactions and related documentation

• Prepare and file UCC financing statements, amendments, and related filings

• Review title commitments, title policies, surveys, and supporting documentation

• Draft and organize transaction documents, loan documentation, and closing materials

• Coordinate closing logistics and assist with compiling and distributing closing binders and final sets

• Track deal progress and ensure pre-closing and post-closing tasks are completed in a timely manner

• Maintain and organize documentation within the firm’s document management system

• Communicate with attorneys and other parties involved in transactions regarding documentation and deadlines

• Provide administrative and project support to attorneys throughout the lifecycle of a transaction

Qualifications:

• Bachelor’s degree required

• Paralegal certificate preferred

• Minimum of 3 years of experience as a paralegal supporting commercial real estate transactions (not residential)

• Experience preparing and filing UCC searches and related filings

• Background assisting with real estate closings from start to finish, including closing sets

• Strong document management and organizational skills

• Excellent written and verbal communication abilities

• Proficiency with Microsoft Office and ability to quickly learn new legal software systems

Additional Details:

• Direct hire opportunity

• Hybrid schedule with one day per week in the office

• Support a team of approximately 7–8 attorneys within the real estate practice group tenure

Perks:

• Hybrid work schedule

• Office located near convenient public transportation access

• Monthly public transportation reimbursement

• Opportunity to work alongside experienced legal professionals in a collaborative environment

• Exposure to complex commercial real estate transactions

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.

Job Title: Commercial Real Estate Paralegal

Location: Chicago, IL

Industry: Legal Services

Compensation: $90,000 – $100,000 annually

Work Schedule: Monday–Friday, 8:00 AM – 5:00 PM. Hybrid schedule with one day onsite per week.

Benefits: This position is eligible for medical, dental, vision, and 401(k).

About Our Client:

Addison Group is working with a respected Chicago-based law firm to hire a Commercial Real Estate Paralegal. This firm offers a collaborative environment, strong benefits, and a modern office located near convenient public transit access. Due to continued growth and increased deal activity within the real estate practice, the team is expanding and looking for an additional paralegal to support attorneys and assist with transactional work.

Job Description:

The Commercial Real Estate Paralegal will support attorneys within a busy real estate practice group, assisting with commercial transactions from initiation through closing. This role will involve preparing legal documentation, coordinating closing materials, reviewing title and survey documents, and maintaining organized transaction records. The ideal candidate is detail-oriented, highly organized, and comfortable managing multiple active matters in a fast-paced legal environment.

Key Responsibilities:

• Assist attorneys with commercial real estate transactions and related documentation

• Prepare and file UCC financing statements, amendments, and related filings

• Review title commitments, title policies, surveys, and supporting documentation

• Draft and organize transaction documents, loan documentation, and closing materials

• Coordinate closing logistics and assist with compiling and distributing closing binders and final sets

• Track deal progress and ensure pre-closing and post-closing tasks are completed in a timely manner

• Maintain and organize documentation within the firm’s document management system

• Communicate with attorneys and other parties involved in transactions regarding documentation and deadlines

• Provide administrative and project support to attorneys throughout the lifecycle of a transaction

Qualifications:

• Bachelor’s degree required

• Paralegal certificate preferred

• Minimum of 3 years of experience as a paralegal supporting commercial real estate transactions (not residential)

• Experience preparing and filing UCC searches and related filings

• Background assisting with real estate closings from start to finish, including closing sets

• Strong document management and organizational skills

• Excellent written and verbal communication abilities

• Proficiency with Microsoft Office and ability to quickly learn new legal software systems

Additional Details:

• Direct hire opportunity

• Hybrid schedule with one day per week in the office

• Support a team of approximately 7–8 attorneys within the real estate practice group tenure

Perks:

• Hybrid work schedule

• Office located near convenient public transportation access

• Monthly public transportation reimbursement

• Opportunity to work alongside experienced legal professionals in a collaborative environment

• Exposure to complex commercial real estate transactions

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.

