Colab Python Compiler Jobs in Usa

Build your career with the industry-leading fire, life safety and security company.

This position performs a variety of clerical, recordkeeping, and customer service tasks to assist with the smooth operation of the organization. Provides administrative and clerical support to an assigned location, department, and/or unit. Develops, maintains, and ensures com. Assists with budgetary matters, track department funds, and purchasing. Compiles reports and monitors assigned projects and/or program components.

Essential Duties & Responsibilities:

• Greets and directs clients and visitors.
• Answers phone calls and emails in a timely manner.
• Manages company telecommunications network and communicates with answering service.
• Makes appointments and referrals
• Manage data in spreadsheets and reports
• Creates and maintains office related records and reports
• Files/uploads reports with city, and state agencies
• Performs data entry and filing tasks for accounts payable, purchase orders, equipment inventory,
• Maintains the integrity and confidentiality of confidential employee or departmental files.
• Receives, records, and distributes packages and mail.
• Manages key vendor accounts, supply inventory, and submits invoices for payment
• Compiles budget data and maintains financial records as requested.
• Copies, collates, and otherwise prepares reports for mailings, meetings, and other correspondence.
• Assists with projects and event support
• Assists other departments as needed
• Assists with Customer relations
• Assists with Contract creations
• Manages all branch Fire Alarm Invoicing
• Perform other duties assigned by management.

• High School diploma
• Ability to obtain Alarm company employee license
• Proven success in office administration
• Proficient in Microsoft Office Suite or similar software.
• Understanding of clerical procedures and systems such as record keeping and filing
• Ability to work independently and identify and solve problems.
• Ability to organize and prioritize work.

• Adheres to the Code of Conduct, Confidentiality Agreement, and Company Safety Policy.
• Performs other duties as assigned.

• Prolonged periods sitting at a desk and working on a computer.

• Excellent pay
• Medical, dental, vision
• Company paid life insurance
• Company paid short term disability
• 401K with employer match
• Paid vacation and company holidays
• Training and Career Development
• Company vehicle (if job applicable)

Pye-Barker Fire and Safety is an Equal Opportunity Employer

Project Manager - Quality & Change Management

Duration: 12 Months (Possible Extension)

Location: Hybrid - Sheridan Road, North Chicago, IL 6 days remote per week)

Overview

We are seeking a Project Manager (Non-IT) to support Quality and Change Management activities related to product lifecycle processes. This role focuses on executing and managing Change Plans for operational or product-related changes, ensuring that all required tasks, documentation, assessments, and approvals are completed according to quality guidelines.

The position operates in a cross-functional matrix environment and will collaborate closely with teams across Supply Chain, Regulatory, and Quality to ensure product lifecycle changes are implemented smoothly and in compliance with regulatory and quality standards.

Key Responsibilities:

Change Plan Management

• 
  
• Serve as the Change Owner responsible for setting up and managing Change Plans related to product lifecycle activities.
  
• Drive the initiation, execution, and completion of change plans for operational or product-related changes such as packaging updates, process modifications, distribution changes, or documentation updates.
  
• Identify impacted products, markets, and stakeholders and ensure all required actions are documented and completed.
  
• Track and manage tasks, approvals, and timelines until the change plan is successfully closed.
  

• 
  
• Work closely with Supply Chain, Regulatory, and Quality teams to gather required information and complete change plan activities.
  
• Organize and lead project planning meetings with cross-functional teams.
  
• Coordinate with stakeholders to identify task owners, approvers, and due dates for required actions.
  
• Follow up with stakeholders to ensure tasks and documentation are completed on time.
  

• 
  
• Create and maintain change documentation within Quality Management Systems (QMS).
  
• Work with change control tools and workflow systems such as: OneTrack, TrackWise, SolTRAQs
  
• Ensure change records follow established quality guidelines and documentation standards.
  

• 
  
• Monitor progress of change plans and track action items and approvals.
  
