Deeper Dive Synonym Jobs in Usa

Position: Mobile Research Unit Operations

Location: Indianapolis, IN with 60-70% travel

Duration: 12-months with likely extension

Pay: $25.00 - $27.00 per hour

Job Description:

The purpose of the Mobile Research Unit (MRU) Operations Lead role is to be the primary point of contact and manage the daily operations of the MRU while deployed at a facility.

Responsibilities:

• Lead and oversee daily on-site processes and operations for the MRU deployment
• Manage set-up and tear-down of Lilly equipment on the MRU and at the facility
• Responsible for proactive IP, consumable and equipment inventory management for MRU at a facility
• Single Lilly liaison at a facility to collaborate with Local Study Coordinator during deployment, while maintaining roles & responsibility alignment that MRU Operations Lead is not a member of the site
• Drive multiple daily cross-functional alignment meetings, immediate resolution and communications with MRU Delivery and Oversight Lead and MRU Operations Project Manager during MRU deployment
• Scheduling and onsite oversight of non-professional staff (security, drivers, etc.) during deployment
• Liaise with Facility staff and leadership as appropriate for any Lilly or MRU specific items

Minimum Qualifications:

• Bachelor’s degree in scientific or health related field
• Willing to travel 70% of time
• Excellent Communication/organizational skills
• Ability to lift 45+ pounds

- Critical Thinking Skills

• There is a lot of troubleshooting with this role so the Leads who will dive in to assess issues and work with the MRU team and Engineering team to resolve these issues

- Communication Skills

• Communication with the MRU team, as well as the clinical team onsite
• Ability to adapt quickly to evolving project requirements and technical challenges. This position is ideal for individuals passionate about advancing scientific knowledge through innovative research methods. We welcome applicants committed to precision, collaboration, and continuous learning. Join us in pushing the boundaries of what is possible in mobile research technology.

B2B Marketing Strategist - Content Marketing Manager

At TouchCare, we are on a mission to fundamentally transform the consumer experience in accessing the healthcare system. TouchCare is a concierge healthcare service that helps our members navigate their insurance benefits and the healthcare system. Healthcare is complicated. We are dedicated to helping save our members time, money and worry.

TouchCare is looking for a creative Content Marketing Manager for our Stamford, CT Office.

This is an ideal role for someone who loves writing and is confident in creating both print and digital work (ebooks, white papers) to make an impact on engaging both members and sales leads with the company brand. Reporting to the Marketing Director, this role works cross-functionally with Product, Sales, Operations and Client Relations teams to develop the positioning, messaging, and overall communication strategies for TouchCare’s services.

This is a unique opportunity to get a front-row seat at a high-growth startup. You will learn from proven startup veterans in a B2B environment, working on a mission-driven product. You will have the ability to shape and refine a brand that touches hundreds of thousands of users.

RESPONSIBILITIES

• Create, execute and track compelling content for TouchCare’s audiences
• Build a strong TouchCare member community, using strategy and creativity with key content deliverables
• Drive utilization and adoption of the TouchCare platform, services, and 1:1 consultations 
• Collaborate across functions and teams to deliver an effective content marketing strategy that aligns to the company’s business objectives
• Integrate content programs with brand campaigns to drive lead generation and brand awareness
• Create and execute a comprehensive, multichannel social media strategy
• Work closely with the marketing director on owned digital content hubs including , social channels (both paid/organic), email and newsletter distribution, webinars, and email campaigns
• Oversee content calendar and maintain and improve member engagement rate and experience
• Develop influential ad copy that aligns with brand identity and sales goals

IDEAL CANDIDATE

• 3+ years of experience with a background in engagement/acquisition/retention, digital and content marketing of members. Experience in healthcare marketing or inbound lead generation a plus.
• Healthcare, insurance, or benefits experience is helpful. Willingness to learn about the industry and do a deep-dive on the competition is a must.
• Experience with creating e-books, white papers, newsletters, or outbound email campaigns preferred
• Willingness to wear many hats and be flexible. Experience in a startup environment a plus.
• Possess a fresh perspective and have original ideas about how we message our value proposition to our members.
• Analytical, strategic approach to marketing. Can identify patterns, analyze data, and backup marketing decisions with numbers.

