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Now Hiring: Temp and Temp-to-Hire Executive Assistant Opportunities - Work with Prestigious Companies and C-Suite Executives in Los Angeles

Are you a skilled Executive Assistant seeking your next impactful role? We are hiring for multiple positions with top-tier companies across Los Angeles. These roles offer the chance to work directly with C-suite executives and high-net-worth individuals in dynamic, fast-paced environments.

Position: Executive Assistant to C-Suite Executives (CEO, CMO, CFO, etc.)

Location: Various locations across Los Angeles, including West LA, South Bay, Downtown LA, and surrounding areas

Job Type: Temporary | Temp-to-Hire

Pay Rate: $35.00-50.00/hour, DOE

Start Date: Immediate, following interviews

**Please Note: Candidates must be available to start right away and not currently employed full-time

Key Responsibilities:

• Manage complex calendars, including scheduling meetings, conferences, and appointments
• Coordinate domestic and international travel logistics
• Prepare and manage confidential documents and executive communications
• Support high-level meetings, including board meetings and virtual conferences
• Serve as a liaison between executives and internal/external stakeholders
• Assist with special projects and ensure efficient daily operations

Qualifications:

• 3–5+ years of experience supporting senior executives in a corporate or high-profile environment
• Exceptional organizational and time management skills
• Proficiency in Microsoft Office Suite and related productivity tools
• Strong written and verbal communication skills
• Discreet, detail-oriented, and highly professional under pressure

To apply, please submit your resume. We look forward to connecting with qualified candidates ready to make an immediate impact.

Please submit your resume to apply.

About Us:

Career Group is a premier, Women-Owned recruiting agency and a widely recognized name in corporate and administrative staffing. We connect our candidates with job opportunities at leading companies nationwide. When you work with a Career Group recruiter, you gain a strategic career advisor for life. Submit your resume to get started today.

You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting /home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring. California applicants, please view our Privacy Notice here:

EA to Team/Office Coordinator – Outstanding Investment Firm

$70-110k DOE + discretionary bonus + fantastic benefits

A wonderful, employee-centric investment firm is looking for a stellar Executive Assistant to support a few executives + handle office management. The firm values integrity, offers a collegial work environment, and phenomenal culture!

Office is in Midtown East – typical office hours are 8:30am-5:30pm ET. They offer a hybrid schedule, 4 days in office.

2+ (minimum) years of EA experience in finance, professional services or have supported an UHNWI. One should understand and thrive in a fast-paced environment working alongside a team of administrative professionals

Responsibilities include, but aren’t limited to

• Complex calendar management, scheduling meetings, screening calls, really acting as a true gatekeeper prioritizing the teams time
• Booking domestic and international travel arrangements including flights, accommodations, itineraries
• Liaising with internal/external stakeholders on behalf of the team
• Assisting in conference planning
• Expense reports

The firm is looking for a kind, down to earth (no egos!), and professional EA that can also can be confident with investors/external parties

Personal Characteristics

• Highly responsible and reliable with a professional presentation.
• Motivated self-starter, with the ability to work diligently and continuously refine various work activities.
• Attention to detail and problem-solving skills.
• Excellent time management skills and the ability to prioritize work.
• Excellent communication (oral and written) and people skills.
• Working knowledge of office equipment (printer, copiers, audio visual systems).
• Discretion and confidentiality.
• Bachelor’s Degree

You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting /home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

Our client, a rapidly scaling startup, is looking for a dynamic Executive Assistant to work closely with the CEO and amplify the effectiveness of the leadership team. This role is ideal for a highly organized, proactive professional who thrives in fast-moving, high-impact environments and enjoys ensuring smooth operations and clear communication at the executive level.

*Onsite daily in San Francisco*

Key Responsibilities

• Manage complex calendars, coordinate travel logistics, and handle expense reporting with precision.
• Serve as a primary liaison for internal teams and external partners, ensuring all communications are handled with professionalism and discretion.
• Prepare and organize materials, agendas, and follow-ups for executive-level meetings.
• Foster strong working relationships across the organization and with external stakeholders.

What You’ll Bring

• 5+ years of experience supporting senior executives, preferably in high-growth or fast-paced settings.
• Exceptional organizational and multitasking abilities, with the agility to adapt to shifting priorities.
• Proactive problem-solving skills and a solutions-focused approach.
• Strong verbal and written communication, able to engage effectively with technical and non-technical audiences alike.
• High level of discretion, integrity, and sound judgment in managing confidential information.
• Comfort working in ambiguous, rapidly evolving environments with resilience and adaptability.

Salary Range:

$160,000 - $180,000

You can use to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.

Our client, a high-end specialty retailer, is seeking an experienced Contract Specialist to support our contracts team in managing a high volume of contracts efficiently and accurately. The ideal candidate will have a strong background in contract negotiations, procurement, and legal collaboration, with the ability to redline, draft, and manage contracts in a fast-paced environment. This role will act as a liaison with our legal team and requires expertise in software, hardware, and professional services contracts.

