Depthfirst Ceo Jobs in Usa

Putzmeister Inc

Human Resources Manager

Sturtevant, WI

Summary: The Human Resources Manager plays a vital role in shaping and executing the talent strategy to support the company's overall business goals. The HR manager is an active, hands-on position that oversees all HR functions and engages in daily HR activities, including talent acquisition, employee relations, performance management, and ensuring compliance with labor laws nationwide. This role involves developing and implementing policies and programs that foster a positive work environment, increase employee engagement, and promote diversity and inclusion. The HR Manager collaborates closely with senior leadership to align workforce planning with organizational objectives. Ultimately, this role ensures the company attracts, develops, and retains top talent while maintaining a compliant and supportive workplace culture. The HR manager reports to the CEO with a dotted line to the CHRO as part of the Global HR Community.

Essential Duties and Responsibilities:

• Collaborates with senior leadership to understand the organization's goals and strategy and provides input to establish human resources objectives aligned with organizational goals.
• Creates headcount planning and budgets in collaboration with department leaders.
• Manages departmental expenses and controls per budget.
• Participate in global alignment calls every six weeks.
• Implement human resources strategies by establishing department accountabilities, including talent acquisition, staffing, employment processing, compensation and payroll, health and welfare benefits, training and development, records management, succession planning, employee relations and retention, EEO compliance, and labor relations.
• Lead and manage the full range of human resources activities, including recruitment, conducting orientations, onboarding, training, performance evaluation, and employee development.
• Work with third-party providers to administer the organization’s employee benefit plans, research new plan options, and analyze the needs of the company and employees to adjust existing benefit plans that support employee satisfaction and retention.
• Develop, implement, and update HR policies and procedures to ensure compliance with federal, state, and local employment laws and regulations.
• Serve as a trusted advisor to management and employees on HR-related matters, including conflict resolution, disciplinary actions, and employee relations.
• Drive initiatives that promote diversity, equity, and inclusion within the workplace and foster a culture of continuous learning and development.
• Coordinate annual employee engagement surveys and collaborate with company leaders to establish and implement action plans focused on ongoing improvement.
• Analyze HR metrics and prepare reports to inform leadership decisions and improve organizational effectiveness.
• Maintains knowledge of trends, best practices, regulatory changes, and new technologies in human resources,
• Manage HR team members, providing coaching, development, and performance feedback to build a high-performing HR function.
• Other duties assigned and required, in collaboration with the company and management team.

Qualifications:

• Strong knowledge of U.S. labor laws, employment regulations, and HR best practices.
• Proven experience in employee relations, conflict resolution, and performance management.
• Excellent decision-making and leadership skills.
• Proficiency with HRIS systems and data analytics tools
• Adaptability and willingness to switch between strategic and administrative tasks.
• Experience in a manufacturing environment.

Education/Certification/Training:

• Bachelor’s degree in human resources, business, or a related field.
• Minimum of 5 years of progressive HR experience
• Minimum of 2 to 4 years of management experience

Work Environment/Physical Demands:

• While performing the duties of this job, the employee is in a typical office or shop environment; occasionally exposed to noise, dust, and chemicals.
• Recognize that this is a heavy equipment manufacturing facility, and all personal protective equipment policies and safety procedures must be followed by all employees.
• Occasional travel, including international travel, to training seminars, quarterly meetings, and functional team meetings.

The physical demands described here are representative of those required of an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The above information provides the general details needed to describe the main duties of the identified job and should not be seen as a detailed account of all the work requirements that might be part of the job.

Who We Are

Xceedance provides strategic operations support, technology, and data services to drive efficiencies for insurance organizations worldwide. We collaborate with insurers, reinsurers, MGAs, brokers, and captives to launch products, implement intelligent technology, deploy advanced analytics, and achieve business process optimization. Xceedance has offices in the U.S., the U.K., Poland, Australia, and India. We are committed to adding direct value in the business of insurance and help our clients to embrace change, accelerate innovation, and achieve meaningful business outcomes.

Opportunity

The Office Administrator will support the smooth and efficient day-to-day operations of the Fort Lauderdale office. This role focuses on administrative coordination, basic facilities oversight, executive scheduling support, and ensuring a professional and organized workplace environment.

The ideal candidate is detail-oriented, service-driven, and capable of handling multiple administrative tasks in a fast-paced office setting. This position is primarily execution-focused and works closely with leadership, HR, IT, Finance, and external vendors.

