Confidential Entry Level Remote Jobs in Usa

Position Details

Lakeland Regional Health is a leading medical center located in Central Florida. With a legacy spanning over a century, we have been dedicated to serving our community with excellence in healthcare. As the only Level 2 Trauma center for Polk, Highlands, and Hardee counties, and the second busiest Emergency Department in the US, we are committed to providing high-quality care to our diverse patient population. Our facility is licensed for 910 beds and handles over 200,000 emergency room visits annually, along with 49,000 inpatient admissions, 21,000 surgical cases, 4,000 births, and 101,000 outpatient visits.

Lakeland Regional Health is currently seeking motivated individuals to join our team in various entry-level positions. Whether you're starting your career in healthcare or seeking new opportunities to make a difference, we have roles available across our primary and specialty clinics, urgent care centers, and upcoming standalone Emergency Department. With over 7,000 employees, Lakeland Regional Health offers a supportive work environment where you can thrive and grow professionally.

Active - Benefit Eligible and Accrues Time Off

Work Hours per Biweekly Pay Period: 80.00

Shift: Monday - Friday

Location: 210 South Florida Avenue Lakeland, FL

Pay Rate: Min $119,142.40 Mid $148,928.00

Position Summary

Provides strategic leadership to department service lines which may include Applications, Enterprise Architecture, Service Desk, Project Management, Security and Access Management. This position has a key role in enabling LRHS to successfully increase organizational flexibility and agility, and ultimately deliver high quality customer services as well as ensuring that all major initiatives are successfully produced on time, within scope, and within budget. This role proactively assesses the impact of IT and healthcare industry trends to current and future enterprise information, applications, and security needs and projects. Interfaces with business leaders and other IT functional leaders to define applications and information initiatives and solutions for improving the organizations services and operations. Participates in IT strategy planning activities, bringing a current knowledge and vision of healthcare applications, solutions and best practices and processes. Researches and recommends a strategic action plan to prevent problems and to maintain high service levels for the user community. Establishes metrics, key performance indicators and service level agreements for driving the performance of information solutions delivery. Other responsibilities include information privacy and security, process improvement, end user service and support, vendor management and continuous process improvement. Provides proactive management, guidance, and oversight for all IT budgets including FTE's, expenses, and Capital.

Position Responsibilities

People At The Heart Of All We Do

Fosters an inclusive and engaged environment through teamwork and collaboration.

Ensures patients and families have the best possible experiences across the continuum of care.

Communicates appropriately with patients, families, team members, and our community in a manner that treasures all people as uniquely created.

Safety And Performance Improvement

Behaves in a mindful manner focused on self, patient, visitor, and team safety.

Demonstrates accountability and commitment to quality work.

Participates actively in process improvement and adoption of standard work.

Standard Work Duties: Director - Information Services

Strategic/Tactical: Develops enterprise strategic and tactical plans consistent with the LRHS Strategic Plan in collaboration with executive team members. Plans, develops and manages the implementation roadmap for the strategic and tactical plans. Plans, prepares and administers departmental expense and capital budgets. Suggests and recommends ideas and solutions for complex project based issues, needs and problems.

Business Alignment: Ensures strategic alignment of LRHS business areas with a goal of leveraging technology to improve customer service and maximize business results. Oversee the LRH portfolio of projects and the associated business and technical processes to ensure the efficient review, planning and execution of projects. Facilitate building and managing the LRHS Project Management Office by defining and developing project/program management strategies, practices, governance standards, processes, tools, and metrics.

Demand Management: Delivers prioritization and portfolio/project management, including planning and forecasting and having key input on the approval or cancellation of projects and project requests based on data, analyses and business circumstances. Partners with LRHS leadership to define opportunities to identify and prioritize projects based on predefined criteria (return on investment, productivity, compliance).

Relationship Management: Establishes and manages relationships with key stakeholders in the LRHS business areas and technology related vendors. Ensures vendor contracts are properly developed, negotiated, executed and managed.

Functional Management: Leads and develops multiple teams and staff. Allocates resources based upon the priorities and demand of the LRHS business areas. Ensures information assets and technologies are adequately protected; IT Risks are reduced; and appropriate standards, controls, security technologies, policies and procedures are established.

IS Management: Plans and manages the development and continuous improvement of the IS Management System, Solution Development Life Cycle methodologies and Project Management standards, processes and policies that enable the business to deliver quality solutions consistently and efficiently. Provide leadership to the IS teams and business by setting short and long term goals for the service lines in scope in alignment with the strategic plan and following best practices in the healthcare industry and proven processes in the IT industry. Ensure ongoing regulatory and compliance requirements are met, including HIPAA.

Technology Evaluation/Recommendation/Approval: Directs and oversees the evaluation, selection, purchase and implementation of applications and tools in concurrence with the LRHS standards

Executive Communication: Communicates on a regular basis with LRHS executive leadership, business area management and other key stakeholders to ensure services are being delivered in a manner consistent with current service level agreements and also to identify future requirements.

Solutions and Technology Currency: Analyzes technological advancements, both inside and outside the healthcare industry, to determine potential impact on the LRHS business environment. Prepares and presents technology recommendations to LRHS executive management

Stewardship

Demonstrates responsible use of LRH's resources including people, finances, equipment and facilities.

Knows and adheres to organizational and department policies and procedures.

Director/Assistant Director Capabilities

Demonstrates accountability for programs and services and/or organization-wide functional responsibilities within the system to support achievement of organizational priorities.

Coaches leaders and professional team members to create an environment that encourages continuous learning and development.

Engages direct leadership team to leverage talent, communicate a strong vision and mission and achieve buy-in.

Directs and participates in leadership team development, performance management and engagement.

Leads change by communicating a clear vision, influencing and motivating others, and developing relationships with key stakeholders.

Promotes and inspires a healthy and safe culture to advance overall system, team performance and service experience.

Maintains patient confidentiality and privacy, and adhere to HIPAA standards.

Competencies & Skills

Essential:

• Advanced level of strategic thinking, planning and organization and decision-making skills.
• Agility, adaptability and ability to manage and influence change.
• Advanced written and verbal communications skills, coaching and mentoring skills, negotiation and conflict resolution skills.
• Solid foundation in IT operations and customer service support functions.
• Excellent contract management and customer/vendor relationship management skills.

Nonessential:

• Healthcare operations and technologies

Qualifications & Experience

Essential:

• Bachelor Degree

Nonessential:

• Master Degree

Essential:

• Business Management, Information Technology, Computer Science, Engineering or related field of study.

Other information:

Certifications Preferred: Six Sigma, ITIL Master, PMI PgMP, COBIT or other applicable industry certification(s)

Experience Essential: Five to seven years in a technical/professional role with increasing leadership responsibility. Ten to 15 years of relevant work experience, with at least 5 years of leadership experience and ten plus years of managing applications teams, projects, programs, service desks, identity and access management, and/or IT security management. Leading difficult projects that have required strong leadership and change management.

Planning at the tactical and strategic levels. Budget development and administration. Financial management. Management of finances and resources.

Track record of excellent customer relationship management, vendor management, and contract management.

Experience Preferred: Fifteen years plus experience of either Project/Program Management, applications management, IT Security management. Two plus years in healthcare environment.

The Member Support Representative is considered the “front line” of the ministry in assisting members with general inquiries by phone and email. This entry-level role is ideal for candidates who enjoy engaging with people, are servant-minded, and can provide compassionate and professional support. In addition to answering questions and resolving issues, the position also provides opportunities to minister to members through prayer and spiritual encouragement.