WHAT WE VALUE

• We strongly believe in the value of growing a diverse team and encourage people of all backgrounds, genders, ethnicities, abilities, and sexual orientations to apply.
• We value high performing, creative individuals who are excited to dig into problems and opportunities. You must be a self-starter.
• We believe in individuals being their whole selves at work. We commit to this through supportive health care, unlimited PTO, and generous parental leave. TouchCare is made up of a fun, supportive team that respects each other.

About Alturas Homes: 

Alturas Homes is dedicated to creating warm, inviting, and thoughtfully designed homes. As a premier home builder, we pride ourselves on delivering an exceptional experience to our clients. We’re seeking a motivated and detail-oriented Marketing Coordinator to join our dynamic marketing team. 

Position Overview: 

The Marketing Coordinator plays a vital role in supporting the marketing and sales teams to execute day-to-day tasks, ensure smooth project management, and maintain effective communication across departments. This individual will assist in content creation, creating/updating marketing materials, event marketing, digital marketing, and administrative support to drive the success of our marketing initiatives. 

Key Responsibilities: 

Content Creation and Support 

• Assist in creating marketing materials such as brochures, flyers, email campaigns, and social media content. 
• Write and proofread copy for campaigns, blogs, newsletters, and advertisements. 
• Support website updates by ensuring accurate and engaging descriptions of homes and communities. 

Social Media 

• Help manage the company’s social media accounts, including creating posts, scheduling content, and engaging with followers. 
• Monitor social media platforms for comments and questions, responding promptly and professionally. 
• Track and report social media metrics to the Marketing Director. 

Digital Marketing and Lead Generation Support 

• Assist in executing digital campaigns (Google Ads, Facebook Ads, email marketing) by handling administrative tasks. 
• Manage the CRM system, entering and organizing lead data and tracking progress. 
• Monitor digital platforms and escalate issues to the Marketing Director. 

Event Coordination 

• Support planning and coordination for events such as open houses, model home tours, and community launches. 
• Assist with event logistics, including invitations, RSVPs, and setup. 
• Ensure marketing materials and promotional items are prepared for events. 

Market Research and Data Collection 

• Conduct research on competitors, market trends, and customer demographics. 
• Compile and present findings to the Marketing Director. 
• Organize and maintain data for marketing strategy planning. 

Website and SEO Support 

• Assist in updating the company website with accurate home listings, blogs, and community information. 
• Perform basic SEO tasks such as keyword research and updating meta tags. 
• Track website analytics and provide traffic and conversion reports. 

Graphic Design and Visual Content Support 

• Create visually appealing marketing materials, including flyers and social media graphics. 
• Manage and organize the company’s image and video libraries. 
• Assist with designing marketing collateral under the guidance of the Marketing Director. 

Administrative and Coordination Support 

• Schedule meetings, prepare reports, and handle communications with vendors or partners. 
• Track project timelines and maintain an organized marketing calendar. 
• Ensure campaigns and events are launched on schedule. 

Cross-Departmental Collaboration 

• Coordinate with sales and design teams to align marketing materials with current projects. 
• Share insights and feedback with other departments to foster collaboration. 

Who You Are: 

• Bachelor’s degree in Marketing, Communications, Graphic Design or a related field (preferred). 
• 2-3 years of experience in marketing (required). 
• A driven self-starter who takes initiative, dives into challenges, and finds creative solutions with little to no direction (required). 
• Highly organized, detail-oriented, and able to manage multiple projects simultaneously (required). 
• Excellent communication and interpersonal skills (required). 
• Proficiency in Adobe Creative Suite software (required). 
• Strong writing, editing, and proofreading skills (required). 
• Familiarity with CRM systems and email marketing platforms (required). 
• 1-2 years of experience in social media and video content creation (required). 
• 1-2 years of experience in the new home construction/real estate industry (preferred). 

Benefits at Alturas Homes: 

• Competitive salary 
• 401(k) matching 
• Medical Insurance 
• Vision Insurance 
• Unlimited Paid Time Off 
• Opportunities for professional development and growth 

Schedule: 

• Monday-Friday 
• Full-time 

About Erie Home

At Erie Home, we are powered by people on a single mission to make homeownership easy. We’ve crafted a team of the very best to ensure we make a difference by winning every day. In addition to serving our customers, Erie Home strives to build a welcoming and inclusive workplace. We are proud to be a certified Great Place to Work® as well as a multi-year recipient of Top Workplaces recognition.

From competitive medical benefits to people-focused committees like the Women’s Committee, Diversity & Inclusion Committee, and VetConnect, we are dedicated to making Erie Home a workplace where you can win every day. Come grow your career with us.

