Beacon Hill Senior Remote Jobs in Usa

Our client, a market‑leading private markets investment manager located in Manhattan, is looking for a Temporary to Permanent Office Manager to join their team.

This position will start ASAP and will operate on an in‑office schedule between the hours of 8am-5pm.

Compensation is 165-180K.

Responsibilities: Lead, motivate, and develop a small facilities team, fostering accountability, collaboration, and continuous improvement Set team priorities, assign workloads, and provide training Oversee all daily office management operations across floors; partner with assistants and senior stakeholders Ensure office spaces meet professionalism, presentation, and operational standards Manage preventative maintenance schedules and emergency response procedures (with Risk) Oversee vendors, supplies, maintenance, and space utilization while driving cost‑efficiency Review vendor performance and evaluate improvement or consolidation opportunities Collaborate with building management for best‑in‑class service Ensure alignment with other office managers and global standards Ensure health & safety compliance through regular inspections and corrective actions Lead space planning, desk allocation, layout optimization, and expansion/renovation projects Maintain asset register for supplies/equipment/furniture; coordinate procurement Partner with Finance Director on budgets Support ESG initiatives including sustainability, waste reduction, energy efficiency, recycling, and carbon data reporting Execute project work including fit‑outs, desk moves, holiday events, and office initiatives Maintain accurate documentation and prepare management reporting on performance, budgets, and key priorities Provide white‑glove service and act as a visible, approachable presence onsite Build strong stakeholder relationships and proactively anticipate needs Liaise with London leadership and global teams; communicate effectively across time zones Manage upward with clarity and diplomacy Contribute to standardization and continuous improvement Embrace organizational change and identify opportunities to improve processes and employee experience Qualifications: 10+ years of experience in office operations in a fast‑paced corporate environment Experience partnering with senior leadership and global headquarters Ideally experience in a financial services or corporate setting Demonstrated ability to collaborate across offices and work effectively within a team Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment.

This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries.

Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting .

Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility.

Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill.

Employing the Future (TM)

Our client is seeking a proactive and experienced Facilities Manager to oversee all aspects of facilities operations across a growing renewable‑energy investment platform.

This individual will lead the NYC office facilities function while also coordinating standards, processes, and vendor relationships across offices in Denver, Houston, and Portland.

Hours are 9:00am-6:00pm with flexibility as needed.

The role is fully onsite five days per week.

Key Responsibilities: Develop and implement standardized facilities protocols across all office locations to ensure consistency in workplace operations Oversee vendor management including contract negotiation, vendor performance, building management relationships, and facility services Lead office buildouts, expansions, relocations, and capital projects; manage budgets, contractors, timelines, and long‑term space‑planning needs Build annual facilities budgets, track capital and operating expenses, and maintain strong financial oversight for all office locations Oversee safety, regulatory compliance, and emergency preparedness protocols to ensure secure and compliant facilities Manage the NYC Office Assistant and collaborate with liaisons in other locations to maintain consistent service levels Serve as primary point of contact for all building‑related issues, repairs, equipment, and maintenance needs Qualifications: Bachelor's degree required 7-12+ years of facilities management experience, preferably supporting multi‑site office environments Strong project management skills with experience overseeing capital projects and office buildouts Proven ability to negotiate vendor contracts and manage vendor performance Strong financial acumen with experience managing budgets and forecasting Highly organized with excellent follow‑through and ability to operate independently Strong communication skills and ability to collaborate across departments and seniority levels Proactive, resourceful mindset with the ability to create scalable systems and anticipate operational needs Experience in corporate or professional services office environments preferred Compensation/Benefits: Up to $140K base salary + bonus Medical Benefits 401(k) with employer match Annual fitness stipend Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment.

This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries.

Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting .

Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility.

Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill.

Employing the Future (TM)

Our client, a prestigious global hedge fund located in Hudson Yards, Manhattan is looking for a Temporary Senior Corporate Access Manager to join their team for a maternity leave coverage.

This position will serve from 9-12 months, staring in April/May, and will operate on a 4/1 hybrid schedule between the hours of 8:00am-5:30pm with overtime as needed.

Compensation is DOE.

Responsibilities: Corporate Access Execution & Broker Management Act as the primary point of contact for global brokers on all corporate access related matters.

