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INSTITUTE FOR NONVIOLENCE CHICAGO

POSITION TITLE: SC2 Life Coach

REPORTS TO: Associate Director of Reentry & Support Services

The Institute for Nonviolence Chicago’s mission is to end the cycle of violence using Dr. Martin Luther King, Jr.’s principles and teachings of nonviolence. Informed by a philosophy of nonviolence, Nonviolence Chicago will establish caring and sustained relationships with participants engaged in the cycle of violence. We will emphasize partnerships with community members, leaders, social service providers, and local law enforcement to reduce community levels of violence. We will help create a safer, healthier environment for young adults, youth, and their families. These general approaches will be specifically addressed using for major methods: Community Violence Intervention (CVI) / Street Outreach, Individualized Service Provision, Victim Support Services, and Nonviolence Training.

About the SC2 Collaborative

The Institute for Nonviolence Chicago (INVC) is serving as the hub for the Scaling Up (SC2) initiative in the Austin community. The SC2 Austin Collaborative came together to begin scaling their promising programs throughout Austin to achieve community-level violence reduction by scaling up services to individuals at highest risk of violence. This unprecedented level of coordination, alignment, and investment in direct service provision to the highest risk individuals will not only provide lessons for local replication but may also serve as a model that can be deployed in other cities across the nation.

POSITION OVERVIEW: Reporting to the Associate Director of Reentry & Support Services, the SC2 Life Coach works directly with high-risk individuals in the community and accompanies them as they navigate the challenges associated to current or past involvement with the criminal justice system, work to establish a healthy and stable lifestyle, and overcome barriers to accomplishing their professional goals. This position not only provides services and resources to help achieve established goals, but also uses first-hand knowledge of the community to develop and maintain meaningful and effective relationships with participants, responds in the community as crises arise and draws out participant motivation to reach his/her potential. The SC2 Life Coach models prosocial behaviors and successful interpersonal relationships, provides the accountability necessary to achieving established goals, and mentors participants as they receive supportive services and attend court dates. As such, this role is a critical component of the long-term success of the SC2 Austin Collaborative.

This position may also be a member of a Violence Prevention-Community Support Team (VP-CST), an innovative effort to provide trauma-informed therapeutic interventions to individuals who have experienced chronic exposure to firearm violence. VP-CST teams are comprised of an outreach worker, life coach and clinician.

ESSENTIAL FUNCTIONS/RESPONSIBILITIES:

• Utilize first-hand knowledge of the community and street conflicts to develop and maintain supportive and effective relationships with participants
• Using a trauma-informed approach, provide support, resources and accountability to a caseload of 20 participants at minimum
• Coordinate and complete intake process for every participant on caseload
• Establish and monitor participant goals
• Conduct and document in database a minimum of one in-person one-on-one support sessions each week with every participant on caseload
• Document in database the progress of each participant, including significant contacts, events attended (such as court dates) and feedback shared by external partners
• Assist participants with transportation to community supports, court, social service agencies, etc.
• Respond to crises in the community that impact participant safety and/or stability
• Provide linkages to needed supports, such as safe and stable housing or other community resources
• Create coordinated care, addressing gaps in information and services for each participant through regular communication with internal team members, participant family, and other service providers
• Work closely with referring partners and our community-based partners to ensure that goals are met
• Model prosocial behaviors and successful interpersonal relationships
• Serve as a mentor and draw out participant motivation to reach his/her potential
• Assist in facilitating cognitive behavioral intervention (CBI) groups to support participant self-regulation
• Provide accountability necessary to support participant achieving established goals, challenge antisocial behavior and consistently hold participants to high standards
• Serve as a member of a Violence Prevention-Community Support Team (VP-CST)
• Participate in trainings required of all VP-CST team members
• Document services provided in database, SmartCare
• Attend regular internal meetings about participants served by the VP-CST team and communicate and coordinate with team members about participant progress as much as Releases of Information allow
• Complete required annual trainings, such as nonviolence training
• Support and attend annual INVC-wide staff events and participate in events hosted by community partners, as needed

EDUCATIONAL QUALIFICATIONS:

The following educational qualifications are required for all life coaches to be a part of a VP-CST team:

