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After five years online ( ), Weston Table is thrilled to open the doors to our flagship retail store in Uptown Dallas. Encompassing 2,500 square feet of immersive retail space and an adjoining backyard warehouse, this location will serve as the vibrant heartbeat of our brand. We are seeking an inspired, hands-on Retail Store Manager: a visionary leader who will transform our digital world into an extraordinary and unforgettable in-person experience.

About Weston Table

At Weston Table, we provide the finishing touches that turn a house into a home. Our marketplace of over 15,000 curated pieces—from one-of-a-kind vintage and antique treasures to exclusive Weston Table designs and heirloom-quality works by makers like MATCH Pewter and William Yeoward Crystal—invites guests to shop with intention and heart. Each item tells a story, together creating a world of extraordinary living, giving, and entertaining.

About the Role

As Store Manager, you are the heart of Weston Table. You welcome guests into our world, bringing our story to life through every detail, every display, and every interaction. Your passion for creativity, quality, and warmth turns shopping into an experience - one that inspires, delights, and lingers long after guests leave.

Brand Leadership & Guest Experience

• Share our brand narrative with warmth, creativity, and passion.
• Craft memorable, elevated guest interactions that leave a lasting impression.
• Bring a sense of “home” to the floor - inviting, personal, design-forward, and delightfully unexpected

Store Operations

• Oversee all daily store functions with poise and precision.
• Manage inventory movement between the flagship and the attached warehouse, ensuring accuracy and flow. 
• Uphold brand standards in merchandising, visual storytelling, and product presentation.
• Maintain impeccable store cleanliness, organization, and ambiance true to the Weston Table aesthetic.

Team Leadership 

• Recruit, hire, train, and schedule store associates as needed.
• Inspire, coach, and lead your team to deliver best-in-class service.
• Foster a collaborative, creative, high-performance culture where everyone feels invested in the experience.

Fulfillment & Logistics

• Coordinate order processing, packing, and delivery out of the warehouse facility.
• Monitor back-of-house organization, stock flow, and inventory accuracy.
• Communicate insights, challenges, and opportunities to cross-functional teams to continually elevate operations.

What You Bring to the Table

• A natural leader with a creative eye, operational expertise, and genuine enthusiasm for home & design in the luxury space
• Passionate about craftsmanship, home design, storytelling, and building unforgettable customer experiences.
• A resourceful problem-solver who thrives in a dynamic, hands-on environment.
• Comfortable doing it all—styling a display, welcoming guests, troubleshooting an issue, or packing an order.
• Someone who believes deeply in elevating everyday living and celebrating the beauty in the details.

This is more than a retail role. This is an opportunity to shape our retail presence from day one - building a community around creative inspiration, heirloom-quality craftsmanship, and the everyday extraordinary moments that define living, giving, and entertaining. 

If you are ready to lead a special in-person experience, we would love to meet you.

We are partnering with a trusted industry leader that manufactures high-quality construction, landscaping, and agricultural machine attachments known for performance, reliability, and fast fulfillment. They are seeking a results-driven Marketing Manager to be a key driver of revenue by executing data-driven, channel-specific marketing programs that connect end users with our dealer network and empower dealers with the tools, training, and campaigns needed to grow sales.

This role is responsible for leading integrated digital and traditional campaigns, overseeing content and brand management, and delivering measurable ROI across dealer and co-branded initiatives. The ideal candidate brings 3–5 years of B2B or dealer-channel marketing experience, a strong command of CRM and marketing automation platforms, and the ability to translate market insights and performance data into actionable strategies that increase engagement, traffic, and revenue.

Vision & Mission for the role

To be a key driver of revenue by executing data-driven marketing programs that connect end users to the dealerships and empower dealers with effective tools and campaigns.

To execute data-driven, channel-specific marketing programs that drive end-user traffic to the dealerships and support dealers with the tools, training, and campaigns needed to increase revenue.

Accountabilities

Campaign Execution and Performance

• Campaigns on time and within budget 95% of the time.

• Increase dealer engagement in campaigns year-over-year.

• Generate and track ROI digital and dealer co-branded campaigns.

• Track and report campaign performance metrics monthly with actionable insights.

Team and Project Coordination

• 95% on-time project delivery rate across all marketing initiatives.

• 90% satisfaction rate in internal collaboration surveys or peer feedback.

• Project roadblocks resolved within 48 hours to maintain campaign momentum.