Manage ongoing broker communication regarding priorities, access requests, scheduling, feedback, and process updates.

Review corporate access flow and broker performance, proactively identifying gaps, duplication, or overconsumption.

Serve as escalation point when access is constrained, working directly with brokers and corporates to resolve issues.

Maintain strong relationships with senior broker corporate access and sales teams to protect access quality and firm positioning.

Ensure corporate access activity aligns with broker value, commercial arrangements, and governance expectations.

Investment Team Coverage Partner closely with Portfolio Managers and Analysts to understand evolving corporate access needs and priorities.

Conduct regular check-ins with investment teams to ensure access delivery aligns with strategy and coverage.

Coordinate and manage high-value 1x1 meetings, expert calls, roadshows, and bespoke access requests.

Provide guidance on messaging and approach to corporates and IR teams, particularly where access is sensitive or constrained.

Act as a trusted advisor to investment teams on access feasibility, timing, prioritization, balancing competing demands across teams and strategies.

Conferences, Events & Bespoke Access Review and triage all major broker-hosted conferences, assessing relevance, overlap, and prioritization.

Coordinate selected high-priority conferences end-to-end, including requests, allocations, scheduling, and broker communication.

Manage seat restrictions and allocation decisions in collaboration with brokers and internal stakeholders.

Create/support bespoke trips, reverse roadshows, and ad hoc corporate access events as required.

Ensure timely communication of schedules, deadlines, and changes to investment teams and assistants.

Process, Systems & Governance Ensure all corporate access activity is accurately logged in internal systems, supporting data quality and reporting.

Lead broker review meetings for Research & Corporate Access and support the broker vote process, coordinating with Procurement and relevant stakeholders.

Oversee feedback collection following senior-level meetings and ensure learnings are shared appropriately.

Support data tracking and reporting related to usage, access quality, and broker performance.

Support ongoing development and refinement of existing tools and workflow, partnering with technology teams as required.

Global Coordination & Team Support Act as a central contact for regional assistants and corporate access coordinators on process and execution questions.

Provide troubleshooting support for systems, scheduling, and broker-related issues.

Ensure consistent standards and workflows across regions during the coverage period.

Liaise with Operations, Compliance, and Procurement as required.

Experience: 5+ years' experience in corporate access, research management, or a closely related role within a hedge fund, asset manager, or sell-side institution.

Strong understanding of global broker networks, corporate access dynamics, and buy-side governance requirements.

Proven ability to manage senior investment professionals and external stakeholders with confidence and credibility.

Highly organized, detail-oriented, and comfortable managing a high volume of parallel requests and deadlines.

Experience coordinating conferences, roadshows, and bespoke corporate access events.

Strong systems aptitude; experience with corporate access platforms and CRM-style tools preferred.

Excellent communication skills, and ability to exercise sound judgement and discretion in high pressure, relationship-sensitive situations.

Comfortable operating with ambiguity and making pragmatic decisions in a fast-paced investment environment.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment.

This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries.

Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting .

Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility.

Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill.

Employing the Future (TM)

Our client, a mission-based nonprofit organization in Arlington, VA, has an immediate need for a temporary Sr.

Administrative Assistant to support their team for a few months! About the Job: Handle calendar management, agenda drafts, travel arrangements, and file maintenance.

Manage meeting logistics including invitations, material coordination, catering, and room scheduling.

Conduct research and develop presentations for both internal and external audiences.

Liaise with the board; Record and prepare minutes for review.

Provide support in additional areas as needed and assist with other duties as assigned.

About You: 4+ years of administrative and office support experience are required.

A bachelor's degree is required.

Proficient in MS Office Products, Concur, and Asana.

Self-starter with quick learning capabilities and a knack for creatively solving problems.

Effective written communication, proofreading, interpersonal, and presentation skills.

About the Position: $30/hr-$35/hr, depending on experience.

Temporary position, lasting a few months.

Hours are 8:30am-5:00pm.

Hybrid with 3 days/week on site in Arlington, VA.

Metro accessible.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment.

This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries.

Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting .

Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility.

Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill.