• Compile and maintain metrics and reports, including: Open change plans, Outstanding tasks, KPI tracking
  
• Support reporting activities using Excel and internal reporting tools.
  

• 
  
• Identify opportunities for process improvements, automation, and workflow optimization.
  
• Maintain a backlog of improvement opportunities and prioritize initiatives.
  
• Support implementation of initiatives to improve operational efficiency.
  

• 
  
• Bachelor's degree with 4-8 years of equivalent professional experience
  
• Experience in Project Management and Change Management
  
• Experience working in cross-functional or matrix environments
  
• Strong organizational and communication skills
  
• Ability to manage multiple tasks and coordinate with stakeholders
  
• Experience working in regulated industries (pharmaceutical, healthcare, food, or similar)
  
• Ability to work independently and manage projects through completion
  

• 
  
• Experience working in pharmaceutical, life sciences, or healthcare industries
  
• Familiarity with Quality Management Systems (QMS) or change control platforms
  
• Experience with workflow tools such as OneTrack, TrackWise, or SolTRAQs
  
• Understanding of product lifecycle processes and validation documentation
  
• Experience working with data tracking, KPI reporting, or operational metrics
  

• 
  
• Project Management, Change Management / Change Control, Cross-Functional Team Leadership, Quality Systems Documentation, Stakeholder Coordination, Process Improvement, KPI Reporting & Data Tracking, Excel Reporting.
  

• 
  
• Set up and manage Change Plans related to product lifecycle activities.
  
• Coordinate meetings with cross-functional teams to define scope, tasks, and timelines.
  
• Collect and track information required for change documentation.
  
• Assign and follow up with task owners and approvers.
  
• Ensure documentation and system updates are completed within defined timelines.
  
• Monitor change plan status and escalate risks or delays when necessary.
  
• Track metrics and compile reports related to change activities.
  

Our client is a well-established, global FinTech company that supports the financial services industry in the digital transformation of their incentive and retention award plan administration processes. Their clients include some of the most prominent banks, asset managers, wealth managers, insurance companies and private capital firms in the world. They employ over 90 professionals in offices throughout the U.S. and Europe in an entrepreneurial culture that places significant value on employees. The company is proud that nearly a quarter of their employees have been with them for over ten years, and that many of their leaders have been promoted through the organization. Despite having already achieved a sizeable market share, the company is poised to capitalize on tremendous growth opportunities that exist in the current U.S. and European target markets and in untapped markets throughout Asia and the Middle East.

The Role: Executive Services Associate / Team Support

The Executive Services Associate is a great client service role to accelerate or start your career and give you valuable training and exposure to all departments with direct contact to clients. S/he will closely support the Executive Services team by liaising with executives regarding reporting, data and analytics, communicating regarding clients' online investment and compensation plan accounts, facilitating the set-up and execution of related events and communications.

Ongoing responsibilities will include:

• Communicate with Financial Services executives via phone and email regarding online client requests
• Act as Team Support to help at the front desk in answering calls, assisting with administrative tasks, booking meetings and travel, maintaining and restocking office kitchen, and other special projects as needed.
• Coordinate the resolution of complex issues or concerns received from executives with input from various internal or external teams.
• Special projects or any other requests by the Executive Services Manager.
• Facilitate the set-up and execution of plan related events including, but not limited to: event creation within the Company system, document generation and posting, collection of electronic signatures and elections and communication management.
• Coordinate with internal teams to process market events and corporate actions for both domestic and international securities.
• Compile and deliver executive and plan related data analytics to clients.
• Provide feedback about business processes to promote a high level of efficiency.
• Work with clients' HR and Recruiting departments to assess and perform valuations of deferred compensation awards held by potential hires/new hires.
• Communicate with clients' HR, Recruiting and Legal departments to resolve general inquiries relating to client request
• Coordinate the resolution of complex issues or concerns received from executives with input from various internal or external teams.
• Compile and deliver executive, plan and award related data analytics to clients.
• Analyze business inefficiencies and assist with process (re)engineering.