**Please note this is a hybrid, 3-6 month contract role based in San Francisco, CA. Pay will be $60-70/hr.**

Key Responsibilities:

• Review, redline, and create new contracts, ensuring compliance with company policies and legal standards.
• Collaborate with the legal team to route contracts for final approval.
• Manage high volumes of contracts through system for contract initiation and management, and Adobe for finalization.
• Negotiate contract terms and conditions with vendors while adhering to procurement guidelines.
• Work cross-functionally with Legal, Accounting, Risk, and Compliance teams to ensure smooth contract processes.
• Provide timely support to manage quick turnarounds and prioritize contracts in the queue.
• Handle contracts involving software, hardware, and professional services, with a focus on high-value agreements (hundreds of thousands of dollars).

Qualifications:

• 5+ years of experience in contract management, procurement, or legal roles.
• Strong understanding of contract law and procurement practices.
• Legal background or JD preferred.
• Proficiency in contract management systems and document routing tools (Adobe).
• Experience working with software, hardware, and professional services contracts.
• Proven ability to manage high volumes of contracts in a fast-paced environment.
• Strong communication and negotiation skills, with the ability to collaborate across departments.
• Detail-oriented, organized, and able to prioritize tasks effectively.

Please submit your resume for consideration!

You can use to collect and manage your references for free and share them with us or anyone else you choose.

We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. California applicants, please view our Privacy Notice here:

Job Opportunity – Office Administrator & Executive Support Coordinator

Location: Beverly Hills, CA (onsite 5 days/week)

Compensation: $65K–$75K base (DOE) + benefits

We are partnering with a highly regarded, Los Angeles-based real estate investment and development firm focused on residential and commercial assets across California. The team is seeking a thoughtful, service-minded Office Administrator & Executive Support Coordinator to serve as the front-facing anchor of their Beverly Hills office.

This is a highly visible role sitting at reception and interacting daily with principals, investors, tenants, and vendors. The ideal candidate is warm, grounded, detail-oriented, and takes pride in creating a welcoming, organized, and well-run office environment. This is a great opportunity to join a fast-paced, entrepreneurial team where you can contribute meaningfully across office operations and executive support, gain exposure to the business, and grow over time as the firm continues to expand. The team values humility, collaboration, and a true client-service approach.

Key Responsibilities

• Serve as the first point of contact for all visitors, tenants, and incoming calls

• Create a warm, professional, and highly organized front-of-office experience

• Manage conference room scheduling, guest flow, and overall office presentation

• Oversee day-to-day office operations, supplies, and vendor coordination

• Liaise with building management, IT, and service vendors to ensure seamless operations

• Maintain a clean, well-functioning, and organized office environment

• Coordinate calendars, meetings, and internal scheduling

• Assist with travel booking and itineraries for team members as needed

• Support light accounting tasks such as basic AP processing, invoices, and vendor coordination (training provided)

• Help coordinate team events, client gatherings, and occasional outings

• Contribute to a positive, down-to-earth, team-oriented culture

Ideal Background

• 3–5 years of professional work experience in a receptionist, office administrator, office manager, or administrative support role

• Experience in real estate, finance, professional services, or a corporate office environment preferred

• Strong interpersonal skills and sound judgment

• Highly organized with excellent follow-through

• Comfortable wearing multiple hats and stepping in where needed

• Exposure to AP or basic accounting support is a plus

• Positive, collaborative, and service-minded mindset

The Right Fit

This role is ideal for someone who is:

• Warm, kind, and professional

• Calm under pressure and solutions-oriented

• Detail-oriented and proactive

• A true team player who takes pride in supporting others

• Excited to grow with a dynamic real estate investment team

Temp-to-Hire Administrative Assistant to CFO

Location: Irvine, CA (Hybrid → transitioning onsite to Newport Beach in June)

Schedule: 9:00 AM – 5:00 PM

Pay Rate: $22–26/hour (depending on experience)

Duration: Temp-to-Hire (4–5 month conversion for the right fit)

Join a nationally recognized real estate investment and development powerhouse shaping premier mixed-use communities across the U.S.

We’re seeking a polished and proactive Administrative Assistant to support the CFO in a fast-paced, high-performing real-estate office environment. This is an excellent opportunity for someone looking to grow within a stable organization and potentially convert to a full-time role.

What You’ll Do:

• Monitor and order office supplies; track inventory to avoid shortages
• Assist Accounts Payable with check printing and mailing
• Retrieve mail and coordinate outgoing USPS, UPS, and certified mail
• Schedule meetings on behalf of the CFO
• Distribute sensitive materials to executives
• Book travel and submit expense reports
• Manage courier services and incoming deliveries
• Provide general administrative support to the team

What We’re Looking For:

• 1+ year of administrative experience
• High school diploma or equivalent required
• Proficiency in Microsoft Office, printers, email, and online mailing systems
• Professional, composed, and polished communication style
• Friendly, positive attitude with strong team collaboration skills
• Ability to lift up to 40 lbs

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring. California applicants, please view our Privacy Notice here: Group is a premier, Women-Owned recruiting agency and a widely recognized name in corporate and administrative staffing. We connect our candidates with job opportunities at leading companies nationwide. When you work with a Career Group recruiter, you gain a strategic career advisor for life. Submit your resume to get started today.