Employing the Future (TM)

A prestigious, nationally recognized law firm in Chicago is seeking a polished and highly organized Executive Assistant to provide true 1 to 1 support to a senior executive within the organization.

This is an exceptional opportunity for a career Executive Assistant who thrives in a fast‑paced, high‑visibility role and has a proven background supporting C‑suite or senior leadership.

Who You Are A polished, professional Executive Assistant with at least three years of recent 1 to 1 EA support to a senior leader.

For this opening, it is a requirement that this was at your most recent role.

Exceptionally detail‑oriented with outstanding communication, proofreading, and organizational skills Able to navigate competing priorities, manage multiple deadlines, and make sound independent decisions Confident interacting with high‑level internal and external stakeholders A proactive problem‑solver who anticipates needs before they arise Highly proficient in Microsoft Word, Excel, PowerPoint, and Outlook Able to maintain the highest level of confidentiality and judgment Experience in a law firm or professional services environment is a plus What You'll Do Provide comprehensive 1 to 1 administrative support to a high‑level executive, including complex scheduling, meeting coordination, travel arrangements, and day‑to‑day prioritization Serve as the executive's primary point of contact, professionally managing communications with senior leaders, external stakeholders, and high‑profile visitors Prepare, edit, and format correspondence, presentations, reports, and meeting materials Coordinate and support meetings, videoconferences and department events, ensuring all logistics, materials, and technology needs are executed flawlessly Maintain organized electronic and physical filing systems, departmental documents, and confidential materials Assist with special projects, departmental initiatives, event support, and the ongoing management of calendars, org charts, and shared resources Process invoices and expense reports accurately and efficiently Provide additional administrative support to other leaders as needed and act as a trusted resource to the broader department Why This Opportunity Is Unique This role offers the chance to support a respected senior executive within a leading law firm-ideal for an EA who takes pride in delivering exceptional service, enjoys being a strategic partner, and brings a polished, client‑facing presence.

You'll be part of a collaborative team and contribute to meaningful projects and initiatives across the department.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment.

This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries.

Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting .

Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility.

Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill.

Employing the Future (TM)

Our client is seeking a driven and ambitious Business Development Associate to support growth efforts within a rapidly expanding organization.

This is a newly created role designed to work closely with senior leadership, particularly the CEO, to help build pipeline, strengthen client engagement, and support revenue‑driving initiatives.

Hours are 9:00am-6:00pm, and the hybrid schedule includes remote Mondays and Fridays, NYC office Tuesdays and Thursdays, and the Garden City, Long Island office on Wednesdays.

Key Responsibilities: Conduct outbound prospecting and cold outreach to identify and qualify prospective corporate clients Draft tailored outreach emails and follow‑up communications for targeted prospects Join senior‑level sales calls, take detailed notes, track action items, and ensure timely follow‑through Prepare materials for leadership including pitch decks, reports, analyses, and meeting prep documents Manage CRM data within Salesforce; maintain accurate pipeline tracking across all stages Export and analyze Salesforce reports to identify trends and actionable insights Track performance metrics (calls, meetings booked, conversion rates) and identify areas for optimization Qualifications: Bachelor's degree required 1-2+ years of sales, business development, or client‑facing experience Strong communication skills with comfort speaking to senior executives Proficiency with Microsoft Excel and familiarity with Salesforce or similar CRMs High‑energy, competitive, resilient work style; comfortable with high‑volume outreach Team‑oriented mindset with the ability to take direction and contribute proactively Compensation/Benefits: Up to $70K base salary + commission + discretionary bonus PTO package Two remote weeks annually (end of August and end of December) Medical, dental, and vision through PPO with low employee contribution Commuter benefits Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment.

This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries.

Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting .

Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility.

Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill.

Employing the Future (TM)

Our client, is seeking a temporary Governance Manager to provide skilled operational, financial administration, and systems support in Alexandria, VA! About the Job: Serve as a liaison to board members, draft meeting materials, and coordinate talking points.

Manage distribution of meeting packets and support governance-related budget tracking.

Assist with annual report preparations, bylaw maintenance, and accurate documentation of governance materials.

Coordinate the annual Board Orientation, support regional election process, and handle communications.

Maintain websites, documents, meeting minutes, and presentations as needed.

Complete additional special projects and tasks as required.