• 100% compliance with project timelines documented in the marketing calendar or project management tool.

Content and Brand Management

• 100% of marketing materials adhere to brand guidelines.

• Regularly launch new content pieces (e.g., videos, sell sheets, email templates).

Market and Competitor Insights

• Identify at least 2 new marketing opportunities or threats per quarter based on market intelligence.

• Track dealer and end-user feedback to inform strategy, reporting recurring themes or pain points at least quarterly.

Key Responsibilities

• Execute marketing campaigns in line with the strategy set by the director.
• Oversee the production of marketing materials and content.
• Monitor campaign performance, track KPIs, and adjust tactics as needed.
• Coordinate with internal teams (sales, product, design) to support campaign goals.
• Help manage marketing tools and platforms (CRM, email platforms, social media schedulers).
• Research competitors, audiences, and channels to refine marketing tactics.
• Support event planning and promotional activities.
• Prepare reports and insights for director-level review.
• Manage schedules, vendors, or freelance support for projects.
• Plan, implement, and manage marketing campaigns across digital and traditional channels.
• Update or retire outdated assets quarterly to keep content library current and relevant.
• Produce a quarterly market and competitive landscape report with actionable recommendations.
• Maintain and update a competitor comparison tracker monthly.
• Present key market trend updates to leadership or sales teams at least once per quarter.
• Track and report on campaign effectiveness using KPIs such as lead generation, engagement, and ROI.
• Supervise and support marketing team members, freelancers, and vendors to ensure deadlines, budgets, and brand standards are met.
• Lead digital marketing efforts (SEO, PPC, email, social) focused on driving dealer engagement
• Work closely with the sales team to develop joint marketing initiatives that drive conversions.
• Prioritize and allocate resources efficiently across multiple projects
• Ensure all marketing content aligns with the company’s brand voice, messaging, and visual identity.
• Provide actionable insights and recommend adjustments to marketing tactics based on findings.
• Oversee the development of promotional materials, website updates, and social media content.
• Monitor market trends, customer behavior, and competitive activity.
• Uphold and promote the company’s core values, including Integrity, Commitment, Accountability, Compassion, Quality, Growth, and Positivity.
• Maintain regular and reliable attendance, ensuring availability for scheduled work and project deadlines.
• Follow all company policies and procedures, including those related to documentation, quality control, and workplace conduct.
• Additional duties as needed to support the department and the overall goals of the organization.

Qualifications

• Bachelor’s degree in Marketing, Communications, Business, or related fields
• 3–5 years of experience in marketing, preferably in dealer, channel, or B2B environments.
• Proven success executing marketing campaigns with measurable results.
• Experience supporting field or dealer marketing initiatives

Computer and Office Skills

• Expertise in CRM automation tools (Salesforce, HubSpot, Marketo).
• Experience with marketing automation tools (Marketo, Pardot, Eloqua).
• Skilled in digital marketing (SEO, PPC, Google Ads, email and social media).
• Proficient in Microsoft OfficeSuite, including Word, Excel, Publisher, and PowerPoint.

Cognitive Requirements

• Ability to manage multiple projects and prioritize in a fast-paced environment.
• Strong problem-solving skills and attention to detail.
• Ability to interpret campaign performance data and optimize strategies accordingly.
• Creative thinking to support compelling content and dealer programs.
• Strong grammatically correct written communication skills in English to articulate complex technical concepts.

Personal Skills & Physical Demands

• Clear communicator with strong writing and verbal skills.
• Organized, proactive, and dependable.
• Collaborative team player with ability to work across departments.
• Adaptable and open to feedback and continuous improvement.
• Ability to get along with others, demonstrating a collaborative and team-oriented approach.
• Regularly required to sit, talk, hear, and use hands to type and write.
• Occasionally required to stand, walk, and reach with hands and arms.
• Communicate effectively in verbal and written form.
• Visual activities include ability to distinguish colors and clarity of vision at twenty (20) feet or more, clarity of vision at twenty (20) inches or less, and three-dimensional vision.
• Must be able to occasionally lift and/or move up to 10 pounds.

Work Conditions

• Work is primarily performed in an office environment with moderate noise levels
• Occasional exposure to production or testing environments where safety protocols must be followed.
• May occasional have overnight travel to dealerships, shows, and other events.

