Confidential Assistant - Municipal Employees Legal Services (MELS)

Provides general administrative support to the Director and Associate Director of MELS and performs work and maintains files of a highly confidential nature. Manages incoming correspondence, performs advanced clerical and office tasks, orders supplies and coordinates complex, multi-party scheduling. Salary: $60-$65,000.

Responsibilities

• Coordinate administrative activities for the Director and Associate Director.

• Act as a Receptionist for the Executive department and provide support to the front desk.

• Oversee confidential material and organize, develop and maintain files - including electronic files.

• Assist with recruitment of support tasks, including interview scheduling and candidate communications via Outlook and other platforms.

• Record, transcribe and maintain minutes and notes at meetings.

• Collect, sort, distribute, and manage incoming and outgoing mail.

• Operate office machines and maintain records, including financial and administrative documents.

• Create flyers and other materials utilizing Power Point and Canva.

• Maintain calendar(s) schedules of activities and appointments.

• Assist with special projects such as continuing education (CLE) sessions and other special events.

• Coordinate logistics for meetings and events, including room setup, sign-in/out processes, and catering arrangements.

• Serve as Backup Office Manager, managing employee attendance and timekeeping through ADP system.

• May be required to work alternate schedules.

Qualifications

• Applicants should possess an Associate’s degree, at a minimum.

• Knowledge of the policies and procedures of Plan benefits and the organization preferred.

• PC literate with experience working with Microsoft Office suites.

• Typing skills 50 WPM, and experience working with Zoom, RingCentral, Webex, and Microsoft Teams.

• Prior telephone and receptionist experience preferred.

• Good verbal and written communication skills.

• Ability to interact with co-workers and members over the phone and in-person in a professional and non-confrontational manner.

Anyone interested in this position should forward a resume and cover letter to Jacqueline Francis, MELS Director at by the end of the business day on Wednesday, April 1, 2026.