About You: 7+ years in senior executive support, nonprofit management, or senior operations experience are required.

A bachelor's degree or equivalent experience is required.

Strong literacy with financial systems and experience managing SaaS ecosystems.

Strategic thinker with proactive problem-solving.

Position Information: Pays $38/hr-$43/hr, depending on experience.

Temporary for 3-6 months, with the potential to become permanent.

100% on-site in Alexandria, VA, for the first 2 months.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment.

This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries.

Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting .

Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility.

Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill.

Employing the Future (TM)

Our client, a well-established residential real estate management firm, is seeking a temporary Leasing Administrative Assistant to support a busy Back Bay office through the end of the year.

This is a 100% in-office role located in Back Bay, Boston, working Monday-Friday, 8:30 AM-5:00 PM (30-minute lunch) and offering $25/hour, with interviews and a start needed ASAP.

The position provides hands-on exposure to leasing and property management while supporting a senior portfolio manager in a fast-paced environment.

Job Responsibilities Provide front-desk coverage and general administrative support Answer and route incoming phone calls professionally Maintain filing systems and office documentation Take and process work orders from tenants and vendors Support the Senior Portfolio Manager with daily administrative needs Assist team members as needed Deliver strong customer service to tenants, vendors, and visitors Candidate Qualifications Prior administrative and front-desk experience Leasing experience preferred, or strong interest in learning leasing administration Highly organized with strong attention to detail Professional, adaptable, and reliable Comfortable working fully in-office Qualified and interested candidates are encouraged to apply today for immediate consideration.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment.

This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries.

Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting .

Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility.

Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill.

Employing the Future (TM)

A growing, global executive search firm is seeking to hire a highly organized, project-driven Executive Assistant/Project Manager to support a senior leader on a temporary basis for an initial one-to-three-month period.

This individual will bring structure, process, and operational clarity to a fast-moving environment currently lacking centralized systems and project management tools.

This role requires a true strategic operator
- someone who functions as a right hand, builds infrastructure, and ensures nothing falls through the cracks.

This is a fully remote position that will function during typical business hours with reachability in the evenings as needed.

Pay rate commensurate on experience.

Key Responsibilities: Build and implement organizational systems, templates, and tracking tools to centralize projects and priorities Create structured workflows for business development, searches, corporate initiatives, finance, technology, HR, hiring, and business planning Manage complex global calendars across multiple time zones (NY, London, Hong Kong, Japan) Develop timelines and ensure projects stay on track across several concurrent initiatives Anticipate upcoming meetings and deliverables
- proactively preparing materials and identifying next steps Implement foundational processes where none currently exist Serve as a true project manager
- keeping everything organized, prioritized, and moving forward Qualifications: Experience supporting senior executives (MD-level or equivalent), ideally within private equity or similarly fast-paced environments Strong global scheduling experience with daily international coordination Proven ability to manage high-volume, multi-project environments Demonstrated success building systems, templates, and organizational frameworks from scratch Exceptionally detail-oriented and proactive
- consistently "10 steps ahead" Comfortable operating independently and driving initiatives forward Personality Fit: Highly structured and process-oriented Solutions-driven and confident in bringing order to complexity Calm under pressure and energized by high-touch environments Thrives in growth-stage or entrepreneurial settings Natural operator with long-term potential to evolve into broader operational leadership This is an opportunity for a true project manager at heart to step in, create clarity, and make an immediate impact within a scaling organization Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment.

This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries.

Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting .

Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility.

Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill.

Employing the Future (TM)

Our client, a well-known Private PE firm in Boston, is seeking a highly organized and proactive Temporary Executive Assistant to provide high-level administrative support in a fast-paced, professional environment.

This role is anticipated to be a 3 month contract and is paying $43/hour.

This position requires strong judgment, exceptional attention to detail, and the ability to manage multiple priorities seamlessly while supporting senior-level executives.