WHAT WE OFFER

• Faith and purpose-based career opportunity!
• Fully paid health benefits
• Retirement and Life Insurance
• 12 paid holidays PLUS birthday
• Lunch is provided DAILY.
• Professional Development
• Paid Training

ESSENTIAL JOB FUNCTIONS

• Respond to member inquiries via phone and email promptly, with time sensitivity and professionalism.
• Verify and update member information accurately in CHM’s systems.
• Log and track all interactions in the member management system (Gift Manager or CRM).
• Follow standard operating procedures (SOPs) when handling common inquiries.
• Provide accurate information about CHM guidelines, membership, billing, and processes.
• Attract prospects by answering questions, giving suggestions, and making recommendations to obtain membership when appropriate.
• Review and assess member concerns, escalating to management when necessary.
• Handle escalated or emotional calls with empathy, offering prayer or spiritual encouragement when appropriate.
• Meet established performance standards (e.g., call volume, response time, member satisfaction).
• Participate in team meetings, training sessions, and development opportunities to stay current with CHM policies and systems.
• Protect member confidentiality and comply with HIPAA and organizational privacy standards.
• Thrive in a collaborative team environment and contribute positively to overall team goals.
• Uphold the mission, vision, values, and service standards of CHM in every interaction.
• Maintain a professional demeanor at all times.
• Perform other job duties as assigned by management.

QUALIFICATIONS & EXPERIENCE REQUIREMENTS

• Required: High School Diploma or equivalent.
• Preferred: Some college coursework in business, communications, or related field; or 1–2 years of customer service experience.
• Proficiency in Microsoft Office programs (Word, Excel, Outlook).
• Ability to operate a PC and navigate information systems/applications (Gift Manager or similar CRM software).
• Experience using routine office equipment (fax, copier, printers, multi-line telephones, etc.).
• Strong verbal and written communication skills, with active listening ability.
• Strong organizational, analytical, and problem-solving skills.
• Ability to manage workload, multi-task, and adapt to changing priorities.
• Patience, empathy, and conflict-resolution skills for handling sensitive or difficult calls.

CORE COMPETENCIES

• Interpersonal Communication
• Servant Leadership Mindset
• Teamwork & Collaboration
• Conflict Resolution
• Detail Orientation & Accuracy
• Adaptability & Flexibility

PERFORMANCE EXPECTATIONS

• Maintain accuracy and efficiency in all member records updates.
• Meet or exceed department standards for call and email response times.
• Consistently achieve high member satisfaction scores.
• Demonstrate reliability, accountability, and professionalism in all duties.

WORK ENVIRONMENT & PHYSICAL REQUIREMENTS

• Standard schedule: Monday–Friday, 9:00 AM–5:00 PM (with flexibility for ministry needs).
• Office-based environment with regular phone and computer use.
• Ability to sit at a desk and use a computer/phone for extended periods.
• Manual dexterity for typing and handling office equipment.

About Christian Healthcare Ministries

Founded in 1981, Christian Healthcare Ministries (CHM) is a health care sharing ministry for Christians. CHM is a nonprofit, voluntary cost-sharing ministry through which participating Christians meet each other’s medical bills. The mission of CHM is to glorify God, show Christian love, and experience God’s presence as Christians share each other’s medical bills.

Position Details

Lakeland Regional Health is a leading medical center located in Central Florida. With a legacy spanning over a century, we have been dedicated to serving our community with excellence in healthcare. As the only Level 2 Trauma center for Polk, Highlands, and Hardee counties, and the second busiest Emergency Department in the US, we are committed to providing high-quality care to our diverse patient population. Our facility is licensed for 892 beds and handles over 200,000 emergency room visits annually, along with 49,000 inpatient admissions, 21,000 surgical cases, 4,000 births, and 101,000 outpatient visits.

Lakeland Regional Health is currently seeking motivated individuals to join our team in various entry-level positions. Whether you're starting your career in healthcare or seeking new opportunities to make a difference, we have roles available across our primary and specialty clinics, urgent care centers, and upcoming standalone Emergency Department. With over 7,000 employees, Lakeland Regional Health offers a supportive work environment where you can thrive and grow professionally.

Active - Benefit Eligible and Accrues Time Off

Work Hours per Biweekly Pay Period: 72.00

Shift: Weeknights with Rotating Weekends

Location: 1324 Lakeland Hills Blvd Lakeland, FL

Pay Rate: Min $36.23 Mid $46.73

Position Summary

The Clinical Registered Nurse (RN) will promote relationship-centered care that appreciates vulnerability of patients, anticipates needs, and incorporates the patient as a full partner in care. The RN will deliver high quality care based on therapeutic caring relationships that are individualized to the patients and their families' needs and values. The RN will practice competently and uphold the standards of nursing practice to promote positive patient outcomes. The RN will assure proactive, protective, and safe practice resulting in the elimination of all preventable harm. The RN will adhere to organizational policies and procedures; regulatory accrediting body requirements and professional practice standards. The Clinical RN practices the scope and standards of nursing care including assessment, diagnosis, outcomes identification, planning, implementation, and evaluation. The Clinical RN demonstrates scope and standards of professional performance including quality of professional practice, evaluation of practice, lifelong learning, collegiality, ethics, collaboration, clinical inquiry, resource utilization, and leadership.

Position Responsibilities

People At The Heart Of All That We Do

• Fosters an inclusive and engaged environment through teamwork and collaboration.
• Ensures patients and families have the best possible experiences across the continuum of care.
• Communicates appropriately with patients, families, team members, and our community in a manner that treasures all people as uniquely created.

Safety And Performance Improvement

• Behaves in a mindful manner focused on self, patient, visitor, and team safety.
• Demonstrates accountability and commitment to quality work.
• Participates actively in process improvement and adoption of standard work.

Stewardship

• Demonstrates responsible use of LRH's resources including people, finances, equipment and facilities.
• Knows and adheres to organizational and department policies and procedures.

Standard Work Duties: Registered Nurse

• Uses the standards of nursing practice and mutually problem solves with the patient, family, other healthcare providers, and the community, as appropriate, to develop a well-coordinated and collaborated plan of care to address the patient's needs.
• Demonstrates a competent level of behavior in the professional registered nurse role, through engagement in caring relationships, modeling of caring factors and the promotion of optimal outcomes.
• Assure zero preventable harm by demonstrating keen attention to all patient safety and quality practices including but not limited to hand hygiene, intentional hourly rounding, pro-active toileting, clutter-free, healing environment.
• Establish self-caring practices through demonstrating personal safety practices and engaging in continuous learning to advance one's professional practice.
• Exhibits commitment to the vision, core purpose/mission and goals of LRH, modeling the Quality-Caring Model concepts by initiating, cultivating, and sustaining caring relationships with patients and families, other nurses and other members of the healthcare team.
• Demonstrate ethical practice by maintaining patient confidentiality within legal and regulatory parameters in a nonjudgmental and nondiscriminatory manner that appreciates the unique meanings of patients, families, and the community.
• Fosters a spirit of clinical inquiry through integration of the Quality-Caring Model with specific evidenced based nursing interventions, to positively influence health outcomes. Uses the best available evidence, including research findings, to guide practice decisions and continually question and evaluate practice. Participate in activities to support clinical inquiry as appropriate to the nurse's skills, knowledge and experience.
• Appropriately utilizes resources by maintaining an open, flexible approach and considering factors related to safety, effectiveness, cost, and impact in planning and delivering nursing services.
• Interacts with and contributes to the professional development of students, peers, and other healthcare providers as colleagues. Use caring relationship to enhance the healthy work environment by working with others in a way that promotes mutual respect and meaningful recognition of each person's contribution.
• Demonstrates leadership qualities that influence and guide fellow team members to maximize the potential of the team as a whole and promote a culture of peer to peer accountability. Contribute to the professional practice environment through participation on committees, councils, administrative teams and in professional organizations as appropriate to the nurse's skills, knowledge, and experience.

Competencies & Skills

Essential:

• Demonstrate nursing practice of assessment, diagnosis, outcomes identification, planning, implementation, and evaluation.
• Demonstrate relationship-centered care to deliver a well communicated and collaborative plan of care utilizes the core concepts of the Quality-Caring Model.
• Clinical Registered Nurse Department/Division Specific Competency Addendum attached here.

Qualifications & Experience

Essential:

• Associate Degree

Nonessential:

• Bachelor Degree

Essential:

• Nursing: If hired after 2013, must obtain Bachelor degree in Nursing within 3 years of employment date.