What You’ll Be Doing

Office Administration & Coordination

• Support daily office operations to ensure a clean, organized, and functional workspace.
• Maintain office supplies inventory and place orders as needed.
• Coordinate basic facility maintenance requests with the landlord or service vendors.
• Assist in monitoring office equipment and reporting issues.
• Manage incoming and outgoing mail, courier deliveries, and shipments.
• Maintain office records and documentation in an organized manner.

Administrative & Financial Support

• Assist with tracking office expenses and submitting invoices to Finance.
• Coordinate with Accounts Payable for vendor payments.
• Maintain vendor contact lists and basic contract documentation.
• Support asset tracking and inventory management.

Executive & Leadership Support

• Provide administrative assistance to the CEO as required, including:
• Calendar coordination
• Meeting scheduling
• Travel booking coordination
• Prepare meeting rooms and coordinate logistics for internal meetings.
• Handle confidential information with professionalism and discretion.

Event & Meeting Coordination

• Assist in organizing office meetings, leadership visits, team events, and celebrations.
• Coordinate catering, meeting room setup, and audiovisual requirements.
• Support vendor coordination for small-scale office events.

Employee Support

• Assist with employee onboarding and offboarding logistics (workspace setup, ID access coordination).
• Manage visitor check-ins and support access control processes.
• Serve as a point of contact for general office-related queries from employees.

Communication & Coordination

• Act as the first point of contact for office administration matters.
• Coordinate with IT for basic office equipment or AV-related issues.
• Support internal communications related to office operations.

What You Bring

• 3–6 years of experience supporting senior leadership in office administration, coordination, or similar support roles.
• Strong organizational and multitasking abilities.
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Strong written and verbal communication skills.

What You Can Expect from Us

• A collaborative, entrepreneurial environment where your ideas drive change
• Opportunities to work with cutting-edge technologies and a worldwide network of insurance experts
• A culture rooted in teamwork, integrity, continuous learning, and client success

EEO Statement

Xceedance provides equal employment opportunity to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal or local law. Discrimination of any type will not be tolerated.

Position Summary

Reporting directly to the President/CEO, the Vice President of Human Capital and Leadership Development is a key executive leader responsible for the strategic direction of HACA's people operations. You will shape the organization’s culture of excellence, overseeing talent acquisition, leadership development, employee engagement, and HR technology optimization to ensure alignment with HACA’s mission of cultivating sustainable affordable housing communities.

Key Responsibilities

Strategic Leadership & Organizational Development

• Execute a comprehensive human capital strategy aligned with HACA’s five-year strategic plan.

• Lead initiatives for succession planning, workforce forecasting, and high-achieving professional development programs.

Talent Management & Recruitment

• Oversee innovative recruitment and onboarding strategies managed by the Recruitment Manager to attract top-tier talent.

• Inform staffing decisions through detailed workforce metrics and talent pipeline analysis.

HR Operations & Compliance

• Supervise the Human Resources Manager in areas of employee relations, compensation, benefits, and strict compliance with federal, state, and local employment laws.

• Ensure HR practices enhance the overall employee experience and organizational effectiveness.

Software Implementation & Optimization

• Lead the integration and optimization of UKG software across all HR functions, including payroll, timekeeping, and analytics.

• Collaborate with IT and Finance to maintain data integrity and system efficiency.

Performance Management & Culture

• Design systems that promote accountability, recognition, and continuous growth.

• Conduct organizational assessments to improve team dynamics and productivity.

Qualifications

• Education: Bachelor’s degree in HR, Business Administration, or related field (master’s preferred).

• Experience: Minimum 7 years in progressive HR leadership, with 5+ years in a senior executive role.

• Certification: SHRM-SCP or SPHR certification.

• Technical Skills: Success in implementing/utilizing UKG or similar HRIS; working knowledge of Microsoft 360 and AI tools.

• Attributes: High emotional intelligence, exceptional strategic thinking, and experience in public sector/housing authority environments (highly desirable).

Summary:

Responsible for the overall operations of, and accountable for, the performance of all revenue producing departments, non-revenue departments and the associated support departments comprising the hotel and casino operations.  Also responsible for the direct management, overall development, coordination and management of staff to obtain optimum profits, efficiencies and economy of operations. In addition, this position is responsible for the communication of all substantial business issues to the Avi Casino Enterprise, Inc. Board of Directors and the President/CEO.

