Atcoder Contest Calendar Jobs in Usa

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• Serve as a trusted administrative partner, supporting multiple executives and their teams as needed.
  
• Provide day-to-day administrative and operational assistance, including documentation, records management such as filing and scanning, time entry, invoices, and ad hoc projects.
  

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• Proactively manage dynamic & complex calendars across multiple time zones, prioritizing meeting requests and coordinating internal and external meetings, conference calls, and video conferences.
  
• Act as a primary point of contact for scheduling communications, including high volumes of phone calls, ensuring timely, accurate messaging and professional interaction with senior leaders and clients.
  
• Coordinate meetings onsite as well as externally, working with conference services to secure rooms, arranging catering, registering guests, and ensuring materials are prepared.
  

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• Arrange domestic and international travel, including flights, accommodations, ground transportation, and visa procurement as required.
  
• Prepare and submit expense reports and process related invoices in a timely and accurate manner, utilizing approved expense platforms.
  

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• Handle highly confidential and sensitive client and business information with discretion and sound judgment.
  
• Adhere to compliance requirements and obtain necessary approvals in accordance with firm policies.
  

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• Demonstrated experience providing administrative support to executives or senior professionals in a complex environment, preferably within financial services, the private sector, or government.
  
• Strong interpersonal, written, and verbal communication skills, with the ability to collaborate effectively across local and global teams.
  
• Proven ability to remain calm, organized, and responsive while managing competing priorities in a fast-paced, high-volume environment.
  
• Exceptional attention to detail, organizational skills, and follow-through, with strong anticipation and problem-solving capabilities.
  
• High degree of professionalism, integrity, and diplomacy.
  
• Proactive, reliable, and adaptable team player with a positive attitude and willingness to support where needed.
  
• Strong proficiency in Microsoft Word, Excel, PowerPoint, Outlook, and Zoom.
  
• Familiarity with expense platforms such as SAP Concur.
  

A leading global fashion organization is seeking an Associate Textile Technologist to support its Graphic and Product Design teams during a high-volume seasonal calendar. This role functions as a junior coordinator, partnering closely with Stylists, Designers, Merchants, Graphic Technologists, regional offices, and overseas vendors to ensure print and graphic execution aligns with design intent and production timelines.

The Associate Textile Technologist will play a critical role in translating creative direction into technically sound, factory-ready specifications while maintaining strict adherence to milestone deadlines.

Key Responsibilities

• Partner with Stylists and Design teams to execute prints, patterns, and engineered graphics in alignment with seasonal design intent.
• Coordinate strike-offs, handlooms, knit-downs, and graphic submits in preparation for milestone meetings.
• Review print and graphic submissions with cross-functional teams; provide feedback in partnership with leadership to ensure timely approvals.
• Track all print, pattern, and graphic developments within PLM/Centric systems, ensuring accurate seasonal documentation.
• Monitor seasonal calendar deadlines and ensure all approvals are secured by drop-dead dates; escalate risks and provide solutions proactively.
• Communicate technical requirements to overseas factories, including artwork repeats, layouts, machine limitations, and fabric specifications.
• Detail graphic packages and spec packs clearly to ensure accurate execution at the vendor level.
• Support development of inline seasonal graphics, chase additions, and collaboration projects.
• Maintain organized fabric libraries for strike-offs and reference files.
• Partner cross-functionally to mitigate risks related to delivery, costing, and quality.
• Attend weekly design meetings to align on graphic intent and build technical documentation accordingly.

Qualifications

• Bachelor’s degree in Apparel Production, Textile Technology, Graphic Design, or related discipline (or equivalent experience).
• 2–5 years of experience in print/pattern development, graphic product development, textile sourcing, or apparel production.
• Strong proficiency in Adobe Creative Suite (required).
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and PLM/Centric systems.
• Experience approving color, layout, and strike-offs.
• Knowledge of artwork repeats, fabric content, printing machinery, and basic QA testing.
• Working knowledge of printing processes, yarn dyes, garment washing/dyeing, and fabric finishing.
• Experience supporting overseas factories and tracking product readiness.
• Highly detail-oriented with strong organizational and time-management skills.
• Ability to manage multiple product seasons simultaneously within tight calendar deadlines.
• Excellent written and verbal communication skills.
• Self-motivated, proactive, and solution-oriented.