Why Erie Home

• We Win – Being driven every day to win is who we are
• People Powered – Recognized as a top Ohio and U.S. workplace by Great Place to Work®, Energage, and more
• Family Feel with Enterprise-Level Resources – You are important to us, and we’ve built a culture you’ll love
• Support – Inclusion, sustainability, and reliability surround everything we do
• Personal Growth – Dedicated to providing resources and encouragement for employee growth
• Mobility – Locations throughout the U.S. and Canada, with continued expansion

Position Summary

The Sr. FP&A Analyst is a key business partner to Erie Home’s Operations, Pricing, and Expansion leadership teams. This role plays a pivotal part in delivering analytics to support decision making, uncovering profitability opportunities, and driving cross-functional alignment to achieve our short and long-term objectives.

This role partners closely with the Roofing Installation Operations team to provide actionable insights on profitability, cost management, productivity, capital deployment, and growth. The ideal candidate is highly analytical, operationally curious, and able to translate complex financial data into clear, practical recommendations for the business. The position reports to the Sr. Director of FP&A, Flagship Brands

Acting as a strategic partner rather than a traditional analyst, this role uses data-driven insights, business acumen, and influence to help identify opportunities for Erie Home’s Roofing Operations team to scale profitably.

Essential Duties and Responsibilities:

Operational Finance & Decision Support

· Serve as a trusted finance business partner to regional and branch operations leaders, supporting day-to-day and strategic decision-making

· Assess and maintain standard costs to reflect changes in key cost inputs

· Analyze job-level, branch-level, and regional profitability, including labor, material, and overhead performance

· Develop and monitor KPIs related to margin, productivity, backlog, capacity utilization, and cost control

· Identify operational inefficiencies and margin improvement opportunities; quantify financial impact, and support execution

· Evaluate and optimize incentive compensation for operations team to drive performance and clarity

· Evaluate capital project and equipment investment requests, including vehicles, roofing equipment, facility improvements, and operational infrastructure

· Build financial models to assess ROI, payback periods, IRR, and cash flow impact of proposed capital investments

Reporting & Analysis

· Prepare and deliver recurring financial reporting packages for operations leadership, including variance analysis vs. budget, forecast, and prior periods

· Perform deep-dive analyses on key drivers such as labor efficiency, material inflation, waste, and service costs

· Support monthly close by reviewing operational results and accruals related to operations

· Support Board of Director presentation material preparation

Budgeting & Forecasting

· Support the annual budgeting and rolling forecast processes for operations, including volume, revenue, labor, and cost assumptions

· Partner with operations to develop realistic forecasts aligned with backlog, seasonality, and market conditions

· Track performance against budget and forecast, proactively highlighting risks and opportunities

Cross-Functional Collaboration

· Work closely with Operations, Accounting, Supply Chain, and Pricing teams to ensure financial alignment and data accuracy

· Support strategic initiatives such as expansion, footprint optimization, and operational process improvements

· Contribute to standardization of financial and operational reporting

· Champion a culture of analytical excellence — teaching, influencing, and empowering leaders to use data strategically

· Share best practices, tools, and insights across the finance organization to elevate overall business intelligence maturity

Tools & Process Improvement

· Continuously evolve analytical methods, tools, and reporting to keep pace with Erie Home’s growth and market dynamics

· Help design and refine operational finance processes that scale with company growth

· Collaborate with IT partners to build tools and dashboards (Tableau, Salesforce, etc.) that elevate visibility and support real-time, data-driven management

Required Education and Experience:

· 4-7 years of progressive experience in FP&A or operations analytics, ideally within either a manufacturing or multi-site, direct-to-consumer or home improvement environment

· Bachelor’s degree in accounting, finance, business, or a related field

· Proficiency in NetSuite, Tableau, Salesforce, and Microsoft Office Suite (Excel and PowerPoint)

Preferred Knowledge, Skills, Abilities, or Certifications:

· Strong strategic and financial acumen; able to connect numbers to business narratives and outcomes

· Familiarity with job-costing, labor productivity metrics, and margin analysis

· Proven ability to communicate financial insights clearly to non-finance partners

· Relentless curiosity with the ability to dig deep for answers and insights

· Proven change agent with the courage to challenge the status quo and drive improvement

· Demonstrated ability to work autonomously in an ambiguous environment, prioritizing effectively and delivering measurable impact

· Exceptional communication and storytelling skills — able to simplify complex insights for senior audiences

· Resilient, adaptable, and comfortable leading through shifting priorities and business dynamics

· Builds trust quickly through collaboration, transparency, and follow-through

· Takes ownership of results, learns from setbacks, and moves with urgency toward solutions

Are We Your Company?