You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting /home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

Job Title: Executive Assistant / Personal Assistant

Location: The Peninsula (Bay Area, CA)

Salary Range: $175,000–$200,000

Hours: Standard business hours (with flexibility as needed)

We are seeking an experienced Executive Assistant / Personal Assistant to serve as a true right hand to a CEO based on the Peninsula. This role blends high-level corporate support with occasional personal assistance and involvement with the internal household team. The ideal candidate is proactive, intuitive, easygoing, and genuinely passionate about making a leader’s life run seamlessly. This person anticipates needs before being asked and takes pride in creating efficiency and calm in a fast-paced environment.

Key Responsibilities:

Executive Support

• Manage complex business and personal calendars with precision and foresight.
• Coordinate detailed domestic and international travel arrangements.
• Prepare materials and logistics for board meetings.
• Interact professionally with board members, clients, and senior stakeholders.
• Track priorities, streamline processes, and anticipate needs proactively.

Personal & Household Involvement

• Provide hands-on personal support as needed to ensure daily operations run smoothly.
• Work closely with the internal household team, including the chef, security, driver, and housekeeper.
• Be present and engaged in supporting family logistics when required.
• Assist with occasional errands and last-minute requests with discretion and efficiency.
• Support light property-related involvement while collaborating with existing staff (not acting as a property manager).

Qualifications

• Minimum 10+ years of experience supporting senior executives.
• Strong corporate experience required; experience in a blended executive/personal support role preferred.
• Demonstrated experience supporting C-level leadership in a fast-paced environment.
• Highly proactive with strong judgment and problem-solving ability.
• Comfortable receiving direct feedback and operating in a high-expectation environment.
• Exceptional discretion, professionalism, and emotional intelligence.
• Strong organizational skills and attention to detail.
• Easygoing demeanor with a genuine passion for being a trusted right hand.

You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting /home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

• We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Initiative for Hiring.

Our client, a well-established specialty construction contractor, is seeking a proactive and detail-oriented Construction Project Manager to support construction projects from bidding through closeout. This role is a key support function within the organization and is responsible for managing the administrative and documentation processes that drive construction projects across all phases of the project lifecycle. The Construction Project Manager will work closely with executives, project managers, builders, and field teams to ensure projects are organized, compliant, and progressing efficiently. This is an excellent opportunity for someone who thrives in a fast-paced construction environment and enjoys being a central point of coordination across multiple stakeholders.

**Please note this is an onsite, temp-to-perm role based in San Jose, CA. Pay will be $80k-$120k/yr.**

Key Responsibilities:

• Accurately enter and maintain construction project data in Excel and internal systems (Sage)
• Produce, track, and manage project documentation, including owner contracts, subcontracts, bids, RFIs, change orders, submittals, and work orders
• Order and review blueprints, identifying changes or potential project impacts
• Manage proposal submissions, including preparation, email distribution, and follow-up
• Review and process purchase orders through various builder platforms and tools
• Coordinate and manage warranty and customer service requests
• Prepare reports related to special project requirements
• Maintain project trackers, records, and organized filing systems
• Review project contracts for accuracy and completeness
• Professionally represent the company when working with builders, superintendents, and field supervisors
• Provide backup support and assist with special projects as needed

Qualifications:

• Bachelor’s degree in business, construction management, finance, accounting, or a related field
• 4-5+ years of experience in construction or a similar industry, preferably in project management
• Strong ability to communicate with leadership and support end-to-end project management
• Intermediate computer skills, including Microsoft Word, Excel, and construction management systems
• Ability to multitask, work independently, and manage priorities with limited supervision
• Excellent written and verbal communication skills
• Strong organizational skills with a high level of attention to detail
• Proactive problem-solving mindset
• Ability to thrive in a fast-paced, collaborative, team-oriented environment

Please submit your resume for immediate consideration!

You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting /home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

Household Manager/Personal Assistant to Family and CEO

A high-net-worth family and CEO/Founder of a Tech Company is hiring for an eager, organized and proactive Household Manager/Personal Assistant.

Salary range commensurate with experience $110-150k base range + $500 monthly stipend towards health benefits, PTO, and discretionary bonus

Location: Tribeca, NYC - hybrid role working remotely, running errands around NYC or with the principal onsite as needed – flexibility is key.

Hours: no set hours, but 24/7 mentality is needed.