Preferred Background

• Apparel graphic design experience.
• Product development exposure within the fashion industry.
• Ability to translate design concepts into technically executable factory documentation.

What Will Make a Candidate Stand Out

• Demonstrated experience working with apparel graphics and surface techniques.
• Hands-on product development experience.
• Proven ability to manage multiple seasons and collaboration projects concurrently.
• Clear examples of communicating technical artwork specifications to overseas factories.

We are seekinga Director Design, Development, and Sourcing Fish & Hunt Hard Goods & Gear to join the Orvis Team! Strongest preference is for someone in our Sunderland, VT office regularly. For candidates not local to Sunderland, expectation is one week/month in Sunderland.

As a Director Design, Development, and Sourcing Fish & Hunt Hard Goods & Gear, you play a pivotal role in leading the design and development of our most innovative and technologically advanced fly fishing and hunting hard goods — work grounded by deep, first-hand angling experience, field knowledge, and real-world testing, not just concept or CAD. You are responsible for overseeing the entire product lifecycle from concept to launch, focusing on innovation, quality, and market trends within the fishing tackle and hunting industry. This role combines technical expertise in materials and engineering with creative direction and team management. You will be a key leader on the Product Team, comprised of 2 direct reports as well as the lead designer of all reels, waders, and wading boots. You will partner with our Product Leadership Team to create clear roles and responsibilities, define our new processes, and identify opportunities for simplification and efficiency. As a leader of multiple team members, you will inspire, guide, teach and elevate your team – owning their professional development and career paths.

Position Interfaces:

This position reports to our Vice President of Product Design, Development, Sourcing, & Import Compliance and interfacing with multiple areas including merchandising, inventory management, marketing, finance, sourcing, wholesale, retail operations, manufacturing and ownership of the company. It is a director role that involves supervision of the Fish/Hunt Hard Goods product design, development/sourcing team. This is an exempt/ salary position.

Responsibilities:

• Lead a customer-obsessed Fish and Hunt Hard Goods Product Design & Development/Sourcing Team
• Lead a culture of partnership, communication, and collaboration across the organization
• Strategic Leadership: Develop and implement a strategic plan for new product design and development that aligns to deliver the Assortment Strategy, thus ensuring alignment with market and customer needs as well as company and financials goals, specifically target retail, AUC and IMU across all Fish/Hunt Hard Goods products.
• Design Inspiration – Lead the Hardgoods / Innovation Design Kickoff, the Design “blank canvas” to push the Orvis brand forward and ensure that we are leaders in innovation.
• Design Partnership – Partner and collaborate with Soft Goods Designer on seasonal
• Design Kick Off, DDR and Line Adoption Meetings to ensure a One Orvis Design POV
• Product Lifecycle Management: Oversee all phases of product design and development for Fish & Hunt Hard Goods, from initial concepting and prototyping to field testing and manufacturing to on time product launch. Ensure that the Hardgoods PDD and Sourcing team is prepared on time for all milestones and inspire cross functional partners across all Hardgoods to prepare milestones and ensure they happen on time.
• Deliver the Line: Ensure that the products agreed upon through the Design Kickoff and Assortment Strategy deliver on time and are discussed at DDR 1, 2 and Final Line Adoption. Aim for 90% of products aligned upon launch on time.
• People Management - Coach the team by providing consistent and candid feedback to ensure great partnership and collaboration with cross functional partners. Guide team to have effective communication and influence decision making. Hold the team accountable for milestone preparation and on-time delivery of product.Inspire the team to make decisions in milestones to reduce swirl and to keep all key partners up to date.
• People Development – Develop and empower direct reports by coaching and mentoring to build skills and support individual career development
• Mentorship: Provide mentorship to associates within the organization.
• Market and Trend Analysis: Utilize expert knowledge of fishing and hunting techniques, gear preferences, and market trends to identify new opportunities and guide/influence product design decisions and to deliver an industry-leading Design Kickoff.
• Collaboration and Communication: Work closely with cross-functional teams including leadership, marketing, sales, and customer service to ensure a cohesive user experience and effective product positioning, most importantly at key milestones.
• Vendor Management: Partner closely with our vendors to negotiate product pricing, ensuring financial goals are met – ensure vendors are clear on product design requirements within the cost parameters set to meet retail and IMU targets
• Budget Management – Partner closely with the Vice President of Product Design, Development, Sourcing, & Import Compliance to ensure accurate operating expense budget forecasting and adherence to budgeted monthly/annual cost spend
• Calendar Management - Partner closely with the Vice President of Product Design, Development, Sourcing, & Import Compliance to refine, enforce and adhere to seasonal development calendar dates and milestone meetings
• Quality Control: Responsible for the overall quality of the final product as measured by return rates and/or product recalls.
• Steward of the brand – Partner with Marketing and Brand Amplification team to align regular travel to regional training events, sales meetings, key wholesale accounts and industry trade shows. Knowledgeable of product performance, durability, and regulatory standards and maintain a continuous pulse on industry trends and competitors.
• Proactively recommend and/or execute new processes, procedures, SOPs to provide clarity and simplification for the Product Team
• Support the Vice President of Product Design, Development, Sourcing, & Import Compliance and Chief Product & Creative Officer with projects and initiatives that benefit the entire organization
• Manage internal testing of all products in a way that is consistent with our brand standards
• Accountable for our field-testing program to ensure 90-day field testing is complete prior to SMS sample ordering PO placement
• Accountable for on-time delivery of photography, tradeshow, marketing and SMS rep samples
• Partner closely with Vice President of Product Design, Development, Sourcing, & Import Compliance to influence our manufacturing and vendor placement for Fish/Hunt Hard Goods Orvis branded products.
• Create relationships across our all-product categories to ensure we deliver a One Orvis experience for our customers.
• As a Director, think beyond your function.Proactively anticipate and solve problems that are One Orvis challenges. Give leverage to the leaders around you by taking on projects or solving problems that go beyond your function, therefore giving time back to those around you.