• An individual possessing a bachelor's degree in counseling and guidance, rehabilitation counseling, social work, education, vocational counseling, psychology, pastoral counseling, family therapy, or related human service field OR
• An individual possessing a bachelor's degree in any field with two years of documented clinical experience in a mental health setting under the supervision of a QMHP OR
• An individual with a high school diploma or GED and a minimum of five years documented clinical experience in mental health or human services

ADDITIONAL QUALIFICATIONS:

• At least five years (5) experience working with high-risk individuals, preferably in Community Violence Intervention (CVI) field
• Willingness and flexibility to respond to crises around the clock
• Demonstrated commitment to professional development and to bettering yourself
• Knowledge of Chicago neighborhoods, the fundamental drivers of violence and the history of street groups in the city
• Knowledge of the criminal justice system in Cook County, court processes, restorative justice practices and alternatives to incarceration
• Knowledge of basic cognitive behavioral intervention (CBI) principles
• Ability to work with a team and respond well to supervisor direction
• Ability to take initiative, work as a self-starter, lead by example, and model exemplary conduct
• Ability and commitment to maintain a highlevel of confidentiality
• Excellent verbal communication skills and ability to communicate effectively in writing
• Knowledge of Microsoft Office and ability to complete basic data entry and word processing tasks
• No pending criminal cases or prior convictions for sexual assault, child abuse or domestic violence
• Valid Illinois driver’s license, insurance, and good driving record
• Ability to meet prescribed deadlines, collaborate as part of a team and respond well to supervisor direction and follow up
• Possess a strong sense of compassion and patience for serving an underserved population

SALARY/BENEFITS:

Competitive/commensurate with experience and other qualifications. Competitive benefits package available, including Health, Life, and 401K. Employment with INVC requires proof of vaccination or an approved medical exemption.

To apply, please send a cover letter along with your resume to

Institute for Nonviolence Chicago -- EEO Statement

Institute for Nonviolence Chicago provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, Institute for Nonviolence Chicago complies with applicable state and local laws governing nondiscrimination in employment in every location in which the organization has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Job Description: Talent Development Coordinator

Reports To: Vice President, Executive Recruitment Operations

Direct Reports: None

Position Summary

Located in Southeastern Michigan, this full-time in-office position will operate in the retained executive search industry specializing in the placement of senior leadership and C-suite talent for companies. This is a company that empowers people to take initiative, values continuous learning, treats colleagues like family, prioritizes helping others, adapts to change with agility, works interdependently as one team, and treats everyone with respect. The Talent Development Coordinator (TDC) is responsible for identifying, developing, and presenting qualified candidates across multiple recruitment projects. This role supports the Directors of Executive Recruitment (DER’s) by providing consistent project updates, maintaining communication, and ensuring a seamless recruitment process that is structured and requires research rigor for complex projects. The TDC will establish strong working relationships across the entire team and manage all aspects of recruitment documentation and workflow within the company’s proprietary database and systems. The ideal candidate enjoys research, data and connecting business strategy to talent.

Key Responsibilities

A. Direct Client Support

• Partner with the Directors of Executive Recruitment (DER’s) to understand client needs, position requirements, and organizational culture.
• Attend internal meetings with the search team(s) to gather essential industry knowledge, business and position information. Participate in internal recruitment project kick-off meetings to ensure alignment among all team members.
• Fully understand the position profile and organizational context to help define required knowledge, skills, abilities, and behavioral traits.

B. Candidate Sourcing & Recruitment Project Management

• Support the DER’s in analysis to identify target companies and mapping the market for potential candidates and sources.
• Source candidates through an internal database and external platforms. Screen candidate profiles against position specifications to assess basic fit and flag high potential prospects. Create a customized project list for target candidates from desired target companies for the DER’s review. Source and identify a broader network of potential candidates to assess interest and qualifications.
• Coordinate internal touchpoints: check-ins with the DER’s to review progress.
• Follow up with candidates about next steps in the process.
• Project manage, organize and schedule interviews, including candidate travel.
• Build and maintain strong partnerships with candidates throughout the recruitment process.
• Initiate and conduct reference checks as directed by the DER’s.

C. Administrative Responsibilities

• Create and maintain recruitment project files within the internal database and systems and the firm’s applicant tracking system (ATS).
• Accurately record all recruitment data and documentation.
• Close out recruitment projects upon candidate start date.
• Maintain confidentiality and manage sensitive information with discretion.