Temporary Executive Assistant Duration: Approximately 3-4 months Location: Hybrid
- 3 days onsite / 2 days remote Hours: 8:00 AM
- 5:00 PM Key Responsibilities Manage complex and ever-changing executive calendars with precision and discretion Coordinate domestic and international travel arrangements, including itineraries and logistics Organize and support internal and external meetings, ensuring all logistics are executed smoothly Track business expenses and prepare timely and accurate expense reports Create, edit, and maintain documents and presentations using PowerPoint, Excel, and Word Plan and execute a variety of events, including executive dinners, office gatherings, and large-scale conferences Provide ad hoc administrative and personal support as needed, including travel planning, reservations, and mailings Qualifications & Experience Proven administrative experience in a corporate or professional services environment Background supporting senior leaders in an entrepreneurial, investment, consulting, or technology-driven setting strongly preferred Exceptional communication and relationship management skills, with the ability to collaborate across geographies and personalities Advanced proficiency in Microsoft Office, particularly Outlook, Excel, and PowerPoint Ability to thrive in a fast-paced, real-time environment with shifting priorities Highly organized with strong multitasking and time-management capabilities Detail-oriented with a consistent track record of meeting deadlines Service-oriented mindset with a commitment to delivering high-quality support Proactive, resourceful, and willing to go above and beyond to ensure success Team-oriented with a collaborative and positive approach Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment.

This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries.

Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting .

Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility.

Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill.

Employing the Future (TM)

Our client, a nationally recognized cancer institute is seeking an experienced Executive Assistant to provide high‑level administrative support within its Office of General Counsel.

This onsite role in Brookline and Boston offers hours of Monday
- Friday 8:30AM
- 5:00PM and is compensating $40/hour.

Interested and qualified candidates are encouraged to apply for immediate consideration.

Key Responsibilities Provide comprehensive executive administrative support to senior legal leadership Manage complex and dynamic calendars, coordinating high‑volume meetings across internal and external stakeholders Prepare meeting materials, draft correspondence, and take detailed meeting notes Organize and maintain documents, records, and files with a high level of accuracy and confidentiality Coordinate logistics across two onsite office locations Anticipate executive needs and proactively support leadership priorities Assist with general office operations and additional administrative projects as needed Qualifications Prior experience supporting senior executives in an Executive Assistant capacity Experience in healthcare, medical, legal, or academic environments strongly preferred Exceptional organizational, time‑management, and communication skills Proven ability to handle sensitive and confidential information with discretion Strong attention to detail and ability to thrive in a fast‑paced environment Proficiency with standard office and document management tools Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment.

This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries.

Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting .

Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility.

Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill.

Employing the Future (TM)

Our client, a leading real estate brokerage firm is seeking to hire a Temporary Receptionist/Admin for their Palm Beach, Florida office.

Position starts March 2026.

The temp duration is typically 6 weeks+.

Possible conversion.

This position will provide general administrative support to the Senior Managing Director, Office Manager and Agents.

This opening requires in person work in the office for the following: 5 days per week Monday to Friday from 9:30am to 6pm with 60 mins unpaid lunch.

Responsibilities include, but are not limited to: Answer and screen calls, take accurate messages, and provide information to callers using the main switch board at the front desk.

Meeting and greeting staff, agents and office visitors.

Calendar management for multiple conference rooms.

Order, maintain, and restock inventory of office supplies, beverages and kitchen supplies.

Back up to the Office Services Coordinator with processing outgoing USPS mail, UPS and messenger services.

Prepare and type board packages, mailing labels, and other documentation.

Provide general admin duties, such as, typing, filing, copying, faxing, mailings, etc.

Work directly with the Office Manager to process transaction paperwork for sales and rentals including tracking and filing all vital paperwork and scanning checks as needed.

Handle all office related invoices, submit to Office Manager and/or SMD for approval and Finance Department for payment as needed.

Be proficient in all Corcoran's proprietary systems to assist Agents who have questions or require assistance using those systems.

These responsibilities include but are not limited to creation of marketing collateral, all listings data bases, search functionality & submission of deal documentation.

Basic operational understanding of office printers and copiers, changing toners as needed.

Update all new office exclusive listing activity and Issue weekly & monthly spreadsheet reports on exclusives.

Attend all Sales Meetings and produce accurate minutes for meetings for distribution.

Receive, sort and route mail, e-mail, voice messages accurately and efficiently to appropriate party.

Back up to the Office Services Coordinator with processing outgoing USPS mail, UPS and messenger services.

Assist with special projects as needed.