Nonessential:

• Nursing

Essential:

• Basic Life Support
• Registered Nurse

Other information:

Licenses Essential: Current license as Registered Nurse in Florida. Certifications Essential: BLS

Certifications Preferred: Certification in Specialty of Nursing

Central Transport is one of the nation's most trusted and technologically advanced Less-Than-Truckload (LTL) carriers. With an ever-growing network of terminals nationwide, our team of dedicated professionals provide safe and efficient service to the United States, Canada, and Mexico.

Our Growth is Creating Great Opportunities!

Our team is expanding, and we want to hire the most talented people we can. Continued success depends on it! Once you've had a chance to explore our current open positions, apply to the ones you feel suit you best and keep track of both your progress in the selection process, and new postings that might interest you!

Thanks for your interest in working on our team!

Central Transport, LLC, a leader in LTL (less-than-truckload) transportation for more than 80 years is currently seeking a Safety Clerk for our Corporate Office in Warren, MI. We are in search of detail-oriented, organized individuals who are looking to begin a career or are ready to take the next step. This role is a critical position to maintaining the safety of our drivers and field locations. This is a tremendous entry level opportunity for college students, recent graduates, or experienced professionals looking for the next step! If you enjoy an energetic, team-oriented environment and would like the chance to be a part of a fast-paced, top performing company, we want to hear from you!

Job Responsibilities:

· Maintain confidentiality at all times

· Process driver logs

· Adequately address roadside inspections in a timely manner according to state specific rules

· Process violation notifications as needed

· Compile reports as requested regarding accident or spill information and frequency

· Update and maintain employee and/or site files

· Aid in distribution of necessary safety related communication or tools

· Make recommendations directly to the Leadership Team to prevent future accidents and near misses.

· Support and implement departmental initiatives, involving daily interaction with CDL and Operations personnel

The ideal candidate will possess the following:

·Safety, Business, Human Resources related degree is a plus

·Familiar with Microsoft Office including MS Word, MS Outlook, MS Excel

·Ability to work Full Time, Monday – Friday, 8:00 am – 6:00 pm

·Excellent communication skills: listening, reading, writing

·Ability to multi-task and exceptional time management skills

·Ability to prioritize according to urgency

·Work independently and as part of team

·Willingness to learn (or obtain the knowledge) of OSHA, DOT and FMCSA regulation

About Our Company

Lids Sports Group is the largest licensed sports retailer in North America, selling fan and fashion-oriented headwear and apparel across the US. Operating out of Indianapolis, IN, our retail stores offer officially licensed headwear and apparel from collegiate and professional sports teams, plus top brands like Champion, New Era, Nike, and Mitchell & Ness. In addition to our wide range, we are the industry leader in on demand customization.

We currently operate 1,300+ brick and mortar locations, including specialty concept stores for the NBA, NHL, and the two largest MLB franchises via our Yankees & Dodgers Clubhouse stores. Lids has built partnerships and collaborations with iconic global brands, creating a community where fans, fashion, and culture collide.

General Position Summary

The Entry Level HR Shared Service Coordinator supports the delivery of efficient and consistent HR services to employees and managers across the organization. This role is ideal for individuals beginning their career in Human Resources and provides hands-on experience with core HR processes, employee support, and HR systems within a shared services environment. The coordinator works under guidance from lead HR team members and gains exposure to multiple areas of HR.

Principle Duties And Responsibilities

• Serve as a first point of contact for routine employee HR questions via email, phone, or HR ticketing system.
• Provide basic information related to HR policies, benefits, payroll, timekeeping, and onboarding.
• Route or escalate non-routine or complex inquiries to senior HR staff or specialists as needed.
• Assist with employee lifecycle activities including new hires, onboarding tasks, job changes, and terminations.
• Enter and update employee data in the HRIS accurately and in a timely manner.
• Prepare standard HR documents such as employment verification letters and onboarding materials.
• Support employees with basic benefits enrollment questions and direct them to appropriate resources.
• Assist with payroll data validation and help resolve simple discrepancies.
• Maintain documentation in accordance with company policies and legal requirements.
• Follow established HR procedures, checklists, and service-level guidelines.
• Maintain confidentiality of employee information at all times.
• Support audits and compliance activities by organizing files and records.
• Work closely with HR team members to learn HR processes and systems.
• Participate in training sessions and HR projects to build HR knowledge and skills.
• Collaborate with other HR teams such as Payroll, Benefits, HRIS, and Talent Acquisition as assigned.

Job Required Knowledge & Skills

• High School Diploma or equivalent.
• At least 3–6 months of experience in an HR Shared Services environment.
• Strong interest in Human Resources and employee services.
• Basic computer skills and proficiency in Microsoft Office (Word, Excel, Outlook).
• Strong attention to detail and willingness to learn.
• Strong communication and interpersonal skills.
• Customer-focused mindset.
• Ability to follow processes and instructions.
• Good organizational and time-management skills.
• Professionalism and discretion when handling sensitive information.
• Ability to work effectively in a team environment.

Preferred Job Required Knowledge & Skills

• Associate’s or bachelor’s degree in Human Resources, Business Administration, or a related field (or currently pursuing).
• Exposure to JIRA Ticketing System or UKG Ready HRIS through coursework or internships.
• Customer service experience.
• Coursework in HR, employment law, or business operations.

Work Environment

• Onsite office work environment.
• Standard business hours from 8 a.m. – 5 p.m., flexibility may be provided upon request.

Physical Demands and Travel Requirements

• Ability to constantly sit at a desk in a sedentary work environment
• Ability to frequently communicate clearly and effectively, both verbally and in writing
• Ability to view electronic/written materials and adjust focus when needed (i.e. computers screens, documents, etc.)
• Ability to frequently use a computer, keyboard, mouse, and other standard office equipment.
• Ability to occasionally stand and walk throughout the office.
• Ability to occasionally lift or move items up to 15 pounds.
• Ability to occasionally present information to small and large groups, including team members and leadership.
• The noise level in the work environment is usually moderate.

Large CNC Equipment • Complex Work • Long-Term Stability

Withers Tool, Die, & Manufacturing is a multi-generation, family-owned company with over 106 years of success. We operate some of the largest CNC machinery in the Southeast and handle complex, heavy, and tight-tolerance work that many shops cannot.

We are seeking a highly experienced CNC Machinist / Setup Machinist who can work independently, solve problems on the floor, and take ownership of quality and productivity.

This is a career opportunity — not just another job.

• Top pay for proven experience (no entry-level rates)
• Overtime available
• Stable, year-round workload
• Benefits package
• Paid time off

• Perform full setups on CNC mills and/or lathes
• Work from prints with minimal supervision
• Machine large, complex, or tight-tolerance parts
• Select tooling, fixtures, and workholding strategies
• Adjust programs, offsets, speeds, and feeds as needed
• Inspect your own work to ensure precision
• Troubleshoot machining issues in real time
• Maintain high standards for safety and quality

• Extensive CNC machining experience (setup-level or higher)
• Ability to run parts start-to-finish independently
• Strong blueprint reading and GD&T knowledge
• Proficiency with precision measuring instruments
• Experience holding tight tolerances
• Problem-solver mindset — not just a button pusher
• Reliable, professional, and detail-oriented

• Experience with large CNC equipment or heavy parts
• Programming or program editing experience (G-code/CAM)
• Multi-axis machining experience
• Job shop or custom manufacturing background
• Leadership or mentoring ability

• 106+ years of stability — no boom-and-bust layoffs
• Large, capable machines and challenging work
• Respect for experience and craftsmanship
• Minimal micromanagement
• Family-owned culture — decisions made locally
• Opportunity to make a real impact on the shop floor
• Work alongside skilled tradespeople who take pride in their work

Mableton, Georgia (Greater Atlanta Area)

If you are a seasoned machinist tired of being treated like a number — or stuck running the same small parts every day — we invite you to apply or contact us confidentially.

Come tour the facility and see the equipment before you decide.

WHO WE ARE

All NYC students deserve equitable access to a high quality public school education. The New York City Charter School Center (Charter Center) team works for that future by supporting public charter schools at every stage. We help new charter schools get started, provide programs and resources to empower existing schools, and we build community and legislative support, so that highly effective schools can flourish. In turn, these schools and their students show us what is possible in public education.

