Clippy Microsoft Jobs in Usa

Job Title: Data Entry - 2

Location: Whitehouse Station, NJ

Duration: 3 Months (Contract to Hire-CTH)

No. of Positions: 1

Job schedule-This role is now 5 days in office

Job hours-8:00am-4:30pm

Interview process- All interviews will be via WEBEX

Summary:

The main function of this role is the data entry (along with verification and self-review) of policy information via proprietary computer systems. The right person will be responsible for the timely and accurate entry of information/risk/policy characteristics; adhering to documented processes with the ability to meet quality goals and production goals while applying a high level of personal project management skills.

Job Responsibilities:

• Review client/insured data from one proprietary main frame system and transfer data to a second proprietary main frame system.

• Compile and verify the accuracy of data before it is entered.

• This includes ensuring accurate entry of existing data along with the ability to apply the appropriate/ matching additional coverages.

• Individual needs to be able to represent the company in addressing referral reasons/instances with agents and internal customers.

• Within 90 days of hire, reach a quality goal of 80% (with further progression to 95% within 150 days). At the same time, reach an established production goal of 60% within 90 days of higher (with further progression to 90% within 150 days. Review and correct any errors within 24hours of return from the team specialist and/or trainer.

Skills:

• Technical skills include Windows 10 operating platform; ability to research policy information from one proprietary mainframe and system and enter the data into a second proprietary system. A basic operating understanding of Microsoft Office tools (Outlook, Excel, Access and Word) as these tools are used in our daily processes for email communication and tracking. This would not include creation of new spreadsheets or tracking forms as tools are pre-existing. The individual will need to update existing tracking documents to manager their assigned work as well as managing their calendar.

• Verbal and written communication skills, attention to detail, and interpersonal skills.

• Individual will need to accurately document data and follow established process procedures with a general understanding of where to locate all information necessary to complete the process.

• Must be able to multi-task and follow procedures.

• Ability to work both independently and as an engaged member of the team; and manage one’s time.

Education/Experience

• Previous experience with:

o Windows 10 operating system.

o Working knowledge of Microsoft Word (how to create Word Document and attach to an email).

o Basic understanding of a pre-existing Excel spreadsheet.

• computers and applications such as Microsoft Word and Excel. Please be specific on what knowledge is needed for Work and Excel

• Education/Experience: High school diploma or GED required.

• Minimum 2 years of office / business experience. Personal Lines Insurance knowledge and plus.

This role is responsible for preparing and issuing accurate customer invoices, validating billing terms and rates against contracts and supporting documentation, resolving billing exceptions, and maintaining strong documentation and internal controls. The AR Billing Specialist partners cross-functionally (Operations, Sales/Account teams, and Finance) to ensure timely, accurate, and compliant billing and to support continuous improvement through standard work and effective use of ERP tools (Microsoft Dynamics 365 strongly preferred). THIS IS A 6 month TEMP To Perm Role. Fully onsite role.

Key Responsibilities

• Invoice Preparation & Issuance: Prepare and issue accurate customer invoices in a timely manner; ensure invoices align to service agreements, approved rates, and billing schedules.
• Contract/PO Review & Billing Validation: Review contracts, purchase orders, and service agreements to confirm billing terms, rates, frequency, and required supporting documentation; ensure appropriate approvals are in place before invoicing.
• Billing Accuracy, Adjustments & Documentation: Research and resolve billing discrepancies; process credit memos, rebills, and other adjustments as needed; maintain clear audit trails and organized billing documentation.
• Customer Account Maintenance: Maintain accurate customer and billing records (bill-to/ship-to, billing contacts, invoice delivery preferences, and related master data) and support data quality routines.
• Month-End Close Support: Assist with month-end close activities, including billing cutoffs, AR accrual support, and reconciliations; provide schedules and support documentation as requested.
• Audit & Compliance Support: Support internal and external audits by preparing schedules, responding to requests, and providing documentation; adhere to internal controls and company policies.
• Continuous Improvement & Systems Enablement: Identify opportunities to improve billing processes and reduce rework; contribute to SOPs/job aids and leverage technology to enhance billing workflows (automation, reporting, and standardized templates).

