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Now Hiring: Contracts Administrator – Construction

We are seeking a detail-oriented Contracts Administrator to support the preparation, review, and administration of contract documents for active construction projects. This role plays a critical part in managing contractual risk, ensuring compliance, and supporting project and executive teams throughout the project lifecycle. The ideal candidate has strong contract knowledge, excellent communication skills, and experience working in or alongside the construction industry.

Position Summary

The Contracts Administrator assists with reviewing bid documents, contracts, subcontracts, insurance and bonding requirements, and other project-related agreements. This position works closely with Operations, Project Managers, Executives, and Cost Engineering to identify risks, track contractual obligations, and maintain accurate documentation.

Qualifications

• Associate’s Degree in a related field required; coursework in Business Law is a plus
• 3–5 years of experience in contract preparation and administration
• Construction industry experience preferred
• Strong business acumen with exceptional attention to detail and accuracy
• Excellent written, verbal, reading comprehension, and editing skills
• Highly organized, efficient, and able to multitask and meet deadlines
• Ability to maintain confidentiality and exercise discretion at all times
• Proficient in Microsoft Word and Excel; Adobe tools and document editing experience required
• Strong problem-solving skills with the ability to identify and resolve issues quickly

Key Responsibilities

• Review bid and contract documents prior to RFP or proposal submission, including:
• Contract terms and general conditions
• Owner direct purchase and sales tax exemption requirements
• Insurance and wrap-up programs (OCIP/CCIP)
• Bonding requirements
• Certified payroll, prevailing wage, and Davis-Bacon requirements
• Credit investigations and project risk assessments
• Perform initial contract reviews and identify potential risks or unfavorable terms
• Compile and communicate contract comments to Operations, Project Managers, and Cost Engineering
• Maintain documentation of all contract markups and approvals
• Organize, attend, and document internal contract review meetings
• Coordinate bonds and insurance certificates as required
• Track execution status of contracts and follow up on outstanding agreements
• Manage subcontract preparation, execution, tracking, and documentation
• Provide administrative support to corporate officers as needed
• Interface with executives to assist with fleet program management
• Perform other related duties as assigned

Supervisory Responsibility

• None

Physical Requirements

• Primarily sedentary office role
• Occasional lifting of files or office materials up to 20 pounds
• Ability to file, bend, stand, and use standard office equipment

Equal Opportunity Employer

We are an Equal Opportunity and Affirmative Action Employer and a Drug-Free Workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability, veteran status, or any other protected status.

If you thrive in a fast-paced construction environment and enjoy contract analysis, organization, and collaboration, we encourage you to apply.

DRA Global Limited (ASX: DRA | JSE: DRA) (DRA or the Company) is an international multi-disciplinary engineering, project delivery and operations management group, predominantly focused on the mining, minerals and metals industry.

The Group has an extensive track record spanning almost four decades across a wide range of commodities. Our teams have deep expertise in the mining, minerals and metals processing industries, as well as related non-process infrastructure such as, water, and energy solutions.

DRA covers all major mining centers with offices across Africa and the Middle East, North and South America, and the Asia-Pacific. We are seeking a Procurement & Contracts Lead, for a major project in Phoenix, Arizona.

The P&C Lead is responsible for identifying and screening contractors for capital projects. Incumbent of this role will negotiate and manage several strategic and tactical contracts which includes contracting of EPCM, Early works, Civil, SMPP works and negotiations of strategic partnerships.

Responsibilities:

