Community Transition Program Ctp Jobs in Usa

Every challenge prepares the way for renewal. At Springs Rescue Mission, we’ve strengthened our foundation, clarified our direction, and embraced the future with hope. If you’re looking for a place where your professional calling can flourish with stability and purpose, we invite you to be part of what God is doing here.

Springs Rescue Mission (SRM) considers every position one of ministry and a vital and valued part of our team. Therefore, it is essential that all employees of SRM have a personal relationship with Jesus Christ and subscribe to our Statement of Faith and Core Values. The Vice President of Program Operations is a senior operational leader and trusted partner to the CEO, responsible for ensuring SRM’s programs operate as a cohesive, disciplined system that meets people at their point of need and moves them forward toward stability and independence beyond SRM’s services. This role carries the operational weight of a complex, 24/7, donor-funded mission—bringing clarity, flow, and accountability across shelters, recovery pathways, housing navigation, workforce development, safety, hospitality, and daily campus operations. The ideal person in this role brings structure without rigidity, accountability toward outcomes, and a deeply human approach to leadership, integrating teams so SRM delivers humane, fundable, and sustainable impact that is scalable.

DUTIES & RESPONSIBILITIES:

SRM has a clear mission, values, shelter strategy, and outcome goals. What is being strengthened are the systems, rhythms, and handoffs that allow this work to operate consistently and effectively across a large, always-on campus. This role exists to translate vision into execution—ensuring people are served well, teams are supported, and outcomes are real. This position is ideal for a leader who can bring order to complexity, build trust through clarity, and understands how operational excellence serves vulnerable people—not the other way around. The VP of Program Operations will own the operational integrity, flow, and execution of SRM’s program system, so guests experience clear pathways, staff experience clarity and support, and outcomes are consistently produced. This role provides leadership to the majority of SRM’s program staff and holds day-to-day responsibility for effective integration, effective execution, and continuous improvement across the organization’s core mission.

Program Operations & System Leadership

• Provide senior operational leadership across all program areas, ensuring SRM operates as an integrated system of care that invites and supports transformation.
• Serve as the primary operational leader aligning shelter, recovery, housing navigation, workforce development, safety, and hospitality.
• Translate strategic direction from the CEO into executable plans, priorities, and operational rhythms.
• Identify and resolve bottlenecks, friction points, and breakdowns in guest flow.
• Oversee the daily operational realities of a 24/7 campus—including shelter flow, meals, safety, facilities coordination, and hospitality—ensuring these functions support dignity, stability, and forward movement.

Shelter System Oversight

• Oversee execution of SRM’s shelter strategy, ensuring access remains humane and low-barrier while actively inviting movement and progress.
• Ensure consistent decision-making around transitions, resets, and progression across shelter levels.
• Protect against stagnation and long-term “parking” while maintaining dignity, safety, and trust.

Outcome Accountability

• Lead and support program Directors and hold them accountable for measurable outcomes aligned with SRM’s goals (housing, employment, recovery, engagement).
• Ensure outcomes are owned, tracked, discussed, and improved—without reducing people to numbers.
• Use data as a decision-support tool to strengthen care, throughput, and results.

Leadership & Culture

• Coach and develop Directors and managers toward clarity, collaboration, and ownership.
• Model emotionally steady, relational, Christ-centered leadership—especially in high-stress environments.
• Strengthen leadership capacity across the system, reducing dependency on the CEO for day-to-day operational integration

Stewardship & Collaboration

• Partner with Finance, Advancement, HR, Data, Communications, and Volunteer teams to ensure alignment between mission, funding, compliance, and execution.
• Work closely with the CFO on complex annual budgets, staffing models, and seasonal planning.
• Support donor confidence by ensuring SRM’s operations reflect clarity, stewardship, and results.
• Represent SRM operationally with city partners and community collaborators as needed.

Duties and responsibilities may be added, deleted, or changed at any time at the discretion of

management, formally or informally, either verbally or in writing.

