Aviation Search Group Jobs Jobs in Usa

Who We Are

o5 group is an industry leader in global fashion & apparel design with 40+ years of success across wholesale, e-comm, and marketplace. We are privately held, HQ in NYC with brand offices in CA - a dynamic portfolio of global brands committed to operational excellence in design, product development, production, sourcing, distribution & logistics. With category expertise in full-collection menswear, womenswear, childrenswear, infant toddler; we specialize in denim, outerwear, activewear, loungewear/sleepwear, trusted by top retailers.

About the Role

The Paid Search & Shopping Specialist reports to the Senior Manager of Performance Marketing and is responsible for the hands-on management, optimization, and growth of paid search and shopping programs for the DTC business. This role focuses on Google Ads and Microsoft Ads, including Search, Shopping, and Performance Max-style solutions, with accountability for driving efficient customer acquisition and revenue growth.

The ideal candidate is highly analytical, execution-focused, and experienced in scaling paid search and shopping campaigns within an ecommerce or DTC environment.

How You’ll Contribute

• Manage day-to-day execution and optimization of paid search and shopping campaigns across Google Ads and Microsoft Ads, including Search, Shopping, Performance Max, and Brand/Non-Brand programs.
• Own keyword research, query mining, account structure, bidding strategies, and budget pacing to drive efficient growth.
• Build, optimize, and maintain product feeds for Google Merchant Center and Microsoft Merchant Center.
• Monitor performance daily and adjust bids, budgets, targeting, and structure to improve ROAS, CAC, CPA, and revenue.
• Analyze search term reports, product-level performance, and audience signals to identify optimization opportunities.
• Execute ongoing testing across ad copy, extensions, landing pages, bidding strategies, and automation configurations.
• Identify opportunities to scale high-performing categories, products, and seasonal promotions.
• Track, analyze, and report on paid search and shopping performance, highlighting trends and insights.
• Partner with analytics teams to ensure accurate tracking, conversion measurement, and attribution.
• Use performance insights to inform budget allocation, forecasting, and channel optimization.
• Work closely with Ecommerce, Merchandising, and Creative teams to align campaigns with launches and inventory priorities.
• Collaborate with SEO and organic search teams to maximize overall search coverage.
• Stay current on platform updates, betas, and best practices across Google and Microsoft Ads.
• Test new features, formats, and automation tools to drive incremental performance.

What You Bring to the Team

• Bachelor’s degree in Marketing, Business, or related field preferred.
• 5+ years of hands-on experience managing paid search and shopping campaigns in a DTC or ecommerce environment.
• Proven experience with Google Ads and Microsoft Ads, including Search and Shopping.
• Hands-on experience managing Google Merchant Center and Microsoft Merchant Center product feeds.
• Experience in apparel, lifestyle, multi-brand, multi-gender brands is a strong plus.
• Strong analytical skills with the ability to translate data into actionable insights.
• Proficiency in Google Ads, Microsoft Ads, Merchant Center platforms, and Google Analytics (GA4 preferred).
• Strong understanding of DTC performance metrics including ROAS, CAC, CPA, and revenue.
• High attention to detail with strong organizational and time management skills.
• Effective communicator with the ability to collaborate cross-functionally.

Why Join o5 group

• Medical, Dental, and Vision coverage.
• 401(k) + company-paid life insurance.
• Paid Time Off (PTO) + company holidays.
• Commuter benefits.
• Hybrid/flexible schedule.
• Family-oriented culture.
• Responsibility & Sustainability across economic, social, and environmental impact.

Sr. IT Executive Search Consultant (full desk Recruiter)

About the job

The Chicago (loop) Judge Group office is looking to add an experienced, competitive, and self-motivated Sr. IT Executive Search Consultant (full desk) to join our dynamic team.

Our Sr. IT (full desk) Recruiters specialize in matching top tech talent with great leaders across all industries. They address the hiring needs and business initiatives of executives across Chicago and the United States. Our successful model, comprehensive training program and customized delivery platform empowers our associates to achieve maximum results, allowing them to focus on building net new relationships and driving sales.

