Purchasing & Sales Order Coordinator
Job Description
Our client is seeking an on-site Purchasing & Sales Order Coordinator with strong NetSuite ERP experience. The role involves managing the full purchasing cycle and sales order workflow in a fast-paced environment, requiring a detail-oriented, hands-on individual who plays a key role in daily operations.
Responsibilities:
- Manage purchase and sales orders end-to-end, from creation through fulfillment and invoice matching
- Use NetSuite ERP daily for order processing, inventory tracking, reporting, and recordkeeping
- Coordinate with vendors, suppliers, warehouse, and operations to ensure timely pricing, delivery, and shipments
- Monitor inventory and initiate replenishment as needed
- Resolve discrepancies in orders, invoices, and shipments
- Support finance with AP documentation and three-way matching
- Communicate proactively with customers on order status, timelines, and updates
Requirements:
- Strong NetSuite ERP proficiency, including PO, SO, inventory, fulfillment, and reporting is required
- NetSuite certification/advanced experience, wholesale or distribution background, and familiarity with EDI or 3PL coordination is preferred
- 3–5 years of experience in purchasing, procurement, or sales order coordination
- Solid understanding of procure-to-pay and order-to-cash processes
- Highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment
- Strong communication skills and proficiency in Microsoft Office, especially Excel