ABOUT VILEBREQUIN

Founded in St. Tropez in 1971, Vilebrequin is an established leader in luxury beachwear. Today, the brand has a global presence in 70 countries with 184 stores and over 650 branded corners in leading department stores. Season after season, Vilebrequin promises elegance on vacation, passing on a lasting idea of casual charm, from father to son and mother to daughter. The brand has mastered the art of tailoring swimwear, using expert craftsmanship and bold designs, all with one goal in mind:to make summer last all year long.

YOUR OPPORTUNITY

Your opportunity to join a dynamic team where every day feels like a holiday awaits! Vilebrequin is looking for a passionate and people-focused Assistant Store Manager to join its store leadership team. The Assistant Store Manager supports the Store Manager with sales generation, operations, and HR functions of the store to ensure maximum profitability and compliance with company procedures. As an Assistant Store Manager, you will partner with the Store Manager in leading the store and developing, mentoring, and motivating the staff to provide a superior level of customer service that will drive sales productivity and results. This position is onsite at the specified location and will report to the Store Manager.

YOUR IMPACT

Business Leader

• Demonstrate role responsibility through strong business acumen by leveraging KPI’s to develop and support business driving strategies.
• Assist Store Manager in leading the selling strategy by ensuring team demonstrates expert knowledge of the product to clients.
• Strive to achieve store sales goals.
• Maintain adequate sales floor supervision.
• Monitor adherence to all corporate customer service policies.

Elevate the Shopping Experience

• Consistently achieve personal and store sales goals;serves clients according to the standard of

Vilebrequin’s selling ceremony.

• Incorporate the WE SELL SUN selling ceremony in every sale through applying first smile, be curious, tell the tale, unveil connections, matching top, perfect fit, reassure, and convince.
• Deliver luxury clienteling to provide the best customer experience, both in-store and digitally.
• Study and communicate collection details while assisting clients.
• Ensure the customer wish list is always current with customers being notified when product arrives.
• Exceed individual Key Performance Indicator(KPI) targets: ADS, UPT, Email Capture,Name Attachment Rate, Women’s Sales, and Top to Bottom by delivering top-tier customer service.
• Adhere to all corporate customer service policies.
• Demonstrate effective communication with customers, coworkers, and managers.

People Leader

• Exhibit enthusiasm and entrepreneurial spirit to create a positive work environment.
• Lead by example and positively influence others.
• Support the Store Manager’s efforts to recruit,train, and develop team, ensuring all roles are filled in a timely manner with top talent.
• Enforce all store policies and procedures.
• Monitor compliance with company dress code.
• Monitor schedule adherence and punctuality.
• Utilize company performance tools to evaluate each associate and provide constant feedback to drive individual growth and improvement in partnership with Store Manager.

Operational Excellence Leader

• Perform opening and closing procedures.
• Maintain company’s merchandising standards.
• Maintain standards of cleanliness and organization.
• Enforce company’s loss prevention procedures.
• Support store operations including, but not limited to, processing deliveries and transfers in a timely manner, merchandising goods on the sales floor and maintaining visual standards.
• Execute correct POS processes including proper cash handling and opening/closing the registers.
• Adhere to all operational policies and procedures.
• Adhere to procedures for receiving stock and shipments
• Assist in the inventory and maintenance of inventory records.
• Monitor supply levels and submit store supply requests
• Safeguard company property, including key holding.
• Maintain standards of cleanliness and organization.
• Responsible for opening and closing the store.

KEYS FOR SUCCESS

Education:

• High School Diploma/Equivalency Required
• 1-2 years of store leadership experience, preferably with luxury brands
• 3+ years of experience in sales

Competencies:

• Knowledge of retail management best practices
• Track record of achieving results
• History of building, leading,motivating, and coaching teams
• Results-Driven: proven ability to understand and drive store profitability through service
• Passion for luxury product with an appreciation for design
• Entrepreneurial spirit
• Solution-oriented
• A professional, welcoming character and presentation
• Ability to generate customer delight
• Client-oriented with an excellent sense of service quality (go the extra mile spirit)
• Excellent communication skills
• Strong attention to detail
• Team-oriented; “win-together” mentality
• Ability to work autonomously
• Strong problem-solving skills
• Displays strong organizational skills and follow-through
• Technologically savvy
• Ability to work a flexible schedule based on business needs, which includes mornings/ evenings, weekends, and holidays

Languages: Foreign Languages a plus

Essential Physical Requirements

• Lift and/or move up to approximately 50 pounds frequently
• Bending/stooping/kneeling required-frequently
• Climbing ladders – occasionally
• Routine standing for duration of shift (up to 8 hours)