Qualifications:

• 2+ years of PA/House Management experience – must have experience working around and with children and enjoy this!
• NYC savvy
• You are a GSuite and organizational ninja when it comes to extremely detailed and complex scheduling.
• Utilize GSuite to create and organize systems, lists, basic accounting, budgeting, birthday planning, gift tracking, order tracking, task tracking, etc.
• You care about tech and data security.
• You are a Zoom, Google Meet, conference set-up guru.
• Strong communication skills
• Experience using Asana or another project management software or tools to create timelines or plan much bigger projects
• You can keep up with very high functioning, fast workers.
• You probably buy your Christmas presents in August.
• Friends ask you to organize their closets or their finances.

Please submit your resume to apply!

You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting /home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

Our client a mission-driven foundation is seeking a highly organized, proactive, and trusted Executive Assistant to serve as a strategic administrative partner to the CEO. Operating with the pace, rigor, and expectations of a technology company, this organization works at scale to drive systemic impact across communities nationwide. This role sits at the center of daily operations and is critical to ensuring the CEO’s time, priorities, and engagements run seamlessly. The Executive Assistant owns the operational execution of the CEO’s schedule; managing complex logistics, aligning stakeholders, and ensuring every meeting, trip, and interaction is fully prepared and frictionless. The ideal candidate thrives in a busy, high-volume, fast-paced environment, is calm under pressure, exceptionally detail-oriented, highly resourceful, and able to manage competing priorities while maintaining precision, discretion, and sound judgment.

**Please note this is an onsite, 2–3-month contract with possibility for temp-to-perm based in Oakland, CA. Pay will be $150k-$180k/yr.**

Key Responsibilities:

• Own and manage the CEO’s calendar, aligning time and priorities in partnership with senior leadership while proactively identifying, resolving, and preventing scheduling conflicts.
• Design and manage daily meeting flow, including thoughtful sequencing, preparation time, buffers, transitions, and travel considerations.
• Confirm meeting objectives, required participants, and logistics to ensure each engagement is positioned for success.
• Gather, compile, and distribute all meeting materials and pre-reads; track deadlines and follow up with stakeholders to ensure completeness and timeliness.
• Prepare and deliver a comprehensive next day schedule each evening, including all supporting materials in digital and/or printed formats.
• Provide real-time coordination throughout the day to ensure the CEO is consistently in the right place at the right time, adjusting plans as priorities shift.
• Partner closely with senior leadership and other Executive Assistants to coordinate coverage, delegate tasks, and maintain seamless executive support across the organization.
• Plan and coordinate end-to-end domestic and international travel, including flights, accommodations, ground transportation, dining, and detailed itineraries.
• Prepare comprehensive travel binders and schedules with confirmations, agendas, and meeting materials; maintain all travel details in Outlook for real-time visibility.
• Anticipate travel needs and proactively resolve issues to ensure a smooth and efficient experience.
• Submit, reconcile, and track expense reports with accuracy; organize, code, and maintain supporting documentation and receipts.
• Coordinate with IT and Workplace teams to ensure devices, tools, and workspaces are fully functional, secure, and ready at all times.
• Support operational workflows including invoices, documentation, administrative tracking, and required renewals or professional credentials.
• Identify and implement process improvements that increase efficiency, reduce friction, and enhance the overall effectiveness of the CEO’s office.

Qualifications:

• 5–8+ years of experience supporting a CEO, President, or senior executive in a fast-paced, high-performance environment
• Proven ability to work effectively in a busy, high-demand environment with shifting priorities and time-sensitive needs
• Exceptional calendar, travel, and logistics management skills
• Strong project management abilities with meticulous attention to detail
• Excellent written and verbal communication skills
• High level of discretion and integrity when handling confidential information
• Proactive, solutions-oriented mindset with the ability to anticipate needs independently
• Strong interpersonal skills and comfort collaborating across diverse stakeholders
• Ability to work autonomously with minimal supervision
• High proficiency with Google Workspace, Microsoft Office, Slack, Zoom, and expense/reporting tools
• Flexibility to support travel and extended hours when required

Please submit your resume for consideration

You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting /home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

We’re booming with temporary and temp-to-hire opportunities in recruiting, HR, and talent acquisition at the coordinator level! If you have experience in recruiting, HR, or TA, we’d love to see your resume.

Role: Recruiting Coordinator / Junior Recruiter / HR Coordinator (Contract)

Pay: $28.00 per hour

Industries: Creative, Consumer, Technical

Schedule: Monday – Friday, 8:00 AM – 5:00 PM

Location: Los Angeles (Santa Monica or Pasadena) – onsite

Duration: Temporary + Temp-to-Hire

Please Note: Candidates must be currently unemployed full-time, as these roles require an immediate start once interviews and offers are completed.

About the Opportunity

We support high performing, fast moving organizations across creative, consumer, technical, and scientific industries. These teams value strong candidate experience, clear communication, and operational excellence. They rely on recruiting partners who can move quickly, stay organized, and build trust with candidates from a wide range of backgrounds. We are seeking a proactive and detail oriented recruiting professional to support a high volume, high priority hiring function on a contract basis. This is a highly execution focused role working closely with a lead recruiter to keep searches moving efficiently from sourcing through scheduling and candidate communication.