Compensation and Professional Development

The chosen candidate will earn a competitive base salary, be eligible for a discretionary performance bonus and will participate in a generous benefits package. Given the company's history of promoting from within, it is anticipated that the successful candidate will have numerous opportunities for growth within functional areas throughout the organization. Further, success in this role will broaden the candidate's credentials within the marketplace while vastly expanding their professional network within the financial services industry.

Candidate Profile & Qualifications

Ideal candidates will have an aptitude to learn, will enjoy problem solving and will possess outstanding organization skills. Candidates should be creative, outside-the-box thinkers who thrive in a client-focused setting. Previous client service is a plus. In addition, candidates should have a genuine interest in pursuing a long-term career in the FinTech sector.

Associate Account Executive – Sales & Merchandising

Clearwater, FL | National & International Travel Required

Job Purpose:

We’re looking for a driven Associate Account Executive (AAE) to support our Account Executive in managing retail partnerships and executing merchandising strategies across a diverse portfolio of product categories. This is a growth-oriented role ideal for someone with experience in retail buying, product development, visual merchandising, or global sourcing. You’ll collaborate cross-functionally with internal teams and external retail partners to bring innovative product assortments to market.

Key Responsibilities:

• Client & Category Support: Assist in managing retail accounts, developing category strategies, and executing annual business plans.
• Retail & Market Engagement: Build relationships with Buyers, Assistant Buyers, and internal retail teams. Conduct competitive shops and trend analysis to inform product development.
• Product Development & Merchandising: Collaborate with internal teams (Product Development, Art, Logistics) to develop assortments, manage timelines, and ensure product specs and packaging meet retailer requirements.
• Sales & Presentation Support: Prepare and participate in client presentations, compiling data, samples, and proposals. Assist in ideation and line reviews with Buyers and DMMs.
• Operational Execution: Track purchase orders, packaging approvals, testing reports, and shipments. Ensure timely communication across domestic and international teams.
• Reporting & Analysis: Compile and analyze sell-through data, consumer insights, and market trends to support strategic decisions.
• Travel & Collaboration: Participate in international buying trips (including travel to Asia) and domestic client meetings. Provide follow-up and reporting post-travel.
• Team Leadership: Supervise Merchandising Administrative Assistants and contribute to a collaborative, high-performance team culture.

Qualifications & Skills:

• Experience in merchandising, retail buying, product development, or visual merchandising
• Strong organizational and communication skills
• Analytical mindset with attention to detail and trend awareness
• Ability to manage multiple projects in a fast-paced environment
• Entrepreneurial spirit and eagerness to learn and grow
• Experience in categories such as Hardlines, Softlines, Home, Housewares, Seasonal, Toys, Furniture, or Health & Beauty is a plus

Additional Details:

• Reports to the Account Executive
• On-site role based in Clearwater, FL (temporary hybrid schedules may apply)
• National and international travel required (including 3 annual trips to Asia, approx. 3 weeks each)
• Growth opportunities within the sales and merchandising organization

Our company is seeking a Marine Safety Coordinator to assist in the safety operations of our vessels. The ideal candidate will have a strong interest in maritime safety regulations and procedures as well as general maritime experience, sailing or otherwise.