BENEFITS JUST FOR YOU

We offer a comprehensive range of benefits to our valued associates. Depending on your positionand your location, here are a few highlights of what you might be eligible for:

• A generous employee discount
• Medical, Dental, and Vision insurance
• Paid vacations (16 days a year) and holidays
• A 401k plan with an employer contribution
• Weekly Sales Bonus Structure
• Tax-free commuter benefits
• Employee referral program

OUR COMMITMENT

The compensation for this position is $24-$26 per hour + a weekly sales bonus structure. The rate of pay offered will be dependent upon candidates’ relevant skills and experience.

Vilebrequin is an equal opportunity employer.We are committed to equal employment opportunity regardless of race, color, religion, sex, pregnancy, sexual orientation, gender identity and/or expression, marital status,age, national origin,disability, genetic information, veteran status, or any other status protected by federal, state, or local law.

DISCLAIMER

This job description may not be inclusive of all assigned duties, responsibilities, or aspects of the job described, and may be amended at any time at the sole discretion of the employer.

Note: This document serves only as a sample of job duties and responsibilities and does not include an exhaustive list of all performance requirements.

Creative Marketing Coordinator

About our company

ORIJIN STONE is a design-driven high-end natural stone company serving architects, designers, and builders nationwide. From our Minnesota headquarters, our team sources and fabricates exceptional stone for some of the most distinctive residential projects both locally and across the country.

As our company continues to grow, we are creating a new role for a highly organized Creative Marketing Coordinator who will work closely with ownership to help execute and elevate our marketing initiatives.

As a family-owned, founder-led company, we value craftsmanship, thoughtful design, and a collaborative team environment.

This role works closely with our Co-Founder & Managing Director and supports the development, organization, and execution of marketing initiatives across the company. This role is ideal for someone who enjoys turning ideas into finished marketing materials while keeping creative projects organized and moving forward.

This is a unique opportunity for a creative professional who enjoys both hand-on design execution and project coordination within a collaborative, fast-moving environment.

Role Overview

The Creative Marketing Coordinator serves as the operational lead for marketing production — helping translate the ORIJIN brand vision into polished, consistent execution across digital, print, and in-person experiences.

This role blends creative production, project organization, and marketing coordination to ensure thoughtful, detail-driven execution across all brand communications.

Essential Job Functions:

Marketing Production & Design

• Create and produce marketing materials, brochures, advertisements, and promotional pieces to support our sales team and engage our clients
• Execute brand-aligned graphics for digital platforms
• Assist with website updates and content organization
• Support social media & blog planning, content creation, and posting
• Coordinate and assist with product and project photography
• Partner with Sales operations to develop targeted campaigns

Creative & Project Management

• Manage marketing project timelines and priorities
• Coordinate incoming marketing requests from internal teams
• Help establish systems and workflows for marketing organization
• Maintain consistency and quality across all brand touchpoints

Photo & Asset Management

• Organize and maintain extensive photo libraries and digital assets
• Develop improved systems for file organization and retrieval
• Prepare imagery for marketing, web, and sales use

Collaboration

• Work directly alongside ownership on collaborative creative direction and execution
• Participate in brainstorming, planning, and creative development
• Manage and collaborate on annual marketing calendar with campaigns, social media posts, events, and blogs.
• Coordinate special projects and ongoing digital presence maintenance with web developer and SEO specialist team
• Collaborate with the sales team to develop polished, visually compelling project presentations and proposal materials that help communicate design concepts, product selections, and project scope to clients.
• Execute brand-aligned graphics for digital platforms
• Assist with website updates and content organization
• Support social media & blog planning, content creation, and posting
• Coordinate and assist with product and project photography
• Partner with Sales operations to develop targeted campaigns

Ideal Candidate

• 3-5+ years experience in marketing, graphic design, or creative production
• Ability to provide a portfolio of successful past campaigns.
• Highly organized with strong project management skills, and attention to detail.
• Able to manage multiple creative and marketing tasks simultaneously.
• Proficient in Adobe Creative Suite (InDesign, Photoshop, Illustrator)
• Comfortable working across website platforms and social media tools
• Experience in managing and organizing multiple projects and deadlines
• Strong aesthetic judgment and attention to detail
• Experience with WordPress and CRM-based marketing platforms (such as HubSpot, MailChimp, or is a plus.
• Experience within design, architecture, interiors, or luxury brands is a plus.