Qualifications

• Associate’s or Bachelor’s degree in Accounting, Finance, or a related field preferred (or equivalent experience).
• 2+ years of experience in Billing, including invoice preparation and exception resolution.
• Proficiency with ERP/accounting systems and Microsoft Office (Excel required).
• Strong attention to detail, organization, and documentation discipline.
• Excellent communication and problem-solving skills; customer-service mindset when working with internal and external stakeholders.

Preferred Qualifications

• Microsoft Dynamics 365 (Finance/AR) experience is strongly preferred; experience creating/maintaining invoices and supporting AR processes in D365 is a major plus.
• Experience in a high-volume, multi-location services environment with contract-based billing.
• Experience supporting close and audit requests, including reconciliations and schedule preparation.
• Comfort working in a shared services model with service levels, cutoffs, and standard work expectations

Core Competencies

• Accuracy & quality focus • Ownership & follow-through • Exception resolution • Customer service mindset • Process discipline & documentation • Controls mindset • Systems fluency & continuous improvement

6 months temp to perm role

Job Overview

We are seeking a dynamic and detail-oriented Mortgage Admin Assistant to join our team! In this vital role, you will be the backbone of our mortgage processing operations, ensuring smooth communication, accurate data management, and exceptional customer service. Your energetic approach and organizational skills will help streamline administrative tasks, support loan officers, and enhance client satisfaction. This position offers a fantastic opportunity to grow within a fast-paced financial environment while making a meaningful impact on our clients’ homeownership journeys.

Responsibilities

• Manage incoming calls using multi-line phone systems with professionalism and courtesy, providing excellent customer support and information.
• Assist with data entry and document management using Microsoft Office, Google Workspace, and QuickBooks to ensure accurate record-keeping.
• Organize and maintain client files through meticulous filing systems, both physical and digital, ensuring easy retrieval of documents.
• Support loan processing by verifying information, proofreading documents for accuracy, and preparing necessary paperwork for approval.
• Coordinate calendar management for mortgage officers, scheduling appointments, follow-ups, and meetings efficiently.
• Handle front desk duties such as greeting visitors, managing office supplies, and maintaining a welcoming environment.
• Provide clerical support including proofreading correspondence, managing email communications, and performing general office management tasks.
• Assist with bookkeeping tasks related to mortgage transactions and office expenses to ensure financial accuracy.
• Support bilingual clients by providing translation assistance when needed to facilitate clear communication.
• Maintain high standards of phone etiquette and customer service to foster positive relationships with clients and partners.

Experience

• Previous office management or administrative experience in a professional setting is highly preferred.
• Familiarity with mortgage or real estate processes is a plus but not required; training will be provided.
• Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel), Google Workspace (Gmail, Calendar), QuickBooks, and data entry skills.
• Excellent organizational skills with the ability to multitask effectively in a fast-paced environment.
• Experience working at a front desk or as a receptionist—dental or medical receptionist experience is beneficial—demonstrating strong phone etiquette and customer service skills.
• Bilingual abilities are highly valued to assist diverse clients seamlessly.
• Proven ability to manage time efficiently while handling clerical tasks such as proofreading, filing, and calendar management. Join us as a Mortgage Admin Assistant and become an essential part of our team dedicated to helping clients achieve their homeownership dreams! Your enthusiasm, expertise in office management tools like QuickBooks and Microsoft Office, along with your exceptional organizational skills will drive success in this rewarding role.

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Vision insurance

Work Location: In person

Position Summary

The Fencing Supply Group is seeking a highly motivated and detail-oriented Supply Chain Program Manager – TREX to oversee and optimize our end-to-end supply chain operations.

This role encompasses three critical disciplines: Inventory Management (including forecasting, inventory optimization, and purchasing), Category Procurement/Sourcing Management, and Project Management. A distinguishing aspect of this position is the emphasis on relationship management—our key supplier partnership for this expanding vertical is a strategic relationship where the supplier is also a valued partner and, in many respects, a customer. This role requires a customer-service mindset applied to supplier engagement, ensuring that interactions are collaborative, responsive, and focused on mutual long-term success.