What You Will Do

• Source candidates via LinkedIn and other platforms across creative, corporate, and technical roles

• Conduct outreach and email screenings to assess interest and alignment

• Coordinate interviews across multiple stakeholders and time zones

• Maintain thoughtful and consistent communication throughout the hiring process

• Close the loop with candidates professionally, including delivering rejection communications with empathy

• Manage high inbound applicant volume, including senior and highly credentialed candidates

What We Are Looking For

• 1 to 3 years of recruiting or recruiting coordination experience, agency or in house

• Strong understanding of candidate experience best practices

• Experience sourcing and engaging candidates on LinkedIn

• Excellent written communication skills and follow through

Nice to Have

• Experience recruiting for creative, marketing, agency, engineering, or scientific roles

• Exposure to technical or highly specialized candidate populations

• Familiarity with ATS platforms, BambooHR is a plus

• Prior contract or temporary recruiting experience

• Ability to review creative portfolios or role relevant work samples

We will consider qualified candidates with criminal histories in accordance with the Los Angeles Fair Chance Initiative for Hiring. California applicants may view our Privacy Notice on our website.

Career Group is a premier recruiting agency and a nationally recognized leader in corporate and administrative staffing. We connect candidates with opportunities at top companies across the country. When you partner with a Career Group recruiter, you gain a strategic career advisor for the long term.

Submit your resume to get started.

Candidates are encouraged to prepare updated references and ensure their LinkedIn profiles are current to stand out in today’s competitive market.

Executive Assistant/Office Coordinator– Global Investment Firm

A prestigious global investment firm is seeking a polished and proactive Executive Assistant/Office Coordinator to join their New York team. This role supports a high-performing group of professionals that value their EA and the work they do.

The ideal candidate is someone who thrives in a professional, team-oriented atmosphere, and can really anticipate needs.

Location: Midtown East, in office Monday-Friday

Hours: 8:00am–5:00pm

Compensation: $100k-115k DOE + discretionary bonus + exceptional benefits

Responsibilities include (but aren't limited to):

• Executive Support: Manage complex, multi-time zone calendars and facilitate meetings by preparing all necessary documents and briefing materials.
• Travel Coordination: Arrange intricate domestic and international travel, including itineraries and visa processing.
• Administrative Management: Proactively handle emails and correspondence; manage detailed expense reports and reimbursement processes.
• Office Operations: Support the office with daily operations, including meeting and greeting clients/investors, managing conference room logistics, ordering catering for meetings, and ensuring kitchen and office supplies are fully stocked.
• Stakeholder Interface: Act as a professional point of contact for the building’s reception and external guests
• Ad Hoc Support: Assist with printing and any projects required to ensure the New York office runs seamlessly.

Ideal Candidate

• Experience: 4+ years of EA experience, ideally within finance or professional services.
• Culture Fit: You are reserved, detail-oriented, and highly observant. You understand the pace of finance and can match the energy of a sophisticated investment team.
• Mindset: A "no task too big or too small" attitude. You are a flexible team player who enjoys being the backbone of an office and collaborating closely with other assistants.
• Skills: Advanced proficiency in Microsoft Outlook and the MS Office Suite; highly articulate in both written and verbal communication.
• Attributes: Poised under pressure, exceptionally organized, and able to work autonomously with limited guidance.

You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting /home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

Mandarin Speaking - Executive Assistant / Procurement Coordinator at Growing Family Office

Position Summary:

This role serves as a pivotal support function for this growing Family Office. The successful candidate will be a true professional—an expert of organization and proactive problem solving—adept at managing multifaceted responsibilities with discretion and confidentiality across both personal and professional facets and able to liaise directly with vendors within their hospitality and sourcing function. This position provides refined assistance in procurement, sourcing, supply chain logistics as well as scheduling, communications, office operations and gatekeeping.

This role is based in downtown Manhattan.

Salary is based upon experience

Key Responsibilities:

Executive Assistance - 40%

• Oversee calendars and orchestrate daily schedules with impeccable attention to detail.
• Coordinate travel plans and itineraries and handle expenses
• Manage vendor relationships, inventory control, and office operations with precision.
• Provide research support and prepare comprehensive documentation and reports as required.
• Deal Support: assisting with preparation of investment materials, coordinate due diligence document flow, support property management communications
• Facilitate effective communication across teams and maintain meticulous records of activities and outcomes.
• Translate business and personal context when needed

Procurement Coordination Responsibilities (~40%)

• Software skills needed at a minimum include Microsoft Outlook and Excel skills
• Vendor Communications: Serve as primary point of contact with Chinese manufacturers for FF&E (casegoods, lighting, fixtures, mirrors, artwork, soft goods); conduct daily communications in Mandarin via email, WeChat, and phone
• Order Management: Track purchase orders from placement through delivery; maintain detailed status logs; coordinate production timelines with installation schedules
• Quality Control Coordination: Schedule and coordinate third-party QC inspections (SGS, Bureau Veritas); review inspection reports; communicate defect resolution with factories
• Shipping & Logistics: Coordinate container bookings, customs documentation, and freight forwarder communications; track shipments from factory to job site
• Database management & Documentation: Maintain spec sheets, samples tracking, pricing records, and vendor correspondence files; build and maintain a database of product offerings