EDUCATION/EXPERIENCE:

• Bachelor’s degree from an accredited university preferred.
• Minimum of 8–12 years of senior operational leadership in nonprofit, human services, recovery, housing, behavioral health, or similarly complex environments. A like combination of education and experience may be considered.
• Proven experience leading leaders and managing large departments.
• Demonstrated success creating and managing complex annual budgets.
• Experience in donor-funded or mixed-funding nonprofit environments is strongly preferred.

SKILLS AND QUALIFICATIONS:

Mission & Character

• A mature Christian with deep alignment to SRM’s mission, values, and faith foundation.
• Leads with humility, integrity, courage, and a commitment to serving people well.
• Comfortable holding others accountable with grace and clarity.

Skills & Disposition

• Strong operating instinct with the ability to bring clarity to complexity.
• Naturally systems-oriented, able to see flow, handoffs, and cause-and-effect.
• Emotionally steady, calm under pressure, and trusted in moments of tension.
• Comfortable making timely decisions with imperfect information.
• A strong collaborator who understands how donor funding, administration, compliance, and systems work together to define success.
• Demonstrated strategic thinking and sound judgment in complex environments
• Ability to effectively analyze systems, identify root causes of problems, and implement operational improvements
• Proven experience leading large teams with clear accountability and strong culture
• Strong written and verbal communication skills
• Ability to integrate operations, programs, and partners toward measurable outcomes

In this role, you may be required to drive on behalf of Springs Rescue Mission utilizing SRM company vehicle and/or your personal vehicle. In accordance with that, a valid driver’s license, current proof of insurance and/or clean driving record for a minimum of 3 years is required. To ensure the safety of our employees and compliance with state and federal law, SRM utilizes ongoing Motor Vehicle Record (MVR) monitoring where MVR reports may be run randomly to ensure you have a valid driver’s license and clean driving record if utilized as driver.

WORKING CONDITIONS/PHYSICAL FACTORS:

Occasionally = 1%-33%; frequently = 34%-66%; continuously = 67%-100%.

Typical business office work environment.

Occasionally: work outdoors, work outside normal business days/hours, travel, must be able to lift up to 20 pounds, bend, or stretch

Frequently: walking, talking, climbing stairs, manual dexterity

Continuously: sitting, adequate vision and hearing, good mental condition to withstand consistently medium to high levels of stress

EQUIPMENT/TOOLS USED:

• 10-key
• Computer/Internet
• Fax
• Phone
• Copier

Deadline for applications is 4/17/26 - Please apply on our website at under "Careers."

Salary and benefits include: $129,000 - $135,000 (Exempt position)

* Full benefits package to include: medical benefits with SRM paying 85% of the medical premium, voluntary Dental, Vision, Allstate Accident Plan, SRM-paid Short-Term and Long-Term Disability, Life Insurance, and AD&D. Also offered are 8 paid holidays, 21 days of accruable PTO, paid “Soul Care Retreat” days (up to 4 depending upon availability), Pay-on-Demand, and a 403b retirement plan with SRM-match after one (1) year, 100% vested beginning DOH; (Benefits are subject to change based on reevaluation or benefit plan changes annually.)*Benefits begin at 1st of the following month after completing a full 30 days of employment (I.E. start date 4 January

Location: Wichita, KS

Facility: Via Christi St Francis

Department/Speciality: Trauma Services

Schedule: Night Shift l Full-time l 3 shifts per week 7:00pm-7:00am 

#NextGenHealthcare

Via Christi associates are eligible for tuition discounts and priority placement in select healthcare programs through our academic partnership with Wichita State University.

Ascension is a leading nonprofit Catholic health system with a culture and associate experience grounded in service, growth, care and connection. We empower our 99,000+ associates to bring their skills and expertise every day to reimagining healthcare, together. Recognized as one of the Best 150+ Places to Work in Healthcare and a Military-Friendly Gold Employer, you’ll find an inclusive and supportive environment where your contributions truly matter.

• Comprehensive health coverage: medical, dental, vision, prescription coverage and HSA/FSA options
• Financial security & retirement: employer-matched 403(b), planning and hardship resources, disability and life insurance
• Time to recharge: pro-rated paid time off (PTO) and holidays
• Career growth: Ascension-paid tuition (Vocare), reimbursement, ongoing professional development and online learning
• Emotional well-being: Employee Assistance Program, counseling and peer support, spiritual care and stress management resources
• Family support: parental leave, adoption assistance and family benefits
• Other benefits: optional legal and pet insurance, transportation savings and more

Benefit options and eligibility vary by position, scheduled hours and location. Benefits are subject to change at any time. Your recruiter will provide the most up-to-date details during the hiring process.