Business Development & Sales Responsibilities:

• Market Research: Conduct thorough research to identify potential prospective clients and contacts to target through a variety of different sales and marketing campaigns.
• New Business Development: Proactively create new business development opportunities through persistent prospecting that includes phone calls, video and in-person meetings, networking events and presentations with key stake holders and hiring managers.
• Client Expansion: Successfully expand and maintain new and existing client base, ensuring consistent pipeline of permanent direct hire job orders and other consulting and staff augmentation opportunities.
• Relationship Management: Build strong trustworthy relationships and maintain those client relationships with honesty, integrity and ethical practices.
• Discovery: Define client needs by documenting their business initiatives, core objectives and pain points through requirements gathering, validation and ongoing communication to help optimize search success.

Candidate Recruiting Responsibilities:

• Head Hunting Capabilities: Identify, engage and recruit top tier talent creating a robust candidate community of active and passive information technology professionals.
• Candidate Assessment: Understand candidates’ key skills, strengths, personality, career aspirations, motivations and areas of improvement. Screening candidates against client requirements to ensure a strong match.
• Market Prospecting: Research targeted technical skill-sets and identify candidates through referral gathering, our internal applicant tracking database, LinkedIn Recruiter, ZoomInfo, job boards, social networking and technical user groups/blogs.
• Emerging Tech: Priority and focus should be to cultivate relationships with candidates who have skills within emerging technologies such as data science, advanced analytics, Cyber Security, Cloud, DevOps, Blockchain, IoT and of course AI.

Minimum Requirements:

• A minimum of 3+ years of recruiting agency business development (sales) experience and/or full desk recruiting experience; with a proven track record of success.
• Experience breaking and developing local mid-market and/or national accounts.
• A strong network of qualified client contacts.
• Demonstrated experience with candidate recruitment methodologies.
• Key traits: Energetic, competitive, confident, persistent, commission-oriented/money motivated, strong desire to succeed and grow, hunter.
• Strong communication and presentation skills.
• Bachelor's degree preferred.
• Information technology industry experience preferred, but not a hard requirement for an energetic agency sales professional, that has the desire and aptitude to learn about the technology space.

What Judge will provide you?:

• The ability to solution sell on a regional/national/international basis - without locking you into a defined territory or service offering.
• A well-formulated career platform with an exceptional opportunity for growth.
• A fast-paced, performance-based organization that publicly and financially rewards its employees for achieving a high level of success.
• Competitive uncapped commissions and bonus opportunities with sizable earning potential; including cell phone reimbursement.
• 50+ years of successful business and streamlined processes based on industry best practices - with a hands-on executive management team dedicated to the overall success of the organization and its employees.
• A superior technology platform and state of the art, custom built Customer Relationship Management (CRM) system, giving you the opportunity to work smart, be effective, and stay organized.
• Winning culture with a fun, friendly, and team-oriented environment.

Charles Sterling Group is seeking an experienced Recruiting Associate Coordinator to support our executive search work across financial services and asset management. This role is the operational backbone of the search process, owning candidate scheduling, candidate research, and internal operational support for the firm’s executive search team.

Key Responsibilities

Search administration & process support

• Maintain accurate candidate and client records in the firm’s CRM/ATS; ensure complete documentation and clean data
• Support pipeline tracking and reporting (shortlists, interview stages, weekly status updates)
• Prepare and distribute client and candidate materials (status reports, resumes, bio summaries, interview prep packets) and coordinate internal review workflows

Interview scheduling & logistics

• Coordinate scheduling for senior candidates and search consultants
• Manage calendars for Partners and Consultants; anticipate conflicts and proactively propose solutions
• Handle last-minute changes with professionalism

Database management and research

• Assist with ad-hoc candidate identification related to ongoing executive search mandates across financial services and asset management
• Help improve and standardize database processes

Required Qualifications

• 2-5+ years of experience in an administrative, or recruiting support role, ideally in executive search, recruiting operations, professional services, or asset management
• Demonstrated ability to manage high-volume, high-complexity scheduling with senior stakeholders
• Exceptional attention to detail and strong judgment when handling sensitive information
• Strong written and verbal communication skills with a professional, candidate-friendly tone
• Proficiency with Microsoft Office (Outlook/Calendar, Excel/Sheets, Word/Docs); comfort learning new systems quickly