Job Requirements: Bachelor's degree or equivalent; may consider candidates without a degree given applicable work experience.

1+ years of experience in a customer centric business environment with administrative duties.

Proficiency in Microsoft Office Suite.

Excellent interpersonal skills both verbal and written.

Diligent with excellent organization skills.

Ability to interact with both internal and external customers at all levels.

Professional demeanor and ability to defuse difficult situations in a calm manner.

Ability to prioritize and be flexible with changing business needs in a high-paced team environment.

Physically able to bend, stoop, climb, walk, and lift & carry heavy objects (up to 20 lbs).

Pay: $19/hour Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment.

This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries.

Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting .

Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility.

Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill.

Employing the Future (TM)

A growing organization is seeking an Associate Director of HR to oversee day‑to‑day HR operations and support the company's people strategy.

This role serves as a trusted advisor to leaders and employees while ensuring a compliant, high‑performing, and engaged workplace.

This role is fully onsite in Tinley Park.

THE ROLE: Lead employee relations, investigations, and policy application Manage performance review cycles and goal-setting processes Oversee onboarding and ensure HR compliance and documentation Support compensation planning, job evaluations, and payroll collaboration Partner with vendors on benefits administration and lead Open Enrollment Provide HR metrics, reporting, and insights to senior leadership Support culture, engagement, and organizational initiatives Draft and distribute employee communications and updates YOU: Bachelor's degree in HR, Business, or related field (Master's a plus) 5-7+ years of HR experience, including 3+ years supporting payroll Experience in fast‑paced, high‑growth environments Strong knowledge of HR compliance and employment practices Proficiency with HRIS/ATS tools (e.g., Paylocity), Excel, and PowerPoint PHR, SPHR, or SHRM certification preferred Highly organized, discreet, collaborative, and self‑motivated Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment.

This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries.

Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting .

Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility.

Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill.

Employing the Future (TM)

A well‑established independent school on the North Shore of Chicago is seeking an experienced Associate Director of Community Philanthropy to join its Advancement team.

This is a pivotal, front‑line fundraising role for a mission‑driven professional who is confident building relationships, making meaningful asks, and stewarding philanthropic support across a highly engaged school community.

The Associate Director will play a visible role in a newly restructured department and work closely with senior leadership and Advancement colleagues to strengthen the school's fundraising pipeline.

THE ROLE: Lead all front‑line fundraising efforts, including major gifts, leadership giving, and planned giving.

Manage and steward a portfolio of donors, building long‑term, trust‑based relationships.

Confidently make significant asks and guide donors through the cultivation and solicitation process.

Partner closely with colleagues overseeing communications and events/gala/auction efforts to support pipeline growth.

Represent the school at donor meetings, community events, and development activities.

Track donor activity, engagement, and progress using fundraising software.

Participate in select evenings and weekends for fundraising events and the annual auction.

Maintain discretion and professionalism in all donor interactions and communications.

YOU: Bachelor's degree required.

Proven experience in front‑line fundraising (major gifts, leadership giving, or similar); this is not an entry‑level role.

Comfortable and experienced making high‑level asks in donor‑facing environments.

Background may include independent schools, nonprofits, higher education, or other advancement/development settings.

Experience with Blackbaud/Raiser's Edge, OneCause, or comparable fundraising platforms preferred (not required).

Highly relational, organized, and collaborative.

Mission‑driven and excited to make a meaningful impact within a school community.

DETAILS: Schedule: School hours (approximately 7:30/8:00 AM
- 4:00 PM) On‑site: 5 days per week (no hybrid option) Some evenings and weekends required for development events This organization offers a competitive benefits package, including generous tuition remission, a 403(b) retirement plan, free daily lunch, and standard benefits.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment.

This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries.

Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting .

Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility.

Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill.

Employing the Future (TM)

Our client, a leading privately held global firm, is seeking a Temporary to Permanent Executive Receptionist for their Midtown East office.

The role requires 5 days in the office from 8am-6pm with flexibility as needed.

The role starts ASAP and is a great opportunity for someone looking to join a rapidly growing company.

Key Responsibilities: Executive Support & Administration Provide calendar management and scheduling for various senior team members (excluding the founder), particularly those without EA support.