Essential Functions and Responsibilities:

• Develop a team of highly qualified well trained and service oriented staff.
• Oversees day-to-day operations of the hotel and casino operations.
• Coordinates the functions of resort operations through appropriate departmentalization and delegation of duties.
• Oversee, develop, mentor and coach directors and managers.
• Review financial statements and management reports to administer budgets in attainment of profit objectives.
• Protect assets within hotel and casino property.
• Works with and reports to the Avi Casino Enterprise, Inc. Board of Directors and the President to fulfill the employment goals of the Fort Mojave Indian Tribe.
• Determines and implements company policies within the parameters established by the Avi Casino Enterprise, Inc. Board of Directors and the President.
• Plans, directs and coordinates activities in the area of management policy, internal control reviews and records management, financial management, personnel management and administrative services.
• Supervises and directs AGM, Directors and Department Heads in the performance of their duties.
• Has shared authority with the President to authorize capital expense request for the hotel and casino approved in the annual budget.
• Works closely with the President to oversee the structure and succession of our Tribal Training Program to include monitoring and mentoring of Trainees and Department Directors.
• Has full authority to hire, terminate, suspend or discipline personnel.
• Establishes and approves wage and payroll scales for all departments.
• Analyzes gaming and hotel records to recommend ways to increase revenues and reduce costs.
• Conducts scheduled meetings for management staff to ascertain the communication and review of activities in each department.
• Directs and reviews marketing objectives for maintaining equitable customer traffic flows and promoting special events.
• Approves marketing strategies and promotional programs.
• Authorizes customer comp limits and policies.
• Stays abreast of current gaming laws (State and Federal) to insure compliance in accordance with gaming regulation, rules and procedures.
• Responsible to plan and evaluate the addition of new services and amenities.
• Ensures compliance with the Tribal-State Compact and the Nevada Minimum Internal Control Standards.
• Promotes superior customer relations.
• Maintains effective and positive relationships and activities internally and externally with Team Members, customers, local, state and government officials.
• Responsible for maintaining a positive work environment with high team member moral.
• Identifies and recommends potential successors for all key resort operations, management and technical positions.
• Evaluates and analyzes activity reports and financial statements.
• Evaluates performance of directors and team members.
• Review and approves all contractual obligations of the hotel and casino.
• Scrutinizes and approves all check requests over $500.00.
• Verifies and approves all hotel and casino credit and check cashing requests.
• Represents the hotel and casino in relations with the public, the press, local and State law enforcement and the State Gaming Commission and Gaming Control Board when requested.
• Provides the Avi Casino Board of Directors with appropriate and timely reports of the hotel and casino activities.
• Responsible for the management of the Mojave Crossing Event Center.
• Provide outstanding customer service in a timely manner to both guests and fellow team members.
• Performs other duties as assigned.

Qualifications

• Five (5) years of progressive hotel and casino operations experience as a General Manager and a four-year college degree in Hospitality, Business Administration, Marketing, or related field is preferred OR the equivalent level of training and experience.
• Three (3) years of progressive hotel and casino operations experience required as an Assistant General Manager AND a four-year college degree in Hospitality, Business Administration, Marketing, or related field is required.
• Must be able to qualify for a key employee license from the State of Nevada Gaming Commission and Gaming Control Board.
• Knowledge of hospitality and gaming operations, including but not limited to slots, tables, bingo, keno, poker, hotel, food and beverage, hospitality, facilities repairs and maintenance.
• Must be able to read, understand, analyze and interpret financial statements in order to more completely control and direct the casino and hotel enterprise.
• Thorough understanding of the marketing process as it relates to the hotel and casino industry.
• Knowledgeable in the various hospitality and gaming software packages and their capabilities, such as SDS, CMS, LMS and various point of sale programs.
• Thorough knowledge of gaming regulations of the State of Nevada and the Nevada MICS as they relate to all gaming areas.
• Thorough understanding of Title 31 of the Bank Secrecy Act as it relates to both gaming and non-gaming operations.
• Strong administrative, organizational and communication skills, sensitivity to Native American culture.
• Knowledge of computer software as it relates to customer databases and gaming spreadsheets.
• Knowledgeable in business law, contract law, labor law, insurance contracts and property and liability coverage requirements, and health and welfare coverage’s.
• Obtain and maintain all work cards as required by the company.
• Verify right to work in the United States.