• Manage Supplier Relationship effectively and collaboratively drive continuous performance improvement via relevant contract key metrics (Eg: SHE, Schedule, Cost).
• Responsible for managing and overseeing all aspects relevant to the pre-qualification, preparation, issue, receipt, opening and assessment of tenders and award of contracts.
• Represent DRA/Owner’s team on Contract issues at both internal and external meetings.
• Provide Contracts and Procurement advice to DRA/Owner’s team.
• Ensure Contract Variations are identified early and advised to Package Contract Representative.
• Participate in Contract audits, reviewing records for accuracy and conformance to standards.
• Ensure commercial and contractual correspondence with contractors is efficiently handled.
• Liaise with project team members to ensure commitments and milestones are achieved and liaise with Contractor to expedite progress mindful of foreseen liquidated damages.
• Prepare, update and maintain the Procurement Register / Procurement Operation Plan which includes a register for guarantees, procurement strategy, contracts placed, close-outs, etc by consulting with the Project Manager, Project Engineers, and Project Planner.
• Oversees implementation of EPCM’s Procurement Plan with respect to applicable commodity groups, within the area of responsibility.
• Administer assigned Contract Orders, including change order processing, ensuring compliance with contractual terms and applicable regulations, invoice processing and verification, and performance evaluation, ensuring contractor compliance in a cost-effective, timely, and responsive manner.
• Interacting with engineering and construction team members to monitor revisions and amendments, and assisting at post-award meetings to ensure understanding between Owner and Contractors on all contractual matters
• Maintains direct working relationship with EPCM team of Project Procurement, Project Controls, discipline Engineers, Planning, Construction Superintendents, (Sub) Contractors, and site Customer personnel to ensure that Purchase Orders are issued as per Project Schedule.
• Provide coaching, support, and guidance to other team members to ensure delivery of results where possible.
• Escalate complex functional/technical issues in a timely and proactive manner, to the Procurement Manager or Project Manager if applicable
• Coordinate feedback sessions with the project team (project familiarization session) regarding key procurement aspects, ramifications/issues affecting the project, if any.
• As necessary, liaise with legal counsel or management for clarification and/or direction with regard to any procurement liabilities that may arise.
• Assists project controls team when instructed in solving and attending to administrative problems on commitments involving high monetary expenditure or risk, engineered technical specifications, or supplementary commercial conditions.
• Knowledge of FIDIC terms & Construction Contracting is preferred.

Requirements:

• Experience in EPCM projects.
• Experience in EPC / LSTK / EPCM / FEED – 5-8 min years in medium or mega projects in any type of project execution
• Capital project experience in mining is preferred, however O&G, LNG, Construction, Infrastructure are acceptable.
• Proven track record of extensive Contracting & Procurement experience is required
• Good understanding of strategic, technical, legal, finance, taxation, and commercial issues
• Should have major contracting experience in North America/USA.
• Should have solid knowledge in T&M, Unit Price, Lumpsum, Cost plus models.
• Procurement of long Leads, Major / Capital Procurement, bulk, Critical Equipment on a large-scale project is required.
• Able to manage the team and to work as a team member based on the assigned project.
• Ms. Office – Advanced
• Communication – Advanced
• Demonstrated proficiency in Microsoft Office applications (Outlook, Teams, Word, Excel), with the ability to independently manage email, calendar, virtual meetings, and team collaboration tools.

Employment type:

• Permanent

Physical Requirements:

While performing duties of this job, you may be required to stand, sit in a stationary position 50% of the time, alternate between sitting and standing, push/pull as necessary, reach overhead or below shoulder level, kneel, squat, or stoop.

May be required on occasion to lift and carry items such as files, documents, or small packages, typically up to 10 -20 pounds.

Frequent use of hands and fingers to operate a computer keyboard and other office equipment.

Close visual acuity to perform activities such as reading, analyzing data, and working on a computer.

Note: This position is hybrid within AZ with onsite presence required at our Tucson site***

We’re committed to building a diverse and inclusive workplace where everyone feels valued and supported. We believe that diversity strengthens our ability to reach our goals, enhances our reputation, and helps us attract, engage, and retain great people.

We welcome applications from individuals of all backgrounds, regardless of gender, age, disability, ethnicity, or any other characteristic.

Our values — People, Safety, Trust, Integrity, Excellence, and Courage — reflect our ongoing commitment to equal opportunities and an inclusive culture.

Title: Contracts Compliance Manager

Pay: $130,000 – $160,000 base + bonus potential

Location: Hamilton Township, NJ | Fully onsite with up to 25% travel (primarily to east coast HQ and field offices)

Company: Confidential manufacturing subsidiary of a publicly traded clean energy company

About the Role

A newly created, high-visibility opportunity for an experienced Contracts Compliance Manager to lead contract negotiation, administration, and compliance for both commercial and government sectors. This role supports a fast-growing manufacturing site and works cross-functionally with leadership, engineering, finance, and sales to manage contract risk, ensure FAR/DFARS compliance, and support real-time business decisions.