Additional background information can be found at AND EXPERIENCE

• Bachelor’s degree required

• Strong work ethic and tenure: a minimum of two years of experience supporting executive or senior leadership in a nonprofit organization preferable

• Experience and interest in internal and external communications and partnership development

• Proficient in Microsoft Office (Outlook, Word, Excel and Power Point), Adobe Acrobat, Salesforce, Mailchimp and Social media web platforms.

RESPONSIBILITIES

Reporting to the COO, the Executive Assistant serves as a key point of contact for internal and external constituencies on matters pertaining to the executive team as well as provides administrative and coordination for the implementation of key organizational programs and initiatives.  

The Executive Assistant will be creative and enjoy working in a small, entrepreneurial environment that is mission-focused, results-driven and community-oriented. The ideal individual will have the ability to exercise good judgment in a variety of situations and have strong written and verbal communication, organizational, and project coordination skills. They must also have the ability to maintain a realistic balance among multiple priorities. The Executive Assistant will have the ability to work independently on projects and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.

Responsibilities include, but are not limited to:

Executive Support 

• Responsible for a variety of high-level administrative tasks for the CEO and COO including managing dynamic calendars; arranging travel plans, itineraries, and agendas; completing expense reports; composing and preparing correspondence that may contain confidential information; and, compiling/creating documents for travel-related meetings. 
• Organize and coordinate executive outreach and external relations efforts: follow up on contacts made by leadership, and research, prioritize, and address incoming issues and concerns addressed to the CEO and COO and determine appropriate course of action, referral, or response. 
• Serve as administrative liaison to the New York City Charter School Center’s Board of Directors, assisting with the coordination of quarterly Board meetings, including preparing and distributing Board materials. Maintain and ensure compliance with by-laws and applicable nonprofit regulations.
• Support fundraising and development efforts by managing a reporting calendar, conducting research, and compiling reports for grant applications and funder requirements.

Departmental Liaison & Support

• In partnership with the COO, coordinate with the Charter Center’s various department leads (Communications & Media, School Supports, Collaborative for Inclusive Education, Policy & Advocacy, etc.) to provide administrative leadership on projects integral to the work of the Charter Center. Tasks to include everything from data entry and management to developing programmatic materials and presentations, et al.
• Aid the administration of the main office by providing customer support, assisting with event planning and coordination, and other general administrative tasks as requested.

QUALIFICATIONS

• Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
• Strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, and external partners 
• Expert level written and verbal communication skills
• Demonstrated proactive approach to problem-solving and decision-making 
• Emotional maturity
• Highly resourceful team-player, with the ability to also be extremely effective independently
• Proven ability to handle confidential information with discretion, adaptable to various competing demands, and demonstrate the highest level of customer/client service and response
• Demonstrated ability to achieve high performance goals and meet deadlines in a fast paced environment
• Forward-looking thinker, who actively seeks opportunities and proposes solutions

COMPENSATION

$34 per hour 

ANTICIPATED START DATE

Immediate

APPLY TO

Please send a resume and cover letter to

AN EQUAL OPPORTUNITY EMPLOYER

It is the policy of the Charter Center to provide employment opportunities without regard to race, color, religion, creed, national origin, age, marital status, disability, prior record of arrest or conviction (except as provided by law), sexual orientation, gender (sex), and to maintain an environment free of discriminatory harassment, including sexual harassment, or retaliation as required by civil rights law. Inquiries regarding compliance with this equal opportunity policy may be directed to the Office of Equal Opportunity.

POSITION: Executive Assistant

LOCATION: Los Angeles, CA

IN OFFICE SCHEDULE: In office 4 days per week

COMPENSATION: $75,000-$92,500, non-exempt

Executive Assistant| Global Law Firm| Los Angeles, CA. Our prestigious and globally recognized AM LAW 50 law firm client is hiring an experienced Executive Assistant in their Los Angeles, CA office. This executive assistant role is responsible for providing high-level, executive and confidential administrative support. This role will deliver value in the following ways: central support resource for the leader and the practice team; an integrator connecting work streams that would otherwise remain siloed; a communicator linking the practice team, clients and the broader organization.

Job Duties and Responsibilities

• Specialized legal support leading to exceptional client service.
• Calendar management and scheduling with meticulous attention to detail, including proactively identifying and
• monitoring matter-related deadlines, and organizing and creating invitations for internal and external events to include all pertinent details (zoom links, locations, contact information), often across time zones and multiple busy calendars.
• Liaise with internal and external clients and support services (e.g. IT, Travel, and Office Services as well as external vendors) on behalf of the attorney and the practice team as it pertains to scheduling of meetings, events and travel.
• Leveraging the Firm’s Travel Department while overseeing all aspects of travel planning, logistics, details and execution, to attorney’s preferences, aiming to be efficient with the attorney’s time during business trips, and keeping client-related components of business trips at the forefront.
• Track all follow-up requests (meetings, materials, deliverables).
• Approach all client interactions, either in writing, by telephone or in person, with professionalism, discretion, and diplomacy, as a representative of the attorney, the practice team and the Firm.
• Prepare and/or disseminate schedules, notifications, agendas, minutes, and meeting materials. Proactively prepare or coordinate preparation of background materials and due diligence for meetings to ensure attorney is prepared for meetings, events and interactions.
• Prepare/draft legal documents as required, including exhibits for trial or closings, trial/closing binders, correspondence, notices, pleadings, and memoranda.
• Build and maintain an effective working relationship with personnel at all levels. Effectively manage communications with high-level internal and external constituents.
• Process Matter Opening Forms promptly, ensuring timely follow up and assignment and communication of matter numbers.
• Maintain an ongoing status list of MOFs and new matters opened.
• Contribute to success of the attorney’s financial and client growth goals.
• Independently prioritize, research, and follow up on multiple incoming issues and concerns addressed to the attorney, including those of sensitive and/or confidential nature; recommend appropriate course of action, referral, and/or response.
• Maintain Outlook contacts lists, promptly adding new contacts upon introduction to the attorney and keeping up-to- date as contact information changes.
• Work in conjunction with Firm’s Business Center to ensure prompt processing of all expenses.
• Process timesheets daily, drafting entries and following up as appropriate.
• Onsite responsibilities may include meeting clients in a professional manner; use of standard office equipment, including copiers and scanners; maintaining physical files; reviewing jobs for quality assurance; and providing support to attorneys outside of team assignments
• Provide support outside of standard working hours, including during evenings and weekends as needed.
• Additional duties as assigned.
• Westlaw/Research: Perform internet research. Request UCC lien/litigation/bankruptcy searches from various entities (both state and county). Request certified copies of formation documents from various entities (both state and county); File formation documents with various entities (both state and county)
• Maintain paper and electronic filings. Maintain paper files for certain Estate Accounts (i.e., for purposes of tax filings); Retrieve documents from files as needed.
• Maintain Client Minute Books.
• E-Filings: Federal, State and appellate court filings. Scheduling remote court appearances Schedules messengers and other vendors for pick-up of documents for errands such as filings with court, delivery of documents to counsel and other types of errands.
• Depositions: Schedule court reporter for hearing and/or depositions, download transcript, and/or send to client for review.
• Corporate Tasks as required
• Litigation Tasks as required

Requirements

• Education: Two years of college or equivalent experience required. College degree or equivalent experience is preferred.
• Experience: Five plus years experience in a high-level administrative support position. Experience in a law firm or other professional services firm preferred.

Skills:

• Expert organizational skills; top-notch time management skills; streamlined and polished communication style;
• problem-solving orientation; ownership of the role and the responsibilities; meticulous attention to detail; ability to remain calm and poised in times of high stress.
• Additionally: Mastery of Microsoft Office suite, including ability to create PowerPoint presentations, Excel spreadsheets, and Word documents. Advanced Outlook skills including the calendaring and task functions.
• Facility with Zoom and MS Teams.
• Ability to handle confidential and sensitive matters professionally and with discretion.
• Ability to resolve issues quickly, effectively, and diplomatically and to make appropriate recommendations.
• Good decision maker, strategic thinker and proven ability to manage time, people and resources in order to meet deadlines.
• Demonstrated ability to take initiative, manage projects and handle multiple competing priorities.
• Flexibility and ability to adapt to constantly changing priorities. Ability to deal with stress associated with a fast paced work environment, including handling the demands of multiple tasks on a daily basis. Ability to work well as a member of a team and make judgment decisions and handle daily responsibilities with little or no supervision.
• Project management skills/training, a plus.