Reports to: General Counsel

Essential Functions

• Support the Legal Department with corporate governance activities, including preparation and maintenance of corporate records, board and committee materials, resolutions, and entity documentation.
• Maintain corporate entity records, including formation documents, bylaws, operating agreements, ownership records, and organizational charts across multiple jurisdictions.
• Assist with corporate filings, including entity formations, qualifications, annual reports, and other regulatory filings with state and federal agencies.
• Coordinate and maintain corporate minute books, governance records, and document repositories to ensure accurate and organized corporate documentation.
• Work closely with Legal, Compliance, Finance, and executive leadership to ensure corporate activities align with regulatory, legal, and organizational requirements.
• Assist with contract administration, including organizing agreements, tracking key terms, maintaining contract databases, and supporting attorneys in contract review processes.
• Support internal and external compliance efforts by maintaining documentation related to corporate governance, regulatory requirements, and company policies.
• Assist with regulatory examinations, audits, and investors or lender requests by maintaining audit-ready documentation and responding to information requests.
• Support corporate transactions such as financing, restructurings, acquisitions, and other strategic initiatives by organizing due diligence materials and coordinating documentation.
• Maintain operational tracking and reporting related to corporate filings, compliance deadlines, and governance requirements.
• Assist with implementing internal controls, documentation processes, and workflow improvements to reduce legal, operational, and compliance risk.
• Support the development and maintenance of corporate policies, procedures, and internal governance documentation.
• Respond to internal stakeholder requests related to corporate records, governance documentation, and legal administrative support.
• Assist in identifying potential legal, regulatory, and operational risks by maintaining organized records and escalating issues to the Legal team when appropriate.

Competencies/Skills

• Strong working knowledge of corporate governance, entity management, and corporate recordkeeping.
• Familiarity with regulatory and compliance frameworks affecting corporate entities and business operations.
• Experience maintaining corporate records, entity filings, and governance documentation across multiple jurisdictions.
• Strong organizational skills with the ability to manage large volumes of documentation and track multiple deadlines.
• Excellent written and verbal communication skills with the ability to interact effectively with attorneys, executives, regulators, and internal stakeholders.
• Ability to manage multiple priorities in a fast-paced, highly regulated environment.
• Strong attention to detail with an organized, process-driven mindset.
• Experience with entity management systems, document management platforms, and corporate recordkeeping tools preferred.
• Collaborative team player with the ability to work cross-functionally while exercising sound judgment and discretion.

Education and Experience

• Paralegal certificate from an accredited program preferred.
• Bachelor’s degree or equivalent professional experience required.
• 3+ years of experience supporting corporate legal departments, corporate governance functions, legal operations, or related corporate legal work.
• Highly preferred experience includes:
• Corporate governance and entity management
• Corporate filings and regulatory documentation
• Contract administration and document management
• Regulatory compliance, audits, or examinations
• Experience working closely with legal, compliance, finance, and executive leadership teams strongly preferred.

Accessibility:

At Archest, we will make reasonable accommodation to enable individuals with disabilities to perform essential functions. Please just let us know by contacting us at

Compensation: Salary + annual bonus ($145,00-$175,000)

Please connect with me on LinkedIn as well @Summer Dillard

Job Title: Legal Assistant

Location: Seattle, WA 98101

Salary/Payrate: $60K - $89K, outstanding bonus + AWESOME benefits!!!

Work Environment: 2 days WFH

Term: Permanent / Fulltime

Bachelor’s degree required: PREFERRED

Referral Fee: AMS will pay $500 should the person you refer gets hired

JOB DESCRIPTION

Our client has an exciting full-time opportunity for a Legal Assistant with state filing experience to join its growing office. This role does not require travel and offers a hybrid work schedule after a preliminary period. Our office is collegial and professional with a commitment to mutual respect in the workplace. We make career development a priority and provide access to expansive professional development training programs.