Preferred Qualifications

• Experience supporting executive search or talent advisory in asset management / alternatives / investment firms
• Familiarity with CRMs/ATS platforms
• Experience preparing candidate packets, tracking pipelines, and supporting client-facing deliverables
• Comfort working in a fast-paced environment with shifting priorities and tight timelines
• Financial services/asset management industry knowledge

Job Title: AWM - Operations - PWM Transfer Settlement Group - Analyst

Location: 111 South Main Street, Salt Lake City, UT

Contract Duration: 6 Months

The ACAT team is responsible for delivering accurate transaction processing and exceptional client service while safeguarding the firm's capital, reputation, and regulatory standing. The AWM Operations - PWM Transfer Settlement Group Analyst will support automated account transfer activities, including reconciliations, settlements, and residual processing across mutual funds and foreign and domestic securities.

This role requires managing multiple functions while maintaining strong relationships with PWM Sales teams, counterparties, and vendors. The Analyst is expected to meet strict deadlines, comply with industry regulations, and proactively escalate issues to minimize financial, reputational, and regulatory risk.

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  Facilitate account transfer requests to move client assets into and out of the firm.

  
  
  
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  Perform account verification and asset review to ensure compliance with firm and industry policies

  
  
  
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  Reconcile automated account transfer receives, delivers, residuals, mutual funds, and foreign/domestic settlements

  
  
  
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  Manage relationships with PWM Sales teams, counterparties, and vendors to ensure timely and accurate processing

  
  
  
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  Escalate issues appropriately to minimize firm exposure to operational, financial, and regulatory risks

  
  
  
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  Support project work involving data analysis to identify trends, improve workflows, and streamline processes

  
  
  

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  Initiate transfer requests based on client-signed ACAT instructions to bring assets into the firm, ensuring accuracy and compliance with industry and system requirements (30%)

  
  
  
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  Reconcile incoming wires by reviewing external instructions and notifying PWM Sales teams to enter matching instructions (40%)

  
  
  
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  Facilitate account transfer deliveries by coordinating internal notifications, obtaining approvals, and completing account terminations (20%)

  
  
  
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  Participate in project-based work requiring data analysis to reduce manual touchpoints and improve operational efficiency (10%)

  
  
  

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  Perform position-level reconciliation for all account transfer requests from counterparties and clients

  
  
  
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  Monitor and manage residual positions following ACAT transfers

  
  
  
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  Pre-populate ACAT transfer forms accurately and efficiently

  
  
  
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  Support foreign and domestic settlement activities

  
  
  
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  Identify and implement opportunities to improve controls and operational efficiencies

  
  
  
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  Deliver superior client service while mitigating operational and regulatory risk

  
  
  

Job Title: IT Business Analyst – Aviation (Minneapolis–Saint Paul, MN)

No. of Positions: 1

Nature of Job: Full time

About the Company:

We design and market “FieldLogs,” an open Cloud, Mobile and Wearable platform used to digitize a wide set of enterprise technician-driven processes (Aviation, Oil&Gas, Asset Management, etc.). We are an SME based in Paris, France, India (Virtual) and Minneapolis, USA with mostly large international clients.

Our high-tech innovation in modern technologies is what makes us win. We are experiencing rapid growth internationally (USA, Europe, and IN). See us at our product, an open Cloud, Mobile, and Wearable platform, we create innovative software solutions, providing technological and analytical services. Our advanced technology (Integration of ATA2200/iSpec2200/S1000D) in Aircraft Maintenance, Repair and Overhaul contributed to our strong international growth and establishing collaborations with the biggest aircraft maintenance companies all over the world.

To support our continued expansion, we are seeking an IT-focused Business Analyst / Management Information Systems (MIS) professional to join our growing team in Minneapolis–Saint Paul, MN.

The Role :

As an IT Business Analyst, you will play a key role in bridging operational requirements with FieldLogs’ technical capabilities. You will work closely with customers, product, and engineering teams to ensure successful implementation, integration, and adoption of our platform.