City of Corvallis Public Works
The goal of the Public Works Department is to support and enhance the quality of life for community members by delivering responsive and efficient services to all neighborhoods and to maintain reliable and cost-effective public works facilities and systems in a manner that emphasizes customer satisfaction and good stewardship of natural, fiscal, and staff resources.

About the Position
The Staff Assistant performs a wide variety of complex clerical, administrative support, and customer service duties in alignment with established City policies and practices to assist and support Public Works Department staff and community members. This position may make recommendations for budgetary decisions, assign work to other administrative staff, assist with policy and procedure development, and administer contracts. Accomplishes tasks independently and handles non-routine responsibilities with minimal amount of supervision. Compiles information and makes recommendations on policies and procedures.
Full-time 40 hours per week
AFSCME-represented position
12-month probationary period

First review of applications will occur after 8:00 am on February 11, 2026

Must meet all qualifications and requirements as listed in the Position Description.

Essential Duties

Duties include, but are not limited to the following:

• Compile information provided by others to develop budgets for multiple divisions, a department, or a fund. May develop some line item amounts or forecast and develop a budget for a workgroup; analyze, and make recommendations to management. Compile and review information provided by others into cash flow statements for a division or department.
• May monitor budget for a work group or division, recommend action to resolve issues or discrepancies. Develop and maintain spreadsheets. Provide backup for accounting and data entry duties. Review work of others, correct financial processing errors.
• Coordinate contract processes, compile bid information and perform cost analysis. Act as Department representative on existing contract requirements. Compile contract reports for submission to managers and project managers, review reports for compliance, and recommend payments. Process change orders, task orders, and award letters as needed. Assess, track and identify key City needs for long-term contracts. May act as liaison to contractors.
• Compose contracts and requests for proposal for tangible goods, technical and professional services and construction projects following City contract specifications and City purchasing procedures. Recommend modifications to accommodate regulatory, legislative, industry or City standards; seek legal advice when appropriate. Organize, maintain, and electronically track all contracts, renewal/expiration dates, and related documents. Provide training on contract requirements including sustainable purchasing goals to project managers.
• May schedule, train, or assign work to other administrative or Casual or Temporary staff. Review work and communicate corrections to employees. May provide input to performance evaluations.
• Respond to community member complaints. Resolve, initiate action, and convey results to community members. Respond to requests from other agencies.
• Assist with various customer service duties such as responding to other department or agency requests, assisting walk-in customers, answering phones, issuing parking permits, bulk water keys, and temporary hydrant meters. Maintain a positive customer service demeanor and deliver service in a respectful and patient manner.
• Research, analyze, write technical, confidential, and complex reports; make written recommendations to manager on department-wide issues. Organize, create, and compose materials sent to the general public that represent official City information.
• Perform routine and non-routine clerical duties such as word processing/typing, clerical review. May assist with clerical training, proofing, editing, and review of clerical work. Assist with the performance of departmental administrative supportduties such as web page maintenance, timesheet processing, receipt and processing of mail, and calendar maintenance.
• Assist with, recommend changes, and compose policies/procedures.
• May assist the department with emergency response efforts by answering phones quickly and efficiently, recording accurate information about the situation, forwarding calls appropriately, and providing an appropriate level of information to callers regarding the status of an event.
• Maintain job-site safety for co-workers and minimize hazardous conditions.
• Perform as a member of a team, assisting with development of work group goals and objectives, and contributing to the achievement of goals and objectives. Maintain effective work relationships.
• Serves on internal committees when required.
• Performs other related support duties including those of any classifications below Staff Assistant if necessary.

• Participate in the Emergency Management program including planning, classes, training sessions, exercises and emergency events as required.
• Act ethically and honestly; apply ethical standards of behavior to daily work activities and interactions. Build confidence in the City through own actions.
• Maintain effective work relationships.
• Conform with all safety rules and perform work in a safe manner.
• Deliver excellent customer service to diverse audiences.
• Adhere to all City and Department policies.
• Arrive to work, meetings, and other work-related functions on time and maintain regular job attendance.
• Perform other duties as assigned.

Qualifying Education / Experience

• High school diploma, or equivalent. Additional education in Business, Political Science, Management, or related field.
• Three years increasingly responsible administrative experience. Two years of the required experience must be in procurement and contract administration.
• Experience writing complex and technical reports, contracts, and legal documents.

• Education or training in contract administration.
• Two or four-year degree.
• Training and/or experience in budgetary and financial reporting.

• None

Qualified applicants must submit an online application located on the City of Corvallis website (click on "Apply" above).
Applicants are encouraged to include a resume with the online application; however, resumes will not be accepted in lieu of a completed online application. Incomplete applications will not be accepted/considered.
Position is open until filled.
First review of applications will occur after 8:00 am on February 11, 2026

*Please do not include personal or protected information in attached resumes or cover letters, this includes your birth date, age, dates of education, and graduation dates.*

City of Corvallis Public Works
The goal of the Public Works Department is to support and enhance the quality of life for community members by delivering responsive and efficient services to all neighborhoods and to maintain reliable and cost-effective public works facilities and systems in a manner that emphasizes customer satisfaction and good stewardship of natural, fiscal, and staff resources.

About the Position
The Administrative Specialist in Public Works performs a variety of routine and moderately complex clerical, customer service and administrative support activities. The position accomplishes routine tasks independently and handles non-routine responsibilities with moderate amount of supervision/instruction. Responsibilities include telephone reception, in-person reception, sales and cash handling; payroll; accounts receivable; travel and training; courtesy parking and parking lottery; data entry for service requests and performance measures and daily mail processing.

Full-Time 40 hours per week
AFSCME-represented position
12-month probationary period
Monday - Friday
7:30am - 4:30pm

Essential Duties

Duties include, but are not limited to the following:

• Assist walk-in customers, answer phones, screen calls, route calls and take messages. Perform various customer service duties such as responding to community member complaints according to City policy, responding to other department or agency requests, issuing parking permits, bulk water keys and temporary hydrant meters.
• Complete timesheet review in the payroll software system within set time limits and validate accuracy of payroll data entered. Identify discrepancies and follow up with supervisors for clarifications and corrections.
• Perform routine accounts receivable duties including calculating billings from billable work orders, temporary hydrant meter readings, bulk water sales, fuel system sales and a variety of annual leases. Process refunds. Complete data entry and validates data accuracy for accounts receivable. Run reports on delinquent accounts; print reports for internal and external customers.
• Initiate department travel training records. Verify expenses for registrations, lodging, meals and other incidentals. Complete travel training arrangements and route packets for approval. Reconcile receipts and reimbursements after travel training is completed.
• Maintain the courtesy permits program and quarterly employee parking lottery. Input parking permit information in the department database and verify data entry.
• Perform routine and non-routine spreadsheet/database functions including formatting, data entry and records maintenance. Generate service requests in the department computerized asset management system.
• Perform routine and non-routine clerical duties such as word processing/typing, clerical review. Assist other administrative staff and perform other related duties such as providing back up for proofing, editing and review of minutes, review and distribution of Public Works email inbox items and preparing bulk mailings.
• Perform departmental administrative support duties such as maintaining calendars, schedule meetings, and make travel arrangements. Purchase office supplies and equipment sustainably and efficiently. Receive, process and distribute incoming mail and materials; prepare outgoing mail; deliver processed mail to centralized mailroom on set daily schedule.
• Maintain departmental records, files, materials and supplies such as employee and emergency phone lists, and performance measures.
• Assist the department with emergency response efforts by answering phones quickly and efficiently, recording accurate information about the situation and providing an appropriate level of information to callers regarding the status of an event.
• Prepare meeting materials. Take and transcribe minutes from departmental meetings and committee meetings, where the minutes are not an official record of the City.
• Serve on internal committees when required.
• Assist other administrative staff and perform other related duties.
• Respond to routine customer service requests, questions and complaints. Maintain a positive customer service demeanor and deliver service in a respectful and patient manner.
• Perform as a member of a team, assisting with development of work group goals and objectives and contributing to the achievement of goals and objectives

• Participate in the Emergency Management program including planning, classes, training sessions, exercises and emergency events as required.
• Act ethically and honestly; apply ethical standards of behavior to daily work activities and interactions. Build confidence in the City through own actions.
• Maintain effective work relationships.
• Conform with all safety rules and perform work in a safe manner.
• Deliver excellent customer service to diverse audiences.
• Adhere to all City and Department policies.
• Arrive to work, meetings, and other work-related functions on time and maintain regular job attendance.
• Perform other duties as assigned.