• Lead life-saving interventions for critically ill trauma patients by executing precise clinical protocols in high-pressure environments.
• Drive the continuity of care by serving as the central coordinator between multidisciplinary teams, ensuring every specialist is aligned on the patient’s recovery path.
• Evaluate and adapt individualized care plans in real-time to respond to fluctuating patient conditions and improve clinical outcomes.
• Advocate for patients and their families by managing the discharge and transition process, ensuring a seamless and safe handoff from the ICU to the next phase of healing.

Licensure / Certification / Registration:

• BLS Provider obtained within 1 Month (30 days) of hire date or job transfer date required. American Heart Association or American Red Cross accepted.
• Licensed Registered Nurse credentialed from the Kansas Board of Nursing required.
• Advanced Life Support obtained within 6 Months (180 days) of hire date or job transfer date required.
  American Heart Association or American Red Cross accepted.
• Pediatric Advanced Life Support obtained within 6 Months (180 days) of hire date or job transfer date required. American Heart Association or American Red Cross accepted.
• Trauma Nursing Core Course (TNCC) Certification obtained within six months (180 days) of hire date or job transfer date required.

Education:

• Diploma from an accredited school/college of nursing OR Required professional licensure at time of hire.

• Trauma ICU Expertise: A minimum of 1 year of recent, hands-on experience in a dedicated Trauma Intensive Care Unit.
• Leadership Foundation: At least 1 year of experience serving in a Charge Nurse capacity, demonstrating the ability to manage unit flow and mentor staff.

Equal employment opportunity employer

Ascension provides Equal Employment Opportunities (EEO) to all associates and applicants for employment without regard to race, color, religion, sex/gender, sexual orientation, gender identity or expression, pregnancy, childbirth, and related medical conditions, lactation, breastfeeding, national origin, citizenship, age, disability, genetic information, veteran status, marital status, all as defined by applicable law, and any other legally protected status or characteristic in accordance with applicable federal, state and local laws. For further information, view the EEO Know Your Rights (English) poster or EEO Know Your Rights (Spanish) poster.

Fraud prevention notice

Prospective applicants should be vigilant against fraudulent job offers and interview requests. Scammers may use sophisticated tactics to impersonate Ascension employees. To ensure your safety, please remember: Ascension will never ask for payment or to provide banking or financial information as part of the job application or hiring process. Our legitimate email communications will always come from an @ email address; do not trust other domains, and an official offer will only be extended to candidates who have completed a job application through our authorized applicant tracking system.

E-Verify statement

Employer participates in the Electronic Employment Verification Program. Please click here for more information.

Summary:

In collaboration with the U.S. Department of Defense (DoD), the CHRISTUS Health SkillBridge Internship Program provides military service members who are within 180 days of separation from military service, with opportunities in a variety of different roles. The goal is to provide service members with opportunities to learn and train at CHRISTUS Health's facilities as they prepare the transition from the military to the civilian sector.

This is an unpaid internship through the Department of Defense (DoD) SkillBridge Program. Participants of the program will not receive compensation or benefits from CHRISTUS Health and will not be considered employees of CHRISTUS but rather will remain an employee of the DoD and will receive compensation and benefits through the DoD.

To apply for the SkillBridge Internship Program, please complete the application and a recruiter will be in contact to discuss your areas of interest and placement opportunities if you are eligible for the program.