Coordinate travel, car service, reservations, and catering needs.

Manage interview scheduling and logistical support for recruiting efforts.

Assist with general administrative needs across the office.

Front Office Coordination Act as the welcoming face of the firm at the front desk, located directly off the elevator.

Greet visitors, offer refreshments, and create a professional first impression.

Set up breakfast and materials ahead of Monday firm-wide meetings at 8:30 AM.

Ensure common areas remain tidy and fully stocked with necessary supplies.

Firmwide Support Pull together agendas and documents for weekly firm meetings; monitor emails over the weekend for any last-minute updates.

Order office supplies, food, and manage other small facilities or operations tasks as needed.

Partner with Office Manager for logistics and coordination, including package handling.

What We're Looking For: Qualifications & Experience Previous experience in a professional services, financial services, legal firm, or luxury hospitality environment is strongly preferred.

Bachelor's degree preferred.

Strong command of Microsoft Office Suite; comfortable learning internal systems.

Experience supporting multiple team members in a fast-paced, high-expectation environment.

Soft Skills & Traits Impeccable judgment, highly organized, and proactive.

Warm, approachable, and personable while maintaining a professional demeanor.

Thrives in a team-focused, in-office environment and takes pride in being helpful and engaged.

Corporate and a tidy presentation are key.

Compensation: DOE up to 120k, hourly in line + OT + Discretionary bonus when perm Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment.

This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries.

Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting .

Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility.

Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill.

Employing the Future (TM)

We are seeking an experienced Talent Acquisition professional to join our team on a contract basis.

This role will be instrumental in hiring top talent across North America for this global tech consulting firm.

Working closely with hiring managers and recruiters across offices, you will lead sourcing, screening, and hiring processes with a consultative and strategic mindset, hiring for a variety of corporate and technical roles.

Key Responsibilities: Source, pre-screen, and close candidates for experienced and specialized technical roles Manage high-volume requisitions to meet hiring targets Maintain applicant tracking system (ATS) accuracy and compliance Partner with hiring managers to define job needs, design interview processes, and execute sourcing strategies Advise senior leadership on talent acquisition best practices and ensure alignment with company goals Continuously build talent pipelines through market research and relationship-building Track and report on pipeline activity and hiring metrics to stakeholders Coordinate interview logistics and candidate evaluations Gather feedback from hiring teams and new hires for process improvement Qualifications: Bachelor's degree required; advanced degree preferred 1+ years of full-cycle recruiting experience (professional services strongly preferred) Strong interpersonal skills with the ability to influence at all levels Organized, detail-oriented, and able to multi-task in a dynamic environment Demonstrated consultative and collaborative approach Strong project management and communication abilities Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment.

This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries.

Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting .

Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility.

Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill.

Employing the Future (TM)

Global asset management firm headquarter in Palm Beach Gardens, Florida is seeking to hire a Temporary to Permanent Administrative Assistant to act as one of two first points of contact and provide primary reception and administrative coverage for the office, including support to the executives.

They will also provide general office and facilities support.

The position reports directly to the Director, Global Administrative Services (based in NYC), requiring 5 days on-site from 8:30am-5:30pm daily.

The ideal candidate is highly detail-oriented with a mature and professional demeanor.

Responsibilities: Provide primary reception and telephone coverage.

Handle incoming calls in a professional and courteous manner Professionally greet and direct all visitors, including clients and vendors Coordinate all conference room bookings, following company procedure: receive requests for bookings from staff members and create Outlook calendar invites Assist in the day-to-day front office administrative and facility related activities Maintain the office's reception, kitchen, conference rooms, supply, mailroom and printer areas.

Tidy up conference rooms as needed between meetings.

This may include wiping down tables and credenzas, light mopping and sweeping.

Maintain office supply inventory list and order supplies.

Stock the kitchen, supply room, printer locations and restrooms (if internal) maintaining all in a neat and organized fashion.

Back-up other office suites with these duties, as needed Coordinate catering needs for client and other office meetings or events Train admin staff on reception and office tasks, responsibilities and processes Provide administrative support to office employees or employees that may visit Coordinate transportation service and other travel-related arrangements as needed Submit building maintenance tickets for facility related services Assist with facilities onboarding (key fob access, ID badge coordination and desk setup) Coordinate and implement all remote visitor access and flex desk setup processes Perform filing, printing, binding, shipping and data entry tasks as needed for various departments Update and distribute company telephone directory as needed Update and maintain various internal employee and vendor lists Assist with updating and maintaining the office policy and procedure manuals.

