Atcoder Contest Calendar Jobs in Usa

We are seeking a highly organized and proactive Office Coordinator to support daily office operations and ensure a smooth, efficient workplace environment. This role will serve as a central point of contact for administrative coordination, vendor communication, document management, and internal support across departments.

Key Responsibilities:

• Greet and Check-in Visitors: Welcome guests in a courteous, professional manner and notify the appropriate personnel of their arrival.
• Phone Management: Answer incoming calls, screen and direct them appropriately, and take accurate messages.
• Visitor Management and Client Hospitality: Maintain security by following sign-in procedures, issuing visitor badges, and monitoring access.
• Administrative Support: Provide general administrative assistance, including data entry, scheduling, and filing.
• Mail and Deliveries: Manage incoming and outgoing mail and packages, and coordinate with couriers as needed.
• Office Maintenance: Ensure the reception area is clean, organized, and presentable at all times.
• Calendar Support: Assist with booking conference rooms and coordinating meetings as requested.
• Internal Communications: Serve as a point of contact for internal office needs and help communicate important updates.
• Event Coordination: Support coordination of office events or meetings and liaise with facility services.

Basic Qualifications:

• High School Diploma
• 2+ years of administrative, office coordination, or office management experience
• Strong professionalism, friendly, composed, and professional demeanor with excellent interpersonal skills
• Strong verbal and written communication abilities
• Excellent organization skills with high attention to detail
• Strong multitasking and prioritization skills
• Proficiency with Google Suite (Gmail, Calendar, Google Drive, Docs, Sheets,); comfortable with phone systems and office equipment.
• Dependable, punctual, reliable, and able to work independently in a fast-paced environment.
• Ability to maintain discretion with sensitive information and professional interactions.

Preferred Qualifications:

• Associate’s or Bachelor’s degree
• 5+ years of administrative, office coordination, or office management experience
• Strong professionalism, friendly, composed, and professional demeanor with excellent interpersonal skills
• Strong verbal and written communication abilities
• Excellent organization skills with high attention to detail
• Strong multitasking and prioritization skills
• Proficiency with Google Suite (Gmail, Calendar, Google Drive, Docs, Sheets,); comfortable with phone systems and office equipment.
• Dependable, punctual, reliable, and able to work independently in a fast-paced environment.
• Ability to maintain discretion with sensitive information and professional interactions.

Dexian is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.

is a fast-growing private aviation firm with 17 years of experience elevating the standard in private travel. We combine entrepreneurial energy with white-glove service for a discerning global clientele, and we’re building a modern, high-impact marketing engine to match.

We're seeking a Brand and Content Specialist to serve as the guardian and amplifier of the brand. This role sits at the intersection of brand strategy, content creation, and campaign execution —ensuring every touchpoint reflects our commitment to excellence and resonates with our discerning clientele.

You'll work cross-functionally with our Sales, Scheduling, Engineering, and Rev/Ops teams to maintain brand consistency, create sales and brand materials, manage promotional plans, and create compelling narratives that elevate in the luxury travel space.

Key Responsibilities:

Brand Stewardship

· Maintain and evolve all brand documentation including guidelines, templates, voice and tone standards, and asset libraries

· Protect brand integrity across all channels and touchpoints, ensuring consistent application of brand standards

· Help to manage the online store and branded gift programs, from product selection to vendor coordination

Campaign Content and Execution

· Manage the company-wide promotions and brand initiatives calendar

· Help project manage promotional campaigns and work across cross-functional teams to ensure calendar and deadlines are maintained

· Assist with the creation and execution of campaign content across channels and promotions

· Work with external agencies and freelancers to ensure brand alignment in paid media, email, and other marketing initiatives

Content Creation

· Write engaging, on-brand blog content that speaks to our clientele's lifestyle and travel aspirations and aligns with company-wide initiatives

· Turn company knowledge nuggets into thought leadership pieces (blog posts, fact sheets etc.) for clients and prospective clients

· Update and create marketing materials, promotional content, and campaign messaging that reflects our premium positioning

· Create and maintain brand content calendars that support business objectives and seasonal opportunities, and ensure this information is distributed to relevant team members

Design and Production

· Make updates to brand templates and marketing materials using Canva and occasionally in Adobe Photoshop, Illustrator, or InDesign

· Ensure all creative assets meet brand standards before deployment

· Coordinate with external designers and agencies when projects require advanced design work

Events and Partnerships

· Support event planning and execution, ensuring brand presence is impeccable

· Assist with partnership initiatives and co-marketing opportunities

· Coordinate branded materials, collateral, and experiences for key moments

Experience and Skills

· 3-6 years of marketing, brand, or content experience, ideally in luxury, lifestyle, hospitality, or private wealth services