Work Cards

• Gaming
• Alcohol Awareness
• Food Handler  

Physical Requirements

• Frequently required to stand and sit.
• Use hands to finger, handle, or feel.
• Reach with hands and arms.
• Occasionally required to climb or balance and stoop or kneel.
• Frequently lift and/or move up to 10 pounds. 
• Specific vision abilities required by this position include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

Work Environment Conditions

The work environment is characterized as an office setting, where computers and standard office equipment will be supplied and used as a part of the job. The noise level in the work environment is usually moderate. The immediate work environment is smoke free; however, a smoking environment does exist in the building.

On the heels of achieving 3X growth, Virginia Transformer is hiring to do it again!

We’re strategically building our team for the next 3X growth cycle — a phase that is both intense and incredibly rewarding. We’re highly selective about who joins us, because this journey isn’t for everyone.

If you have the drive, grit, and expertise to perform at a high level — and you want to grow your career 3X alongside the Company’s growth — we’d love to talk.

Apply below and let’s start the conversation.

Who We Are

Virginia Transformer is the largestU.S.-owned producer of power transformers in North America, and we’ve been able to grow the past 50-plus years through an unwavering focus on delivering for our customers. We’re more than 5,400 people strong and are known throughout the industry for being an engineering company that makes premium quality transformers in the shortest lead times.

As a privately held, organically growing company, we thrive on nimbleness, innovation, and tenacity.

Join Our Team

If you love the thrill of securing the U.S. electric grid, enabling all manufacturing in the country, and the energy of a fast-moving train — this is the place for you. We train hard, grow together, and lead with purpose. Every transformer we build is custom, every challenge unique, and every team member essential.

We’re looking for those ready to lead, fueled by commitment, and driven by impact. We are growing so fast that all our available roles are not yet posted, so let us know if you are interested and we will follow-up.

Chief Administrative Officer (CAO) (Chief Infrastructure and Governance Lead)

Company: Virginia Transformer Corp

Reports to: Chief Executive Officer

Location: Onsite / Executive presence required

Role Level: Executive Leadership Team

Role Overview

The Chief of Administration at Virginia Transformer Corp is responsible for translating the company’s aggressive growth strategy into disciplined, scalable enterprise operations across a complex, multi-plant manufacturing environment.

As a privately held, rapidly growing industrial manufacturer with 5,500+ employees across the U.S., Mexico, and India, the CAO ensures that people operations, corporate infrastructure, compliance, systems, and shared services scale in lockstep with production, engineering, and commercial growth.

This role serves as the operational backbone of the enterprise, providing consistent administrative oversite and risk management, and partnering closely with the CEO, CFO, COO, and CHRO to bring structure, consistency, and execution rigor to a fast-moving organization.

Key Responsibilities (VTC-Tuned)

1. Administrative Policies & Procedures

• Lead enterprise administrative operations supporting multiple manufacturing plants and global offices
• Standardize internal processes, governance frameworks, and operating rhythms across plants and corporate functions
• Drive operational discipline while preserving speed, flexibility, and execution focus

2. Construction, Facilities & Physical Infrastructure

• Oversee facilities management, real estate strategy, leases, utilities, and site services across North America and international locations
• Partner with Operations and Engineering on plant expansions, new site development, and facility modernization
• Ensure facilities and infrastructure scale safely, reliably, and efficiently to support 24/7 manufacturing operations

3. Legal, Risk & Compliance (Manufacturing-Focused)

• Serve as executive liaison with internal and external legal counsel
• Ensure compliance across labor, immigration, safety, environmental, and regulatory frameworks
• Oversee enterprise risk management, audits, and internal controls
• Support contract governance with customers, suppliers, utilities, government entities, and enterprise service vendors

4. MIS – Management Information Systems

• Provide executive oversight of internal IT, enterprise systems, and business platforms
• Ensure systems effectively support manufacturing operations, engineering workflows, HR, and finance
• Drive standardization across ERP, HRIS, ATS, and operational technology platforms
• Partner on cybersecurity, data integrity, system resilience, and infrastructure scalability

Why This Role Matters at VTC

This is not a traditional corporate administration role.

It is an execution-focused leadership role designed for a company that is:

• Growing rapidly
• Operating 24/7 manufacturing environments
• Managing global operational complexity
• Balancing entrepreneurial speed with operational discipline

The CAO ensures that administrative infrastructure enables growth rather than becoming a constraint.