Personal Assistance 20%

• Execute a range of personal tasks from research, purchasing, medical claims, property-related tasks, etc while upholding the highest standards of confidentiality.
• Translation & Interpretation: Provide Mandarin translation for documents, calls, and in-person meetings; accompany Founder and his wife to doctor's visits or other appointments as needed to assist with translation
• Assisting with house repairs, vendor management, ordering things for houses if needed - on occasion may need to go to the house in New Jersey
• Organizing insurance claims, medical bills, personal documentation etc.
• Errands & Logistics: Handle miscellaneous personal tasks with discretion and efficiency

Qualifications:

• Fluent in Mandarin both written and verbal
• Experience with Microsoft Outlook and Excel
• Bachelor’s degree Required
• 1-8+ years of experience in an administrative or Procurement/Logistics/Supply Chain role
• Demonstrated aptitude for managing complex tasks with discretion and professionalism.
• Excellent interpersonal and communication skills, paired with a strong attention to detail.
• Experience with Microsoft office and familiarity with technical programs

We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early. You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting /home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd.

Executive Business Partner | Founder’s Office

Our client, a globally recognized alternative investment and advisory firm, is seeking a highly capable Executive Business Partner to support the Founder and Managing Partner. This is a uniquely dynamic role designed for someone who is deeply organized, intellectually curious, and excited to operate in a fast-moving, ideas-driven environment. You will be immersed in global investing, early-stage venture, and high-level investor relationships, playing a central role in how the Founder prioritizes, communicates, and executes across the firm.

We are looking for someone with a rigorous academic foundation, strong reasoning skills, and the ability to quickly synthesize complex information and context.

What you’ll do:

Strategic Execution

• Serve as a true thought partner and operational right hand to the Founder
• Translate priorities into clear next steps, ensuring high-impact initiatives move forward efficiently
• Track key decisions, action items, and follow-through across the business

Investor Relations

• Help manage and grow relationships with institutional investors and partners
• Prepare for investor meetings, coordinate follow-ups, and maintain momentum across pipelines
• Support ongoing communication with a sophisticated global investor base

Content, Materials & Communications

• Draft and refine investment materials, presentations, memos, and communications
• Synthesize research, notes, and discussions into clear, polished outputs
• Ensure every external touchpoint is thoughtful, accurate, and well-positioned

Project & Information Management

• Drive progress on firmwide initiatives and cross-functional projects
• Bring structure and clarity to complex workflows and timelines
• Anticipate needs ahead of key meetings, travel, and global events

Events & External Engagement

• Support planning and execution of global conferences and investor gatherings
• Help ensure these moments deepen relationships and generate meaningful business outcomes

What we’re looking for

• A top-tier undergraduate degree with strong academic performance
• 3+ years of experience in a high-performance, intellectually rigorous environment (consulting, research, startups, policy, VC, media, or similar)
• Exceptionally strong organizational skills and attention to detail
• Intellectual curiosity and the ability to quickly grasp new industries, ideas, and investment concepts
• Clear, concise written and verbal communication skills
• High level of discretion, judgment, and professionalism
• Comfort operating in an investor-facing, relationship-driven environment
• A proactive, low-ego mindset with a willingness to take ownership of both strategic and executional work

Why this role

• Exposure to world-class investors, founders, and global thinkers
• A front-row seat to venture investing, macro strategy, and capital formation
• Meaningful ownership and the ability to shape how the Founder operates day to day
• A collaborative, intellectually engaged team environment
• Competitive compensation, full benefits, and a beautiful Westside office

Compensation: $100K–$150K + bonus + full benefits

If you are looking for a role with smart leadership, a collaborative culture, and exceptional growth potential, this is an amazing opportunity to grow your career.

Our confidential client, a nationally recognized personal injury firm, is experiencing unprecedented growth and seeking mid-to-senior level Personal Injury Litigation Attorneys with proven mass tort and asbestos litigation experience to join their high-performing legal team.

This is a pivotal opportunity to come aboard as the firm's national caseload and momentum continue to expand at record pace.

Key Responsibilities:

• Investigate and evaluate new cases for technical and legal issues.
• Maintain comprehensive knowledge of facts in assigned cases.
• Manage all phases of discovery, including written discovery, depositions, and trial preparation.
• Identify, select, and prepare expert witnesses.
• Partner with intake and marketing teams during investigative stages of claims.
• Represent clients in court proceedings and settlement negotiations.