Compensation

• Starting salary range: $65,000–$80,000, based on experience
• Growth opportunity within a rapidly evolving brand-driven company
• Top Benefits

Job Type

• Full-Time

Schedule

• Hybrid
• Monday-Friday

JOIN OUR TEAM:

Email your resume, including links or attachments to 2-3 examples of marketing, design, or content work you’ve helped produce, along with a brief note about your role in each.

To learn more, visit

ABOUT VILEBREQUIN

Founded in St. Tropez in 1971, Vilebrequin is an established leader in luxury beachwear. Today, the brand has a global presence in 70 countries with 184 stores and over 650 branded corners in leading department stores. Season after season, Vilebrequin promises elegance on vacation, passing on a lasting idea of casual charm, from father to son and mother to daughter. The brand has mastered the art of tailoring swimwear, using expert craftsmanship and bold designs, all with one goal in mind:to make summer last all year long.

YOUR OPPORTUNITY

Your opportunity to join a dynamic team where every day feels like a holiday awaits! Vilebrequin is looking for a passionate and people-focused Store Supervisor to join its store leadership team. The Store Supervisor supports the Store Manager with sales generation, operations, and HR functions of the store to ensure maximum profitability and compliance with company procedures. As a Store Supervisor, you will partner with the Store Manager in leading the store and developing, mentoring, and motivating the staff to provide a superior level of customer service that will drive sales productivity and results. This position is onsite at the specified location and will report to the Store Manager.

YOUR IMPACT

Business Leader

• Demonstrate role responsibility through strong business acumen by leveraging KPI’s to develop and support business driving strategies.
• Assist Store Manager in leading the selling strategy by ensuring team demonstrates expert knowledge of the product to clients.
• Strive to achieve storesales goals.
• Maintain adequate sales floor supervision.
• Monitor adherence to all corporate customer service policies.

Elevate the Shopping Experience

• Consistently achieve personal and store sales goals;serves clients according to the standard of

Vilebrequin’s selling ceremony.

• Incorporate the WE SELL SUN selling ceremony in every sale through applying first smile, be curious, tell the tale, unveil connections, matching top, perfect fit, reassure, and convince.
• Deliver luxury clienteling to provide the best customer experience, both in-store and digitally.
• Study and communicate collection details while assisting clients.
• Ensure the customer wish list is always current with customers being notified when product arrives.
• Exceed individual Key Performance Indicator(KPI) targets: ADS, UPT, Email Capture,Name Attachment Rate, Women’s Sales, and Top to Bottom by delivering top-tier customer service.
• Adhere to all corporate customer service policies.
• Demonstrate effective communication with customers, coworkers, and managers.

People Leader

• Exhibit enthusiasm and entrepreneurial spirit to create a positive work environment.
• Lead by example and positively influence others.
• Support the Store Manager’s efforts to recruit,train, and develop team, ensuring all roles are filled in a timely manner with top talent.
• Enforce all store policies and procedures.
• Monitor compliance with company dress code.
• Monitor schedule adherence and punctuality.
• Utilize company performance tools to evaluate each associate and provide constant feedback to drive individual growth and improvement in partnership with Store Manager.

Operational Excellence Leader

• Perform opening and closing procedures.
• Maintain company’s merchandising standards.
• Maintain standards of cleanliness and organization.
• Enforce company’s loss prevention procedures.
• Support store operations including, but not limited to, processing deliveries and transfers in a timely manner, merchandising goods on the sales floor and maintaining visual standards.
• Execute correct POS processes including proper cash handling and opening/closing the registers.
• Adhere to all operational policies and procedures.
• Adhere to procedures for receiving stock and shipments
• Assist in the inventory and maintenance of inventory records.
• Monitor supply levels and submit store supply requests
• Safeguard company property, including key holding.
• Maintain standards of cleanliness and organization.
• Responsible for opening and closing the store.