D. Ideal Behaviors & Competencies

• Relationships focused with a proven ability to take ownership, be accountable to deadlines, detailed oriented, and seeks constructive feedback.
• Self-directed and works well in an autonomous environment while maintaining high level of organization, accountability and alignment with team goals.
• Skilled at managing multiple complex projects simultaneously by prioritizing effectively, breaking work into clear milestones, and proactively coordinating with recruitment project teams to maintain timelines and manage competing deadlines.
• Intellectually curious with a continuous desire to learn and grow; seeks to understand business and industry trends.
• Must be adaptable, embraces change in a fast-paced environment, and approaches challenges with creativity and solution-oriented thinking. Recovers quickly from setbacks and maintains focus and productivity; Someone who sees the glass as half full vs half empty.
• Work with a sense of urgency, and a responsible decision maker who contributes ideas that improve processes and outcomes.
• Strong organizational and interpersonal skills. Clear, honest communicator and a good listener, who supports colleagues with empathy, and fosters belonging.
• High professional ethics and discretion, and helps create a balanced, trustworthy team environment.
• Proactive mindset who supports the collective success of the team.
• Offers and requests help freely, acts with kindness, and contributes to a positive experience for clients, candidates, and teammates.
• Must have a sense of humor.

Qualifications

• Associate degree and/or BS/BA degree preferred.
• 1-3 years in professional services, market research, consulting, HR, recruiting or related analytical role is preferred but not required.
• Technology savvy with demonstrated proficiency in all MS Office applications; Office, Outlook, Word, and Excel.
• Strong skills in online research and tools preferred.

Must be able to commute to home office in Mechanicsville, VA 1X per week.

We Are Lucky Strike Entertainment.

Bowling, Arcade, Family Entertainment Centers. One company. Twelve brands. A career built around unforgettable experiences. Hospitality at our core; we put people first by creating meaningful connections and delivering memorable experiences to every guest, every time.

What You’ll Do:

The Benefits Administrator is responsible for managing and administering the company's employee benefits programs, ensuring accuracy, compliance, and excellent customer service. This role involves reviewing and managing benefits eligibility, maintaining benefit files and databases, and processing status changes and other employee-related updates. The Benefits Administrator will also oversee vendor management, ensuring proper documentation and reconciliation of vendor bills, and ensure compliance with federal guidelines for FMLA, disability plans, and other benefit programs. Additionally, this position supports employee inquiries, provides clear communication on benefits policies, and assists in the presentation of benefit plans. Strong analytical skills, attention to detail, and the ability to handle sensitive information confidentially are essential for success in this role.

Benefits Administration:

• Review and manage benefits eligibility and reconcile reports between HRIS, Payroll, and vendors.
• Maintain and update employee benefit files, databases, and other records, ensuring the accuracy of benefit enrollments and corresponding payroll deductions.
• Research and respond to employee inquiries regarding benefits issues, providing excellent customer service and clear communication on benefits policies and procedures.
• Process status changes, terminations, employment status changes, and new hires.
• Administer short-term and long-term disability plans, coordinating with third-party medical providers, processing benefit checks, tracking benefit payments, and managing milestone events that impact healthcare benefits.

Vendor Management:

• Maintain benefit vendor contacts and provide vendors with appropriate documentation for benefit plans.
• Process and reconcile vendor bills.

Legal Compliance:

• Administer Labor Union Contracts and ensure compliance with associated benefits.
• Process court-ordered claims.
• Administer FMLA and various other types of leaves according to federal guidelines, educating employees and managers on these guidelines.
• Administer the 401(k) plan according to plan guidelines, assisting employees with online procedures for loan requests, account rollovers, loan payments, and hardship withdrawals, and acting as a liaison between employees and the Third-Party Administrator.
• Administer the Employee Stock Purchase Plan (ESPP) according to plan guidelines.

Employee Support:

• Assist in preparing materials and presenting benefit plans to employees.
• Issue annual individual summaries of benefits to employees.
• Administer the employee relocation program and provide employees with information regarding general guidelines.

General Responsibilities:

• Ability to work extended workdays to support business needs.
• Perform other duties as assigned.

What You’ll Bring:

• Strong analytical skills and attention to detail.
• Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
• Effective communication and interpersonal skills, with the ability to explain complex benefits information to employees clearly and effectively.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and HRIS systems.
• Ability to handle sensitive information confidentially and with integrity.
• Problem-solving skills and the ability to handle multiple tasks in a fast-paced environment.
• Customer service-oriented, with a focus on delivering high-quality support to employees.