Focused on Growth Erie Home is dominating the home improvement industry as we continue to grow. We work hard and play harder. With offices across the U.S. and Canada, our diverse team spans marketing, sales, installation, and service. We are committed to employee growth through:

• Innovating, Always – Providing cutting-edge solutions for employees and customers
• Partnering with Our Customers – Building trusted relationships at the core of everything we do
• Empowering Employees – Creating opportunities for growth and success in a supportive environment
• Supporting Our Communities – Giving back to the places our customers and employees call home

What We Offer

• Industry-leading compensation package
• Competitive medical, dental, and vision benefits after 60 days
• Retirement savings plan with company match
• Paid parental leave and generous paid time off programs
• On-campus fitness programs and meal delivery services
• Comprehensive health, wellbeing, financial wellness, and childcare benefits
• Opportunities for growth and advancement

Additional Perks

• Employee assistance program with 24/7 legal, financial, and counseling support
• Employee discount marketplace with thousands of savings options
• Gym membership reimbursement
• Employee resource groups, including VetConnect and the Women’s Committee

Awards and Recognition

Erie Home has been recognized as a top workplace by The Plain Dealer, is a multi-year recipient of Top Workplaces USA by Energage, and is Great Place to Work® Certified™. Additional recognitions include:

• Remodeling 550 list placements
• Qualified Remodeler Top 500 rankings
• Smart Culture Awards for employee-focused culture
• Inc. 5000 and Inc. 5000 Regionals: Midwest growth recognition

Diversity and Equal Opportunity

Erie Home is committed to creating a diverse and inclusive environment and is proud to be an equal opportunity employer. Employment decisions are made without regard to race, color, ancestry, national origin, gender identity or expression, sexual orientation, marital status, religion, age, genetic information, veteran status, or disability, in accordance with applicable law.

Senior Supply Chain Manager

Location: San Leandro, CA

About the Company

Our client is a Series A startup building robots that build solar farms. This is a fast-moving company, which means constant opportunities for learning and growth. You’ll have a large impact on the direction of the company, and will be compensated accordingly. The company is MIT-founded and backed by top generalist and climate tech investors, including Energy Impact Partners, Founders Fund, Lux Capital, and Y Combinator (S21). If you are excited to work on interesting problems with direct climate impact, you’re going to fit right in with this team.

Key Responsibilities

• Drive end‑to‑end supply chain strategy for hardware/robotic systems, balancing cost, quality, delivery, and risk across custom and off-the-shelf component inputs
• Build, maintain, and continuously improve the company’s Bill of Materials; implement should‑cost/clean‑sheet models; drive PPV tracking and BOM roll‑ups that tie to finance
• Preempt supply chain bottlenecks by proactively planning for future system builds
• •Identify and mitigate risk across the supply base (single‑source, geopolitical, commodity volatility); create continuity plans and buffer strategies aligned to program schedules
• •Develop and execute category strategies, multi‑source/dual‑source critical parts, and negotiate capacity reservations, LTAs, and commercial terms
• •Drive down cost and lead time via creative sourcing, contract structure, and negotiation
• Help build a high‑performing team covering procurement, vendor management, expediting/execution, receiving, and accounts payable
• •Stand up scalable supplier management: scorecards, reviews, corrective actions, and supplier development to improve OTD and cost
• •Continuously improve accounts payable processes: vendor onboarding, COIs/W‑9s, credit/terms, POs, receiving
• •Coordinate closely with finance to manage equipment lease processes without slowing procurement
• Partner tightly with Design, Manufacturing, and Field Ops to flow R&D → production: integrate DFM/DFA and ECOs; ensure part readiness and ramp capacity
• Establish the operating system for materials: demand planning, MRP, and inventory policies (cycle counts, location control, kitting), and logistics strategy