This position requires strong analytical skills, system understanding, and the ability to translate complex business processes into structured technical specifications within aviation and field operations environments.

Key Responsibilities :

• Gather, analyze, and document business and system requirements
• Translate operational workflows into functional and technical specifications
• Support system integration activities, including API coordination and data mapping
• Ensure alignment between customer enterprise systems and the FieldLogs platform
• Contribute to implementation projects from requirements definition through deployment
• Collaborate closely with Product and Engineering to clarify technical requirements
• Support testing phases (UAT), validation, and go-live preparation
• Prepare documentation including functional specifications and integration documentation
• Participate in client workshops, solution discussions, and pre-sales scoping when needed

Qualifications :

• Master’s degree in Information Systems, Computer Science, Engineering, or a related field
• 3–5 years of experience in IT Business Analysis, MIS, or SaaS implementation environments
• Strong understanding of enterprise system integration, API interoperability, and data mapping
• Experience translating business requirements into structured system documentation
• Exposure to Aviation, MRO, or technician-driven operational environments is a strong advantage
• Ability to collaborate across international and cross-functional teams
• Strong analytical mindset and structured problem-solving skills
• Valid authorization to work in the United States

We offer a competitive compensation package depending on your profile. You will have a unique opportunity of being part of a young and fast-growing team where you can make your mark. This may include taking over and growing our service delivery for a marquee customer depending on your experience, skills, and drive. Compensation to be commensurate to your experience.

Location:

Minneapolis–Saint Paul (MN) preferred.

Occasional travel to client sites may be required, with up to 25% travel expected.

Contact :

Trekea is an equal opportunity employer, and we’re proud of our ongoing efforts to foster global diversity, equity, & inclusion in the workplace. Individuals seeking employment at Trekea are considered without regard to race, color, religion, national origin, age, sex, gender, gender identity, gender expression, sexual orientation, marital status, medical condition, ancestry, physical or mental disability, military or veteran status, or any other characteristic protected by applicable law.

APPLICATIONS ACCEPTED FROM: ALL PERSONS INTERESTED

JOB CLASSIFICATION: DEPUTY DIRECTOR - AVIATION (EXE LEV)

DIVISION: MAJOR PROJECTS PORTFOLIO (MPP)

REPORTING LOCATION: 16930 JOHN F. KENNEDY BLVD.

WORKDAYS & HOURS: MONDAY - FRIDAY 8AM - 5PM*

*Subject to change

POSITION OVERVIEW

The Chief Development Officer (CDO) reports directly to the Chief Operating Officer and is responsible for the overall planning, design, construction, and ensuring the maintenance policy is established prior to handover to the maintenance team of all HAS physical infrastructure associated with the projects of the Major Projects Portfolio (MPP) (approximately $1.0B+ in value) to consistently provide world-class airport airside, terminal, and landside facilities developed and maintained to optimize sustainability and life cycle costs. Additionally, providing oversight of the Permitting processes (TIP & BSG) for an annual construction budget of $1.2B, which could include interfacing with other City entities to ensure proper interface and code alignment.

DESCRIPTION OF DUTIES/ ESSENTIAL FUNCTIONS

The responsibilities of this position include, but are not limited to:

Capital Improvement Program Management(specifically for the MPP, but can be extended to whatever is instructed by the Director)

• Oversee the planning, design and construction of all projects within MPP' CIP plan
• Ensure all projects are constructed within anticipated schedules and within budget

Leadership & Team Management

• Lead a staff of over 60 team members plus extended staff
• Promptly deliver all construction projects within HAS' airports and spaceport
• Responsible for the management, development and engagement of team members within the MPP Division

Stakeholder Engagement

• Meet with key stakeholders, including airport staff, local government officials, and community leaders
• Understand needs and concerns related to airport development

Strategic Planning & Communication

• Conduct a thorough review of HAS' current capital improvement program as related to the MPP
• Identify areas requiring adjustments
• Develop an improved communication strategy to ensure stakeholders are regularly updated on project status
• Leading the AI effort relative to project execution and delivery enhancement