Requirements:

To be eligible to participate in the CHRISTUS SkillBridge Program, you must:

• Must be an Active Duty Service Member within 180-days of your separation date
• Must obtain unit commander written authorization and approval to participate in DoD SkillBridge Program prior to start of internship
• Must meet minimum qualifications based on the job description of the role you accept

DoD FAQs:

CHRISTUS SkillBridge Program Positions (list is not all-inclusive;
other opportunities also available)

• Administrative Assistant
• Materials Management Technician
• Patient Access Representative
• Nursing Assistant / Patient Care Technician
• Radiology Technician
• Registered Nurse
• Licensed Vocational Nurse
• Magnetic Resonance Imaging Technologist
• Monitor Technician
• Medical Laboratory Technician
• Emergency Department Technician
• Paramedic
• Health Information Technician
• Registered or Certified Respiratory Therapist
• Rehabilitation Technician
• Supply Chain Specialist
• Unit Secretary
• Certified Surgical Technician
• Identity Management Administrator
• Patient Financial Representative
• Patient Sitter
• Patient Transporter
• Phlebotomist

At CHRISTUS we value what each individual brings to our faith-based mission of healing and our commitment to quality health care. In return, we aim to create a culture where quality of work and quality of life live harmoniously, talent is recognized and each employee's unique passions and skills are nurtured to develop meaningful careers.

With every life we impact, our ultimate goal is to utilize our values to provide the best care possible.

Dignity: Respect for the worth of every person, recognition and commitment to the value of diverse individuals and perspectives, and special concern for the poor and underserved.

Integrity: Honesty, justice, and consistency in all relationships.

Excellence: High standards of service and performance.

Stewardship: Wise and just use of talents and resources in a collaborative manner.

Compassion: Service in a spirit of empathy, love and concern.

Work Type:

Full Time

EEO is the law - click below for more information:

We endeavor to make this site accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact us at (844) 257-6925.

Date Posted:

Country:

Location:

Position Role Type:

U.S. Citizen, U.S. Person, or Immigration Status Requirements:

Security Clearance Type:

Security Clearance Status:

At Raytheon, the foundation of everything we do is rooted in our values and a higher calling – to help our nation and allies defend freedoms and deter aggression. We bring the strength of more than 100 years of experience and renowned engineering expertise to meet the needs of today’s mission and stay ahead of tomorrow’s threat. Our team solves tough, meaningful problems that create a safer, more secure world. 

This is a Program direct-support position and requires a technical understanding of piece part electronic components and their assembly level applications.  This candidate will transition into a key leadership position in the supporting program Obsolescence Integrated Product Team and will drive issue resolution for situations involving obsolescence.  

The selected candidate will perform and/or assist in the performance of Parts Engineering, Components Engineering or Applications Engineering tasks supporting programs in the Proposal, System Design Description, Low Rate Initial Production, Production and Support phases. Position will require day to day interface with Designers, Contracts, Estimating, Supply Chain, Program Management, and other disciplines.   
 
This position is an onsite role, located in Tucson, AZ.  

What You Will Do: 

• Understand and/or generate a program statement of work (SOW) and other defined customer component application requirements.   

• Develop and/or sustain a proactive Obsolescence Management process to deliver cost saving obsolescence mitigation strategies and solutions. 

• Drive resolution through support or execution of lifetime buys, selections of alternate parts, redesign efforts or other mitigation strategies and will facilitate and support contract negotiations, basis of estimates, and supplier statements of work for proposal efforts. 

• Interact with Program and customer leadership on a regular basis to communicate status of mitigation strategies. 

• Conduct trade study analysis help identify cost effective obsolescence driven cut in points for proposed unit redesigns.  

Qualifications You Must Have: 

• Typically requires a Bachelor’s in Science, Technology, Engineering, or Mathematics (STEM) and a minimum of 5 years of prior relevant experience with any combination of the following:  

• Experience with proactive and reactive component obsolescence management methodologies. 

• Experience with data collection, analysis, and presentation skills to adequately discuss system impact of component obsolescence issues. 

• Experience with project management working with schedules, costs, and integration of stakeholder needs throughout the obsolescence process. 

• Financial and Contract Management experience with proposals, BOE, EVMs, SOWs, CLINs and CDRLs. 

• Experience with BOM (Bill of Material) development and management for developmental and production programs. 

• Risk and Opportunity business case analysis experience supporting sustainment vs redesign cut in decisions. 

Qualifications We Prefer: 

• Master’s Degree in Electrical Engineering or other related science or engineering discipline 

• Ability to navigate multiple complex processes and tools. 

• Understanding of the application of technical theories and concepts as they apply to electronic components and the parts management field. 