· Exceptional written communication skills with an eye for detail and brand voice

· Familiarity with graphic design programs (Canva and Adobe Creative Suite, or similar tools)

· Strong project management skills with the ability to juggle multiple priorities and deadlines

· Basic familiarity with content optimization and SEO best practices

· Understanding of digital marketing channels and how they work together

Personal Qualities

· Extremely organized with meticulous attention to detail

· Proactive self-starter who anticipates needs and takes initiative

· Brand-obsessed with a natural instinct to protect and elevate the brand

· Collaborative team player who can work effectively across functions

· Comfortable in a fast-paced, entrepreneurial environment

· Sophisticated aesthetic sensibility aligned with luxury positioning

Nice to Have

· Experience in private aviation, luxury services, or other high-net-worth/UHNWI ecosystems

· Event planning or partnership experience

· Familiarity with marketing automation and CMS platforms

Life at

believes exceptional experiences start with exceptional people. We encourage ownership, adaptability, and high standards without unnecessary hierarchy or bureaucracy. By joining the family, you’ll become part of an organization that unlocks your potential and empowers you to succeed.

Benefits of working at include:

• Entrepreneurial, relaxed, supportive team environment

• Medical, Prescription Drug & Disability Insurance

• Dental, Vision & Life Insurance

• 401(k) Plan

• Flexible paid time off

Full-Time | Operations, Strategy & Organizational Support

Help Power an Organization That Impacts 100,000+ Kids Every Year

Since 1989, Legarza Sports has grown from a single youth basketball program into one of the Bay Area’s leading youth development organizations.

What began as a passion for teaching basketball has expanded into a wide range of programs that now serve more than 100,000 young people each year and have impacted well over 1 million children throughout our history.

Today, Legarza programs include:

• Youth camps and leagues
• PE and after-school programs
• Club sports teams
• ELOP programs
• Sports and enrichment offerings including basketball, volleyball, soccer, baseball, STEAM, all-sports, cooking, and arts & crafts

Behind every successful program is a strong operational backbone.

We’re looking for an Executive Operations Associate to the President who can help bring clarity, organization, and operational support to a fast-growing and mission-driven company.

This role is about more than supporting a leader—it’s about helping ensure the systems behind our programs run smoothly so we can continue delivering life-changing experiences for kids and families.

About the Role

This role provides direct support to the President while helping strengthen the operational foundation of the company.

You’ll help organize priorities, manage information, and bring structure to the many moving parts that come with running a growing organization.

But this isn’t a traditional desk-only assistant role.

The ideal candidate is someone who loves a well-structured calendar and spreadsheet, but also doesn’t hesitate to roll up their sleeves—whether that means helping organize equipment in the warehouse, coordinating logistics for programs, or improving systems that make our team more effective.

This position is being created not just to provide support today, but to develop a future leader within Legarza. The right person will gain exposure to leadership decisions, operations, and organizational strategy while building the skills needed to grow into larger leadership roles over time.

What You’ll Do

Executive Support

• Manage and optimize the President’s calendar, priorities, and communications
• Prepare materials, notes, and follow-ups for meetings
• Coordinate internal and external scheduling
• Track projects, commitments, and key deadlines

Operational & Organizational Support

• Help bring structure and organization to fast-moving initiatives
• Assist with project coordination and cross-team communication
• Help maintain clear systems for documents, reporting, and data
• Support operational planning across programs

Logistics & Supply Chain

• Assist with equipment and program supply management
• Support warehouse organization and inventory tracking
• Help coordinate ordering and preparation of materials for programs

Problem Solving & Execution

• Identify opportunities to improve systems and efficiency
• Help ensure priorities stay organized and moving forward
• Jump in wherever needed to support team success

This role is ideal for someone who enjoys making things run better.

Who We’re Looking For

You’re someone who:

• Is highly organized and detail-oriented
• Loves managing calendars, spreadsheets, and systems
• Is proactive and able to anticipate needs before they arise
• Communicates clearly and professionally
• Thrives in a fast-moving environment with many priorities
• Is comfortable balancing office work and hands-on operational support
• Finds motivation in helping create meaningful experiences for kids

You take pride in being the person who keeps things organized, moving, and improving.

Growth Opportunity

This role is intentionally designed as a leadership development opportunity.

The right candidate will gain exposure to:

• Organizational strategy
• Program operations
• Leadership decision-making
• Cross-functional coordination

Over time, strong performers may grow into larger operational or leadership roles within the organization.