Education and Experience

Required

• Bachelor’s degree in Human Resources, Business Administration, or a related field
• 2+ years’ experience in benefits administration or a similar HR role or equivalent combination of education and experience is also acceptable.

Preferred

• 3+ years’ experience in benefits administration or a similar HR role or equivalent combination of education and experience is also acceptable.
• 1+ years’ experience working with HRIS and payroll systems, with a strong understanding of benefits-related software and databases.

What You’ll Get:

At Lucky Strike Entertainment, we’re committed to supporting your well-being both on and off the job. Here's a peek at some of the benefits available to our Corporate associates:

• Medical, Dental, Vision plans to select from based on your needs
• Wellness resources to help you along your wellness journey
• 401(K) Retirement Plans
• Employee Stock Purchase Program
• Employee Assistance Program (EAP)
• Vacation and Holidays
• Perks! Bowling, Boomer's, and Waterpark discounts, Retail discounts, Event discounts and more!

Our client is seeking a Donor Relations to join their team in New York City. The organization is a nonprofit dedicated to making a positive impact in the community. Their mission is to empower individuals and foster sustainable change through innovative programs and strategic partnerships. They value collaboration, integrity, and inclusivity in their work culture.

Responsibilities

• Serve as the primary administrator of our Salesforce donor database, ensuring all records, gifts, and interactions are entered accurately and securely. Conduct regular audits, cleanups, and standardization to maintain high data integrity and compliance.
• Process and track donations from multiple sources (online platforms, mail, events, workplace giving, matching gifts), ensuring timely acknowledgments and complete documentation. Maintain organized, digitized donor files and clear gift-processing procedures.
• Generate routine and ad hoc reports and dashboards to support fundraising strategy, donor stewardship, and leadership decision-making. Prepare donor profiles, mailing lists, and event materials as needed.
• Maintain and update database and gift-processing manuals as systems evolve. Stay current on nonprofit data management best practices, Salesforce updates, and employer-supported professional development opportunities.

Qualifications

• Associate’s or bachelor’s degree from an accredited institution, or equivalent combination of education and relevant experience.
• At least 5 years in nonprofit development operations, fundraising administration, or donor database management.
• Strong experience with Salesforce (Certified), gift processing, reporting, and Microsoft Office (especially Excel).
• Ability to manage data integrity, generate reports, support fundraising campaigns, and maintain documentation.
• Detail-oriented, highly organized, discreet with confidential information, strong communicator, and able to work independently in a collaborative, mission-driven team.

Title: Research Analyst
Location : Rochester, NY - 3 days per week hybrid
Type: Contract to hire

JOB DESCRIPTION

Job Title : Research Analyst Sr

Location: Hybrid - minimum 3 Days onsite

GENERAL PURPOSE

The Senior Research Analyst supports technology, data, and analytical needs across healthcare research projects funded by federal, state, and private grants. This role ensures that research teams have secure, reliable, and compliant technical infrastructure to conduct high‐quality scientific work. The analyst collaborates with investigators, data specialists, and administrative staff to design systems, manage data, and contribute to the technical components of grant proposals and reporting. Works cooperatively with teams who have diverse skill sets to solve complex problems that require robust, scalable medical research database solutions.

Knowledge and experience in any of the healthcare patient facing clinical systems is a plus; EPIC EMR, Cardiology apps like Client ViewPoint, Client MUSE, Philips iECG Anywhere, Philips ST80i Stress System, PaceMate etc.

JOB DUTIES AND RESPONSIBILITIES

• Develop, maintain, and troubleshoot research specific IT systems, databases, and software tools. Support electronic data capture platforms and research management systems. Ensure all systems meet institutional and regulatory requirements for healthcare research.
• Design and manage data pipelines, storage environments, and access controls for research datasets. Oversee data integrity, documentation, and metadata standards across projects. Implement data governance practices aligned with HIPAA and institutional policies. Assist with data extraction, transformation, and preparation for analysis. Support integration of diverse data sources, including EHR, 3rd party diagnostic/clinical systems data, survey, and administrative data.
• Partner with investigators, analysts, clinicians, and administrative staff to understand technical needs and translate them into solutions. • Provide training and support for research teams using IT tools and platforms. Facilitate communication between research teams, clinical system vendors and central IT departments.
• Estimate IT related costs and resource needs for proposed research activities. Ensure secure handling of sensitive health data through encryption, access controls, and audit mechanisms. Collaborate with institutional IT security teams to maintain compliance with IRB, HIPAA, and sponsor requirements. Monitor systems for vulnerabilities and implement corrective actions.
• Evaluate emerging technologies, software tools, and data platforms that could enhance research capabilities. Recommend and implement solutions that improve efficiency, data quality, and collaboration.
• Stay current with trends in health informatics, data science, and research IT infrastructure through continuing education, professional reading, online forums, workshops and professional groups.
• Other duties as assigned