Qualifying Education / Experience

• High school diploma, or equivalent.
• Two years of related work experience or education in office/business practices and procedures including basic bookkeeping such as recording day-to-day financial transactions, purchases, sales, receipts and payments.

• Possession or ability to obtain a valid driver's license.

Qualified applicants must submit an online application located on the City of Corvallis website (click on "Apply" above).

Resumes will not be accepted in lieu of a completed online application. Incomplete applications will not be accepted/considered.

Position is open until filled.
First review of applications will occur after 8:00 am on February 18, 2026

*Please do not include personal or protected information in attached resumes or cover letters, this includes your birth date, age, dates of education, and graduation dates.*

HCA Houston Healthcare Conroe is committed to investing in the latest technology enabling nurses to work more efficiently. Are you passionate about delivering patient-centered care? Submit your application for Registered Nurse Float Pool position and spend more time at the bedside with the patient.

HCA Houston Healthcare Conroe, offers a total rewards package that supports the health, life, career and retirement of our colleagues. The available plans and programs include:

• Comprehensive medical coverage that covers many common services at no cost or for a low copay. Plans include prescription drug and behavioral health coverage as well as free telemedicine services and free AirMed medical transportation.
• Additional options for dental and vision benefits, life and disability coverage, flexible spending accounts, supplemental health protection plans (accident, critical illness, hospital indemnity), auto and home insurance, identity theft protection, legal counseling, long-term care coverage, moving assistance, pet insurance and more.
• Free counseling services and resources for emotional, physical and financial wellbeing
  
• 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service)
  
• Employee Stock Purchase Plan with 10% off HCA Healthcare stock
  
• Family support through fertility and family building benefits with Progyny and adoption assistance.
  
• Referral services for child, elder and pet care, home and auto repair, event planning and more
  
• Consumer discounts through Abenity and Consumer Discounts
  
• Retirement readiness, rollover assistance services and preferred banking partnerships
  
• Education assistance (tuition, student loan, certification support, dependent scholarships)
  
• Colleague recognition program
  
• Time Away From Work Program (paid time off, paid family leave, long- and short-term disability coverage and leaves of absence)
  
• Employee Health Assistance Fund that offers free employee-only coverage to full-time and part-time colleagues based on income.

Learn more about Employee Benefits

Note: Eligibility for benefits may vary by location.

You contribute to our success let us contribute to yours! Whether you choose to focus on bedside care, a leadership or C-suite role, shape business and operational outcomes, or work to deliver clinical excellence behind the scenes in data science, case management or transfer centers. Unlock your potential at HCA Houston Healthcare Conroe!

What you will do in this role:

• Greetings and attends to patients/visitors in waiting areas, directing them to other departments, communicating regularly, and keeping them informed of wait times as needed. Promotes and displays a positive, customer-oriented demeanor.
• Performs patient-centered secretarial tasks, such as physician order entry and creating, labeling, and organizing patient charts. Disassembles and files charts after discharge. Always maintains patient confidentiality.
• Receives and directs all incoming calls and relays pertinent messages to others while maintaining accuracy, clarity and confidentiality. Exercises are good judgment and discretion in all communications and escalate issues as appropriate.
• Fosters have a positive first impression by ensuring waiting area and work areas are tidy, organized, and safe for visitors, patients and family members.
• Demonstrates proficiency in the use of computer and other office equipment, including all equipment used for communication, such as intercoms, fax machines, and clinical documentation systems.
• Orders and re-stocks office and other unit supply as needed. Performs minor office equipment repairs and upkeep. 

• Current licensure in Texas or an approved compact state as a Registered Nurse.
• Graduation from an accredited School of Professional Nursing. 
• Current BCLS -AHA
• 1 year of acute care hospital experience

At HCA Houston Healthcare Conroe, superior healthcare meets the comfort and convenience of a comprehensive hospital, close to home, in Conroe, Texas. We have been providing high-quality healthcare to the Montgomery County region for more than 80 years. During that time we have grown to become a full-service 330+ bed medical center and a tertiary referral center – all while remaining true to our mission of providing care, above all else. As a regional, tertiary referral center, other hospitals rely on us when higher levels of acute care are necessary. HCA Houston Conroe was the first hospital in Montgomery County to achieve the designation of a Level II Trauma Center. We are also a Certified Primary Stroke Center, an Accredited Chest Pain Center, and a designated Level III Neonatal ICU in order to treat for the most vulnerable patients of all ages. We are members of HCA Houston Healthcare, the most comprehensive family of hospitals in the region and part of the leading provider of healthcare in the country, HCA Healthcare. Together we are stronger, smarter and more accessible in providing the patient-centered care you need close to home.

HCA Healthcare has been recognized as one of the World’s Most Ethical Companies® by the Ethisphere Institute more than ten times. In recent years, HCA Healthcare spent an estimated $3.7 billion in cost for the delivery of charitable care, uninsured discounts, and other uncompensated expenses.

Join a family that cares about every stage in your career! We are interviewing candidates for our Registered Nurse Float Pool opening. Apply today and a member of our Talent Acquisition team will reach out.

We are an equal opportunity employer. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

AdaptHealth Opportunity – Apply Today!

At AdaptHealth we offer full-service home medical equipment products and services to empower patients to live their best lives – out of the hospital and in their homes. We are actively recruiting in your area. If you are passionate about making a profound impact on the quality of patients’ lives, please click to apply, we would love to hear from you. 

Warehouse Technician (Driving)

The Warehouse Technician will process orders, prepare items for shipment and receive incoming inventory. Where applicable also responsible for cleaning and disinfecting returned equipment, cleaning room maintenance, stocking and staging inventory, and inventory maintenance. The technician assists the supervisor or manager in pulling and loading equipment for delivery in addition to assembly of equipment when necessary, maintaining confidentiality and all other aspects of HIPAA compliance are essential in this job. Employees in this position may also be requested to deliver equipment to patients and/or facilities.  

Essential Functions and Job Responsibilities:

• Performs data entry in appropriate applications, updates shipping information, and tracks orders. 
• Completes clerical tasks including faxing, scanning, filing, and general phone calls.  
• Prepares shipping containers in advance and creates labels. 
• Reviews itemized customer lists; locates and assembles outgoing merchandise to fulfill requests. 
• Verifies contents of outgoing packages against invoices or bills of lading.
• Receives and opens merchandise shipments, processes packing slips or invoices, and safely stores items. 
• Documents returned items and cleans equipment following the Branch Maintenance and Cleaning Guidelines
• Retains knowledge of and consistently adheres to procedures for the use of Personal Protective Equipment (PPE), infection control, and hazardous materials handling. 
• Routinely cleans warehouse area pursuant to Standard Operating Procedure (SOP), discards waste material daily and maintains a clean facility. 
• Assists in the stocking, tracking, and replenishment of inventory. 
• Collects and delivers packages to the shipping area. 
• Responsible for communicating actual and potential stock shortages or outages to the warehouse manager in a timely manner to assure adequate inventory level.
• Responsible for monitoring expiration dates to assure supplies are returned or re-inventoried per company guidelines.
• Delivering equipment (when requested):
• Follows Driving Policy and completes required driver training. 
• Educate customers in proper use and care of respiratory and HME equipment in a home setting 
• Complete written patient visits reports following setup and follow-up visits as required
• Assist with customer equipment problems under emergency conditions
• Process all orders in a timely, accurate manner
• Perform patient assessment and re-assessment for patient care
• Perform routine preventative maintenance and simple repairs on equipment as required in accordance with company policies
• Report equipment hazards and/or product incidents as required in accordance with company policies and procedures
• Assume on-call responsibilities during non-business hours in accordance with company policy
• Maintain patient confidentiality and function within the guidelines of HIPAA
• Completes assigned compliance training and other educational programs as required
• Maintains compliant with AdaptHealth’s Compliance Program
• Perform other related duties as assigned