Compensation & Benefits

• Competitive salary based on experience
• Medical, dental, and vision benefits
• 401(k)
• Paid time off and holidays
• Opportunities for professional growth and advancement
• Exposure to leadership, operations, and strategic planning

Why Legarza

• 35+ years of impact in youth development
• 100,000+ children served annually
• 1 million+ children impacted since 1989
• Mission-driven culture focused on leadership, character, and excellence
• Opportunity to grow with a team that believes youth programs can change lives

Learn more about our philosophy:

to Help Build Something Meaningful?

Apply today to join a team that believes great organization, leadership, and execution can positively impact the lives of thousands of kids.

Work Location: In person

Brennan Staffing Group Inc., founded in 2021, builds on decades of trusted partnership and proven results. A preferred staffing partner for leading New England companies, we specialize in placing top accounting, finance, human resources, and administrative professionals in temporary and permanent roles across industries, including High Tech, Biotech, Manufacturing, Healthcare, Advisory, and Public Accounting. With over 70 years of combined Boston-market expertise, we deliver pre-qualified talent precisely matched to each client’s needs. 

Our client is a high-growth venture capital firm that partners closely with founders to build durable, industry-leading technology-based companies. Working alongside investment leaders behind some of the world’s top global brands, their team brings deep domain expertise, a hands‑on operating mindset, and powerful industry connections to help entrepreneurs scale through their most critical growth stages. You have a chance to work with some of the most successful Investors who were instrumental in many of today's iconic brands. 

Executive Administrative Assistant – Private Equity Firm – Temp to Perm 

Boston, MA | Full-Time, In-Office 

Our client’s private equity firm in Boston, MA, is searching for a highly organized Executive Administrative Assistant. This full-time, in-office position is Temp to Perm and requires attendance Monday through Friday, with no hybrid or remote option available. The ideal candidate is genuinely passionate about supporting others, brings an upbeat attitude to the team, and excels in organizational skills. 

• Responsibilities: 
• Provide comprehensive administrative support to executives and team members. 
• Manage Outlook and shared calendar spaces, including scheduling meetings, coordinating appointments, and maintaining accuracy across all calendars. 
• Prepare correspondence, reports, and presentations as needed. 
• Organize and maintain files, records, and office supplies to ensure efficient operations. 
• Serve as a liaison between executives, staff, and external partners, delivering exceptional customer service. 
• Requirements: 
• Proven experience in an executive administrative assistant or similar role. 
• Expertise in Microsoft Outlook and shared calendar management. 
• Exceptional organizational skills and attention to detail. 
• Strong interpersonal skills with a passion for helping people. 
• Positive, energetic attitude and willingness to learn new skills. 
• Ability to work independently in a fast-paced environment. 
• You must be able to work in the office five days a week; no remote or hybrid options. 
• Experience in the Venture Capital or Private Equity Community is highly preferred.
• Location: Boston, MA (in-office only) 

Rate: 35-50/Hour, depending on your experience.

Salary Upon Conversion: 90-105K Base Salary.

If you are a motivated individual who thrives on organization, enjoys supporting others, and is eager to be part of a dynamic team, we encourage you to apply. 

Executive Assistant / Office Manager

Miami, FL (Onsite)

$40.00–$45.00/hour

Company Overview

Our client is a well-established professional services firm with offices in New York and Miami. Known for its collaborative and high-performing environment, the firm works with a diverse range of clients and projects and is seeking a polished Executive Assistant to support senior leadership in its Miami office.

Position Overview

Our client is seeking a highly organized and proactive Executive Assistant to support two senior principals. This role will act as a key administrative partner, managing complex calendars, coordinating travel, and helping ensure smooth day-to-day operations for leadership.

The position is fully onsite in the firm’s Miami office and requires a professional who thrives in a fast-paced, detail-oriented environment.

Responsibilities

• Manage complex calendars for two senior principals across multiple time zones

• Coordinate domestic and international travel arrangements, including detailed itineraries

• Schedule meetings and manage shifting priorities in a fast-paced environment

• Serve as a key point of contact between executives and internal and external stakeholders

• Prepare meeting materials, presentations, and professional correspondence

• Track expenses and assist with expense reporting and reimbursements

• Coordinate logistics for meetings, client engagements, and internal events

• Assist with office coordination and administrative support for leadership as needed