• Ability to read and interpret engineering drawings and hierarchy definition. 

• Knowledge of component failure modes by commodity 

• Knowledge of Component MIL drawings, standards, test specifications, and associated QPLs and QMLs 

• Knowledge of component selection, screening, qualification, and derating for use in military, and aerospace flight applications 

• Knowledge of analog design and analysis, general knowledge of digital circuitry and interfaces 

• Excellent communication skills to interface with other Integrated Product Team members, including Electrical Engineering, Mechanical Engineering, Supply Chain Management, Quality, Operations, and Supplier Engineering.  

• Capable of supporting regular customer interactions including but not limited to leadership engagements, responding to proposal requests and contract negotiations. 

• Outstanding organizational, presentation and technical skills. 

• Ability to multi-task and appropriately prioritize responsibilities. 

• Willingness to support occasional travel.  

What We Offer 

Our values drive our actions, behaviors, and performance with a vision for a safer, more connected world. At RTX we value: Trust, Respect, Accountability, Collaboration, and Innovation. 

This position offers relocation based on candidate eligibility.  

Learn More & Apply Now! 

This position requires a security clearance. DCSA Consolidated Adjudication Services (DCSA CAS), an agency of the Department of Defense, handles and adjudicates the security clearance process. More information about Security Clearances can be found on the US Department of State government website here:  

As part of our commitment to maintaining a secure hiring process, candidates may be asked to attend select steps of the interview process in-person at one of our office locations, regardless of whether the role is designated as on-site, hybrid or remote.

RTX is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status, or any other applicable state or federal protected class. RTX provides affirmative action in employment for qualified Individuals with a Disability and Protected Veterans in compliance with Section 503 of the Rehabilitation Act and the Vietnam Era Veterans’ Readjustment Assistance Act.

Privacy Policy and Terms:

Click on this link to read the Policy and Terms

Position Details

• Location: Bergan Mercy on 72nd and Mercy Rd.
• Hours: Monday through Friday day hours
• Pay: Hourly

The program manager must possess skills in leadership, communication, and program management. Develop unique knowledge of the program requirements, policies, and procedures. Assist in accreditation efforts, educational programming, and support of residents/fellows. Responsible for recruiting and on-boarding trainees, developing projects, managing program financials, maintaining databases, communicating with faculty and trainees and managing internal and external program relations. Is also responsible for assisting with: Annual Program Evaluations, Program Evaluation and Clinical Competency Committee, ACGME site visits, Annual Program Review, ACGME Milestone reporting and Self Studies.

• Program Accreditation: Tracks and gathers data; Inputs answers into surveys/reports; Handles arrangements for site visits/self-study and special reviews; Maintains Program Evaluation Committee (PEC) minutes and action Items.
• Recruitment: Maintains ERAS; Registers for NRMP and SOAP; Confirms NRMP quotas; Distributes applications for review; Organizes and leads recruitment days; Coordinates all arrangements; Communicates with applicants; Schedules applicants and interviewers; Arranges itineraries and schedules for candidates; Schedules Rank Meeting.
• Resident/Fellow Scheduling: Inputs schedules into Residency Management System; Monitors schedules for accuracy; In conjunction with chief residents and/or program leadership, creates and enters call schedule into appropriate platform; Manages all scheduled leave for resident, including vacations, sick, parental, FMLA, and conferences and coordinates all leave with affiliated sites; Runs work hour compliance and submission reports.
• Department Liaison for GME: Liaison between Program Director and residents/fellows; Communicates with GME Office on programmatic and resident/fellow issues; Submits requested documentation; Assists residents/fellows with program questions using outstanding customer service; May attend national or regional GME meetings.
• Curriculum Development: Work directly with the Program Education Committee (PEC) in creating the core and transition curriculum series, workshops, and bootcamps; Creates evaluations in Residency Management Suite; Distributes evaluations and tracks completion; Tracks and reports conference attendance to the Clinical Competency Committee (CCC); Sets up for conferences (speakers, presentation files, zoom, etc.); Gathers and distributes orientation materials.
• Program Communications/Meeting Management: Acts as liaison between the training program and GME Office; May email or mail communications for the Program Director; Acts as initial contact for other programs (internal and external stakeholders); Acts as contact for visiting residents/fellows from other institutions and communicates for Program Director to arrange to bring the visiting resident/fellow to CU; Updates websites; Schedules administrative meetings; Prepares agenda and materials; Takes minutes and distributes appropriately.
• Finance: Reviews program budget for accuracy; Tracks resident/fellow professional development account; Tracks program spending for accuracy and to ensure budget compliance; Works with ADGME to prepare mid-year projections; Makes resident/fellow travel arrangements; Prepares resident/fellow reimbursement reports.
• Policies & Procedures: Distributes policies/procedures; Understands policies/procedures and is able to interpret accurately for residents/fellows.
• HR: Tracks leaves of absences; Submits ACGME temporary increase; Collects credentialing documentation; Analyzes letters of recommendation for appropriateness; Monitors licensure, life support training, and mandatories; Approves and tracks time off (vacations, conference time, sick days, etc.); Writes required documentation for J-1 visa submissions; Advises on effects of LOA to the individual resident's/fellow's training program; Provides guidance and assists residents/fellows with administrative matters.
• Education, Wellness, and Social Events for Residents/Fellows: Organizes events; Coordinates all arrangements; Assists with oversight of events; Selects and purchases swag; Understands University hosting policies/procedures; Manages address list; If applicable, proctors annual in-training examination.