Required Qualifications

• Operate effectively in the fast‑paced environment of a rapidly growing startup, with technical aptitude and excellent written and verbal communication
• Feel energized by a mission to accelerate the clean energy transition through automation
• Bring 5+ years in hardware/industrial/manufacturing supply chain roles, including 2+ years leading teams with measurable cost, delivery, and quality outcomes
• Are a strategic supply chain leader who is equally comfortable building the long‑term architecture and diving into the BOM to find dollar‑level savings
• Have deep experience with BOM costing across mechanical and electrical categories (fabrications, machining, harnesses, purchased assemblies)
• Are a sharp negotiator who can structure LTAs, capacity reservations, and pricing mechanisms that survive scale‑up and market swings
• Build clear processes and simple, scalable systems, owning data quality and driving disciplined S&OP/MRP execution
• Are fluent with ERP/MRP and source‑to‑pay concepts (items, AVL, lead times, safety stock, three‑way match, receiving) and comfortable partnering with Finance on reconciliations and cash forecasting
• Translate engineering changes into material plans and supplier actions; you understand ECOs, DFM/DFA, and the realities of prototype → production ramp
• Are based in or can relocate to the SF Bay Area

Preferred Qualifications

• Have scaled a supply chain function from one to n production for complex mechanical systems
• Have experience with complex industrial robotics/automation assemblies, and/or very large-scale components
• Have worked with MES/PLM/AP systems (e.g., ION, Silkline) and understand how to keep item and revision data in sync across engineering and ERP
• Have experience managing and helping build a team
• Have implemented VMI/consignment and/or kanban; understand import/export logistics and incoterms
• Are comfortable modeling in Excel (costed BOMs, PPV, sensitivity) and presenting insights to executives and the board

Compensation

Base pay is one element of the Total Rewards package which will also include comprehensive benefits and equity. The annual base salary range for this position is from $130,000 - 180,000. The actual base pay offered will be determined on factors such as years of relevant experience, skills, education, etc.

Equal Opportunity Employer - From the Company

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

Berkner Group has been retained to execute this search. If you were contacted by Berkner Group, please reply to the person who contacted you. If you are applying to a job posting, please email your resume and a brief introduction to Please include your name and the title for this position ([Your name] - Sr. Supply Chain Manager - 7X4VW9W5) in the subject line of your email. We look forward to hearing from you!

Join Canvas Forum: Investment Real Estate Sales Agent

Are you ready to take your real estate career to the next level? At Canvas Forum, we're revolutionizing the investment real estate market by connecting buyers and sellers with unmatched efficiency and expertise. Our mission is to transform a fragmented industry into a seamless experience for everyone involved.

Why Canvas Forum?

Accelerate Your Career : Close more deals in your first three months than most agents do in an entire year.

Dynamic Team Environment : Join a team where collaboration and shared success are our core values. We achieve greatness together—no lone wolves here!

Unlimited Growth Potential : Whether you aim to lead your own team or build a personal investment portfolio, we’ll support your ambitions.

Endless Opportunities : Access to cutting-edge tools, extensive training, and uncapped income potential.

What You'll Be Doing

Build & Expand Your Network : Connect with local investors and grow your database, pairing them with our exclusive property listings.

Client Engagement : Maintain regular communication with investors to understand their goals, provide updates on inventory, and address any inquiries swiftly.

Collaborate & Innovate : Work closely with our team to stay informed about property availability and industry trends.

Organize & Track : Keep accurate records of transactions and client interactions using our CRM systems and other tools.

What We Need From You

Active Tennessee Real Estate License (or ability to obtain one before starting).

Full-Time Commitment : Be ready to dive into a fast-paced environment and grow your career.

Coachability & Enthusiasm : Be eager to learn, adapt, and thrive in a dynamic setting.

Additional Perks

No Desk or Brokerage Fees

Comprehensive CRM System

Brokerage-Provided E&O Insurance

Expert Guidance & Resources

100% Commission-Based Structure with Bonus Opportunities

****Realtor dues and MLS fees will be the responsibility of the agent due to IRS 1099 laws, but the brokerage DOES NOT charge the agent any fees, such as desk fees.****

Ready to break into the investment real estate industry and skyrocket your career? Reach out to us and join our dynamic, passionate team at Canvas Forum. Your future starts here!

We’re not hiring "just a drafter".

We’re building a critical part of how we build, serve our customers, and other trade partners.

Miller’s Sons Contracting is looking for a skilled Revit professional to join our team and help drive the future of our prefabrication and modeling process.

If you are a fit, and have Revit experience, we want to talk. Wood framing and/or AGACAD experience is a plus — but not required.

*(Note: We do not work with external recruiters and will not respond to third-party inquiries.)