• Maintain strict confidentiality while handling sensitive information

Qualifications

• 4+ years of Executive Assistant or senior administrative support experience

• Experience supporting senior executives, partners, or principals preferred

• Strong calendar management and travel coordination skills

• Excellent organizational skills and attention to detail

• Ability to manage competing priorities in a fast-paced environment

• Strong written and verbal communication skills

• Proficiency with Microsoft Outlook, Excel, and Word

• Experience working in professional services, consulting, design, architecture, or similar client-facing environments preferred

Hotel Manager

Property: Abbey Hotel by M11

Location: Miami Beach, FL (On-site)

M11 Collection is a hospitality management and operating group focused on high-quality, design-forward hotels with strong operational discipline. We combine technology-enabled operations with hands-on, on-site leadership to deliver consistent guest experiences,

Position Overview

The Hotel Manager is the on-site operational leader. This is a boutique hotel property with 50 rooms.

This role is on-site and accountable for day-to-day hotel operations, guest experience, staff management, maintenance coordination, inventory control, and execution of M11 Collection operating standards.

The Manager works closely with M11’s remote management and customer service teams while serving as the primary on-property decision-maker and escalation point.

Compensation

·        Base Salary: USD $70,000 – $75,000 (commensurate with experience)

·        Status: W-2

·        Bonus: Quarterly revenue and performance-based bonus

·        Benefits: Competitive benefits package (detailed below)

Work Schedule & Availability

·        On-site 5 days per week

-> Off days are primarily conventional weekdays

·        Weekends are a priority during high season

·        Two days off per week, primarily weekdays

·        Must remain reachable on days off

·        Must be able to report on-site in the event of emergencies

·        Required to maintain a contingency plan when away

Key Responsibilities

Front Desk & Guest Operations

·        Provide hands-on front desk support during check-in and check-out peaks

·        Ensure smooth daily hotel operations at a high standard

·        Serve as a visible, approachable on-site leader for guests

·        Assist guests with check-in/check-out guidance and issue resolution

·        Accountable for maintaining high standard for guest experience at the hotel

·        Accountable and proud of Hotel performance

-> Report on opportunities for improvement to management

-> Complete tasks from management for corporate travel, lead management, emailing clients, etc.

-> Encourage positive reviews from clients at checkout

Guest Communications

·        Oversee all guest communications in coordination with remote customer service staff

·        Handle escalations related to chatbots and automated messaging

·        Messaging

-> Respond to guest messages when needed (OTA platforms, SMS, email)

-> Manage inbound and outbound calls to the hotel phone line

-> Inbound and outbound texts / SMS (once routed)

·        Conduct face-to-face guest interactions as required

Calendar & OTA Management

·        Manage and oversee property calendars

·        Assist customer service team with OTA-related tasks (Airbnb, , Expedia, etc.)

·        Coordinate calendar adjustments related to maintenance, repairs, or claims

Property Walkthroughs & Quality Control

·        Conduct full building walkthroughs 2–3 times daily

·        Monitor common areas for cleanliness, safety, and presentation

·        Perform occasional unit spot checks

·        Address issues related to cleanliness, garbage, security, or unwanted guests

Maintenance Management

·        Track and manage maintenance issues using established trackers

·        Coordinate with on-site handyman for day-to-day repairs

·        Hold handyman accountable for performance and response times

·        Schedule and coordinate external technicians for larger repairs

·        Communicate maintenance-related updates with management and customer service teams

·        Coordinate with guests when access or scheduling is required

Claims Management

·        Manage guest claims in coordination with Lead Customer Service

·        Maintain proficiency in claims processing and documentation

·        Complete all administrative steps related to claims

·        Coordinate repairs, deep cleans, or replacements related to claims

·        Work with cleaners, handyman, and external vendors as needed

Storage, Inventory & Supplies

·        Ensure all storage areas are clean, organized, and stocked per protocol

·        Perform linen inventory counts weekly

·        Perform supply inventory counts every 2–3 days

·        Ensure timely procurement and ordering according to M11 protocols

Housekeeping & Laundry Operations (If Not Outsourced)

·        Maintain cleanliness and organization of laundry room

·        Manage laundry staff, manage Housekeeping Staff

·        Ensure proper washing, drying, steaming, and de-staining procedures

·        Ensure high level of cleaning standards are met

·        Enforce M11 linen care standards

·        Even if outsourced, report back to M11 on quality, benchmarks, and updates

Team Management & Leadership

·        Participate in weekly meetings with remote management

·        Provide operational recaps and reporting

·        Train new staff according to M11 protocols

·        Manage hiring and terminations as required

·        Foster a culture of accountability, professionalism, and guest-first service

Systems & Technology

·        Become fully proficient in M11 Collection’s technology stack and operational tools