Qualifications & Experience

Education

• Bachelor’s degree in Business Administration, Operations Management, Finance, Human Resources, Engineering, or a related discipline required
• This role prioritizes operational and enterprise leadership backgrounds over legal-practice-centric career paths
• Advanced degree preferred (MBA or equivalent executive education)

Professional Experience

• 20+ years of progressive leadership experience in enterprise operations, administration, or shared services within industrial or manufacturing environments
• 10+ years in senior leadership roles (CAO, COO, SVP Operations, or equivalent) with responsibility for multi-site or global organizations
• Proven success translating growth strategy into scalable operating models, governance frameworks, and execution discipline
• Demonstrated experience overseeing administrative functions, compliance, shared services, and enterprise systems at scale
• Experience operating in privately held, high-growth, or complex global manufacturing organizations strongly preferred

We are working with a client in the Miami Lakes area that is looking for a Executive Administrator to join their team. This position is 100% onsite and Miami Lakes and this position will support the Sales team.

Executive Administrator Responsibilities:

• Serve as a key operational partner to the Sales team by maintaining expert-level knowledge of customer accounts and sales activity
• Develop, automate, and distribute actionable sales analytics, including performance by representative, customer, purchase order, and product
• Monitor inventory trends and proactively communicate availability, risks, and opportunities to support revenue goals
• Manage and track all product sample requests to ensure timely fulfillment and accurate system records
• Act as a central liaison between Sales, Accounting, Inventory, and Transportation to ensure seamless order execution
• Proactively communicate logistics delays, inventory constraints, and customer-impacting issues to support timely resolution
• Design and maintain organized process flows to improve accessibility and efficiency of internal documentation
• Maintain and update product specification sheets to ensure accuracy for both new and existing items
• Coordinate cross-functional product label development and photography requests to support sales and marketing initiatives
• Update and maintain product documentation during new product launches to ensure sales readiness
• Oversee distributor and retailer onboarding documentation, including W-9s, COIs, and legal agreements
• Manage and organize sales resources within SharePoint, ensuring version control and easy team access
• Coordinate executive signature requests and manage document approval workflows for the CEO and CFO
• Maintain organized records of executed agreements and key business documents
• Prepare and assemble professional materials for executive meetings, sales presentations, and customer engagements

Executive Administrator Qualifications:

• 8+ years of experience supporting executive leadership preferred
• Strong Excel skills preferred
• NetSuite experience preferred
• Excellent organizational and communication skills
• Ability to handle confidential information
• CPG or food industry experience preferred

• Research and identify high-potential product opportunities that leverage our in-house manufacturing capabilities across powder, capsule, gummy, and liquid formats
• Work directly with our procurement and R&D teams to cost out each product opportunity
• Build margin models and sales projections to evaluate and prioritize opportunities
• Present business cases to leadership and participate in go/no-go decisions on new product launches
• Issue purchase orders to initiate production on approved products
  
  

• Manage the full Amazon FBA supply chain — forecasting demand, coordinating production schedules, and submitting POs/MOs to keep inventory levels optimized
• Work with our production and logistics teams to ensure on-time shipments to Amazon fulfillment centers
• Monitor inventory health metrics and prevent stockouts or excess inventory situations
  
  

• Collaborate with creative and marketing resources to develop and optimize product listings (copy, images, A+ content, brand story)
• Own the Amazon advertising strategy — Sponsored Products, Sponsored Brands, Sponsored Display, and DSP as the business scales
• Manage ad spend day to day, optimizing for ACoS/TACoS targets while driving ranking and revenue growth
  
  

• Scale the division to $300K/month in revenue within 12 months
• As revenue grows, hire and manage a team to support expanded operations (advertising specialists, catalog managers, etc.)
• Establish SOPs, reporting cadences, and KPIs for the division
  
  

• 3+ years of hands-on experience managing and scaling a supplement or consumables brand on Amazon (not just agency work — you’ve owned a P&L)
• Proven track record of scaling an Amazon brand to $100K+/month in revenue
• Deep knowledge of Amazon Seller Central, FBA operations, and inventory management
• Strong Amazon PPC experience with demonstrated ability to manage five- and six-figure monthly ad budgets profitably
• Experience with product research and opportunity analysis in competitive supplement categories
• Ability to build financial models for product costing, margin analysis, and demand forecasting
• Self-starter who thrives with autonomy — you’ll have resources and support, but no one is going to tell you what to do every day
• Strong written and verbal communication skills for cross-functional collaboration with manufacturing, creative, and leadership teams
  