Competencies and Requirements:

• Education: A strong background in mechanical engineering or industrial design
• Technical Expertise: Deep knowledge of fishing rod, reel, wader, boot, packs, bags, apparel materials, design tools, and manufacturing processes.
• Leadership: Proven leadership skills to guide teams, inspire innovation, and manage complex projects.
• Effective communication and interpersonal skills, with the ability to collaborate across departments and partner in problem solving.
• Problem-Solving: Strong capacity for creative problem-solving and finding innovative solutions for design and production challenges.
• Real-world Experience: Practical, real-world fishing experience and an understanding of angler needs
• 10+ years of Product Design & Development experience with a proven track record of helping to create a positive, supportive and inspiring work environment
• 5+ years of experience managing a team with a proven track record of excellent leadership, collaboration, and coaching skills.Ability to inspire, support, coach, teach and direct team – and the ability to know which is needed in each situation. Empathetic, supportive, and direct leadership style.
• Highly proficient in cost estimating with baseline inputs, understand relationship between like for like style, COO, duties and freight
• Strong organizational, prioritization and time management skills with exceptional attention to detail
• Management of the team for on schedule design and development of best-in-class Orvis branded products
• Efficiency: reduced spin and reduced need for communication outside of milestones by maintaining process and calendar discipline
• Quality as measured by returns and recalls, as well as feedback from customers, sales personnel in retail and wholesale, and the endorsed guide network
• Margin rate, cost of goods and sourcing strategies for Orvis branded products
• Increase in sales and gross margin dollars

About Orvis:

In 1856, Charles Orvis founded the Orvis Company in Manchester, Vermont, offering the finest fly fishing equipment, and priding himself on customer satisfaction and service. Today, along with our world famous fly-fishing gear, Orvis offers distinctive clothing, home furnishings, gifts, and dog products. Each item is rooted in our heritage of authenticity and the outdoors, and is backed with a no-questions-asked guarantee. With our flagship retail store located in the same Vermont village as the original store since 1856, we offer experience and knowledge that no other retail company can. Each day we strive to apply what we know and learn to bring our customers even better service and products tomorrow.