Essential Functions

• Preparing Documents: Using word processing and document management software, the Practice Assistant prepares and processes correspondence and memoranda as well as complex legal documents according to the requirements set by each practice group. Independently composes and drafts routine cover letters and documents. Proofreads documents and checks for appropriate formatting, spelling and grammar. Prepares revisions and redlines documents as directed. Prepares documents for e-filing as required.
• Processes Mail: Reviews and routes incoming mail and fax communications. Prepares and processes outgoing mail and faxes, arranging for specialized mail or messenger services as required. Ensures that all attachments, exhibits and enclosures are included.
• Maintains Calendar: Maintains and updates the calendars for assigned attorneys, including meetings, appointments, due dates, and client-related activities.
• Maintains Files: Maintains paper and electronic files in compliance with internal policies. Performs routine filing and retrieves files as needed. Maintains chronological files and administrative files for assigned attorneys.
• Timekeeping: Prepares time entries for assigned attorneys and submits in a timely manner. Prepares expense reimbursement and disbursement requests. Prepares billing letters and coordinates client billing matters with the Billing Department in Greenville.
• General Administrative Support: Prepares and processes new matter documents. Receives and screens phone calls and takes message as required. Receives and directs clients and visitors. Coordinates travel arrangements, prepares itineraries, and prepares travel expense reports. Schedules meetings and arranges for conference rooms and meals. Communicates effectively and professionally with clients and with others in the Firm. Is proactive in anticipating the business needs of the assigned attorneys; plans ahead and meets deadlines.
• The Practice Assistant may be responsible for additional administrative assistance and may, on occasion:

Requirements

• 4+ years of experience as a practice assistant or legal secretary
• Knowledge of legal terminology, legal documents and legal processes
• Accurate typing of at least 70 words per minute
• Strong computer proficiency in the use of MS Office, document management, time entry, e-filing and database software
• Excellent communication skills, written and verbal
• Understanding of correct grammar, spelling and punctuation
• Strong proofreading skills
• Superior organizational skills including filing, calendaring, and proofreading
• Time management skills and ability to work independently as well as with a team
• Regular predictable attendance

Location: Carrollwood

Position Type: Full-Time

Salary: $50,000

Roussos Law Group is seeking a motivated and detail-oriented paralegal to join our growing practice. This full-time role focuses on business and commercial litigation, offers the unique opportunity to work closely with the firm’s founding attorney, and plays a critical role in both litigation support and day-to-day operations.

Position Overview:

The ideal candidate will have at least two years of litigation experience and a strong interest in business matters. This role supports attorneys through all phases of litigation, including drafting, revising, and filing motions, pleadings, discovery requests, and other court documents in state courts. Responsibilities include preparing case materials, managing files and court deadlines, coordinating with all parties on a case, and ensuring compliance.

Qualifications:

· Minimum 2 years of litigation experience; business or commercial litigation preferred

· Strong knowledge of legal terminology, concepts, and procedures

· Strong organizational, analytical, research, and writing skills

· Proficiency in legal research tools and software, as well as Microsoft Office Suite

· Ability to manage multiple deadlines and prioritize tasks in a fast-paced environment

· Excellent written and verbal communication skills

· Highly organized with strong attention to detail and the ability to manage multiple tasks simultaneously

· Ability to work independently and collaboratively within a team environment

· Must be punctual and physically present during regular business hours (9:00am – 5:00pm)

Preferred Qualifications:

· Paralegal Certificate or formal education in paralegal studies

· Knowledge of corporate governance documents and business entity formation

Benefits:

· Paid time off

· Vision and dental insurance

· Professional development assistance

· Meaningful opportunities for advancement and increased responsibility

· Collaborative, team-oriented work environment

· Free on-site parking

Key Responsibilities:

• Case Management: Assist in the preparation, organization, and management of legal documents and case files. Maintain an accurate and well-organized filing system for all legal documentation.
• Research: Conduct legal research to support case preparation, including statutes, regulations, and case law. Summarize findings and present them to the legal team.
• Drafting Documents: Prepare and draft legal documents such as pleadings, motions, contracts, and discovery materials. Ensure all documentation complies with relevant laws and regulations.
• Client Communication: Liaise with clients to gather information, provide updates on case status, and assist in answering general inquiries. Maintain a professional and responsive approach to client interactions.
• Court Filings: Assist attorneys with the filing of legal documents in federal, state, and local courts. Ensure compliance with formatting and procedural requirements.
• Discovery Support: Organize and manage discovery materials, including reviewing documents, preparing discovery requests, and assisting in document production.
• Trial Preparation: Support trial preparations by organizing exhibits, witness lists, and trial binders. Assist in preparing attorneys for trial.
• Billing and Timekeeping: Maintain accurate records of billable hours and assist in preparing invoices for clients. Ensure compliance with firm billing practices.
• Administrative Duties: Perform general administrative tasks, including scheduling meetings, managing calendars, and handling correspondence.