The ideal candidate will lead strategic sourcing initiatives for a specific category, manage inventory performance across our branch network, drive planning excellence by collaborating with SIOP, forecasting, inventory optimization/leveling and capacity planning. This individual will need to apply project management discipline to deliver cross-functional supply chain initiatives on time and within scope.

Critically, this person must possess excellent customer service skills and the ability to build and sustain high-trust relationships with strategic partners where the line between supplier and customer is intentionally blurred. This position requires 3–5+ years of progressive experience in supply chain management, strong analytical and system skills, and the ability to collaborate across functions to drive measurable results.

Key Responsibilities

1. Inventory Management, Forecasting & Purchasing

• Develop and execute strategies to optimize inventory levels across multiple product categories while balancing working capital, service levels, and cost.
• Partner with cross-functionally to track capital tied up in inventory and recommend initiatives to improve working capital efficiency.
• Monitor and manage key inventory performance metrics (turns, days on hand, obsolescence, write-offs) to achieve company targets.
• Ensure proper inventory controls, audits, and cycle counting processes are in place.
• Develop and maintain accurate demand forecasts to execute procurement and distribution planning for this growing product line.
• Lead capacity planning efforts to ensure supplier and logistics capabilities meet current and future demand.
• Oversee purchasing activities to ensure cost-effective sourcing and timely replenishment of materials.
• Coordinate deliveries to FSG branches to maintain proper inventory levels and support operational needs.
• Collaborate with branch leadership to forecast demand and address local inventory challenges.

2. Category Procurement, Sourcing & Supplier Relationship Management

• Develop and execute category strategies for key spend areas, including negotiation and contract management.
• Conduct market analysis and benchmarking to identify cost-saving opportunities and mitigate supply risk.
• Build and manage strategic supplier relationships with a customer-service mindset, treating key supplier as valued partner. Drive performance through scorecards, business reviews, and continuous improvement initiatives while ensuring interactions are responsive, collaborative, and focused on mutual success.
• Serve as the primary point of contact for strategic supplier partner, ensuring a high level of service, responsiveness, and trust. Negotiate favorable terms, resolve delivery issues, and proactively communicate to strengthen the partnership.
• Collaborate with internal stakeholders and support Sales Staff to align sourcing strategies with business objectives and product requirements.
• Track and report on KPIs including cost savings, supplier performance, and contract compliance.
• Represent FSG as a partner of choice by maintaining excellent communication, reliability, and professionalism in all supplier interactions—ensuring suppliers view FSG as a preferred customer they want to prioritize.
• Champion a “supplier-as-customer” philosophy across the organization, ensuring that strategic partners receive the same level of service, attention, and respect that FSG provides to its own customers.

3. Project Management

• Lead and manage cross-functional supply chain projects from initiation through completion, ensuring alignment with strategic objectives.
• Define project scope, timelines, milestones, resource requirements, and deliverables for supply chain initiatives.
• Apply project management methodologies (Agile, Waterfall, or hybrid) to plan, execute, monitor, and close projects effectively.
• Coordinate with internal teams (Operations, Finance, IT, Sales) and external partners to drive project execution and remove roadblocks.
• Track project progress, manage risks and issues, and communicate status to stakeholders and senior leadership.
• Lead projects to digitize and modernize supply chain workflows, including system implementations and process improvements.
• Manage change management efforts associated with new processes, tools, and systems.

4. Planning & S&OP

• Align with SIOP Lead to balance demand and supply effectively.
• Translate demand and sales plans into actionable supply plans to help optimize inventory while helping grow a new product line.
• Provide insights and recommendations to senior leadership regarding supply chain risks, opportunities, and trade-offs.
• Drive continuous improvement initiatives in supply chain processes, systems, and analytics.

5. Data, Systems & Analytics

• Leverage Infor ERP for supply chain execution, data integrity, and planning accuracy.
• Develop and execute monthly purchases.
• Develop dashboards and reporting in Microsoft Power BI to track KPIs, forecast accuracy, and branch performance.
• Use advanced analytics to identify gaps, support decision-making, and recommend corrective actions.