To access our California Applicant Privacy Notice, follow this link: learn more and connect with Orvis, please visit us online

About the Role

The HR Coordinator is an important partner for the fast-paced and growing Ariat team. This role is responsible for administering or supporting HR processes, such as the employee anniversary program, the on-site candidate interview experience, onboarding, and charitable giving programs. This position is key to the continued evolution of Ariat’s HR function and will contribute to the department's approachable, service-oriented feel. This is an excellent opportunity to join an exciting, fast-paced, growing company and gain exposure across the HR function. There is room for this role to evolve and a dynamic, agile, energetic candidate can turn it into a dream job!

This role will report to the Chief People Officer and be based on-site at Ariat’s San Leandro, CA Headquarters office.

You’ll Make a Difference by

• Managing the calendars, travel, and expenses of CFO/COO and CPO
• Being an approachable and friendly resource for employees on company policies, benefits, programs, etc.
• Assisting with the brilliant basics of HR; for example, new hire paperwork, onboarding, annual reviews, training, exit process, etc.
• Contributing to a great candidate experience as the coordinator for onsite interviews
• Actively and accurately managing the Ariat anniversary program
• Creating, owning, and managing the annual HR calendar and internal communications calendar
• Partnering with CPO and CEO’s Executive Assistant to manage charitable giving activities and programs
• Maintaining the online company-wide org chart program ensuring timely and accurate updates
• Monitoring the HR Quick Questions Zoom chat channel and responding to questions in partnership with HR team members
• Participating in other HR projects and tasks as needed

About You

• Minimum of 2 years' experience in Human Resources and/or degree in a related field or equivalent experience
• Sound judgment and discretion; able to maintain strict confidentiality as an HR representative
• Excellent communication skills including oral, written, and interpersonal
• Approachable, positive, and collaborative client service approach
• Strong analytical and problem-solving skills
• Ability to plan, organize and work with minimal supervision
• Ability to adapt to changing priorities and meet deadlines in a fast-paced, dynamic environment
• Keen attention to detail
• Curiosity, resourcefulness, and great follow-through to coordinate the completion of projects
• Proficiency with Word, Excel (formulas), Outlook, internet navigation, internet job boards

Physical Requirements:

Prolonged periods of sitting at a desk and working on a computer

Must be able to lift up to 15 pounds at times

About Ariat

Ariat is an innovative, outdoor global brand with roots in equestrian performance. We develop high-quality footwear and apparel for people who ride, work, and play outdoors, and care about performance, quality, comfort, and style.

The salary range for this position is $25.00 - $35.00 per hour.

The salary is determined by the education, experience, knowledge, skills, and abilities of the applicant, internal equity, and alignment with market data for geographic locations. Ariat in good faith believes that this posted compensation range is accurate for this role at this location at the time of this posting. This range may be modified in the future.

Ariat’s holistic benefits package for full-time team members includes (but is not limited to):

• Medical, dental, vision, and life insurance options
• Expanded wellness and mental health benefits
• Paid time off (PTO), paid holidays, and paid volunteer days
• 401(k) with company match
• Bonus incentive plans
• Team member discount on Ariat merchandise

Note: Availability of benefits may be subject to location & employment type and may have certain eligibility requirements. Ariat reserves the right to alter these benefits in whole or in part at any time without advance notice.

Ariat will consider qualified applicants, including those with criminal histories, in a manner consistent with state and local laws. Ariat is an Equal Opportunity Employer and considers applicants for employment without regard to race, color, religion, sex, orientation, national origin, age, disability, genetics or any other basis protected under federal, state, or local law. Ariat is committed to providing reasonable accommodations to candidates with disabilities. If you need an accommodation during the application process, email

Please see our Employment Candidate Privacy Policy at to learn more about how we collect, use, retain and disclose Personal Information.

Please note that Ariat does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Agreement, Ariat will not consider or agree to payment of any referral compensation or recruiter/agency placement fee. In the event a recruiter or agency submits a resume or candidate without a previously signed Agreement, Ariat explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resumes, including those submitted directly to hiring managers, are deemed to be the property of Ariat.

Overview

Kerns Fine Jewelry is a trusted, family-owned luxury jeweler with over 50 years of history in Burlingame. In 2024, Kerns expanded with the opening of Rolex and Patek Philippe boutiques in San Francisco, marking a significant new chapter of growth.