·        Ensure accurate use of trackers, systems, and reporting tools

Benefits Package

·        Medical insurance (70% employer-paid for employee)

·        Dental and vision insurance

·        Employer-paid life insurance and short-term disability insurance

·        401(k) plan with employer match

·        15 days paid time off plus select paid holidays

·        Cell phone stipend

Ideal Candidate Profile

·        Proven experience as a Hotel Manager or Assistant General Manager

·        Strong operational, organizational, and leadership skills

·        Hands-on, detail-oriented, and comfortable being on-site daily

·        Experience with OTA platforms and modern hotel tech stacks

·        Strong guest service and conflict resolution skills

·        Comfortable managing maintenance, vendors, and inventory

·        Ability to operate independently while collaborating with remote teams

Hotel by M11 Collection is an equal opportunity employer.

This is a temporary position. The FLEX Manager, Credit Card Acquisitions, will support the U.S. Credit Card team to grow Chase cobranded credit cards, by coordinating and executing marketing campaign launches and calendars across Marriott digital channels, including website, mobile, email, paid media, and hotel properties. This role will collaborate closely and frequently with internal stakeholders, bank partners, and external agencies to optimize campaign performance and reach credit card sign-up goals. This position reports to the Sr. Director of Card Acquisitions.

Education and Experience Required

• Bachelor's degree in Marketing, Business, Hospitality or related field; or equivalent experience.
• 2+ years of professional experience
• Strong project management skills and exceptional attention to detail
• Excellent written and verbal communication skills

Experience Preferred

• Background in consumer marketing and campaign execution
• Experience with cross-functional teams, complex organizations and high-impact projects
• Strong relationship management skills (experience working with external partners is a plus)
• Ability to work independently while maintaining a team-first mindset, contributing effectively to both individual tasks and collaborative goals

Execute Marketing Campaigns for Chase Cobrand Credit Cards

• Support acquisitions marketing efforts for Chase cobrand credit cards, across internal and external channels, including web, mobile, e-mail, paid media, advertising, Direct Mail, PR and on property
• Develop marketing briefs utilizing Adobe Workfront and manage campaign calendars and deliverable due dates
• Manage ad-hoc marketing projects as needed, including supporting new card launches or card enhancements
• Coordinate and collaborate with external bank partner, agencies, and internal stakeholders, to execute marketing strategy and initiative prioritization
• Track performance of key initiatives and maintain reporting

Technology and Capabilities Innovations

• Support technology innovations that improve efficiency and customer experience and engagement
• Work with internal teams, agencies and bank partners to coordinate and execute ongoing testing roadmap
• Support digital placement optimizations and expansion, throughout the customer journey
• Manage creative timelines and bank approvals
• Coordinate audience targeting efforts with internal stakeholders
• Partner with internal stakeholders to maintain offer setups, determine priorities, schedules, plans and necessary resources to ensure completion of any projects on schedule
• Monitor and evaluate competitive landscape, emerging technologies and market movement

Media / Advertising / PR

• Support awareness and acquisitions marketing efforts, executing multi-million dollar marketing plan
• Coordinate media and PR roadmap and manage calendar deliverables
• Assist in creative development and work with internal teams, bank partners, and agencies to coordinate creative logistics, reviews, and deployment

Additional Responsibilities

• Monitor, evaluate, and ensure flawless end-to-end customer experience across multiple channels and touchpoints using Adobe Analytics and internal reporting
• Leverage customer insights to inform and optimize program messaging and refine customer experience
• Monitor and evaluate competitive landscape, industry trends, developments including those in payments, credit cards, emerging technology, and loyalty marketing
• Inform and/or update leaders on relevant information in a timely manner
• Manage time effectively and present ideas, expectations and information in a clear and persuasive manner

Use problem solving methodology for decision making

The pay range for this position is $44.90 to $57.93 per hour.

FLEX opportunities offer coverage for medical, dental, vision, health care flexible spending account, dependent care flexible spending account, life insurance, disability insurance, accident insurance, adoption expense reimbursements, paid parental leave, 401(k) plan, stock purchase plan, discounts at Marriott properties, commuter benefits, employee assistance plan, and childcare discounts. Benefits are subject to terms and conditions, which may include rules regarding eligibility, enrollment, waiting period, contribution, benefit limits, election changes, benefit exclusions, and others.

Marriott HQ is committed to a hybrid work environment that enables associates to Be connected. Headquarters-based positions are considered hybrid, for candidates within a commuting distance to Bethesda, MD.