Our modeling and prefabrication process is becoming more and more relied on across every project we run.

This position directly impacts:

• Field efficiency
• Coordination quality
• Prefab accuracy
• Overall project performance

The right person won’t just produce drawings — they’ll be a critical part of the team who is always working to improve systems and shape how we build more efficiently moving forward. That said, the right person, isn't afraid of diving in and doing the hard work required to do this.

We hire based on skill and character. Our core values:

• Hungry for Achievement – You take initiative and constantly look to improve.
• Open and Honest – You communicate clearly and take ownership.
• Team Player – You care about the success of the entire team.

If you’re a strong fit and you produce value, you will be taken care of.

We reward performance.

We reward loyalty.

We reward impact. (value provided)

For the right person, the sky is the limit. This role has real long-term growth potential as our prefabrication process continues to evolve and expand.

• Proficiency in Autodesk Revit
• Wood framing experience (preferred)
• AGACAD experience (a plus)
• Strong attention to detail
• Ability to work in a fast-paced environment

You can submit an app via linked in but we encourage serios applicants to go to our website at /careers/ and submit an application there as well.

Highway Intelligent Traffic Solutions (HITS) is seeking a detail-oriented and analytical Estimator to join our team in Cedar Hill, TX. This is a full-time, permanent opportunity for someone who enjoys diving into plans and specifications and thrives in a deadline-driven, collaborative environment.

Key Responsibilities

• Prepare complete, accurate, and timely estimates for all quote/bid opportunities.
• Develop and submit formal proposals for TxDOT, NTTA, and various municipal entities.
• Review and analyze project plans, specifications, and DOT standards.
• Create detailed pricing estimates based on historical data and industry standards.
• Identify and document any deviations or clarifications from bid requests.
• Track bid status and maintain records of bid/award performance.
• Communicate estimates and pricing details clearly to customers and internal stakeholders.
• Prepare and price change orders.
• Collaborate with suppliers to develop purchase orders in support of project bids.
• Maintain and grow technical knowledge through workshops and ongoing training.

Key Skills & Qualifications

• TxDOT experience required.
• Familiarity with Traffic Signals & ITS Installations, Large Roadway Signs, Illumination & Electrical work.
• Strong Excel and Microsoft Office skills.
• High attention to detail and strong analytical thinking.
• Excellent organizational and time management skills.
• Effective verbal communication and ability to prioritize independently.
• Team player who can also work autonomously and meet deadlines.

Education & Experience

• Bachelor’s degree in Construction, Civil Engineering, Electrical Engineering, or related field preferred.
• Minimum of 2 years of estimating experience in construction or a similar industry.

At WorldTech IT, we offer flexibility, a sharp focus on our mission, and a culture where teammates are genuine, supportive, and truly passionate about their work.

I'm hiring an Executive Assistant who’s ready to become our superpower! The ideal candidate is a highly organized Type A standout who knows how to chase all tasks to successful completion. Someone with a unique blend of dedication and personality who loves diving in and lending a hand - from prestigious business tasks to playing office manager to coordinating personal tasks. While you may be helping with tasks for my leaders at times, this is very much a role dedicated to organizing and keeping my professional and (with a sprinkle of personal life) on track. Someday this can turn into a Chief of staff role, but that is not what this role is today.

We’re on an exciting journey, riding the wave of AI advancements, and I’m looking forward to sharing this incredible experience with you . While I will demand a lot for this role, I'm a very easy person to get along with - I'm very optimistic, and have a lot of empathy - but I'm also all business when it's time to be. I work a lot and it's going to take a very unique person to keep up with me and get to the point where they can be one-step ahead of me - anticipating what I'll need next. This position is not for the faint of heart - did I scare you away yet? If I did good, that was the point ;) If I didn't - keep reading.

Are you a highly organized, proactive, and detail-oriented Executive Assistant with experience? Are you passionate about making an impact by supporting at the highest level? But at the same time is not too proud to help with low level tasks a small company executive needs? Are you good at multi-tasking and anticipating what needs to be done? Are you Microsoft office skills super strong - namely outlook? If so, you might be the Executive Assistant I’m looking for - someone who can truly become my superpower by managing all the intricate details of both my professional and personal life.