Qualifications

Education

• Bachelor’s degree in Supply Chain Management, Business Administration, Industrial Engineering, or related field required.
• Master’s degree or APICS/CSCP certification preferred.
• PMP, CAPM, or equivalent project management certification preferred.

Experience

• Minimum 3–5 years of progressive experience in supply chain management, with emphasis on inventory management, SIOP, forecasting, demand planning, and capacity planning.
• Demonstrated experience in strategic sourcing, category management, and supplier relationship management.
• Proven track record of leading cross-functional projects with defined scope, timelines, and measurable outcomes.
• Experience with purchasing and branch distribution support is highly preferred.
• Experience managing strategic supplier partnerships where relationship management and customer service principles are applied to supplier engagement.

Technical Skills

• Proficiency with Infor ERP and Microsoft Power BI (required)
• Advanced Excel/analytical tools for forecasting, modeling, and scenario planning
• Strong knowledge of supply chain metrics and financial levers impacting working capital
• Familiarity with project management tools (e.g., Microsoft Project, Smartsheet, Asana, or similar).

Soft Skills

• Strong leadership, communication, and cross-functional collaboration skills.
• Ability to work in a fast-paced environment and manage competing priorities.
• Analytical mindset with problem-solving capabilities and continuous improvement orientation.
• Excellent organizational skills with attention to detail and ability to manage multiple projects simultaneously.
• Strong negotiation and stakeholder management skills.
• Excellent customer service orientation with the ability to build and maintain high-trust, long-term relationships with strategic partners and suppliers.
• Interpersonal maturity and emotional intelligence to navigate complex relationships where partners serve dual roles as both suppliers and customers.

Position Title: Construction Project Manager

Location: Oakland, CA

Travel: Approximately 50% local travel to client sites

Compensation: $130,000 – $150,000 + Bonus

Additional Perks: Company Vehicle + Gas Card

Benefits: Health, Dental, 401(k), Short-Term & Long-Term Disability

Employment Type: Full-Time | Exempt (Salaried)

Position Overview

The Construction Project Manager oversees the successful execution of commercial construction projects from preconstruction through final closeout. This role is responsible for managing project financial performance, schedules, subcontractor coordination, and client relationships.

The Project Manager works closely with Superintendents, field crews, subcontractors, and company leadership to ensure projects are delivered safely, on schedule, within budget, and at the highest quality standards.

This role requires a hands-on leader who can manage multiple stakeholders, solve problems in real time, and maintain strong communication with clients and project teams.

Key Responsibilities

Project Execution & Field Leadership

• Review project plans and specifications to obtain a clear and complete understanding of project scope.
• Review building work rules and city zoning restrictions to understand limitations and compliance requirements.
• Confirm project subcontractor and vendor roster and verify buyouts with the project team.
• Develop and maintain detailed project schedules to effectively manage construction timelines.
• Conduct weekly jobsite safety meetings and enforce strong safety practices across all field operations.
• Coordinate and schedule field crews and subcontractors.
• Monitor subcontractor performance to ensure schedule adherence and quality standards are met.
• Conduct preconstruction conferences to ensure long-lead materials are ordered and delivered on time.
• Review and approve shop drawings for compliance with plans, specifications, and building standards.
• Ensure projects progress in accordance with company policies and construction procedures.
• Maintain clean, organized, and safe work environments for tenants, property managers, and visitors.
• Monitor subcontractor cleanup and ensure jobsite conditions remain professional and safe.
• Provide project status updates to project stakeholders including project managers, property managers, and tenants.
• Communicate potential cost impacts or scope changes to leadership.
• Conduct punch list inspections and manage subcontractors for timely completion of project closeout items.
• Ensure all project closeout documentation and requirements are completed on schedule.