Marriott International is an equal opportunity employer. We believe in hiring a diverse workforce and sustaining an inclusive, people-first culture. We are committed to non-discrimination on any protected basis, such as disability and veteran status, or any other basis covered under applicable law.

Salary: $27.12 - $33.87/hour; $56,409.60 - $70,449.60/year + $1,100/mo Tahoe Assignment Premium.

Department: Public Works

Job Type: Open - Tahoe Area.

Date Opened: 1/6/2026 8:00:00 AM.

Filing Deadline: Continuous

Employment Type:

• Permanent/Full Time (40 hrs/week)
• Permanent/Part Time (less than 40 hrs/week)
• Temporary/Extra Help

Work Location:

• Tahoe City, CA and surrounding areas

HR Analyst: Suzanne Messina.

Position Information:

Recruitment brochure for details on this exciting opportunity and its associated salary and benefits.

Newly hired Placer County permanent employees are eligible for a signing bonus of up to $2,000 and a retention bonus of $2,000 after two years of service if assigned to TART.

Tahoe Branch Assignment Premium: Tahoe Bus Driver positions are eligible for salary plus up to an additional $1,100 per month Tahoe Branch Assignment Premium for employees who are permanently assigned to a position located in the North Lake Tahoe Area.

Classification specification for full details.

This classification is scheduled to receive a general wage increase of 3% in July of 2026.

This recruitment is for Bus Driver - I in Tahoe only. For more information regarding TART's services and routes, please click here.

Tahoe Truckee Area Regional Transit (TART) provides safe and direct means of transportation service for North Lake Tahoe residents and visitors. TART is committed to providing comprehensive and reliable transit service to its passengers.

TART is accepting applications for permanent full-time, permanent part-time, and temporary/extra-help assignments. Applicants who are hired as temporary/extra-help may be eligible to transition to permanent status. Temporary/extra-help positions are limited to 999 hours per fiscal year (960 hours for CalPERS retired annuitants).

The selection process includes an interview and a criminal background check. Safety sensitive positions are subject to random ongoing DOT drug testing including for marijuana.

This continuous recruitment will remain open for the calendar year, or until the final filing date, whichever occurs first. The eligible list established from this continuous recruitment will expire by the end of the calendar year. Applicants will be eligible to reapply and take an examination if a new recruitment opens the following calendar year.

Placer County is currently accepting applications for Bus Driver - I and Bus Driver - II in both Tahoe and Auburn/South Placer. Each level in this job series has different minimum qualifications.

To participate in one or more of these recruitments, you must complete and submit separate applications and supplemental questionnaires for each:

• Bus Driver - I (Auburn/South Placer - PCT)#2
• Bus Driver - I (Tahoe - TART)#2
• Bus Driver - II (Auburn/South Placer - PCT)#2
• Bus Driver - II (Tahoe - TART)#2

*Not a seasonal position - out of state licensure will need to be transferred over to the state of residency.

The School of Law seeks an experienced Executive Assistant (EA) to provide high-level administrative support to the Dean and to manage the daily operations of the Office of the Dean. The EA serves as the primary point of contact for the Office of the Dean and is responsible for coordinating the Dean's calendar and commitments, overseeing office operations and staff support, and assisting with projects and events sponsored by the Office of the Dean. The role ensures the office functions efficiently and provides a professional and welcoming environment for faculty, staff, students, alumni, and visitors.

This position requires professionalism, discretion, sound judgment, and the ability to manage multiple priorities in a dynamic, complex environment. The EA demonstrates strong attention to detail, effective time management, and the ability to prioritize tasks in support of multiple ongoing responsibilities. The EA anticipates needs, adapts effectively to change, and communicates clearly and respectfully in support of the Dean and the broader goals of the School of Law.

• Bachelor's degree with a minimum of 5 years of related work experience, preferably in a higher education setting and supporting upper management.
• Exceptional organizational skills and attention to detail, with the ability to multitask and work effectively and efficiently with multiple deadline pressures while maintaining a high level of professionalism.
• Strong communication and interpersonal skills with the ability to maintain confidentiality, understand complex material and communicate effectively with a wide range of audiences. Individual must also demonstrate excellent verbal and written communication skills.
• Demonstrated ability to take initiative and provide consistent follow-through on tasks independently.
• Experience managing complex calendars, preferably in a national and/or global setting.
• Demonstrated computer literacy, including advanced proficiency with Microsoft Office Suite (Word, Outlook et al.) Expertise with program management tools preferred.
• Management experience with demonstrated ability in delegating tasks or responsibilities Strong critical thinking and problem-solving skills, exhibiting good judgement and discretion at all times.