Location: Austin, TX - East Side - 78702 - In-office

What You’ll Be Doing:

• Calendar Management: First point of contact for all calendar invites and seamlessly handle scheduling for a mix of personal and professional appointments prioritizing, negotiating, rescheduling, and streamlining meetings to maximize efficiency.
• Ongoing Meeting Coordination & New Outreaches: Set up meetings with team members, reports, and external partners, ensuring all prep materials are ready and follow-ups are tracked.
• Office Management: We have a small office on the East Side of Austin - you will be responsible for coordinating service workers and holding them accountable. You will have your own office, and coordinate lunch - we focus on healthy eating. Most times this just means getting folks lunch order for the day - 4 folks total usually work out of the Austin office.
• Personal Errands & Task Management: Assist with personal errands and arrangements, including travel coordination, dinner reservations, gifts, thank you cards, and coordinating family or personal events as needed.
• Project Coordination: Track key initiatives, follow up on deadlines, and ensure I'm making progress - keeping me updated and aligned.
• Document Preparation & Research: Prepare presentation materials, reports, and content. Conduct research or gather insights for upcoming projects or strategic decisions.
• Gatekeeper & Communication: Serve as a primary point of contact, maintaining professionalism while filtering communications and prioritizing engagements.
• Travel & Local Event Planning: Organize both domestic and international travel (not much international for now), including flights, accommodations, itineraries, and contingency planning - sometimes for other leads as well. Assist with organizing and running small local events when partners, employees, and or customers come into town.
• Social: Monitor and execute social tasks around my LinkedIn.

The Ideal Candidate Will Be:

• Austin-based or willing to re-locate. While I can be flexible at times, this is most definitely an in-person role.
• Very Strong written and verbal communication skills - it would help if you have a penchant for reading - at times I will be giving you a lot to read / research.
• Tech-savvy with deep experience in Microsoft Office, namely Outlook scheduling tools - have some must have tools you want me to use? Awesome, bring those ideas to the table. Bonus if you’ve worked with GAI, and tools like Monday & Salesforce.
• Discreet and Trustworthy, understanding the importance of confidentiality with both personal and business-related matters. Everything we do must be in confidence and are not subjects for stories to share with family and friends.
• A Problem Solver who anticipates needs and finds solutions proactively with a great attitude.
• Detail-Oriented and Organized, with excellent follow-through on tasks and the ability to manage multiple moving parts with ease. You will need an excellent memory to keep up with me and all the moving parts I call my life.
• Well Read, The ideal candidate is not only proactive and supportive but also well-read, with strong grammatical skills and a polished communication style that shines in every interaction.

Why Join Us?

• It might sound cliché, but this is truly a unique once in a lifetime opportunity to join a growing company you can help shape – not just work at.
• Opportunity to earn company shares - yes there will be chances to earn shares in the future.
• I value you and your development, I'll give you the tools you need to progress in your career including training. The stronger you are, the stronger we are.
• Competitive salary and great benefits package. Benefits include – 100% of the individuals health insurance paid (ie you're on the hook for dependents premiums but we cover your premiums 100%) – including dental & vision. Cell phone & Internet paid for, 100k life insurance (individual can increase), 3 business week of vacation, 3 flex days, ~10 company holidays. Best of the best peripherals – While the company supports PCs & Macs, Macs don't play the best with calendar mgmt and other office tools - you will need to be savvy with a PC & Windows for this to work.

This is a unique opportunity for someone eager to be instrumental in our journey and the essential support that keeps me and the executive team firing on all cylinders. If you're ready to be the backbone of everything I'm working to accomplish - I’d love to hear from you and share my story! I work hard and expect the same, but I believe in having fun along the way. While I set high standards, I’m generous with support and feedback, and I'm always seeking the best answer - not just my answer. I have deep empathy for the people I work with and am truly passionate about our vision and mission.

How to Apply?

Please submit your resume and a note detailing your experience, why you're the right fit for this role, and your professional aspirations.

Primary Function:

Under the direction of the Vice President of Pre-Construction Services and the company, the Proposal Administrator will manage the proposal activities, including maintaining proposal schedules and deadlines, developing proposal outlines and compliance matrices, and creating and monitoring the progress of each proposal through the submission.The Proposal Administrator participates in the long- and short-range plans for proposal development, including researching future proposal opportunities.

This is a full-time on-site position located in Napa, CA.

Typical Duties:

1. Review primarily Federal project opportunities daily to identify notifications on potential projects from list of sites (SAM, B2G, Gov Tribe, DOE, and others). Communicate to estimating team the potential projects of interest that match the niche markets.