Competency, Skills and Abilities:

• Equipment repair or maintenance skills
• Problem solving skills with attention to detail
• Ability to prioritize and manage multiple tasks
• Ability to clean, test and repair home medical equipment.
• Ability to identify safety hazards and take the necessary precautions
• Accurately receive, stock, retrieve and load equipment and supplies.  
• Work cooperatively with those contacted in the course of work.  
• Ability to prioritize and manage competing priorities and tasks
• Independent decision making
• Computer skills including knowledge of Microsoft Office applications

Physical Demands and Work Environment:

• Must be able to regularly lift and/or move up to 85 pounds, frequently lift and/or move up to 100 pounds, and occasionally lift and/or move up to 160 pounds
• Must be able to stretch, bend, stoop and crouch and perform moderate to heavy physical labor while moving equipment and supplies
• Subject to long periods of sitting and driving
• Work environment may be stressful at times, as overall work activities and work levels fluctuate
• May be exposed to unsanitary conditions in some home settings
• May be exposed to hazardous materials, loud noise, extreme heat/cold, direct, or indirect contact with airborne, bloodborne, and/or other potentially infectious pathogen
• May be exposed to high crime areas within the service community 
• Must be able to drive independently and travel as needed
• May be exposed to angry or irate customers
• Must be able to access the patient’s residence without assistance
• Ability to effectively communicate both verbally and written with customers with the ability to demonstrate empathy, compassion, courtesy, and respect for privacy.

Minimum Job Qualifications:

• • High School Diploma or equivalency
• • Construction, general manual labor, military and equipment repair, or maintenance skills would be considered related experience
• • Valid and unrestricted driver’s license in the state of residence
• Senior level requires two (2) years of work-related experience and one (1) year of exact job experience.

AdaptHealth is an equal opportunity employer and does not unlawfully discriminate against employees or applicants for employment on the basis of an individual’s race, color, religion, creed, sex, national origin, age, disability, marital status, veteran status, sexual orientation, gender identity, genetic information, or any other status protected by applicable law. This policy applies to all terms, conditions, and privileges of employment, including recruitment, hiring, placement, compensation, promotion, discipline, and termination.

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Outlined below are the required minimum qualifications for this position. If none are listed, there are no minimum qualifications.

Outlined below are the optional preferred qualifications for this position. If none are listed, there are no preferred qualifications.

Residency Program Administrator

Company Overview

At DOCS Dermatology Group, we are not just one of the largest dermatology practices in the nation; we are a dedicated community passionate about skin health! With more than 200 providers across 20 practice brands and 100+ locations in 10 states, we’ve been transforming the lives of our patients for more than 40 years. Our mission is clear: to prioritize our patients with outstanding medical, surgical, and cosmetic dermatology services, all delivered in a friendly, convenient, and compassionate environment.

Job Summary

The Residency Program Administrator is a dual functioning role that supports both the residency program and daily administrative operations of the office. This role plays a critical part in the successful operation of an ACGME accredited dermatology residency program. This role serves as the primary administrative and operational partner to the Program Director and faculty, ensuring compliance with ACGME requirements, supporting residents throughout the training lifecycle, and coordinating all program activities with professionalism, accuracy, and discretion.-accredited dermatology residency program. This role serves as the primary administrative and operational partner to the Program Director and faculty, ensuring compliance with ACGME requirements, supporting residents throughout the training lifecycle, and coordinating all program activities with professionalism, accuracy, and discretion.

Key Responsibilities:

ACGME Accreditation & Compliance

• Serve as the primary administrator for ACGME accreditation requirements for the residency program.
• Maintain accurate program and trainee data in ACGME ADS and other required systems.
• Coordinate completion of annual updates, self-studies, institutional reviews, and ACGME site visit documentation.
• Assist with preparation for ACGME site visits, serve as a key administrative participant during visits, and organize internal reviews in collaboration with the institution’s GME Office.
• Track and submit duty hours, evaluations, milestones, case logs, and scholarly activity.
• Monitor departmental policies and procedures for alignment with ACGME, institutional, and specialty-specific requirements.
• Work directly with the Program Director to support ongoing compliance with ACGME evaluation requirements.

Resident Lifecycle Management

• Provide administrative oversight for all residency activities, including handling inquiries, correspondence, and scheduling.
• Coordinate resident onboarding, orientation, credentialing, licensure, and hospital access.
• Maintain resident files, contracts, verification of training requests, and training records in accordance with records retention guidelines.
• Track resident progress, evaluations, remediation plans (if applicable), graduation requirements, and Board eligibility.
• Ensure timely reporting of training activities to accrediting and certifying bodies, including clinical exposure, procedural participation, and research progress.
• Serve as a confidential administrative resource for residents regarding policies, procedures, and program-related questions.

Recruitment & Match Coordination

• Manage the annual residency recruitment cycle, including participation in ERAS and NRMP.
• Oversee all aspects of the interview process, including scheduling interview dates, corresponding with applicants, confirming appointments, and coordinating interview-day logistics.
• Verify applicant credentials and ensure compliance with institutional and regulatory guidelines.
• Prepare candidate ranking materials and ensure adherence to Match rules and timelines.
• Maintain calendars of applicant interviews, meetings, and recruitment activities.

Scheduling & Program Operations

• Assist in Coordination of resident rotation schedules,
• Coordination of call schedules, vacation requests, coverage, and attendance tracking.
• Manage resident participation in all required educational activities, including conferences, didactics, grand rounds, journal clubs, and In-Service Exams.
• Maintain the departmental residency training manual.
• Organize residency events including orientations, resident lunches, educational sessions, and graduation activities.

Faculty & Leadership Support

• Provide high-level administrative support to the Program Director and teaching faculty.
• Assist with faculty onboarding, evaluations, teaching documentation, and educational tracking as required by ACGME.
• Support annual program evaluation activities and ongoing program improvement initiatives.

Communication & Stakeholder Coordination

• Serve as the primary point of contact for residents, faculty, applicants, institutional GME leadership, and external organizations.
• Draft and distribute program communications, schedules, policies, and updates.
• Maintain program calendars and shared resources.
• Partner with marketing on maintaining program website.

Benefits

• Our benefits package includes medical, dental, and vision insurance, 401k matching, company paid life insurance, employee assistance program, and paid time off.

Minimum Qualifications:

• Bachelor’s degree or equivalent experience.
• 3+ years of administrative experience, preferably in graduate medical education, academic medicine, or healthcare.
• Strong knowledge of ACGME requirements or demonstrated ability to learn complex regulatory frameworks.
• Exceptional organizational, time management, and attention to detail skills.-to-detail skills.
• High level of professionalism, discretion, and confidentiality.
• Proficiency with Microsoft Office and database systems.
• Evening or weekend hours to support program events and activities

Preferred:

• Experience supporting an ACGME-accredited residency or fellowship program.
• Familiarity with ACGME ADS, ERAS, NRMP, New Innovations, or similar systems.
• Certification as a Training Administrator of Graduate Medical Education (TAGME).
• Experience in dermatology or surgical subspecialty training programs.

Physical Demands:

• Prolonged periods of sitting at a desk and working on a computer
• Frequent keyboard use, data entry, and screen time
• Regular use of office equipment (computer, phone, copier, scanner)
• Occasional lifting or carrying of light materials (generally up to 15 lbs.)

Job Summary

The Legal Executive Assistant (LEA) serves as a key partner to attorneys, providing high-level administrative and operational support while managing day-to-day responsibilities. This role involves acting as an attorney’s right hand—screening, organizing, and prioritizing requests from both internal and external clients to ensure work flows efficiently and deadlines are met.