QUALIFICATIONS

Minimum Education:

Bachelor's degree in Information Technology, Health Informatics, Computer Science, or similar discipline. - Required

Master's degree - Preferred

Experience:

• 3 - 4 years of related experience; - Required
• or 5 to 6 years' experience directly related to the duties and responsibilities specified - Preferred
• or an equivalent combination of education training and/or experience. - Required
• Experience supporting research or healthcare environments - Preferred

Knowledge, Skills & Abilities:

• Programming experience and expert knowledge in SQL - Required
• Experience programming large databases with tools software such as SQL Server, Oracle and SAS - Required
• Experience designing, implementing and supporting of data management systems in a scientific research context - Required
• Proficiency with programming/scripting languages (e.g.Java, Python, R), and data integration tools. - Preferred
• Experience with file formats, metadata, and data exchange and storage standards applicable in management of scientific and clinical research - Required
• Strong analytical and problem solving skills - Required
• Strong organizational skills - Required
• Strong communication and collaboration skills. - Required
• Attention to detail, patience and a positive, customer-centric attitude, Strong documentation skills - Required
• Demonstrated ability to develop proficiency with unfamiliar toolsets - Required
• Experience with change management systems - Required
• Familiarity with HIPAA, IRB processes, and secure data management and governance practices. - Preferred

Certification:

• EPIC Data Warehouse Caboodle Certification - Preferred

Welcome to ConsultNet, a premier national provider of technology talent and solutions. Our expertise spans across project services, contract-to-hire, direct search, and managed services onshore, nearshore, and hybrid. For over 25 years, we have connected thousands of consultants with meaningful roles through a personal, communication-driven approach, partnering with a diverse client base to build high-performing teams and create lasting impact. Our comprehensive service offerings cover a wide range of technology and engineering positions across key markets nationwide. Learn more at .

We champion equality and inclusivity, proudly supporting an Equal Opportunity Employer policy. We welcome applicants regardless of Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other status protected by law.

Operations & Events Coordinator (Nonprofit | Fundraising | Boston/Cambridge – Hybrid)

Next Step Fund is hiring an Operations & Events Coordinator to support nonprofit event management, fundraising operations, donor database management, and organizational logistics. This is an ideal role for a detail‑oriented professional with experience in nonprofit operations, development, and event coordination who is excited to work in a mission‑driven environment.

About Next Step Fund

Next Step Fund is a nonprofit organization serving young people ages 13–29 living with chronic illnesses, including cancer, HIV, sickle cell disease, and other serious health conditions. Through community‑based programming, music, and mentorship, we create youth‑led experiences that increase access to healthcare resources, educational support, and peer connection.

All programs are provided at no cost to participants. Our work centers youth voice, community engagement, and long‑term empowerment.

Position Overview

The Operations & Events Coordinator is a hybrid, full‑time nonprofit role based in Boston/Cambridge. This position supports both the Development team (fundraising and events) and Operations team (systems, vendors, logistics, and inventory).

This role is well‑suited for someone with experience in:

• Nonprofit event planning
• Fundraising operations
• Donor database management (CRM)
• Volunteer coordination
• Administrative and operational support

Key Responsibilities

Event Management & Development Operations

• Serve as the primary coordinator for all fundraising and community events
• Plan and execute nonprofit events including golf tournaments, road races, art exhibits, and donor events
• Manage full event logistics: timelines, venue coordination, AV, catering, signage, setup, breakdown, and post‑event follow‑up
• Support peer‑to‑peer and volunteer fundraisers, including use of fundraising platforms and social media tools
• Maintain and utilize event tracking systems for golf and running events
• Coordinate travel, lodging, and communications for donors, partners, and high‑profile guests
• Process and record monetary and in‑kind donations using Bloomerang CRM
• Prepare and send donor acknowledgment letters and stewardship communications
• Assist with fundraising appeals, direct mail, postcards, and special development projects