2. Contributes to the development and review of proposal strategies and themes. Assist with communications, summarizing the bids, sharing requests for proposals (RFPs), amendments, Q&A coordination with owner and other updates to the estimating team.

3. Carries out writing/editing/rewriting efforts for proposals, as needed, and ensures that proposals maintain high standards of excellence in appearance, responsiveness, and quality of writing. Review proposal sections to ensure requirements are adequately met.

4. Carries out and/or coordinates proposal final production activities for submission, whether hard copy or electronic, through various owner program platforms, including active status on PIEE and various other owner required forecast tracking and submitting software.

5. Write and continually update all collateral marketing materials, including project data sheets, project photos, and resumes.

6. Update potential project forecast information from various military agencies and industry sources. Conducts annual research and summarization of future project opportunities for the Department of Defense (DoD), and other agencies/organizations when identified, primarily from the published Fiscal Year MILCON budget to identify projects in three key niche markets of Fuel, Marine and Utilities or unique (other) contracts.

7. Provides writing and editing support to various company written materials on an as-needed basis as time permits. Updates, and maintains presentation materials for outreach events. Creates and provides creative assistance on PowerPoint presentations for the firm as needed. Gathers articles from departments and supports the review of the company quarterly newsletter, when needed. Contributes to award submission materials and monitors award submission requirements and deadlines and ensures that all award submission requirements are met.

8. Reviews and provides updated material for the company website, for newly awarded projects and current progress photos and new/updated project descriptions on a semi-regular basis.

9.Collaborates with the VP and Chief Estimator on the communication with the owner on potential opportunities and submitting technical clarifications. Responsible for the exchange of obtaining bid documents and sharing the files including any updated data through addendums with the estimating team and via BOX access to external partners.

Skills, Knowledge, Qualifications & Experience:

• Bachelor level degree in Marketing, Engineering (or Construction), Business Management, English, Communications, or equivalent combinations of training and experience required. Previous experience as a Marketing/Proposal Coordinator is required. Technical writing experience is a plus.
• Excellent problem-solving skills and ability to balance execution of strategic vision with a willingness to dive into details. An open and collaborative style that blends in with our spirit of teamwork and partnership. Sound analytical ability, good judgment, and strong operational focus. Ability to work/function independently as needed.
• Proven ability to handle multiple projects and meet multiple deadlines, including ability to manage priorities and workflow, as well as plan, organize, and implement programs and procedures.
• Excellent oral and written communication, facilitation, and presentation skills.
• Computer experience, including advanced knowledge of Microsoft Office. Knowledge of and experience with layout programs such as Adobe InDesign and Photoshop is a big plus.

Proposal Administrator Specific Regular Duties, Organized by Time

Daily

• Continuously gather and update bid document data on current estimates
• Continuously prepare proposal package, including outlines, project experience matrix, bid bond, etc.
• Continuously provide review of written documents for technical narratives, RFI/PPI, presentations
• Search for bid opportunities - SAM and B2G

Weekly

• Monday marketing meeting updates (including research of projects being tracked)
• Update Bid List and send via email to the whole company (Friday)
• National Lab research, by separate websites
• Operation dept/jobsite requests - Resume’s, Organizational templates/charts, etc..

Monthly

• Website updates - check site and links, awarded projects, refresh photos, recommend updates to project descriptions
• FY budget review for follow-up and updates through industry forecasts
• Project status update - send active projects nearing completion - form to complete and request for best photographs
• CPARS status - share updates with job team and estimating department
• Update Nova Flyers and Nova SOQ for industry event (SAME) communication and handouts as needed

Yearly

• AMUM - presentation finalization
• Trade show - order booth, reservations, update slide show of fuel projects
• Award application for construction industry (AGC), if unique project is identified
• Support Safety award packages with safety director
• Coordinate Small Business show

As Needed

• When an RFP is issued, download bid document files and organize into folders with links to K drive and Box for access, and send an announcement to the Marketing team and Estimating department
• Communicate amendment updates to the Estimating department.
• Review and submit questions about the RFP (RFI/PPI/BI)
• Prepare and submit bid bond requests
• Proposal preparation (typically including experience, past performance, price package, and, as needed: narrative, schedule, resumes, etc.)
• Proposal submission, via Email, PIEE, DOD SAFE, or other programs as identified by owner
• Reply to sources sought requests and/or PLA surveys
• Provide bid result announcements to Estimating Dept.
• Announce awards to the entire company.