KEYS FOR SUCCESS

Education:

• High School Diploma/Equivalency Required
• 1-2 years of store leadership experience, preferably with luxury brands
• 3+ years of experience in sales

Competencies:

• Knowledge of retail management best practices
• Track record of achieving results
• History of building, leading,motivating, and coaching teams
• Results-Driven: proven ability to understand and drive store profitability through service

• Passion for luxury product with an appreciation for design
• Entrepreneurial spirit
• Solution-oriented
• A professional, welcoming character and presentation
• Ability to generate customer delight
• Client-oriented with an excellent sense of service quality (go the extra mile spirit)
• Excellent communication skills
• Strong attention to detail
• Team-oriented; “win-together” mentality
• Ability to work autonomously
• Strong problem-solving skills
• Displays strong organizational skills and follow-through
• Technologically savvy
• Ability to work a flexible schedule based on business needs, which includes mornings/ evenings, weekends, and holidays

Languages: Foreign Languages a plus

Essential Physical Requirements

• Lift and/or move up to approximately 50 pounds frequently
• Bending/stooping/kneeling required-frequently
• Climbing ladders – occasionally
• Routine standing for duration of shift (up to 8 hours)

BENEFITS JUST FOR YOU

We offer a comprehensive range of benefits to our valued associates. Depending on your positionand your location, here are a few highlights of what you might be eligible for:

• A generous employee discount
• Weekly Sales Bonus Structure
• Tax-free commuter benefits
• Employee referral program
• Company-provided housing for duration of assignment

OUR COMMITMENT

The compensation for this position ranges from $24-$26 per hour in addition to a weekly sales bonus structure. The rate of pay offered will be dependent upon candidates’ relevant skills and experience.

Vilebrequin is an equal opportunity employer.We are committed to equal employment opportunity regardless of race, color, religion, sex, pregnancy, sexual orientation, gender identity and/or expression, marital status,age, national origin,disability, genetic information, veteran status, or any other status protected by federal, state, or local law.

DISCLAIMER

This job description may not be inclusive of all assigned duties, responsibilities, or aspects of the job described, and may be amended at any time at the sole discretion of the employer.

Note: This document serves only as a sample of job duties and responsibilities and does not include an exhaustive list of all performance requirements.

About the Company

Boutique Law firm in West LA with an exceptional reputation in the Legal Entertainment practice.

About the Role

As a Litigation Legal Secretary, you will provide a variety of secretarial and administrative duties for assigned attorneys. You will be responsible for interacting with colleagues in a team setting and upholding the image of the Firm by maintaining positive contact with clients, attorneys and staff, and observing confidentiality of client matters.

The Day-to-day: On any given day, you will be working with firm leadership, partners, and business colleagues on a variety of requests and projects. You will:

Responsibilities

• Input, revise, and finalize correspondence, memoranda and other legal documents.
• Draft routine correspondence, memoranda and other documents.
• File legal documents in federal and state courts, including e-filing in all courts and agencies; prepare documents for service of process; prepare case shell documents for use by attorneys.
• Verify all attachments, exhibits and enclosures are included with transmittal letters/memos.
• Proofread documents and check for appropriate formatting, spelling and grammar.
• Maintain good public relations with clients.
• Review all incoming mail, distribute to teams as needed and upload to the DMS.
• Prepare documents and packages for mail, messenger and overnight delivery.
• Prepare expense reports, manage vendor invoices, mailings, and request checks as needed.
• Enter attorney time. Send time entry reminders.
• Process client billing. Assist with review and edit of bills as necessary.
• Schedule appointment and make arrangements for meetings, conferences and travel.
• Complete client/matter intake forms. Request conflicts of interest checks. Open new files. Prepare files to be closed.
• Coordinate and follow through on requests and projects with other support departments (e.g. receptionists, file/document clerks, office services).
• Provide overflow and absence coverage assistance as well as secretarial support for Secretarial Team Members attorneys.
• Other duties and projects as assigned.

Qualifications

A minimum of 5 years of litigation secretarial experience. (Insurance Defense experience is a plus).

Required Skills

• Strong proofreading skills, attention to detail and solid grammar/spelling skills.
• High degree of proficiency with Microsoft programs (Word, Outlook, Excel).
• Legal citation and legal terminology expertise.
• Familiarity with iManage, Compulaw or similar technology.
• The ability to organize, prioritize and meet the demands of multiple attorney assignments.
• Flexibility to work overtime occasionally.
• Good attendance and punctuality.

Please connect with me on LinkedIn as well @Summer Dillard or PJ (Peaches) Noetling

Job Title: Practice Assistant

Location: Costa Mesa, CA 92626

Salary/Payrate: $52K-$98K, bonus and AWESOME benefits!!!