Qualifications:

• Associate degree or equivalent experience required. Experience in medical education, leadership, or HR is an asset.
• Office administration experience required, healthcare or education experience preferred.
• Must be highly organized and able to manage complex schedules and multiple priorities.
• Proficient in Microsoft Office.
• TAGME certification preferred or willingness to obtain within three years.

In the aerospace industry, a Program Manager serves as the central bridge between design engineering and full-scale manufacturing. This role is high impact, requiring a strategic thinker who can navigate complex technical requirements and rigorous regulatory standards to ensure products are optimized for both scalability and efficiency.

Core Responsibilities

• 
  
• Project Lifecycle Leadership: Own the execution of new products from initial design handoff through prototyping, pilot builds, and final transition to production.
  
• Cross-Functional Coordination: Lead integrated teams across engineering, supply chain, quality, and finance to ensure alignment of program goals.
  
• Resource & Budget Management: Work with cross functional groups to develop end-to-end manufacturing plans, including detailed schedules, resource allocation, and budget oversight to maintain project costs within 5-10% of estimates.
  
• Risk & Change Mitigation: Proactively identify delivery risks, manage engineering changes through disciplined configuration control, and develop contingency plans for roadblocks.
  
• Operational Readiness: Ensure manufacturing systems, tooling, and supply chains are ready for high-volume production, including making critical "make/buy" decisions.
  
• Stakeholder Management: Act as the primary point of contact for customers, providing regular status updates on milestones, KPIs, and delivery performance.
  

Required Qualifications

• 
  
• Education: A Bachelor's degree in Engineering (Mechanical, Industrial, or Aerospace), Business Management, or Operations Management is typically required.
  
• Experience: At least 3-7 years of experience in aerospace manufacturing or a similar fast-paced engineering environment.
  
• Certifications: PMP (Project Management Professional) certification is frequently preferred or required to demonstrate formal methodology expertise.
  
• Technical Proficiency: Deep understanding of manufacturing processes (e.g., precision machining, assembly), ERP/MRP systems, and product lifecycle management (PLM) tools.
  
• Regulatory Knowledge: Familiarity with Aerospace Quality & Compliance standards (such as AS9100 or FAA regulations) is often essential.
  

Key Performance Indicators (KPIs)

Aerospace NPI managers are often measured by their ability to:

• 
  
• Consistently meet Contract Ship Dates for complex projects.
  
• Achieve On-Time Delivery (OTD) and milestone completion targets.
  
• Maintain high Quality Standards and production yields during the ramp-up phase.
  

This position is currently accepting applications.