Project Implementation

• Develop comprehensive plans for implementing new development projects (timelines, budgets, resources)
• Identify key performance indicators to measure project success
• Establish monitoring systems to ensure objectives are met

Program Coordination

• Oversee and coordinate with IAH Terminal Redevelopment Program Executive Program Management (ITRP EPM) team as the project progresses through the closeout and handover
• Implement project management control systems with the assistance of the Project Controls section
• Interface and provide guidance with the United Team relative to HAS standards and HAS stakeholders, interface on their behalf with COH, HPW, HCFCD as needed
• Interface and provide guidance with the Southwest Team relative to HAS standards and HAS stakeholders, interface on their behalf with COH, HPW, HCFCD as needed

WORKING CONDITIONS

PHYSICAL EFFORT: The position routinely requires lifting of moderately heavy items, such as typewriters or records boxes (up to 40 pounds) and/or very long periods of walking on rough surfaces on a routine basis.

WORK ENVIRONMENT: There are routine discomforts from exposure to moderate heat, cold, moisture/wetness and unpleasant air conditions. The position may involve routine exposure to soiled materials and light chemical substances such as cleaning solutions.

PHYSICAL SKILL: Requires the ability to make simple gross motor responses within large tolerances.

EDUCATION REQUIREMENTS

Requires a thorough understanding of both theoretical and practical aspects of an analytical, technical or professional discipline; or the basic knowledge of more than one professional discipline. Knowledge of the discipline would normally be obtained through a formal 4-year degree from a college or university or an equivalent in-depth specialized training program that is directly related to the type of work being performed.

EXPERIENCE REQUIREMENTS

Twelve years of experience in civil aviation, or experience related to duties to be performed, are required.

SUBSTITUTION: Four years of directly related professional experience may be substituted for the education requirement.

LICENSE REQUIREMENTS

None

PREFERENCES

Preference will be given to candidates with:

• Master’s Degree in Engineering, Architecture, Construction Management or a related field
• Experience with Major Airport or Aviation Construction Projects
• Stakeholder relation management experience
• Experience managing construction projects with budgets of 100 million+
• C-Suite experience

**Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6.**

GENERAL INFORMATION:

SELECTION / SKILLS TESTS REQUIRED

Department may administer skills assessment test.

SAFETY IMPACT POSITION No

If yes, this position is subject to random drug testing and if a promotional position, candidate must pass an assignment drug test.

SALARY INFORMATION

Factors used in determining the salary offered include the candidate's qualifications as well as the pay rates of other employees in this classification.

PAY GRADE 36

APPLICATION PROCEDURES

Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during active posting period. Applications must be submitted online at:

To view your detailed application status, please log-in to your online profile by visiting: or call (832-393-0453).

If you need special services or accommodations, call (832-393-0453). (TTY 7-1-1)

If you need login assistance or technical support call 855-524-5627.

Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process.

All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information provided.

EOE Equal Opportunity Employer

The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.

Job Overview – Vice President, Group Benefits Actuarial Valuation

Compensation: $225,000 – $250,000/year + bonus

Location: Remote (Based in Philadelphia, PA)

Atlantic Group is hiring a Vice President, Group Benefits Actuarial Valuation for our client, a fully remote leadership role overseeing actuarial valuation and reserving for Group Benefits products. You will ensure compliance with GAAP, IFRS 17, and Statutory standards while managing complex actuarial models, reserve adequacy, and valuation governance. The role serves as the primary actuarial contact for auditors, regulators, and senior leadership and combines deep technical expertise with people leadership.

Responsibilities as the Vice President, Group Benefits Actuarial Valuation:

• Reserving & Valuation Leadership: Lead reserve valuation across Group Benefits products in accordance with GAAP, IFRS 17, and Statutory requirements, ensuring timely completion and senior management review.
• Assumptions & Governance: Review, approve, and enhance valuation assumptions and methodologies while ensuring consistent application of actuarial standards of practice.
• Model Development & Analytics: Build, maintain, and enhance complex actuarial models to improve predictive accuracy, analytics, and regulatory compliance.
• Audit & Regulatory Oversight: Serve as the primary actuarial contact for audits, state examinations, and regulatory reviews, supporting internal controls and model governance.
• Leadership & Strategy: Manage and develop the actuarial valuation team while communicating reserving results, emerging trends, and insights to senior leadership.