Work Environment: Hybrid (2 days WFH after 6-months)

Term: Permanent / Fulltime

Associate degree required: Yes

Referral Fee: $1,000 - should your referral start with our client

JOB DESCRIPTION

Our Orange County, CA office is looking for a Practice Assistant to join our growing firm. On a day-to-day basis, works under the direction of attorneys and paralegals to whom the Practice Assistant is assigned. Under general supervision, supports the delivery of quality legal services to clients by providing secretarial and administrative assistance to attorneys, performing complex and specialized secretarial and clerical tasks, and working collaboratively and cooperatively with others in a team-oriented environment. This position supports multiple attorneys as primary assignments and also provides back-up secretarial assistance to other attorneys as assigned. May also provide back-up to receptionist as necessary, depending on size of office.

Responsibilities:

• Preparing Documents: Using word processing and document management software, the Practice Assistant prepares and processes correspondence and memoranda as well as complex legal documents according to the requirements set by each practice group. Independently composes and drafts routine cover letters and documents. Proofreads documents and checks for appropriate formatting, spelling and grammar. Prepares revisions and redlines documents as directed. Prepares documents for e-filing as required.
• Processes Mail: Reviews and routes incoming mail and fax communications. Prepares and processes outgoing mail and faxes, arranging for specialized mail or messenger services as required. Ensures that all attachments, exhibits and enclosures are included.
• Maintains Calendar: Maintains and updates the calendars for assigned attorneys, including meetings, appointments, due dates, and client-related activities.
• Maintains Files: Maintains paper and electronic files in compliance with internal policies. Performs routine filing and retrieves files as needed. Maintains chronological files and administrative files for assigned attorneys.
• Timekeeping: Prepares time entries for assigned attorneys and submits in a timely manner. Prepares expense reimbursement and disbursement requests. Prepares billing letters and coordinates client billing matters with the Billing Department in Greenville.
• General Administrative Support: Prepares and processes new matter documents. Receives and screens phone calls and takes message as required. Receives and directs clients and visitors. Coordinates travel arrangements, prepares itineraries, and prepares travel expense reports. Schedules meetings and arranges for conference rooms and meals. Communicates effectively and professionally with clients and with others in the Firm. Is proactive in anticipating the business needs of the assigned attorneys; plans ahead and meets deadlines.
• The Practice Assistant may be responsible for additional administrative assistance and may, on occasion:
• Assist with mentoring new office staff
• Assist with piloting new software

Qualifications:

• 4+ years of experience as a practice assistant or legal secretary
• Knowledge of legal terminology, legal documents and legal processes
• Accurate typing of at least 70 words per minute
• Strong computer proficiency in the use of MS Office, document management, time entry, e-filing and database software
• Excellent communication skills, written and verbal
• Understanding of correct grammar, spelling and punctuation
• Strong proofreading skills
• Superior organizational skills including filing, calendaring, and proofreading
• Time management skills and ability to work independently as well as with a team
• Regular predictable attendance

Our client, a high-profile global law firm, is looking for a Legal Secretary to support the 3 partners in their San Francisco office. In this role, you will be responsible for ensuring that core tasks such as calendar management, travel arrangements, expenses, editing documents, answering telephones are managed on behalf of the partners, and will also undertake a range of other general administrative support tasks or project work.

About the Role:

• Maintain calendars and schedules for attorneys
• Arrange domestic and international travel and create detailed itineraries
• Demonstrate ethical conduct and ensure client confidentiality
• Consistent and reliable attendance in accordance with work schedule
• Manage own work allocation, productivity, and quality of work with minimum supervision
• Perform other administrative and secretarial duties as they arise
• Support attorney in adhering to the firm's risk and compliance by tracking and uploading engagement letters/emails and ensuring time recording is completed to meet deadlines
• Assist with the billing process by developing a knowledge of billing procedures, edit bill narratives, prepare client bills, and liaising with Revenue Controllers on behalf of the attorneys
• Handle expense management, submitting claims on a weekly basis

About You:

• 5+ years of administrative experience in law supporting partners, preferably for a corporate practice
• Proficiency with MS Office, and ability to work with legal technology
• Outstanding time management and organizational skills
• Ability to multitask and possess the good judgement to seek guidance or further input from others
• Strong critical thinking and problem-solving skills
• Strong sense of discretion and integrity
• Excellent written and oral communication skills

Qualified candidates who meet the above requirements should kindly submit their resumes as a word or pdf attachment to Katherine Eskandanian-Yee:

We thank you for your interest and wish you much success in your search. For more information on us, please visit