Apply Now

The Program Manager must possess skills in leadership and personnel management. GME Program Managers are expected to develop unique knowledge of the ACGME Core and Program Requirements, policies, and procedures. The program managers assist in accreditation efforts, educational programming, and support of residents/fellows. Responsible for recruiting and on-boarding trainees, developing projects, managing program financials, maintaining databases, communicating with faculty and trainees and managing internal and external program relations. Is also responsible for assisting with: Annual Program Evaluations, Program Evaluation and Clinical Competency Committee, ACGME site visits, Annual Program Review, ACGME Milestone reporting and Self Studies.

• Program Accreditation: Tracks and gathers data; Inputs answers into surveys/reports; Handles arrangements for site visits/self-study and special reviews; Maintains Program Evaluation Committee (PEC) minutes and action Items.
• Recruitment: Maintains ERAS; Registers for NRMP and SOAP; Confirms NRMP quotas; Distributes applications for review; Organizes and leads recruitment days; Coordinates all arrangements; Communicates with applicants; Schedules applicants and interviewers; Arranges itineraries and schedules for candidates; Schedules Rank Meeting.
• Resident/Fellow Scheduling: Inputs schedules into Residency Management System; Monitors schedules for accuracy; In conjunction with chief residents and/or program leadership, creates and enters call schedule into appropriate platform; Manages all scheduled leave for resident, including vacations, sick, parental, FMLA, and conferences and coordinates all leave with affiliated sites; Runs work hour compliance and submission reports.
• Department Liaison for GME: Liaison between Program Director and residents/fellows; Communicates with GME Office on programmatic and resident/fellow issues; Submits requested documentation; Assists residents/fellows with program questions using outstanding customer service; May attend national or regional GME meetings.
• Curriculum Development: Work directly with the Program Education Committee (PEC) in creating the core and transition curriculum series, workshops, and bootcamps; Creates evaluations in Residency Management Suite; Distributes evaluations and tracks completion; Tracks and reports conference attendance to the Clinical Competency Committee (CCC); Sets up for conferences (speakers, presentation files, zoom, etc.); Gathers and distributes orientation materials.
• Program Communications/Meeting Management: Acts as liaison between the training program and GME Office; May email or mail communications for the Program Director; Acts as initial contact for other programs (internal and external stakeholders); Acts as contact for visiting residents/fellows from other institutions and communicates for Program Director to arrange to bring the visiting resident/fellow to CU; Updates websites; Schedules administrative meetings; Prepares agenda and materials; Takes minutes and distributes appropriately.
• Finance: Reviews program budget for accuracy; Tracks resident/fellow professional development account; Tracks program spending for accuracy and to ensure budget compliance; Works with ADGME to prepare mid-year projections; Makes resident/fellow travel arrangements; Prepares resident/fellow reimbursement reports.
• Policies & Procedures: Distributes policies/procedures; Understands policies/procedures and is able to interpret accurately for residents/fellows.
• HR: Tracks leaves of absences; Submits ACGME temporary increase; Collects credentialing documentation; Analyzes letters of recommendation for appropriateness; Monitors licensure, life support training, and mandatories; Approves and tracks time off (vacations, conference time, sick days, etc.); Writes required documentation for J-1 visa submissions; Advises on effects of LOA to the individual resident's/fellow's training program; Provides guidance and assists residents/fellows with administrative matters.
• Education, Wellness, and Social Events for Residents/Fellows: Organizes events; Coordinates all arrangements; Assists with oversight of events; Selects and purchases swag; Understands University hosting policies/procedures; Manages address list; If applicable, proctors annual in-training examination.

Qualifications:

• Associate degree or equivalent experience.
• Experience of office administrative experience, preferably in a healthcare and/or education setting.
• Experience in general medical education &/or leadership management, human resource experience preferred.
• Equivalent combination of education and/or work experience considered.

Knowledge, Skills, and Abilities:

• Demonstrated strong organizational skills with attention to detail.
• Ability to manage multitasking and high-level complex scheduling, action lists and timelines with high-level accuracy.
• Exhibit strong customer service skills when working with internal and external customers.
• Demonstrated ability to develop strong collaborative relationships.
• Demonstrated written and verbal communication skills.
• Strong administrative management skills and proficient with Microsoft Office.

Licenses/Certifications:

TAGME certification preferred or the ability to obtain within the first 3 years of employment.