Responsibilities

Contract Management & Negotiation

• Draft, review, and negotiate a wide range of contracts (government, commercial, subcontracts, NDAs, POs, and MSAs).
• Oversee cradle-to-grave contract administration and ensure timely fulfillment of obligations.
• Lead contract negotiations with customers and vendors, balancing business goals with risk mitigation.
• Review RFPs/RFQs to ensure compliance and recommend appropriate risk management terms.

Compliance & Risk Oversight

• Ensure full compliance with FAR/DFARS and other government contracting requirements.
• Maintain alignment with public-company policies and standards.
• Partner with internal teams on audits, reporting, and documentation accuracy.
• Provide training and guidance to stakeholders on contract and compliance requirements.

Cross-Functional Collaboration

• Work closely with the General Manager, Engineering, Sales, and Finance teams.
• Support process improvements, revenue recognition, and operational efficiency initiatives.
• Serve as a subject matter expert on all contract compliance and policy interpretation.

Requirements

• Bachelor’s degree in Business, Legal Studies, Government Contracting, or related field (JD preferred).
• Minimum 5+ years managing both commercial and government contracts in manufacturing, defense, or industrial environments.
• Proven success in managing contracts cradle-to-grave and navigating FAR/DFARS.
• Product-based contract experience required (not software/IP).
• Strong drafting, negotiation, and analytical skills.
• Excellent communication and relationship management abilities.
• Experience with compliance initiatives or process improvement preferred.

Preferred Attributes

• Hands-on, adaptable team player with a proactive mindset.
• Strong business judgment and ability to work independently.
• Comfortable in a fast-paced, evolving environment.
• Sense of humor, accountability, and collaborative spirit highly valued.

Culture & Growth

• Tight-knit, collaborative team where everyone “rolls up their sleeves.”
• Exposure to senior leadership and opportunities to shape policies and processes.
• Onsite culture that values initiative, learning, and cross-functional visibility.
• Long-term stability with the backing of a publicly traded clean energy leader.

Senior EPC Contract Specialist (Electric Utilities)

Location: El Paso, TX (Hybrid – Onsite Required Initially)

Contract: 6‑month contract with extension potential

About the Role

Insight Global is seeking a Senior EPC Contract Specialist to support large‑scale electric utility infrastructure projects. This role is critical to ensuring contracts are structured to mitigate risk, control costs, and support successful execution of high‑value capital projects.

You will play a key role in drafting, negotiating, and managing Engineering, Procurement, and Construction (EPC) service contracts tied to substation and transmission projects—often valued at $10M+. This is a hands‑on role requiring deep experience in the electric utility industry, strong contract negotiation skills, and the ability to collaborate across engineering, legal, supply chain, and construction teams.

Key Responsibilities

• Draft, review, and negotiate EPC and professional services contracts for electric utility infrastructure projects
• Develop and standardize contract templates for repeatable use across projects and business units
• Ensure contracts include strong risk mitigation language related to:
• Scope clarity
• Change orders
• Payment terms
• Liability and performance protections
• Partner closely with:
• Project Management
• Construction Management
• Supply Chain
• Legal and Compliance teams
• Support contract execution through the full lifecycle, including change management
• Participate in stakeholder meetings to translate technical, schedule, and logistical requirements into enforceable contract language
• Present completed contract deliverables and recommendations to leadership

Required Qualifications

• 10+ years of experience in contract development and negotiation within the electric utility industry
• Proven experience writing and managing high‑dollar EPC contracts ($10M+)
• Strong understanding of utility‑specific codes, regulations, and industry standards
• Experience supporting large infrastructure projects such as:
• Substations
• Transmission lines
• Utility EPC builds
• Bachelor’s degree required
• Excellent written and verbal communication skills

Preferred Qualifications

• Background in contract negotiation, legal support, or risk management
• Experience working directly with engineering and construction execution teams
• Familiarity with change order negotiation and dispute mitigation
• Ability to read and interpret project schedules (e.g., Microsoft Project)
• Experience supporting regulated utility environments

Note: Candidates from general construction, oil & gas, or non‑utility building projects may not be the right fit unless they have direct electric utility EPC experience.