Project Management & Administrative Responsibilities

• Manage daily field activities to prevent schedule delays and cost overruns.
• Allocate resources and manage team members effectively to maximize productivity.
• Ensure subcontractors comply with contract terms, insurance requirements, material standards, and construction schedules.
• Establish and maintain relationships with subcontractors and vendors.
• Develop and maintain accurate unit cost estimates.
• Create and manage project schedules using Microsoft Project.
• Utilize construction management software to track project activity and documentation.
• Establish project management systems for:
• Requests for Information (RFIs)
• Change orders
• Submittals
• Clarifications
• Utilize tools such as Procore, Bluebeam, Smartsheets, and other project management platforms.

Leadership & Management

• Support company goals and contribute to successful project outcomes.
• Deliver high levels of customer service to clients, tenants, and stakeholders.
• Manage and motivate subcontractors and vendors to maintain performance standards.
• Build strong relationships with qualified subcontractors and vendors.
• Ensure high-quality work is delivered consistently and on schedule.
• Operate independently with minimal supervision while maintaining accountability for project performance.
• Apply sound judgment and problem-solving skills when managing project challenges.

Qualifications

Education & Experience

• Strong background in commercial construction and general contracting.
• Demonstrated experience in project scheduling, estimating, job cost control, and subcontractor coordination.
• Proven ability to manage construction projects from preconstruction through closeout.

Skills & Competencies

• Excellent communication and leadership skills.
• Strong organizational and scheduling abilities.
• Ability to manage subcontractor relationships and resolve project issues effectively.
• Strong analytical and problem-solving skills.

Technical Skills

• Microsoft Office Suite (Word, Excel, Outlook)
• Microsoft Project scheduling software
• Bluebeam
• Procore or similar construction management platforms
• Web-based project management tools (Smartsheets or similar)

Leadership Expectations

This position requires strong leadership and supervisory skills. The role involves managing subcontractors and vendors while maintaining schedule, budget, and quality expectations.

The Project Manager must be able to navigate challenging situations, address resistance from subcontractors, and ensure project goals are achieved despite obstacles.

Company Overview:

Tootsie Roll Industries, Inc. is America's favorite candy company, manufacturing and selling some of the world's most popular confectionery brands. Beginning in a modest New York candy store with the Tootsie Roll's introduction in 1896, the Chicago-based company has grown to become one of the country's largest candy companies, with operations throughout North America and with distribution channels in more than 75 countries. The Tootsie brands resonate strongly among every age group, culture, and demographic; for every occasion and event; and during every economic climate, qualifying them as truly enduring, iconic American confections. For more information, visit

Education

• Bachelor’s degree in Supply Chain or equivalent years of experience.

Professional Experience

• Minimum 3 years relevant Procurement or Supply Chain experience.

Knowledge/Skills/Abilities

• Strong communications skills, both written and verbal.
• Ability to communicate and influence within all levels of the organization including direct peers and senior leadership.
• Strong administrative skills.
• Microsoft Office, Oracle software and Microsoft Windows operating system experience a must. Proficiency with Microsoft Excel, in particular VLOOKUP function and Pivot Tables. Ability to navigate the Windows file system.
• Ability to run reports in Oracle and export to Excel.
• Flexible and able to prioritize according to operational needs.
• Ability to learn and adapt to changing business needs over time. Job description may evolve along with the overall business.

Duties

MRO Buyer duties – approximately 50% of duties

• Order assigned MRO requirements for TRI and Sweets Mix plants from authorized requisitions. Generate purchase orders with appropriate terms and conditions.
• Source materials for best pricing per Tootsie Roll’s corporate procurement policy. Ensure competitive bidding on appropriate purchases.
• Support the Tool Crib to request quotes when needed.
• Source new MRO vendors when needed.
• Negotiate terms of purchase with vendors as appropriate, i.e. delivery time, payment terms, freight terms.
• Expedite critical purchases.
• Follow up with vendors on orders placed. Track and log orders from confirmation to receiving the goods.
• Work with Tool Crib to initiate bills of lading for items returned to suppliers, and to follow up on claims for shortages and/or incorrect shipments.
• Oversee the maintenance of necessary records (warranties, specifications, detailed drawings as needed).
• Participate in or lead specific initiatives in MRO, when requested by management.
• Promptly clear blocked invoices on the “Matching Holds Report” for price and/or receipt problems.