Why Join Us?

Roussos Law Group is a growing business that values precision, professionalism, and people. As a paralegal here, you won’t be buried under layers of management. You’ll work directly with the firm’s founding attorney and play a meaningful role in shaping cases from start to finish.

We believe in mentoring our team, investing in personal growth, and creating an environment where hard work is recognized and advancement is achievable. Our firm handles complex disputes, but we maintain a collaborative, respectful, and down-to-earth workplace where your contributions truly matter.

If you’re looking for a role where your skills are trusted, your work has impact, and you can grow alongside our firm, we’d love to meet you.

Application Instructions:

If you are a motivated individual with a passion for the legal field and the skills necessary to support our team, we encourage you to apply! Please submit your resume along with a legal writing sample that demonstrates your abilities and experience to

Commercial Real Estate Paralegal

Location: Chicago, IL (Hybrid – 1 day onsite, downtown near Millennium Park)

Schedule: Monday–Friday, 8:00 AM – 5:00 PM

Employment Type: Full-Time, Direct Hire

Compensation Range: $90,000 – $100,000 / year

Benefits: Competitive benefits package including health coverage and up to $300/month public transportation reimbursement.

About the Organization

A well-established Chicago-based commercial law firm is seeking a Commercial Real Estate Paralegal to support a busy and growing real estate practice. The firm has a strong reputation in commercial real estate, finance, and litigation, and offers a collaborative environment with a modern office located in the heart of downtown Chicago near Millennium Park.

Due to increased deal activity, the practice is expanding and looking to add additional paralegal support to the team.

Position Summary

The Commercial Real Estate Paralegal will support attorneys throughout the entire real estate transaction lifecycle, including document preparation, due diligence review, and closing coordination. This role works closely with attorneys and senior paralegals to manage transaction documentation, coordinate closing processes, and ensure all pre- and post-closing requirements are completed accurately and on time.

The position requires strong organizational skills, attention to detail, and the ability to manage multiple transactions in a fast-paced legal environment.

Responsibilities

• Assist attorneys with preparation and review of commercial real estate transactional documents

• Prepare UCC searches and filings, financing statements, releases, and transfer documents

• Review and analyze real estate surveys, title commitments, title policies, and underlying title documents

• Support the full closing process from start to finish, including assembling and organizing closing sets

• Draft and edit transaction documents, loan documents, and correspondence

• Maintain and organize documents within the firm’s document management system

• Ensure all pre-closing preparation and post-closing follow-up tasks are completed in a timely manner

• Coordinate with attorneys and internal teams to track transaction progress and outstanding items

Required Qualifications

• Bachelor’s degree required

• Minimum 3 years of experience as a Commercial Real Estate Paralegal (commercial transactions required; residential experience alone is not sufficient)

• Experience managing real estate transactions and closings from start to finish

• Experience with UCC searches and filings

• Strong experience with legal document management systems

• Strong organizational skills and high attention to detail

• Strong written and verbal communication skills

• Proficiency with Microsoft Office (Word, Excel, Outlook) and ability to quickly learn new systems

Preferred Qualifications

• Paralegal Certificate

• Experience supporting multiple attorneys within a commercial real estate practice

• Experience preparing and organizing complex closing sets and transaction documentation

Compensation & Benefits

The expected salary range for this position is $90,000 – $100,000 annually, depending on experience and qualifications.

Additional benefits may include:

• Medical, dental, and vision coverage

• Up to $300/month public transportation reimbursement

• Paid time off and holidays

• Hybrid work flexibility

• Collaborative and professional law firm environment in downtown Chicago

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.