Role: Senior Contract Manager

Department: Customer Service

Industry: Modular Construction

Reporting Location: White Marsh, MD

Job Summary

The Senior Contract Administrator is responsible for overseeing, reviewing, and managing contractual documentation for commercial construction and modular building projects. This role prepares, reviews, negotiates, and finalizes sales, purchase, leasing, and government contracts in support of business objectives. The Senior Contract Administrator ensures compliance with legal and corporate standards, collaborates with internal teams and external clients, and maintains organized, accessible contract records. The ideal candidate brings strong experience in contract administration within construction or leasing environments, exceptional attention to detail, and a high level of professionalism and customer service.

Key Responsibilities

Contract Preparation and Processing

• Prepare and finalize sales, purchase, construction, and leasing agreements for commercial construction projects
• Ensure contracts comply with applicable legal requirements, regulatory standards, and internal policies
• Review contract terms and conditions, identify discrepancies, and resolve issues prior to execution

Contract Negotiation and Resolution

• Negotiate contract terms with clients, subcontractors, and vendors to achieve mutually beneficial outcomes
• Communicate clearly with internal and external stakeholders to resolve questions, conflicts, or contract-related issues
• Collaborate with senior leadership to align contract terms, schedules of values, and financial structures with business objectives

Compliance and Documentation Management

• Maintain an organized and compliant contract filing system in accordance with federal, state, and internal requirements
• Track contract milestones, deadlines, amendments, and renewals to ensure timely action and compliance

Legal Review and Editing

• Review contracts for accuracy, completeness, and compliance with legal standards and client requirements
• Utilize approved legal technology or AI tools to support contract analysis, streamline workflows, and improve efficiency
• Edit and prepare contracts for client review using clear, accurate legal terminology

Collaboration and Customer Service

• Partner closely with sales, project management, and operations teams to ensure contract requirements are clearly understood and executed
• Provide responsive, high-quality service to clients and internal stakeholders throughout the contract lifecycle

Reporting and Process Improvement

• Compile and analyze data related to contract status and departmental performance
• Identify opportunities to improve contract processes, compliance, efficiency, and overall client satisfaction

Qualifications

• 2–4+ years of experience in contract administration or paralegal support within commercial construction or related industries
• Experience negotiating and managing government and commercial contracts, preferably within construction or modular environments
• Proficiency in Microsoft Word, data entry systems, and document management platforms
• Strong editing, analytical, and document comparison skills
• Excellent organizational abilities with the capacity to manage multiple contracts in a fast-paced environment
• Outstanding verbal and written communication skills
• Familiarity with construction-related legal terminology and contract structures
• Demonstrated integrity, reliability, and a strong work ethic

About the Role - Onsite Contract Position

The Contracts Administrator will support the Corporate and IT departments by managing the intake, review, coordination, and administration of contracts and related amendments. This role partners closely with Legal, internal stakeholders, and external vendors to ensure contracts are accurate, compliant, and efficiently processed. The position will be on-site in Irvine through the end of the year, with potential flexibility thereafter depending on business needs.

Responsibilities

• Process requests for new contracts, change orders, and amendments for the Corporate and IT teams
• Prepare, review, and validate contract documentation, including standard internal templates and vendor-provided contract forms
• Submit contracts to the Legal team for review and incorporate requested revisions or feedback
• Assist with contract negotiations between vendors, internal stakeholders, and Legal
• Maintain accurate, complete, and well-organized contract records within the Coupa contract management system
• Track contract status and ensure timely execution and documentation
• Support internal stakeholders by answering contract-related questions and coordinating next steps
• Additional responsibility for Contract Manager level: Conduct quality assurance reviews of contract forms prepared by other team members to ensure accuracy, consistency, and compliance

Qualifications

• Experience in contracts administration, contracts analysis, or legal operations
• Familiarity with contract lifecycle management systems (Coupa experience strongly preferred)
• Ability to review and interpret contractual language with attention to detail
• Strong communication skills and comfort partnering cross-functionally with Legal, IT, Finance, and vendors
• Highly organized with the ability to manage multiple contracts simultaneously
• Comfortable working on-site in Irvine through the end of the year

Preferred Skills

• Corporate or technology-focused contract support
• Experience supporting change orders and amendments
• Exposure to vendor negotiations or Legal review workflows

Pay range and compensation package

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan.

Equal Opportunity Statement

Vaco/Highspring is committed to diversity and inclusivity in the workplace. We encourage applications from individuals of all backgrounds and experiences.