Nonprofit Operations & Administrative Support

• Support overall nonprofit operations by improving systems, workflows, and efficiencies
• Build and maintain relationships with vendors such as hotels, airlines, print vendors, restaurants, and retailers
• Manage ordering, tracking, and inventory of branded organizational materials
• Assist with receipts, documentation, and compliance support
• Collaborate with program staff to help design and support volunteer programs

Required Skills & Qualifications

• Experience in event coordination, nonprofit administration, or fundraising support
• Strong project management, organizational, and time‑management skills
• Excellent written and verbal communication skills
• Proficiency with databases, CRMs, spreadsheets, and tracking systems
• Ability to work independently and manage multiple priorities
• Problem‑solving mindset and strong attention to detail
• Willingness to work occasional evenings and weekends for events
• Access to a car and valid driver’s license
• Bachelor’s degree preferred

Compensation & Benefits

• Salary: $55,000–$65,000, depending on experience
• Comprehensive benefits package including:
• Health insurance
• 403(b) retirement plan
• Professional development opportunities
• Commuter benefits
• Generous and flexible paid time off

Location: Hybrid; must be Boston‑based and able to commute to our Cambridge office

Schedule: Full‑time (40 hours per week)

Apply: Email resume and cover letter to 

About the Company

FCSLA Life is committed to providing exceptional service and support to our members. Our mission is to ensure that every member feels valued and understood, fostering a culture of inclusivity and respect.

About the Role

Experienced Microsoft Developer designs, develops, maintains and supports web-based and Windows applications. Strong expertise in C#, VB6, and Microsoft SQL Server, and a solid understanding of both modern and legacy systems. This role involves working closely with business stakeholders to enhance existing applications and build new solutions that meet evolving organizational needs.

Essential Functions

• Design, develop, and maintain Windows and web applications using Microsoft technologies
• Write clean, efficient, and well-documented code in C# and VB6
• Develop and optimize SQL Server databases, stored procedures, views and queries
• Maintain and modernize legacy VB6 Applications, including integration with newer systems
• Crystal Reports 10 experience and MS Access
• Collaborate with analysts, QA, and end users to gather requirements and deliver solutions
• Troubleshoot, debug, and resolve application and database issues
• Participate in code reviews and ensure adherence to development standards and best practices
• Support deployments, upgrades, and ongoing production maintenance
• Create technical documentation for applications and processes
• Resolving Help Desk issues
• All other duties as assigned

Education & Experience

• Four year degree or equivalent experience in computer science or related field
• Strong experience with C# (.NET Framework / .NET Core)
• Proven experience supporting and enhancing VB6 Applications
• Advanced knowledge of Microsoft SQL Server, including:
• T-SQL
• Stored procedures
• Performance turning and indexing
• Experience with web development (ASP.NET, MVC, Web APLs, or similar)
• Experience developing Windows applications (WinForms and/or WPF)
• Understanding of software development lifecycle (SDLC)
• Strong problem-solving and analytical skills
• Ability to work independently and collaboratively in a team environment
• Strong software development background and system management experience
• Proficiency with Microsoft Office Suite, Desktop PC and Calculator, Policy Management System (proprietary software for the main database), FormDocs and Fortis

Preferred Qualifications

• Experience migrating VB6 applications to .NET
• Familiarity with HTML, CSS, JavaScript
• Experience with Visual Studio, source control (Git, TFS, or similar)
• Knowledge of RESTful services and API integrations
• Experience in Agile or Scrum environments

Work Environment

This job is performed in a professional office environment. This is a full-time position with business hours Monday through Friday. Hours of work are typically 8:00 a.m. to 4:30 p.m. Additional hours may be worked as appropriate. Work is routinely performed using standard office equipment such as computers, phones and copiers, in a fast-paced environment.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing duties of this job, the employee is regularly required to talk, hear, sit for long period of time, use of hands and fingers to keyboard, use of standard office equipment such as computers, phones and copiers, navigating about the office and viewing materials and equipment needed to perform required tasks. This position requires the ability to occasionally lift office products and supplies, up to 30 pounds. Work also requires ability to reach into top filing cabinet drawers and bend or stoop to reach into bottom filing cabinet drawers.

Travel

This position requires no travel.