Qualifications for the Vice President, Group Benefits Actuarial Valuation:

• Education: Bachelor’s degree in Actuarial Science, Mathematics, Statistics, Finance, or a related quantitative field required.
• Experience: 10+ years of actuarial experience within Group Benefits insurance, with senior-level responsibility across valuation, reserving, and team leadership.
• Certification & Membership: Fellow of the Society of Actuaries (FSA) required, with active membership in the American Academy of Actuaries (MAA) required.
• Industry Knowledge: Strong expertise in Group Benefits products with familiarity across GAAP, IFRS 17, and Statutory reporting frameworks.
• Technical Skills: Advanced actuarial modeling, data analysis, and risk management skills with hands-on experience using complex valuation models and strong computational tools, with annuity valuation experience preferred.
• Skills & Attributes: Executive-level communication skills, experience partnering with senior leadership and Boards, strong regulatory judgment, and effective remote team leadership.

Application Notice: Qualified candidates will be contacted within 2 business days of application. If an applicant does not meet the above criteria, Atlantic Group will keep your resume on file for future opportunities and may contact you for further discussion.

ID #47903

Job Title: District Manager

Location: Travel Required

Reports To: Director of Operations

Department of Labor Classification: Salary Exempt

Work Week: 50 to 55-hour work week with varied scheduled to support business needs.

Travel Requirements: Willing to travel approximately 25% or more when

Our Culture is much more than a page on a website or an inspirational poster on a wall. To us, our culture is who we truly are and what we love to do. We use it to make every decision in our company. We encourage our team to live by it and hold each other accountable to it. We base hiring, promotions, team member reviews, performance and communication off of it.

Our Culture consists of the 4 Core Values mentioned and we use them every day. Walk into any of our cafes and you will see them prominently displayed. We believe our culture is one trait that sets DYNE Hospitality Group apart from the rest.

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• Invest In People
  
• Understand Why
  
• Make Smart Decisions
  
• Make It Happen
  

DYNE Hospitality Group offers competitive wages, benefits, and long-term career growth.

Job Summary:

The focus of this position is to provides operational support for General Managers for up to 8 – 10 cafes.

Duties/Responsibilities:

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• Recruit, train, and develop General Managers.
  
• Ensure that the cafes adhere to company policies, procedures, safety & cleanliness standards.
  
• KPI: Managing and meeting café targets.
  
• Manage and monitor the cafe's P&L reports.
  
• Address operational and people issues in a timely manner.
  
• Ensure guest satisfaction goals are being met.
  

FINANCIAL RESULTS:

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• Monitor Daily & Weekly KPI metrics.
  
• Monthly P&L review
  
• Develop strategies for sales growth.
  

DYNE CULTURE / LEADERSHIP:

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• Models and lives out the DYNE mission and Pillars of Culture.
  
• Responsible for people development and succession planning.
  
• Commitment to personal development & strive to continuously improve your leadership skills.
  

Required Skills/Abilities:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

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• Excellent verbal and written communication skills
  
• Excellent management and supervisory skills.
  
• Excellent written and verbal communication skills.
  
• Excellent organizational and time management skills.
  
• Proficient in Microsoft Office Suite or similar software.
  

Education and Experience:

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• Bachelors degree preferred or equivalent experience.
  
• 2-5 years or more of related experience is required.
  

PI0da11b18d547-3631

Zacuto Group, a highly active Commercial Real Estate Brokerage headquartered in Santa Monica serving the greater Los Angeles Area. We are looking to immediately add an Analyst / Jr. Broker to work with our Investment real estate practice group on expanding market share for sales transactions. This is a hybrid salary + commission role that will provide base compensation for supporting a Senior Vice President and unlimited commission upside.

The ideal candidate should have prior experience in real estate underwriting, strong verbal and written skills, an interest in sales and the commercial real estate industry. This is an excellent opportunity for a motivated individual who is driven and looking to succeed in a growth-oriented role.