  

• Experience in supplement manufacturing, contract manufacturing, or CPG product development
• Familiarity with tools like Helium 10, Jungle Scout, DataDive, Keepa, or similar Amazon analytics platforms
• Experience with Amazon DSP
• Background in hiring and managing small teams
• Knowledge of FDA/FTC compliance for supplement advertising and labeling
  
  

• A brief summary of Amazon brands you’ve managed, including peak monthly revenue
• An example of a product you identified, launched, and scaled on Amazon
• Your approach to evaluating a new product opportunity in the supplement space
  
  

Position Summary:

The Product Line Manager – Airframes role is to provide in-depth market competitive analysis, technical support, and market pricing strategies to meet revenue and profitability goals for the organization. As well as assisting the sales organization in the sales of all airframe material owned by the company. The role also requires the full engagement of the activity in the review, valuation and procurement of aircraft, surplus packages plus strategic purchasing of demand material using the experience available within the company. This will include ownership of valuation & technical assessments with respect to purchasing of such assets & material offered. Will require close liaison with the Director of Airframe Product Lines, VPs of Sales across different regions, Account Managers Globally and departments who have the liaison where the supplier is concerned. Will require a good understanding of the overall commercial aircraft parts aftermarket, availability, demand, and values.

*Position is 100% On-site, no hybrid or remote work*

Duties & Responsibilities

• Evaluate whole assets for acquisition and determine strategy to maximize revenue and profitability.
• Determine the appropriate welding equipment or method based on requirements.
• Manage disassemble process, coordinate drop shipments, and select appropriate component repair stations to streamline cost and TAT (Turn-Around-Time).
• Have material properly certified and readily available for the sales team to quickly support our customer base.
• Maintain a current pricing structure for the managed material.
• Develop and maintain a strong relationship with both internal & external stakeholders.
• Manage the targeted revenues specifically focusing on aged Inventory to enable faster redeployment of investment to acquire newer assets.
• Assist the Director of Product Lines in the valuation of all opportunities presented with relevant forecast data to provide as required to the Commercial Review Board and CFO/CEO for approval.
• Ability to negotiate pricing and terms in line with the Company’s ROI/IRR.
• Develop with the Director of Product Lines, a team of Strategic buyer(s) to review demand based on internal data and market knowledge in the investment strategy/spend as set by the executive team.
• Report on specific sales monthly on the material acquired and sales targets as set by the company.

Required Qualifications:

• 5+ years of working in material & sales roles within the aviation industry.
• Ability to develop strong relationships with actual and potential buyers & sellers.
• Strong written and verbal communication skills.
• An essential requirement is to have a working knowledge of the process of asset management, negotiating and management of the contractual requirements of purchasing assets to include LOI (letter of intent) and SPA’s (Sales & Purchasing Agreements) and the process thereof.
• Ability to organize and prioritize various opportunities and manage accordingly.
• Able to assist and develop knowledge within a team environment aiding the Technical, Repairs & Strategic Purchasing departments.
• Able to thrive in a fast-paced environment while maintaining priorities and meeting deadlines as set by management.
• Proficiency in Microsoft Word, Excel, and Outlook skills.

Preferred Qualifications:

• Bachelor’s degree in business administration, aviation management or a related field.

Travel:

• Travel ability will be required to conferences and travel to specific customers or suppliers to further all aspects of the role as requested by the Executive team.

Language:

• Ability to read, write, speak, and understand English.

Physical Demands:

• Work Environment: 90% office.
• 10% shop floor (visit repair stations, teardown facilities).

Working Conditions:

• This position works in an office environment, with possible visits to repair stations and teardown facilities.

PARTNER & EVENTS COORDINATOR

Reports to: Executive Director of Partnership & Events

Please send resume & cover letter to

Description: The Partnership & Events Coordinator will work directly with the Partner & Events team to execute all administrative tasks and departmental needs pertaining to events and partner accounts. This position will require a fluid schedule, having to work weekends and evenings when necessary.

Partnership & Events:

• Support on-site during Discover Long Island activations and events, managing the entire registration process seamlessly. Additionally, contribute to event setup and breakdown tasks.

• Assist in preplanning, maintaining, and post-event needs, including securing location, site inspections, and event notifications.

• Maintain CRM database and Project Management platforms.