Qualifications:

• Juris Doctorate from an accredited law school.
• Experience with personal injury litigation experience, with mass tort and asbestos exposure litigation strongly preferred.
• Active member in good standing with the Florida Bar (or eligible for admission).
• Exceptional research, writing, and oral advocacy skills.
• Proficiency with Microsoft Office and Westlaw.
• Strong trial experience with a track record of successful outcomes.

Mid-level attorneys must be open to relocation – the firm offers relocation assistance to qualified candidates.

Benefits

• Competitive compensation, commensurate with experience and seniority.
• Full benefits package, including medical, dental, and vision.
• 401(k) with company contribution + generous PTO.
• Relocation assistance (if needed).
• Ongoing professional development, CLEs, and mentorship opportunities.

Please submit your resume for consideration!

You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting /home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

Account Executive - Document Solutions

Our client is the largest independently owned Document Managed Solutions provider in Houston, TX and expanding in the greater Austin, TX market. For more than 37 years, they have offered a distinct and high-value driven document management product and service to medium and large businesses of all types. Their business focuses on sales, service and repair of office Printers, Copiers and Scanners. Their portfolio of services has expanded to include Managed Network/IT Services. They inspire their sales executives to build a professional portfolio, not just earn an income. Their unique business model offers an attractive base salary, and an opportunity to earn uncapped commissions with a monthly reoccurring residual.

The Account Executive - Document Solutions will present, demonstrate, negotiate, and deliver the portfolio of products (printers, copiers, and scanners) and/or services & solutions to prospective customers. Responsibilities will include cultivating relationships across the C-Level & IT suite through prospecting, appointment setting, creating, strategizing, and presenting unique value-driven recommendations to close new accounts and meet annual sales quotas.

Interviews are being scheduled.

A Private Recruiting Service

Provided by Catalyst Career Group

To request an interview, press the "APPLY" Button below.

Position includes:

• $35,000 to $40,000 Starting Salary + Monthly Activity Bonus + Uncapped Commissions
• Anticipated earnings $65,000-$75,000 first year
• Anticipated earnings $75,000-$100,000 second year
• Comprehensive Sales Training Program
• Medical, Dental, and Vision Insurance Package
• 401K retirement plan
• Paid Time Off
• Opportunity for Advancement and more.

Requirements Include:

• 2 years or more of B2B Sales experience with a drive to generate new business
• Associates or Bachelor’s Degree preferred
• Experience with Microsoft Office applications, Contact Management System, and video-based selling strategies preferred
• Must be able to identify and create value with Executive level & IT decision makers
• Experience in analyzing customer needs to develop innovative strategies to close new enterprise accounts
• Resourceful, creative, quick learner
• Self motivated, and also works well within a small team
• Well organized and able to prioritize time

Principal Responsibilities Include:

• Develop and qualify new clients within respective territory or vertical market
• Create sales proposals in a way that shows cost savings for the client
• Drive additional sales opportunities through prospecting cadence and sales cycle
• Close net new accounts and meet sales activity targets
• Respond to and lead RFPs/RFIs
• Gather and utilize business intelligence on prospects to support sales calls and solution presentations that drive new business
• Proactively assess, clarify, and validate customer needs on an ongoing basis
• Strategically design enterprise solutions using price systems and configurations
• Maintain complete knowledge of each account’s current and long-term purchase plans and objectives
• Exceed GP targets for new business accounts
• Develop and maintain relationship with key internal resources to ensure successful collaboration to meet customer needs

Interviews are being scheduled.

A Private Recruiting Service

Provided by Catalyst Career Group

To request an interview, press the "APPLY" Button below

Private Fitness Studio– Operations Support Specialist

Full-Time | Onsite 5 Days/Week | $22–$25/hr

A Private Fitness Studio is seeking an Operations Support Specialist to join their growing team in Long Beach, CA. This newly created role will provide essential administrative and operational support to help manage the organization’s expanding programs and services nationwide. The ideal candidate is organized, proactive, and adaptable in a fast-paced environment. You’ll handle client communications, manage internal systems, and help coordinate logistics to ensure smooth daily operations. The team is looking for someone who is dependable, resourceful, and committed to excellence.

Key Responsibilities

• Act as a central point of contact for incoming inquiries and requests
• Monitor and route internal support items to ensure timely resolution
• Maintain and update records across databases and CRM systems
• Provide comprehensive administrative support across operational functions

Who You Are

• A clear communicator with excellent organizational and multitasking skills
• Proactive, detail-oriented, and eager to take initiative
• 3+ years of customer service or administrative experience preferred

If you’re looking to contribute to a purpose-driven organization and play a key role in supporting its ongoing growth and impact, we’d love to hear from you.

Private Traveling Chef – UHNW Family

Austin, TX (must be based in Austin)

Travel required | Seasonal East Coast residence (3–4 months in summer)

Competitive compensation + benefits

We are seeking a talented, health-focused Private Traveling Chef to support a dynamic UHNW family. This is a full-time, long-term opportunity for a chef who thrives in a private home environment, enjoys travel, and brings creativity, flexibility, and consistency to their craft.