Key responsibilities

• Develop and implement safety programs: 
• Create and manage health and safety policies and procedures in compliance with local, state, and federal regulations.
• Assist SQE Director compiling data for the safety team meetings
• Assist SQE Director compiling data for the Management Review meetings
• Develop and draft new SMS procedures, forms and other documentation as required.
• Coordinate the drug testing program for random, post-incident, and reasonable cause testing.
• Manage the Safety Incentive Program
• Review, track and trend claims, Casualty Reports, Injury Reports, Near Miss Reports and Non-Conformance Reports.
• Develop and draft new GIM (General Information for Masters), Engineering Bulletins, Lessons Learned Reports, Safety Findings, and Safety Line Newsletter
• Attend inspections and audits
• Support scheduling and coordination of Internal and External Audits / Inspections
• Attend Internal and External Audits as directed by the SQE Director.
• Assist with incident investigation
• Analyze accidents, near misses, and other safety incidents to determine root causes and implement preventive measures.
• Assist with the Close-out of non-conformities and other audit findings.
• Maintain Safety Department records
• Keep accurate and organized records of safety inspections, training sessions, and incidents.
• Monitor and track safety metrics to identify trends and areas for improvement
• Support onboarding and orientation for new office personnel on SMS and Keystone Quality System
• Promote safety culture: Collaborate with management and employees to foster a strong safety culture and provide guidance on safety-related matters.
• Ensure regulatory compliance: Stay up-to-date on safety regulations and ensure the company adheres to all legal requirements. 
• Assists as directed in the Operations Department

Requirements and Desired Qualifications

• US Citizenship
• Degree from a Maritime Academy
• Having or ability to obtain a TWIC
• Proficient in MS Office including Word, Excel, and PowerPoint
• Knowledge of marine shipping industry legislation and industry standards
• Able to embark/disembark large, high freeboard vessels via a pilot ladder and/or gangway

Position: Electrical Estimator

Department: Loenbro – Industrial Services Group

Reports To: Pre-Construction Director

Location: Gilbert, AZ

Position Overview:

This position is responsible for working with the Estimating Group to provide complete proposal packages for client turnover. The individual filling this role will be responsible for estimating projects the size and scope of up to $25M, depending on the complexity of the project and the amount of self-performance work.

Job Duties:

· Estimate projects the size and scope of up to $25MM, depending on the complexity of the project and the amount of self-performance work.

· Attend pre-bid meetings.

· Read and understand all bid documents. These are to include all drawings, scope of work, contract documents and project specific specifications.

· Draft pre-estimate checklist & opportunity matrix based on information from the bid documents and pre-bid meeting. Ability to quickly establish ROM pricing for further evaluation of opportunities.

· Set up bid review meetings.

· Review Request for Information (RFIs) to address questions throughout the bid process.

· Perform quantity take-offs and review junior estimator takeoffs and, if necessary, enter into estimating software.

· Assign labor, equipment, materials, and subcontractors to the task quantities.

· Support Junior Estimator in work with subcontractors and vendors for pricing. Expectation of three estimates per trade or material.

· Understand project requirements and assign indirect costs.

· Capacity to break projects down to a granular level to establish the work breakdown structure that can be directly transferred to the project reporting/coding structure.

· Generate cashflow table and project risk analysis reports and associated contingency evaluation.

· Generate all submittals called for in the RFQ.

· Compile all exceptions & clarifications.

· Generate project schedule and resource loading reports.

· Lead bid review meetings and provide information, as necessary.

· If awarded, compile all bid information, and disseminate it into appropriate project folder files. Lead project turnover meetings, work with operations throughout the pre-con phase.

· Apply pragmatic analysis of overall project execution process to ensure estimate reflects the efficient execution of the project.

Skills/Qualifications:

· Minimum of 8 years’ experience in electrical construction estimating

· Must be 18 years of age or older.

· Must be 21 years of age or older to operate a company vehicle & have a Driver’s license with a clean driving record.

OR

· Bachelor’s degree in construction management / engineering or other relevant discipline with 5 years' experience in Industrial Construction

· Scheduling experience with MSP or P6.

· Excellent communication skills – both verbal and written

· Excellent computer skills including Microsoft Office Suite emphasis on Project Schedule and Xcel Tracking

Preferred Skills:

· Direct experience in Commercial and Industrial construction.

· Accubid Estimating Software Experience preferred.

Benefits:

· Health Insurance- Up to 80% of the Employee portion paid.