• Assess and prioritize incoming requests, using sound judgment to determine the appropriate response, referral, or action aligned with the Dean's style and University policies.
• Design and produce complex documents, reports, presentations; collect and prepare information for meetings with internal and external stakeholders; compose and prepare executive-level correspondence.
• Manage and coordinate the Dean's calendar, using independent judgment to prioritize requests and resolve conflicts.
• Coordinate and manage the Dean's executive's domestic and international travel arrangements, including itineraries, accommodations, and transportation, and process related expenses and expense reports

• Oversee daily operations and front-desk reception for the Office of the Dean, including mail distribution, access management, and supplies management; support administrative workflows; and submit and track facilities work orders to ensure timely resolution.
• Ensure the Office of the Dean and its conference room remain clean, organized, and presentable for visitors, meetings, and events, and manage conference room reservations, set-up, and logistics.
• Supervise, train, and schedule student workers and front-desk staff, fostering an inclusive and respectful work environment and ensuring adequate coverage and accountability for assigned tasks.
• Evaluate and assist in developing office policies and procedures for improved workflow and anticipate future needs as organization evolves

• Execute meetings, receptions, retreats, and other events sponsored or supported by the Office of the Dean, including research and data gathering as needed.
• Ensure projects and initiatives are executed accurately, on time, and with appropriate follow-through.

• Serve as the primary point of contact for the Office of the Dean, responding to and directing inquiries, managing sensitive communications, and ensuring correspondence is handled promptly and accurately.
• Build and maintain positive working relationships with faculty, staff, students, alumni, donors, University leadership, and external constituents, reflecting the professionalism and values of the School of Law in all interactions.
• Coordinate the flow of information between the Dean and key stakeholders, ensuring messages are communicated clearly, issues are addressed or elevated appropriately, and follow-up actions are completed in a timely manner.

Please submit a resume, cover letter, and a list of 3 references in a single PDF file.

Northeastern University considers factors such as candidate work experience, education and skills when extending an offer.

All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other characteristic protected by applicable law.

Compensation Grade/Pay Type: 108S

Expected Hiring Range: $60,315.00 - $85,192.50

With the pay range(s) shown above, the starting salary will depend on several factors, which may include your education, experience, location, knowledge and expertise, and skills as well as a pay comparison to similarly-situated employees already in the role. Salary ranges are reviewed regularly and are subject to change.

By working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise. We are dedicated to creating a diverse and welcoming environment where everyone can thrive.

Harvard Medical School's mission is to nurture a diverse, inclusive community dedicated to alleviating suffering and improving health and well-being for all through excellence in teaching and learning, discovery and scholarship, and service and leadership. You'll be at the heart of biomedical discovery, education, and innovation, working alongside world-renowned faculty and a community dedicated to improving human health. This is more than a job - it's an opportunity to shape the future of medicine.

The HMS Center for Bioethics brings together the rich intellectual resources of the medical school faculty with health professionals and scientists from our affiliated teaching hospitals, departments across Harvard, and colleagues from other institutions worldwide to ensure that scientific progress, medical therapeutics, and health care practices proceed hand-in-hand with a reflection about the profound moral questions raised by advances in the life sciences. Our mission is to use these resources to execute our vision in teaching, service, and scholarship.

Reporting to the Associate Director of Finance and Operations and supporting the Director and Associate Director, with support for up to three additional faculty, the faculty assistant provides a wide range of complex office administration and support at the Center for Bioethics. The Candidate must be able to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality. The candidate must be flexible with a high level of organizational and interpersonal skills, attention to detail, diplomacy, and a demonstrated ability to handle multiple tasks and changing priorities simultaneously.

Executive support for the Center Director and Associate Director:

• Communicates professionally and effectively on behalf of the Center Director and Associate Director to both internal and external parties.
• Manages incoming mail and email, including identifying and tracking time-sensitive or high-priority communications to ensure prompt attention.
• Drafts and edits correspondence for a wide range of audiences, proactively handles scheduling requests, and manages unwanted subscriptions.
• Maintains complex calendars for the Center Director and Associate Director, including scheduling and prioritizing appointments, and coordinating across institutional calendars.
• Arranges complex travel, prepares detailed travel itineraries, and processes expense reports and reimbursement forms.
• Manages and updates complex CVs for faculty, incorporating new information as it arises.
• Drafts written correspondence and templates for faculty use, including updating and revising as needed.
• Coordinates and ensures the timely completion and submission of faculty recommendation letters.

Faculty Support:

• Provides administrative support for up to three additional core and/or research faculty, including calendar management, travel planning, processing reimbursements, and scheduling conference rooms.