• Assist in partner and sponsorship onboarding, outreach, presentations, and program tracking as needed. • Assist in partnership communications, dues remittance, Partner training, education, and events.

• Onboarding Partners such as: Creating partner accounts on the CRM, hosting partner training Zoom sessions, posting on the partner dashboard, and occasionally engaging with potential partners to discuss the benefits of joining Discover Long Island.

• Help with the management of the Eventbrite account

• Occasionally creating invitations and save the dates for events

• Oversee both and emails and inquiries, fielding partner and visitor outreach.

• Assist in general office administration projects as needed. (i.e., covering the phones, purchase orders, etc.)

• Perform all other related duties as assigned by Executive Director of Partnership Engagement & Events and President & CEO.

Qualifications: • Event experience preferred • Excel experience preferred • Account management experience preferred • Digital Media experience is a plus Additional Information • During seasonal periods or for specific projects this position will be on a fluid work schedule and will be asked to work some nights and weekends with advanced notice. • This position must have reliable transportation and must be able to have access to a vehicle during work hours to complete job tasks outlined above. Excellent writing skills including a strong command of grammar, usage, and vocabulary. • Skilled in establishing and maintaining effective working relationships with employees, management, outside agencies. • Skilled in organizing workflow and managing multiple projects. • Proficient in the use of computers and related equipment, hardware and software applicable to area of assignment. • Advanced user knowledge of the following software, sufficient for performing direct tasks as well as training others to use: CRM System (Customer Relationship Management)/Web-based database programs, Outlook, MS Teams, Mailchimp, MuckRack, Canva... • Ability to work under deadlines and stressful situations. • May be required to work extended hours, evenings, and weekends. • Ability to define and resolve problems quickly and effectively. • Ability to write clear, concise reports and business correspondence. • Well-organized, self-motivated, and proactive.

Client Services Coordinator

Artemis Solutions is partnering with a respected wealth management firm to find a Client Services Coordinator who will play a key role in delivering an exceptional client experience.

This position is ideal for someone who enjoys working with people, thrives in a professional environment, and takes pride in creating a welcoming and organized office experience. You will be the first point of contact for clients, helping ensure every interaction reflects the firm’s high standards of service and professionalism.

If you are detail-oriented, dependable, and enjoy supporting a team while providing outstanding client service, this could be a great opportunity to grow your career within the financial services industry.

What You’ll Do

Client Experience & Front Office Leadership

• Serve as the first point of contact for clients both in person and by phone
• Greet clients warmly and ensure every visit is professional and welcoming
• Manage incoming calls and route client requests appropriately
• Coordinate and schedule appointments, including calendar management for the President/CEO
• Prepare meeting spaces and ensure clients feel comfortable during their visit
• Maintain an organized, polished front office environment

Administrative & Operational Support

• Provide administrative support to advisors and internal staff
• Maintain accurate client records within the firm’s CRM system
• Assist with document preparation, scanning, and filing
• Prepare materials for client meetings and presentations
• Monitor and order office supplies
• Support daily office operations to ensure efficiency and organization

Tax Season Support (January – April 15)

• Assist with scanning, sorting, and organizing tax documentation
• Support administrative processes related to tax return preparation
• Maintain accuracy and attention to detail during high-volume periods

What We’re Looking For

• High school diploma required; Associate’s or Bachelor’s degree preferred
• Previous experience in administrative support or client service roles
• Financial services or professional office experience is a plus
• Strong Microsoft Office skills (Outlook, Word, Excel)
• Experience with CRM systems preferred
• Ability to learn and utilize tax software systems

Key Skills

Excellent customer service (in person and phone)

Strong communication and interpersonal skills

High attention to detail

Ability to multitask in a fast-paced environment

Professionalism and discretion with confidential information

Dependable, proactive, and organized

Compensation & Benefits

Salary Range: $50,000-$60,000 based on experience

4 weeks of PTO plus paid holidays

Health insurance

Retirement Plan with Company Match

Career growth within a well-established wealth management firm

Supportive, team-oriented culture

Schedule

Monday – Thursday: 8:00 AM – 4:30 PM

Friday: 8:00 AM – 1:00 PM

Join Us:

If you're ready to embark on a fulfilling journey with a supportive team dedicated to excellence and work-life balance, apply now to become part of our growing family at Artemis Solutions. Your future awaits in the vibrant city of Danville, where professional success and personal fulfillment converge!

To learn more, please contact Artemis Solutions directly. All inquiries will remain confidential.