· Health Savings Account (HSA) optional enrollment

· Paid Time Off after waiting period.

· 401k after 90 days of employment with a company match up to 4% (Employees are 100% vested after 90 day waiting period.)

· Employee paid Dental, Vision, Life and Accident Insurance

We are “Leading the Change” in the energy services industry. Our growth and successes have not changed who we are. We live our core values every day:

WE TAKE ACTION

WE DO WHAT WE SAY

WE LEAD BY EXAMPLE

WE DO THE RIGHT THING

WE PRACTICE STEWARDSHIP

*Loenbro is an Equal Opportunity Employer.

WHO WE ARE

All NYC students deserve equitable access to a high quality public school education. The New York City Charter School Center (Charter Center) team works for that future by supporting public charter schools at every stage. We help new charter schools get started, provide programs and resources to empower existing schools, and we build community and legislative support, so that highly effective schools can flourish. In turn, these schools and their students show us what is possible in public education.

Additional background information can be found at AND EXPERIENCE

• Bachelor’s degree required

• Strong work ethic and tenure: a minimum of two years of experience supporting executive or senior leadership in a nonprofit organization preferable

• Experience and interest in internal and external communications and partnership development

• Proficient in Microsoft Office (Outlook, Word, Excel and Power Point), Adobe Acrobat, Salesforce, Mailchimp and Social media web platforms.

RESPONSIBILITIES

Reporting to the COO, the Executive Assistant serves as a key point of contact for internal and external constituencies on matters pertaining to the executive team as well as provides administrative and coordination for the implementation of key organizational programs and initiatives.  

The Executive Assistant will be creative and enjoy working in a small, entrepreneurial environment that is mission-focused, results-driven and community-oriented. The ideal individual will have the ability to exercise good judgment in a variety of situations and have strong written and verbal communication, organizational, and project coordination skills. They must also have the ability to maintain a realistic balance among multiple priorities. The Executive Assistant will have the ability to work independently on projects and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.

Responsibilities include, but are not limited to:

Executive Support 

• Responsible for a variety of high-level administrative tasks for the CEO and COO including managing dynamic calendars; arranging travel plans, itineraries, and agendas; completing expense reports; composing and preparing correspondence that may contain confidential information; and, compiling/creating documents for travel-related meetings. 
• Organize and coordinate executive outreach and external relations efforts: follow up on contacts made by leadership, and research, prioritize, and address incoming issues and concerns addressed to the CEO and COO and determine appropriate course of action, referral, or response. 
• Serve as administrative liaison to the New York City Charter School Center’s Board of Directors, assisting with the coordination of quarterly Board meetings, including preparing and distributing Board materials. Maintain and ensure compliance with by-laws and applicable nonprofit regulations.
• Support fundraising and development efforts by managing a reporting calendar, conducting research, and compiling reports for grant applications and funder requirements.

Departmental Liaison & Support

• In partnership with the COO, coordinate with the Charter Center’s various department leads (Communications & Media, School Supports, Collaborative for Inclusive Education, Policy & Advocacy, etc.) to provide administrative leadership on projects integral to the work of the Charter Center. Tasks to include everything from data entry and management to developing programmatic materials and presentations, et al.
• Aid the administration of the main office by providing customer support, assisting with event planning and coordination, and other general administrative tasks as requested.

QUALIFICATIONS

• Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
• Strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, and external partners 
• Expert level written and verbal communication skills
• Demonstrated proactive approach to problem-solving and decision-making 
• Emotional maturity
• Highly resourceful team-player, with the ability to also be extremely effective independently
• Proven ability to handle confidential information with discretion, adaptable to various competing demands, and demonstrate the highest level of customer/client service and response
• Demonstrated ability to achieve high performance goals and meet deadlines in a fast paced environment
• Forward-looking thinker, who actively seeks opportunities and proposes solutions

COMPENSATION

$34 per hour 

ANTICIPATED START DATE

Immediate

APPLY TO

Please send a resume and cover letter to

AN EQUAL OPPORTUNITY EMPLOYER

It is the policy of the Charter Center to provide employment opportunities without regard to race, color, religion, creed, national origin, age, marital status, disability, prior record of arrest or conviction (except as provided by law), sexual orientation, gender (sex), and to maintain an environment free of discriminatory harassment, including sexual harassment, or retaliation as required by civil rights law. Inquiries regarding compliance with this equal opportunity policy may be directed to the Office of Equal Opportunity.