Take the lead in maintaining the latest version and any updates for the office location Coordinate the ordering and distribution of company print materials including business cards, letterhead, and marketing materials as needed Sort and distribute incoming/outgoing mail including faxes and priority overnight mail Organize domestic and international couriers and shipping services Maintain office records and other documentation thoroughly and accurately, in accordance with company policies.

This includes required employment law posters as needed Provide administrative and coordination support for various business office projects and tasks Provide administrative assistance to various company departments as needed including collating data, preparing reports, marketing materials and data entry tasks Ensure completion of all office logs including sign-in and security procedures Event planning and coordination Available to stay late to meet deadlines or for after-hour emergencies as needed Provide back-up support and coverage for the Office Administrative Team Other duties may be assigned by the Director, Global Administrative Services, and other senior managers Qualifications: Team player with the ability to multi-task and prioritize.

One should be able to achieve goals and satisfy deadlines in an accurate, timely, and efficient manner.

This individual must be process and detail-oriented, with the ability to identify opportunities for improvement within the stated areas of responsibilities noted above Minimum of 2-4+ years' of recent experience in providing administrative support and office coordination tasks in a fast-paced corporate office Proficient in Outlook, Word, PowerPoint and Excel Communicate with the highest degree of transparency and follow-up within reporting line Ability to communicate in a professional and courteous manner Excellent professional written skills is required Demonstrate the ability to coordinate multiple projects concurrently including providing necessary project status follow-up Strong work ethic and comfort level working in a high-volume environment Ability to work independently while fostering a collaborative environment and functioning in a team structure Excellent customer service skills with a strong attention to detail Professional disciplined and organized work style Punctuality and reliability are essential Courteous and professional demeanor required Ability to work effectively with all levels of management within the company and promptly resolve issues or recommend improvements in a positive solution-driven manner Compensation/Benefits: 65K Base + Discretionary Bonus + Benefits Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment.

This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries.

Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting .

Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility.

Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill.

Employing the Future (TM)

Our client is seeking a friendly, proactive, and service‑driven Receptionist/Office Administrator to serve as the face of a corporate, professional environment.

This role requires a warm presence, strong communication skills, and the ability to take ownership of front‑of‑house and office‑wide responsibilities.

Hours are 8:30am-5:00pm with flexibility for earlier or later start times when needed for meeting setup.

The role follows a hybrid schedule of four days onsite with Fridays remote, except for occasional investor meetings requiring in‑office presence.

Key Responsibilities: Serve as the front desk representative by greeting visitors, registering guests with security, and offering refreshments Manage three conference rooms including scheduling, setup, AV readiness, catering orders, and cleanup, always ensuring a client‑ready appearance Order and maintain office supplies, kitchen inventory, and weekly food deliveries; stock pantries daily and keep common areas tidy Coordinate birthdays, anniversaries, and internal celebrations including gifting and communication Assist with onboarding including workstation setup and ordering welcome materials Support six investment professionals with administrative tasks including calendar management, travel coordination, reservations, and expenses Assist with office logistics including mail distribution, package handling, shipping, scanning, and vendor coordination Proactively identify needs, ask questions, and offer suggestions to streamline daily operations Qualifications: 1-2+ years of office experience within a corporate or professional services environment Strong communication skills, professional presence, and comfort interacting with senior stakeholders Highly organized with strong attention to detail and ability to anticipate needs Proactive, enthusiastic, and dependable; able to connect the dots and prevent issues before they arise Comfortable with hands‑on tasks including stocking, cleaning conference rooms, and organizing common spaces Degree strongly preferred Compensation/Benefits: Up $95K base salary + discretionary annual bonus Medical, dental, and vision benefits fully covered for employees 401(k) with safe‑harbor employer contribution Generous PTO policy Office closed the last two weeks of December, remote work the last two weeks of August Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment.

This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries.

Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting .

Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility.

Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill.

Employing the Future (TM)