Category management, data analysis, and special projects – approximately 50% of duties

• Manage and track corporate indirect materials cost-savings projects.
• Develop and manage supplier scorecards.
• Analyze and report monthly PPV (Purchase Price Variance) for direct materials.
• Update/manage corporate indirect contracts database.
• Calculate and report monthly cost savings for Purchasing Department
• Perform periodic RFPs (Request for Proposals) for minor category suppliers such as pallets, uniforms, and shipping supplies.
• Manage supplier relationships for assigned minor category suppliers such as uniforms and shipping supplies.
• Encourage and report on compliance with MRO preferred suppliers strategy among local plant buyers.
• Quote out new Marketing-driven projects with existing and new suppliers in support of Purchasing Managers.
• Develop and perform periodic reporting for Purchasing department to include Supplier Delivery Performance, Supplier Quality Performance, Supplier Purchase Data, etc.
• Assist Purchasing Managers in performing spend analytics in support of periodic bids.

General expectations

• Maintain excellent relationships with suppliers and Company departments to assure a high level of cooperation and service.
• Operate in accordance with Tootsie Roll policies.
• Perform all duties in accordance with Tootsie Roll’s Food Safety and Quality Policy and Programs to ensure compliance with Regulatory Requirements, HACCP, GMPs, and SQF.
• Work constructively within the Purchasing team.
• Represent the Company and Department in a professional manner in all internal and external dealings.
• Perform such other duties and responsibilities as assigned by Purchasing Management.

Job Title: Data Entry - 2

Location: Whitehouse Station, NJ 08889

Duration: 3 Months (CTH)

Job schedule-This role is now 5 days in the office

Job hours: 8:00 am-4:30 pm

Summary:

The main function of this role is the data entry (along with verification and self-review) of policy information via proprietary computer systems. The right person will be responsible for the timely and accurate entry of information/risk/policy characteristics; adhering to documented processes with the ability to meet quality goals and production goals while applying a high level of personal project management skills.

Job Responsibilities:

• Review client/insured data from one proprietary mainframe system and transfer data to a second proprietary mainframe system.

• Compile and verify the accuracy of data before it is entered.

• This includes ensuring accurate entry of existing data along with the ability to apply the appropriate/ matching additional coverages.

• Individual needs to be able to represent the company in addressing referral reasons/instances with agents and internal customers.

• Within 90 days of hire, reach a quality goal of 80% (with further progression to 95% within 150 days). At the same time, reach an established production goal of 60% within 90 days of higher (with further progression to 90% within 150 days. Review and correct any errors within 24hours of return from the team specialist and/or trainer.

Skills:

• Technical skills include Windows 10 operating platform; ability to research policy information from one proprietary mainframe and system and enter the data into a second proprietary system. A basic operating understanding of Microsoft Office tools (Outlook, Excel, Access and Word) as these tools are used in our daily processes for email communication and tracking. This would not include creation of new spreadsheets or tracking forms as tools are pre-existing. The individual will need to update existing tracking documents to manager their assigned work as well as managing their calendar.

• Verbal and written communication skills, attention to detail, and interpersonal skills.

• Individual will need to accurately document data and follow established process procedures with a general understanding of where to locate all information necessary to complete the process.

• Must be able to multi-task and follow procedures.

• Ability to work both independently and as an engaged member of the team, and manage one’s time.

Education/Experience

• Previous experience with:

o Windows 10 operating system.

o Working knowledge of Microsoft Word (how to create a Word Document and attach it to an email).

o Basic understanding of a pre-existing Excel spreadsheet.

• computers and applications such as Microsoft Word and Excel. Please be specific about what knowledge is needed for Work and Excel

• Education/Experience: High school diploma or GED required.

• Minimum 2 years of office/business experience. Personal Lines Insurance knowledge plus.