Office Support and Operations:

• Serves as the point of contact for the Center for Bioethics by staffing the front desk, greeting visitors, answering the main phone line, addressing basic inquiries, and triaging center email to the appropriate staff.
• Orders and maintains office supply inventory and organizes storage spaces to ensure availability of essential items.
• Serves as primary liaison with the mailroom; develops instructions for mailing procedures for faculty and staff, and manages incoming/outgoing mail.
• Coordinates with Harvard security for employee building access, including granting and removing swipe access during onboarding and offboarding.
• Works with the Event Management System (EMS) to reserve office and conference spaces and to develop/revise step-by-step instructions for staff and faculty on room bookings.
• Maintains shared workspaces and meeting rooms to ensure cleanliness, order, and availability of equipment and computer peripherals at each workstation.
• Acts as liaison to facilities and IT regarding routine office repairs and issues, reporting, tracking, and following up on resolution.

Process Development:

• Drafts and revises process improvements and operational procedures, submitting drafts for approval to the Associate Director of Finance and Operations. Examples include (but are not limited to): overseeing the procurement and tracking of office equipment, maintaining and updating inventory systems.
• Developing and maintaining the supply ordering process and updating as needed.
• Drafting, disseminating, and updating room reservation instructions for the EMS system

Program and Event Support:

• Provides support for Center programs, including website updates, and assistance with events such as conferences, lectures, seminars, and public forums.
• Handles logistics such as scheduling rooms and media services, maintaining the Center's schedule for office and desk use.

Other Duties as Assigned:

• Contributes to the overall success of the Center by accomplishing other tasks or special projects as needed.

The faculty assistant is part of the HCB administrative team whose mission is to support the Center's faculty and students in teaching, service, and scholarship. As part of this unique and growing Center, this position works in a high-volume, fast paced and dynamic environment. All formal offers will be made by HMS Human Resources.

As part of your application, we recommend including a cover letter that will help us better understand your qualifications and background. This can provide valuable insight into your experience and interest in the role. There will be a writing task as part of the interview process.

Basic Qualifications:

• 3+ years of related experience in an academic, executive support, research or medical environment. Higher education may count toward years of experience.

Additional Qualifications and Skills:

• Bachelor's degree or equivalent professional experience preferred.
• Strong Microsoft Office skills, knowledge of Dropbox, Zoom, along with willingness to learn new programs and systems as needed.
• Advanced understanding and experience with administrative functions, processes, and systems.
• Excellent attention to detail and interpersonal, verbal, and written communication skills.
• Ability to work well with a team while also making decisions independently.
• Experience with project management software, such as Asana, a plus.
• Must be a professional, proactive, creative, collaborative, and conscientious individual.
• Proven ability to handle sensitive material and information with discretion.

Term: This is a one-year term position from the date of hire, with the possibility of extension, contingent upon work performance and continued funding to support the position.

Standard Hours/Schedule: 35 hrs. per week | Monday - Friday | 9:00 am - 5:00 pm

Visa Sponsorship Information: Harvard University is unable to provide visa sponsorship for this position.

Pre-Employment Screening: Identity

Other Information: Please note that we are currently conducting a majority of interviews and onboarding remotely and virtually. We appreciate your understanding.

Staying Informed About Your Application: Due to the high volume of applications, we may not always be able to reach out right away, but you can track your status anytime through the portal.

This position has been determined by school or unit leaders that some of the duties and responsibilities can be effectively performed at a non-Harvard location. The work schedule and location will be set by the department at its discretion and based upon operational needs. When not working at a Harvard or Harvard-designated location, employees in hybrid positions must work in a Harvard registered state in compliance with the University's Policy on Employment Outside of Massachusetts. Additional details will be discussed during the interview process. Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.

This position is salary grade level 054. Please visit Harvard's Salary Ranges to view the corresponding salary range and related information.

Harvard offers a comprehensive benefits package that is designed to support a healthy work-life balance and your physical, mental and financial wellbeing. Because here, you are what matters. Our benefits include, but are not limited to:

• Generous paid time off including parental leave
• Medical, dental, and vision health insurance coverage starting on day one
• Retirement plans with university contributions
• Wellbeing and mental health resources
• Support for families and caregivers
• Professional development opportunities including tuition assistance and reimbursement
• Commuter benefits, discounts and campus perks

Learn more about these and additional benefits on our Benefits & Wellbeing Page.

Harvard University is committed to equal opportunity and non-discrimination. We seek talent from all parts of society and the world, and we strive to ensure everyone at Harvard thrives. Our