Candidates should have a solid educational foundation, be self-starters, hardworking, persistent, and motivated to excel. Our leadership team will provide play by play deal support and guidance while providing top-of-the-line tools to help accomplish client objectives, win assignments, and close transactions.

Candidates should be well spoken, comfortable with a client facing role, possess superior organization skills, and thrive in a modern open office environment.

Investment Real Estate Expertise

• Supporting the valuation process, creating spreadsheets and preparing financial analysis
• Conducting research on comps and similar data
• Creating pitch presentations for new listings
• Scheduling inspections and managing due diligence
• Drafting letters of intent / purchase and sales agreements
• Drafting correspondence
• Overseeing transactions through to closing including reviewing written agreements
• Showing properties

Sales

• Making introduction calls (Cold Calls and Warm Calls) to potential new clients
• Supporting the Senior Vice President with his pipeline of potential new clients
• Managing marketing processes to support the sales process

Project Management

• Managing deal-flow in Salesforce
• Ensuring that deadlines are met
• Tracking and monitoring negotiations
• Seeing tasks through to completion

Core daily functions will include:

• Project Management
• Sales
• Operations Support

Required Skills and Experience

~ 4 Year Bachelor’s Degree

~ Mastery of Microsoft Office, especially Outlook, Word, and Excel

~ Candidates are expected to obtain a California Real Estate Agents license if they do not already have one.

Our firm is growth oriented and it is central to our plans for qualified candidates to grow within our organization.

About the Job

Redwood Electric Group is seeking a proactive and detail-oriented Administrative Assistant to support our on-site Project Management and Field teams. This role is essential to keeping project operations running smoothly and efficiently, requiring strong organizational skills, financial awareness, and the ability to communicate effectively across teams.

About Us

Redwood Electric Group provides electrical construction and design services across the Greater Bay Area and Northern Nevada, with offices in Santa Clara, San Leandro, Vacaville, Sacramento, and Reno. Our success is rooted in our commitment to customer satisfaction, innovation, and a team dedicated to exceeding expectations.

Duties/Responsibilities

• Provide administrative support to ensure efficient office operations, including answering phone calls, scheduling meetings, and supporting visitors.
• Perform general administrative tasks such as filing, typing, copying, scanning, and making travel arrangements for senior staff.
• Assist with the preparation and submission of project proposals and bids.
• Facilitate the project process from setup to closeout by organizing initial documentation, coordinating necessary approvals, tracking project milestones, maintaining project documentation, managing transmittals and submittals, creating O&M manuals, drafting warranty letters, and preparing closeout documents.
• Manage insurance certificates and bonds, including bid, payment, and performance bonds.
• Handle contracts and change orders, ensure approvals, and provide copies to accounting.
• Oversee the Potential Change Order (PCO) process within ProjectSight, ensuring accurate reconciliation of the PCO log with the accounting software.
• Support special projects and organize occasional job-site or office meetings, lunches, and breakfasts.
• Copy, scan, and order drawings for projects as requested.

Required Skills/Abilities

• Proficiency in computer software, including Microsoft Office Suite (Word, Excel, Outlook, PowerPoint), Adobe Acrobat, and Bluebeam.
• Strong organizational and priority management skills.
• Excellent interpersonal, verbal, and written communication skills.
• Strong administrative writing and reporting skills.
• Competence in managing processes and analyzing information.
• Ability to solve problems efficiently and effectively.
• High level of professionalism and integrity.

Education and Experience

• High school diploma or GED required.
• Minimum of 3 years of administrative assistant experience, preferably in the construction industry.

Working Conditions

• This position is based in our Redwood City office and is not eligible for remote work.
• Work may be performed in an office or on active job sites, depending on role and project needs.
• Office work includes sitting, typing, and using a computer for extended periods.
• Noise levels range from quiet (office) to high (job sites).
• May require occasional travel to project locations or meetings.
• REG will provide reasonable accommodations as required by the ADA and applicable state law.

Disclaimer

The duties and responsibilities listed above are representative of the work typically performed in this role, but are not intended to be a comprehensive list. Actual responsibilities may vary depending on department needs, project scope, or business requirements. Employees may be assigned additional tasks as needed to support company goals and operations.