About Waltbillig & Hood General Contractors

Waltbillig & Hood General Contractors is a full-service General Contracting and Construction Management firm based in Naples, FL. Founded in 2016, Waltbillig & Hood has earned a reputation as one of Southwest Florida’s leading general contractors. With over 40 years in the SWFL area, W&H specializes in various healthcare and commercial projects ranging from medical offices and hospitals to multi-family construction, storage facilities, automotive dealerships, retail, office, and industrial facilities.

If you want to work with a team of professionals who are out to deliver the best results possible for you and everyone involved, Waltbillig & Hood could be your home for a long-lasting and rewarding career in the Southwest Florida construction industry. We offer a very competitive salary and an extensive benefit package.

The basic functions of the WHGC Project Manager include, but not limited to:

• Provide the leadership and direction necessary to sustain the company’s growth within the framework of the company’s Employee Handbook, Policies and Procedures, and Core Values.
• Maintain great Owner/Client business relations.
• Knowledge and ability to develop and implement technical business components regarding project schedules, workmanship, anticipated costs, and financial reports.
• Review all subcontractor and vendor costs for accuracy to ensure WHGC is managing all activities in the most cost-effective manner to maximize the overall profitability of the company.

Ability to effectively produce and manage all project controls including, but not limited to, the following for each assigned project:

• Overall Project Schedule (OPS) Ability to create and effectively communicate the OPS in the timeline that meets the occupancy objectives of the Owner as well as requirements of the Owner and Contractor Agreement (Contract).
• Purchase Order/Change Order Log (Subcontractor): Ability to maintain an accurate and updated account of all current and potential Change Orders on a bi-weekly basis.
• Submittal and Material Procurement: Ability to oversee the development and maintenance of the Material Status Log to meet project specific requirements and ensure delivery of all specified building components before respective start date(s) as indicated on the Overall Project Schedule.
• Proposed Change Orders and Change Request (Owner): Ability to effectively represent and/or assist WHGC in Owner/Architect/ Contractor (OAC) Meeting(s) and receive prompt signature approval for each change in scope of work monthly.
• Ability to effectively communicate and collaborate with Owner/ Architect/Engineers regarding all project specific inquiries, issues, statuses for each assigned project.
• Knowledgeable and understanding of Owner and Subcontractors contracts.
• Ability to work together with the project Superintendents and Project Managers (if necessary) and render the objectives of WHGC.
• Demonstrate ability and knowledge to perform the role as Project Manager. This requires knowledge and daily implementation of exceptional construction industry principles and practices, business management, and a foresight for resolving problematic circumstances, issues, events, etc.
• Ability to frequently compile and communicate critical information in written format through issuance of formal letter(s). Must have the ability to compose well-articulated letter(s) documenting intended purpose and intended results.
• Ability to frequently analyze and compile information for purpose of composing presentations, both in oral and/or written format, to various audiences such as Owners, Architects, Engineers, and/or WHGC personnel.
• Proficient in use of trade specific software and in personal computer applications including Microsoft Office, Windows, Procore, MS Project, etc.
• Skilled in identifying and reacting “with resolution” to unacceptable workmanship, quality, or products.
• Maintain monthly project cost reporting per company procedures.
• Ability to make timely judgments at a high level, and render good decisions.
• Ability to enforce the requirements of the company policies and procedures.
• Knowledge and ability to interpret building codes and ordinances.
• Must have good communication skills that will enable response to common inquiries or complaints from customers and/or others as well as ability to effectively present information to superiors.
• Must have the knowledge and ability to control costs within his/her responsibility area within a given project.