Equal Opportunity Statement

FCSLA Life is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

City of Corvallis Public Works
The goal of the Public Works Department is to support and enhance the quality of life for community members by delivering responsive and efficient services to all neighborhoods and to maintain reliable and cost-effective public works facilities and systems in a manner that emphasizes customer satisfaction and good stewardship of natural, fiscal, and staff resources.

About the Position
The Administrative Specialist in Public Works performs a variety of routine and moderately complex clerical, customer service and administrative support activities. The position accomplishes routine tasks independently and handles non-routine responsibilities with moderate amount of supervision/instruction. Responsibilities include telephone reception, in-person reception, sales and cash handling; payroll; accounts receivable; travel and training; courtesy parking and parking lottery; data entry for service requests and performance measures and daily mail processing.

Full-Time 40 hours per week
AFSCME-represented position
12-month probationary period
Monday - Friday
7:30am - 4:30pm

Essential Duties

Duties include, but are not limited to the following:

• Assist walk-in customers, answer phones, screen calls, route calls and take messages. Perform various customer service duties such as responding to community member complaints according to City policy, responding to other department or agency requests, issuing parking permits, bulk water keys and temporary hydrant meters.
• Complete timesheet review in the payroll software system within set time limits and validate accuracy of payroll data entered. Identify discrepancies and follow up with supervisors for clarifications and corrections.
• Perform routine accounts receivable duties including calculating billings from billable work orders, temporary hydrant meter readings, bulk water sales, fuel system sales and a variety of annual leases. Process refunds. Complete data entry and validates data accuracy for accounts receivable. Run reports on delinquent accounts; print reports for internal and external customers.
• Initiate department travel training records. Verify expenses for registrations, lodging, meals and other incidentals. Complete travel training arrangements and route packets for approval. Reconcile receipts and reimbursements after travel training is completed.
• Maintain the courtesy permits program and quarterly employee parking lottery. Input parking permit information in the department database and verify data entry.
• Perform routine and non-routine spreadsheet/database functions including formatting, data entry and records maintenance. Generate service requests in the department computerized asset management system.
• Perform routine and non-routine clerical duties such as word processing/typing, clerical review. Assist other administrative staff and perform other related duties such as providing back up for proofing, editing and review of minutes, review and distribution of Public Works email inbox items and preparing bulk mailings.
• Perform departmental administrative support duties such as maintaining calendars, schedule meetings, and make travel arrangements. Purchase office supplies and equipment sustainably and efficiently. Receive, process and distribute incoming mail and materials; prepare outgoing mail; deliver processed mail to centralized mailroom on set daily schedule.
• Maintain departmental records, files, materials and supplies such as employee and emergency phone lists, and performance measures.
• Assist the department with emergency response efforts by answering phones quickly and efficiently, recording accurate information about the situation and providing an appropriate level of information to callers regarding the status of an event.
• Prepare meeting materials. Take and transcribe minutes from departmental meetings and committee meetings, where the minutes are not an official record of the City.
• Serve on internal committees when required.
• Assist other administrative staff and perform other related duties.
• Respond to routine customer service requests, questions and complaints. Maintain a positive customer service demeanor and deliver service in a respectful and patient manner.
• Perform as a member of a team, assisting with development of work group goals and objectives and contributing to the achievement of goals and objectives

• Participate in the Emergency Management program including planning, classes, training sessions, exercises and emergency events as required.
• Act ethically and honestly; apply ethical standards of behavior to daily work activities and interactions. Build confidence in the City through own actions.
• Maintain effective work relationships.
• Conform with all safety rules and perform work in a safe manner.
• Deliver excellent customer service to diverse audiences.
• Adhere to all City and Department policies.
• Arrive to work, meetings, and other work-related functions on time and maintain regular job attendance.
• Perform other duties as assigned.

Qualifying Education / Experience

• High school diploma, or equivalent.
• Two years of related work experience or education in office/business practices and procedures including basic bookkeeping such as recording day-to-day financial transactions, purchases, sales, receipts and payments.

• Possession or ability to obtain a valid driver's license.

Qualified applicants must submit an online application located on the City of Corvallis website (click on "Apply" above).

Resumes will not be accepted in lieu of a completed online application. Incomplete applications will not be accepted/considered.

Position is open until filled.
First review of applications will occur after 8:00 am on February 18, 2026

*Please do not include personal or protected information in attached resumes or cover letters, this includes your birth date, age, dates of education, and graduation dates.*