This role directly supervises three staff and provides indirect leadership and coordination with three Area Directors responsible for program implementation and contract deliverables. The Senior Director leads the development and implementation of standardized grant management systems, compliance protocols, reporting processes, and contract performance monitoring frameworks. The role partners closely with Area Directors, Project Managers, Finance, and Executive Leadership to ensure effective resource allocation, timely delivery of contract deliverables, and strong funder relationships.

This is work from home role; however, candidates must reside in one of the follow states: AL, AR, LA, OK, MS, TN or TX.

Education/Certification Requirements

Option A: Bachelor’s degree in public administration, business administration, finance, accounting, nonprofit management, or related field and 8+ years of progressively responsible experience.

Option B: Bachelor’s degree and 5+ years of progressively responsible experience within Communities Unlimited or a similar multi-state community development organization.

Option C: High school degree or equivalent is required and 12+ years of relevant experience.

Experience/Skills Requirements

Summary of Essential Job Duties 

Grant & Contract Portfolio Leadership

Compliance Systems & Quality Assurance

Reporting & Performance Management

Staff Leadership & Coordination

Funding Support

Other Projects 

Special projects and other duties may be assigned from time to time by the supervisor.

Tools Used in Job

Proficient use of a computer, internet, smart phone (texting, email, photos, videos, social media, and calls), web-based databases for data-entry, Microsoft Office suite including Outlook, Word, Excel and PowerPoint are required.  Use of additional software for project-related activities may be required, and training will be provided.

Work Environment

The work environment characteristics described above are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions.

Compensation details: 9 Yearly Salary

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• Responsible for providing assistance in the acquisition, negotiation and renewal functions related to IT vendor contracts. Register vendors for IT contracts and manages databases for IT vendor contracts.
  
• 35% Assists in the acquisition, negotiation, and renewal functions related to IT vendor contracts. Reviews, analyzes and creates hierarchy for IT vendor agreements. Maintains and updates various IT vendor databases in support of area workflow and department projects.
  
• 35% Perform quality reviews of databases to ensure agreements are entered correctly. Works with staff to correct and advise of proper protocols.
  
• 10% Trains and assists new employees with processes and procedures of the databases. Creates work instructions, procedures and standards for databases.
  
• 10% Request vendor registrations from new and established vendors and assists IT Payables with finalizing the required documentation.
  
• 10% Creates, reviews, maintains, and completes various reports for management.
  

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• This position manages key vendor and contract activities, including requesting vendor registrations and assisting IT Payables with required documentation.
  
• Responsibilities include supporting renewal functions for critical IT vendor contracts, reviewing and analyzing reports for senior leadership, and collaborating closely with the Chief Negotiator, IS Negotiation team, and key vendors.
  
• The position also involves maintaining and updating IT vendor databases to ensure accurate workflow and support department projects.
  

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• Fast paced, multi-platformed environment which may require action and response 24X7 to support the technical business needs of the customer.
  

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• This department operates in a fast-paced environment, supporting a wide range of customers across BCBSSC and most of various lines of business. Our work often involves tight deadlines, with busy end of quarters, a very busy end of year for renewals, and at times it may require overtime to meet critical deliverables.
  
• We're a close-knit team that values collaboration and support. While we work in a high-functioning environment and pride ourselves on being hardworking, we also make space for fun and positivity.
  
• We partner closely with other teams across the AIMS organization. Our culture is a safe, inclusive space where everyone feels accepted and respected, and we welcome diverse perspectives.
  

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• 4 years project coordination or other related work experience.
  

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• Bachelor's Degree
  
• Degree Equivalency: 4 years job related work experience or Associate's and 2 years job related work experience
  

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• Excellent organizational skills and quality research skills.
  
• Excellent verbal and written communication skills.
  
• Demonstrated skills to work with and assist others.
  
• Ability to acquire in-depth knowledge of department functions, procedures and workflow.
  
• Analytical or critical thinking skills.
  
• Good judgment skills.
  
• Ability to handle confidential or sensitive information with discretion.
  
• Ability to work in a team environment and prioritize work effectively.
  
• Ability to assist in the preparation, documentation, and presentation of recommendations to management.
  

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• Microsoft Office.
  
• Vendor Management experience
  
• Experience communicating with executive level management
  
• Service Now Experience
  

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• Smart Cloud Control Desktop