This role is based in Austin, with seasonal summer residence on the East Coast (approximately 3–4 months) and additional travel throughout the year. The right candidate is adaptable, highly organized, and excited to integrate into a fast-paced, multi-residence lifestyle.

What you’ll do

• Prepare daily meals for the family Monday -Friday (breakfast, lunch, dinner as needed)

• Design thoughtful, health-forward weekly menus tailored to preferences

• Source high-quality, seasonal ingredients

• Support hosting and small to large gatherings as needed

• Travel with the family and adapt to shifting schedules

• Maintain a clean, organized, and well-run kitchen

Culinary style

The family enjoys clean, wellness-oriented cuisine that is fresh, creative, and beautifully presented.

• Light, health-forward meals (lean proteins, vegetables, grains)

• Globally inspired flavors welcomed

• Variety and creativity are key

• Must accommodate lactose intolerance

Ideal background

• Experience as a Private Chef supporting UHNW households

• Strong wellness and nutrition-forward approach

• Highly organized, proactive, and detail-oriented

• Warm, discreet, and service-oriented

• Comfortable with travel and a fluid schedule

• Collaborative and team-oriented

Schedule & lifestyle

• Full-time role, typically around 11am–7pm with flexibility

• Weekend work required when the family is entertaining

• Must be Austin-based and open to spending summers (3–4 months) on the East Coast

Career Group Companies is a forward-thinking, collaborative recruitment firm. We partner with the nation's top companies to deliver high-quality staffing solutions across industries such as fashion, finance, and creative services. Our team prides itself on building long-term, high-touch relationships with clients and candidates, focusing on personalized solutions and a commitment to excellence.

We seek a bright, personable, and ambitious Administrative Coordinator to join our team at our stunning Corporate Headquarters in Century City, Los Angeles. This role provides an exceptional opportunity to grow within a fast-paced corporate environment.

What to Expect:

• Provide administrative support to department leaders and team members
• Maintain internal databases with operational information, records, and reports
• Collect and report the team’s daily and weekly activity
• Draft and edit clear and professional internal documents, reports, and communications
• Utilize various applicant tracking systems and input data
• Conduct thorough reference checks
• Assist with documentation, record-keeping, and compliance-related administrative processes
• Coordinate scheduling via Outlook
• Support team members with general administrative duties and special projects as needed

Who We Are Seeking:

• Self-motivated, talented, and ambitious
• Love working at the fastest pace
• Innate ability to connect with people
• Sharp eye for detail and precision
• Professional and goal-oriented
• Highly organized with a passion for building relationships
• Bachelor’s degree preferred

We offer an incredible collaborative work culture, outstanding compensation and benefits package, and tremendous career growth potential.

If you are passionate about people and growing a career, we want to hear from you!

Job Type: Full-time

Salary: $50,000-$55,000 per year

A high-profile UHNW family in the entertainment industry is seeking a highly organized and proactive Personal Family Assistant / House Manager to support the day-to-day operations of their home and help keep the family’s lifestyle running seamlessly. This is a hands-on role for someone who is naturally helpful, detail-oriented, and takes pride in creating a calm, well-managed environment.

You will support two exceptionally busy principals with dynamic and often shifting schedules, serving as the operational anchor of the home. This role requires a high level of discretion, flexibility, and sound judgment, with the ability to anticipate needs, manage changing priorities, and ensure all household logistics align smoothly with the family’s professional and personal commitments.

This opportunity is ideal for someone who enjoys being one step ahead and thrives in a warm, down-to-earth, fast-paced environment.

Key Responsibilities

Household Operations

• Oversee the day-to-day organization and flow of the home
• Coordinate vendors including landscaping, maintenance, and home services
• Partner with housekeeping and service providers to ensure consistent standards
• Proactively identify and resolve household needs before they escalate
• Support logistics for visitors, extended family, and long-term guests
• Assist with holiday and event planning including purchasing, vendor coordination, and setup

Personal and Family Support

• Grocery shopping and household purchasing
• Inventory management and staying ahead of restocking needs
• Running errands, returns, and local pickups
• Assist with packing, unpacking, and travel preparation
• Light meal prep and planning is a plus
• Coordinate care for family dogs including vet and grooming appointments
• Plan and coordinate special events for birthdays, holidays and celebrations

Qualifications:

• Prior experience as a Personal Assistant, Family Assistant/Nanny, or House Manager within a UNW or high-profile private home
• Extremely detail-oriented with a strong Type A mindset and pride in organization and follow-through
• Proactive, resourceful, and naturally anticipates needs
• Warm, positive, and service-minded with a true team-player attitude
• Strong communicator with a high level of discretion and professionalism
• Comfortable in a dynamic household where priorities can shift day to day
• Must genuinely love dogs and be comfortable supporting a pet-friendly home

Additional Details

• Full-time, Monday through Friday, onsite
• Must have a valid driver’s license and clean driving record
• Seeking a reliable, long-term fit

Compensation

$75,000–$85,000 base compensation range DOE plus benefits