Requirements:

- Bachelor's degree in Business or a related field

- Minimum of 3 years of data management experience, preferably in financial or investment management industry

- Ability to contribute to moderately complex aspects of a project

- High level of interaction with internal & external customers

- Strong organizational, verbal and written communication skills

- Detail oriented, analytical mentality with problem solving, research, and follow-up skills

- Ability to meet tight deadlines and multi-task

- Ability to work independently and collaboratively in a team environment

- Advanced prioritization skills and experience with agile methodology

- Advanced knowledge of finance/accounting data and systems

- Experience with straight-through process management and project management is a plus

Technical Skills:

- Advanced experience working with Microsoft Excel, Microsoft Teams and Microsoft SQL Query

- Intermediate knowledge of database architecture and design

- Intermediate experience with Bloomberg data is a plus

- Intermediate experience writing Oracle SQL code is a plus

- Basic experience using visualization tools (Power BI) is a plus

- Basic experience using Extract Transform Loads (ETL’s) is a plus

$70,000-$90,0000

About the Role

A professional association is seeking a highly organized and tech-savvy Part-Time Executive Assistant / Administrative Coordinator to support the CEO and assist with key administrative and board-related functions. This position focuses on executive support, travel coordination, meeting logistics, and administrative organization in a fast-paced, small-team environment.

Responsibilities

• Provide administrative support to the CEO, including scheduling and coordinating meetings
• Manage travel arrangements for domestic and international trips
• Assist with managing the CEO’s calendar and prioritizing meeting requests
• Prepare materials and coordinate logistics for quarterly board meetings
• Set up and manage Microsoft Teams meetings, including troubleshooting minor technical issues
• Take meeting notes and distribute summaries when needed
• Compile board workbooks and supporting documentation for meetings
• Edit and proofread internal and board-facing materials
• Assist with expense reporting and administrative documentation
• Help anticipate scheduling conflicts and support executive time management
• Provide occasional administrative support during conferences or major meetings

Qualifications

• Administrative Assistant or Executive Assistant experience preferred
• Open to candidates with backgrounds in administrative support, customer service, or membership-based organizations
• Strong technical aptitude and comfort learning new systems
• Proficiency with Microsoft Office and Microsoft Teams
• Excellent organization, time management, and attention to detail
• Strong written communication and proofreading skills
• Ability to work independently and solve problems proactively
• Comfortable working in a fast-paced, small-team environment
• Candidates located in the DC / Northern VA / Maryland area preferred for occasional in-person support

Description

Job Summary:

Assists in providing patient care, including patient evaluations and health screenings. Supports Medical Director by performing intake, discharge, and administrative procedures while communicating effectively with the nursing staff, counselors, and Program Director. 

Essential Functions:

• Physical examination of all patients upon admission, including, without limitation, annual physical examinations and health examinations, and review with patients of admissions-related laboratory results.
• All examinations shall be performed in accordance with the applicable rules and regulations for medically monitored treatment programs/facilities in the state in which the clinic operates.
• Issuance of patient medication changed orders and such verbal orders as may be issued, as applicable to state rules and regulations.
•  Completion of readmission physical examinations and annual physical examinations of all patients.
• Availability to staff for emergency management of patient care
• Referral of patients to primary care providers for medical conditions other than narcotic addiction
• Training of nursing staff
• Supervision of nursing staff regarding changes in medication dosage via verbal or written orders
•  Provides reports as requested
• Attends weekly treatment team meetings with counselors or documents in the patient record as an alternative.
• The Program Physician is the professional tasked with labeling medication bottles in the absence of the Pharmacist.
• The program physician will work under the direction of a medical doctor.
• Other duties as assigned.

Supervisory Responsibilities: 

(Scope of the person’s authority, including a list of jobs that report to this job).

None

Essential Qualifications:

(To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the competencies (minimum knowledge, skill, and ability) required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

Education/Licensure/Certification: Medical Doctor in the state where the clinic is located

Required Knowledge: 

Must be computer literate and have knowledge of all Microsoft products, especially Microsoft Outlook and Office, Google Suite, as well as Call Center hardware and software.

Preferred Knowledge:                         1 year of EMR experience

Experience Required:                         One year of experience in the field of Substance Abuse is preferred.

Skill and Ability:                              Must possess excellent interpersonal and verbal communication skills, be able to multitask, prioritize, and be dependable, reliable, and flexible.

Colonial Management Group, LP./New Season provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.