This position is ideal for a motivated self-starter with strong energy and independence who enjoys problem-solving, managing competing priorities, and contributing meaningfully to the success of a legal practice.

Essential Capabilities

• Demonstrates alignment with trusted advisor and proactive assistance principles.

• Maintains a polished, professional demeanor and exercises strict confidentiality in all interactions. Communicates effectively with individuals at all levels of the organization.

• Exhibits exceptional written and verbal communication skills with strong attention to detail and adherence to business writing standards.

• Maintains a consistently positive and professional attitude while collaborating across departments to solve business challenges. Demonstrates curiosity and a drive for continuous improvement.

• Remains open to feedback and flexible in adjusting performance or approach as needed.

Responsibilities

Client Service – Relationship Management

• Maintains open and consistent communication with teammates to ensure seamless support for assigned attorneys, including cross-training colleagues to maintain continuity of service during absences.

• Delivers high-quality service to internal and external clients with a proactive, solutions-oriented mindset when handling communications and requests on behalf of attorneys.

• Acts as a gatekeeper by prioritizing competing demands and managing matters independently, confidentially, and efficiently through completion. Recommends process improvements to enhance workflow.

• Follows attorney-specific scheduling preferences to maximize efficiency, consolidating meetings, preparing materials, and confirming logistics in advance.

• Develops a deep understanding of assigned attorneys’ work styles and preferences, anticipating needs and moving tasks forward with minimal supervision.

• Builds strong familiarity with attorneys’ practices and clients, maintaining accurate client contacts and detailed matter information in firm systems.

• Keeps attorneys informed of upcoming commitments and priorities, following up as needed and maintaining awareness of recurring obligations such as boards or committees.

Billing Management

• Reconciles and processes expenses on a daily basis.

• Reviews calendars, inboxes, and expense platforms to properly classify business and personal expenses, allocating charges accurately and resolving outstanding items within required timeframes.

• Actively manages attorney timekeeping by drafting, reviewing, and editing diary entries based on knowledge of attorney activity and communications. Ensures compliance with billing best practices and deadlines.

• Collaborates closely with billing coordinators to review proformas, track edits, and finalize invoices for timely client delivery.

• Supports attorneys in meeting billing targets and year-end requirements.

Project Management

• Drafts, edits, and proofreads correspondence, presentations, and other documents, demonstrating strong technical and document production skills.

• Coordinates internal and external meetings with minimal direction, arranging logistics such as conference rooms, visitor access, video conferencing, and dial-in details.

• Manages attorney travel using online tools and agent assistance, monitoring itineraries to ensure smooth arrivals and departures. Maintains updated travel preferences and prepares contingency plans when needed.

• Encourages delegation of non-billable administrative tasks to allow attorneys to focus on legal work, including document handling, filings, notary services, and shipment coordination.

• Demonstrates advanced proficiency in Microsoft Outlook, managing complex scheduling across multiple calendars, attorneys, clients, offices, and time zones.

• Oversees attorney inboxes by organizing, responding, and filing communications according to established preferences and document management systems.

Training and Professional Development

• Actively participates in team meetings, training sessions, and knowledge-sharing initiatives.

• Maintains strong proficiency in core applications and systems, following best practices and operational standards.

Qualifications

• Bachelor’s degree or equivalent experience.

• Expert proficiency in Microsoft Word, Excel, PowerPoint, and Outlook; experience with legal and billing software preferred.

• Strong organizational and multitasking skills with the ability to prioritize effectively in fast-paced, high-pressure environments.

• Excellent interpersonal skills and the ability to build strong relationships with attorneys, executives, staff, and clients.

• Prior experience supporting boards or senior committees is a plus.

• Demonstrates sound judgment, proactive problem-solving abilities, and strong decision-making skills.

Compensation and Total Rewards

This role is eligible for a discretionary performance-based bonus. Compensation is determined based on qualifications, experience, geographic location, market data, and internal equity.

Summary

GENERAL SUMMARY:

Responsible for assisting the Licensed Healthcare Provider (Physician, APRN, PA) and nurses with patient care, clerical, environmental and organizational tasks. Supports remote clinic sites with order entry and chart completion in the Electronic Health Record (EHR). Collaborates with other staff to achieve quality patient care and customer service goals. Works under the direction of a Registered Nurse.

PRINCIPAL JOB FUNCTIONS:

1. *Commits to the mission, vision, beliefs and consistently demonstrates our core values.

2. *Performs nursing care and assists provider(s) with examinations and procedures to serve the medical needs of patients, as assigned.

3. *Facilitates flow of patients in accordance with appointment time to avoid delays for the provider and undue waiting for patients.

4. *Greets and rooms patients; taking vital signs, updating patient history, preparing patient for examination/procedures, as assigned.

5. *Rooms patients via EHR status indicator for outstate clinics and enters clinical documentation, orders, and results received from clinic, as assigned.

6. *Instructs patient and family about tests/procedures, normal results, medications, nutrition and other health related issues utilizing approved protocol or written instruction, as assigned.

7. *Assists patients in pursuing preauthorization for Repatha and PCSK9 based on protocol, as assigned.

8. *Documents patient interactions, results, patient questions/concerns and medication changes, in a timely manner.

9. *Responds to calls from patients, pharmacies, hospitals, nursing homes and other medical offices by use of telephone and computer in a timely manner, as assigned.

10. *Coordinates with assigned RN to provide care that is beyond practice scope; including triage of patient follow up, patient teaching, and abnormal test result communication.

11. *Organizes medications sample storage and checks for outdates; pulls sample medications refills for provider per protocol.

12. *Keeps rooms stocked, clean and ready for use; assists with ordering supplies as needed.

13. *Complies with HIPAA and maintains confidentiality in matters related to patient, family, staff, and providers.

14. * Provides care in a non-judgmental, compassionate, non-discriminatory manner remaining sensitive to the patients diversity, autonomy, dignity and rights.

15. *Responds appropriately to urgent /emergent situations and maintains compliance with OSHA and safety plan.

16. Notifies RN or Team Leader of problems/incidents related to staff or patients in a timely manner.

17. Maintains professional growth and development through seminars, workshops, and professional affiliations to keep abreast of latest trends in field of expertise.

18. Participates in meetings, committees and department projects as assigned.

19. Performs other related projects and duties as assigned.

(Essential Job functions are marked with an asterisk *. Refer to the Job Description Guide for the definition of essential and non-essential job functions.) Attach Addendum for positions with slightly different roles or work-specific differences as needed.

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES:

1. Maintains clinical competency as required for the unit including but not limited to age-specific competencies relative to patients growth and developmental needs, annual skill competency verification and mandatory education and competencies.

2. Knowledge of healthcare field, as well as, procedures and processes related to the assigned medical specialty.

3. Knowledge of OSHA and HIPPAA requirements.

4. Knowledge of computer hardware equipment and software applications relevant to job functions.

5. Ability to plan, prioritize and complete tasks in a timely manner.

6. Ability to communicate effectively both verbally and in writing.

7. Ability to understand and comply with policies, protocol and regulations.

8. Ability to establish and maintain effective working relationships with all levels of personnel and medical staff.

9. Ability to maintain confidentiality relevant to sensitive information.

10. Ability to integrate new work processes and adapt to change.

11. Ability to exercise courtesy, tact and professionalism.

12. Ability to work in a fast-paced environment relevant to changing patient needs.

13. Ability to maintain regular and punctual attendance.

EDUCATION AND EXPERIENCE:

High School diploma or equivalency is required. Current certification as a Certified Medical Assistant (CMA), Clinical Certified Medical Assistant (CCMA), or a Registered Medical Assistant (RMA) required. Minimum of one (1) year work experience as a medical assistant in a relevant clinical setting is preferred, clinic and cardiovascular experience is preferred. Nebraska Medication Aide registry is preferred. Graduation from a Medical Assistant program accredited by the Accrediting Bureau of Health Education Schools preferred

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Outlined below are the required minimum qualifications for this position. If none are listed, there are no minimum qualifications.

Outlined below are the optional preferred qualifications for this position. If none are listed, there are no preferred qualifications.