Job Type: Full-time

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Health savings account
• Paid time off
• Referral program
• Vision insurance

Experience:

• Project Management in Construction: 3 years (Preferred)
• Work Location: In person

Position Title: Executive Paralegal / Legal Assistant

Reporting: EVP of Legal Affairs / General Counsel

Location: Hartford, Connecticut

About Spinnaker Real Estate Partners

Spinnaker Real Estate Partners LLC, based in Connecticut, is a prominent real estate company with a rich history in urban redevelopment, construction and property management.

Throughout its history, Spinnaker Real Estate Partners has been involved in the acquisition, development, and redevelopment of over 4 million square feet of office, hotel and industrial space and thousands of multi-family units across the United States. Spinnaker's focus has been on creating vibrant, mixed-use communities that integrate residential, retail, and public spaces, often revitalizing underused urban areas.

Spinnaker Real Estate Partners continues to grow and expand its team, hiring exceptional professionals to support its development activities.

The company emphasizes responsible building practices and aims to create communities that offer a high quality of life.

Position Summary

The Executive Paralegal / Legal Assistant is responsible for supporting the General Counsel/EVP of Legal Affairs and our development and construction teams across a range of administrative, legal, corporate, transactional, and operational functions. This role is broader than that of a traditional paralegal or administrative assistant and blends document preparation, legal and business operations, and administrative coordination. You’ll work at the intersection of legal affairs, real estate and financing and internal operations—playing a critical role in keeping our legal department efficient, responsive, and organized.

Corporate Governance & Entity Management

• Coordinate annual reporting for LLCs and other entities
• Form and dissolve entities; maintain entity records
• Prepare organization charts and assist with operating agreements and consents
• Submit and track governmental filings; manage beneficial ownership documentation
• Manage Legal Entity Identifier (LEI) renewals and database tracking
• File and order documents via Secretary of State sites and service providers

Legal & Transactional Support

• Assist with preparation and revision of legal documents (purchase and sale agreements, commercial leases, service agreements, operating agreements, deeds, etc.)
• Prepare and assemble consents and certificates
• Prepare and process real estate recordation documents and conveyance tax filings (e.g., OP-236 forms)
• Manage legal correspondence and interact with outside counsel and title companies
• Monitor and manage the Legal Department’s shared inbox

Due Diligence and Closing Preparation

·        Assist in the preparation and maintenance of closing checklists for acquisitions, dispositions, and financings

·        Coordinate collection, review, and organization of due diligence materials from internal teams and third parties

·        Work closely with outside counsel to track closing deliverables, timelines, and document drafts

·        Collaborate with title companies, lenders, and consultants to ensure all requirements are met for closing

·        Prepare internal documentation packages and manage post-closing organization (recorded documents, funding memos, etc.)

·        Track key dates, signature pages, and closing logistics to support smooth transaction execution

Searches & Title Work

• Order and analyze UCC, litigation, and title searches
• Organize and archive search reports and related title documentation
• Identify and follow up on outstanding search items

Litigation & Claims Tracking

• Maintain an internal log of active litigation and legal claims
• Distribute relevant documentation and monitor response timelines

Invoice Management & Financial Support

• Process and track legal-related invoices (e.g., title services, Secretary of State, compliance vendors)
• Support invoice compilation and reimbursement tracking for legal matters
• Coordinate with internal finance team on payment and documentation status

Administrative & Operational Support

• Create and maintain legal and project filing systems (electronic and hard copy)
• Handle sensitive documents per retention protocols
• Oversee supply ordering and building/vendor coordination
• Liaise with IT support (phone, copier, software)

Shipping & Document Handling

• Prepare and track certified and overnight mail, compile and deliver closing and title packages

Qualifications

• 5+ years of experience in a legal support, paralegal, or legal operations role
• Bachelor’s Degree, Associate’s Degree or Paralegal Certificate preferred
• Proficiency with Microsoft Office (Word, Excel, Outlook); redlining, strong document formatting and proofreading skills
• Familiarity with Secretary of State websites, governmental and title searches, and entity organizational and management practices
• Organized, responsive, and able to manage multiple time-sensitive tasks
• Professional communication skills and discretion when handling confidential matters

Experience

5+ years of experience in a legal support, paralegal, or legal operations role

Prior experience supporting legal departments or at a law firm in real estate, finance, or corporate law is highly preferred

Monument is a leading right-of-way consulting firm that provides property acquisition, appraisal, relocation, and related real estate services for public infrastructure projects. Our clients include Federal, State, and local agencies, utility providers, and engineering firms, among others. We pride ourselves on our unique, fully remote workplace culture, where innovation and growth are fostered in a supportive and inclusive environment.

Position: Proposal Coordinator

Location: Remote | Full-Time

Pay: $75k-$90k

Position Description

Monument is seeking a dedicated and talented Proposal Coordinator with exceptional writing, editing and organizational skills to support our fast-paced marketing and business development team. We respond to a high volume of Requests for Proposals (RFPs) that require the development and submission of customized, pursuit-specific proposals that strategically spotlight Monument’s value while meeting the required parameters of each request. The primary responsibility of this role is the end-to-end management of the proposal lifecycle and production process, which includes thoughtful, non-technical, writing and content development, as well as administrative support, including scheduling and management of key milestones and deadlines. Additional department duties include the creation of customized marketing and promotional materials to support all company business lines.

Detailed Requirements and Responsibilities:

·      Collaborate with technical writers, project managers and other team members to develop high-quality, compliant and engaging proposals.

·      Write and edit proposal content with a focus on relevancy, accuracy and persuasiveness.

·      Customize staff resumes, project experience write-ups, executive summaries and management plans, etc.

·      Organize, store and archive proposal components to quickly compile and provide upon request.

·      Select and customize appropriate writing templates to create proposal drafts.

·      Research and collect information relevant to each pursuit for use in proposals.

·      Review technical input and translate complex concepts into client-ready narratives.

·      Analyze RFPs, SOQs, and advertisements; prepare compliance and requirement checklists, outlines, and proposal schedules.

·      Compliance and Quality Assurance – conduct thorough reviews of RFP requirements to ensure all elements of submission meet requestor specifications, internal guidelines and legal standards.

·      Finalize and submit proposals per RFP requirements.

·      As needed, coordinate for formatting, binding, printing and mailing of physical submissions.

·      Schedule, facilitate, and document proposal kick-off and color review milestones.

·      Compile and distribute meeting notes, action items, and reviewer feedback.

·      Coordinate proposal resources, including technical team input, subconsultant content, and supporting documentation.

·      Develop and manage proposal production schedules.

·      Ensure incorporation of review feedback and adherence to internal quality standards.

·      Support interview teams as needed, under senior management oversight.

Qualifications

·      Architecture or Engineering industry-based proposal writing experience is strongly preferred.

·      Strong organizational skills with the ability to manage multiple deadlines.

·      Excellent written, verbal, and interpersonal communication skills.

·      Detail-oriented with a commitment to accuracy and quality.

·      Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and Adobe Acrobat Pro.

Education and Experience

·      Bachelor’s degree in Communications, Marketing, English, Business, or related field preferred.

·      3–5 years of proposal writing or coordination experience, preferably in professional services, engineering, or construction industries.

How to Apply:

Learn more about our company and explore how you can be part of our shared vision at . Submit your resume and a detailed cover letter through our Careers page to take the first step toward joining the Monument team.

MONUMENT is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, including sexual orientation and gender identity, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law.