We are seeking a highly capable Executive Assistant & Office Manager to support the Co-CEOs and oversee the day-to-day administrative and office operations of a multi-location luxury business. This is a hybrid role designed for someone who combines executive-level judgment with operational ownership and exceptional attention to detail.

This individual will serve as a trusted partner to leadership while also ensuring that the office environment, administrative systems, and internal coordination run smoothly and professionally.

The role can be based at either or Burlingame or San Francisco stores.

Role Summary

The Executive Assistant & Office Manager plays a dual role:

1. Executive Support: Providing high-level, proactive support to the Co-CEOs, managing schedules, communications, travel, and meeting coordination.
2. Office & Administrative Operations: Owning the day-to-day administrative functioning of the business across locations, ensuring organization, consistency, and efficiency.

This role requires strong judgment, discretion, precision, and the ability to operate independently in a fast-paced, high-standards environment.

Key Responsibilities

Executive Assistant Responsibilities

• Calendar & Schedule Management
• Manage complex calendars for the Co-CEOs, balancing internal priorities, external meetings, and travel with sound judgment.
• Email & Executive Communications
• Monitor, triage, and respond to emails on behalf of the Co-CEOs; draft professional correspondence and ensure timely follow-ups.
• Travel Planning & Logistics
• Coordinate domestic and international travel, including flights, accommodations, itineraries, and last-minute adjustments.
• Meeting Preparation & Follow-Through
• Prepare agendas, organize materials, take notes when required, and track follow-up actions.
• Executive Support & Anticipation
• Anticipate needs, identify potential issues early, and proactively support leadership effectiveness.

Office Manager & Administrative Responsibilities

• Office Operations & Coordination
• Oversee day-to-day office operations across San Francisco and Burlingame, ensuring professional, efficient, and well-organized environments.
• Vendor & Service Coordination
• Manage relationships with office vendors and service providers (supplies, maintenance, IT support coordination, etc.).
• Administrative Systems & Processes
• Maintain organized systems for documents, records, expenses, and internal workflows; identify opportunities to improve efficiency.
• Expense & Administrative Oversight
• Prepare and track expense reports, invoices, and administrative documentation in coordination with finance.
• Internal Coordination
• Support cross-functional coordination with hospitality, marketing, and store leadership teams as needed.
• Office Standards & Consistency
• Ensure administrative consistency, professionalism, and attention to detail across all locations.

Qualifications & Experience

• Bachelor’s degree preferred or equivalent professional experience.
• 5+ years of experience as an Executive Assistant, Office Manager, or similar senior administrative role supporting senior leaders.
• Experience in luxury retail, high-end hospitality, professional services, or similarly demanding environments strongly preferred.
• High proficiency with Microsoft Office, Google Workspace, calendar and scheduling tools.
• Demonstrated ability to manage complexity, shifting priorities, and confidential information.

Core Competencies (Critical to Success)

• Judgment & Prioritization
• Able to assess what matters most and act decisively without constant direction.
• Exceptional Attention to Detail
• Consistently accurate, thorough, and precise — especially under time pressure.
• Proactive Ownership
• Sees issues early, takes initiative, and follows through to resolution.
• Communication Excellence
• Clear, professional written and verbal communication with internal and external stakeholders.
• Discretion & Confidentiality
• Handles sensitive information with absolute professionalism and trust.
• Adaptability & Resilience
• Comfortable in a dynamic environment with changing priorities and expectations.

Working Style Expectations

• Highly organized, self-directed, and reliable
• Calm and effective under pressure
• Comfortable working closely with senior leadership
• Takes pride in maintaining high standards and a polished operating environment

Executive Assistant to the CEO / Senior Executive Operations Manager

Who We Are

Located in Melville, New York, Gerber Tours is a leading provider of high-quality Student travel programs. Our mission is to expertly create travel and performing arts programs that educates and inspires students, ignites their passions, and creates impactful lifelong memories. As the parent organization to American Classic Tours & Music Festivals, My Dance Dreams, and Contemporary Tours, we execute a vision of forever changing how every student sees the world around them.

We work in a fun, friendly and flexible environment filled with people who work diligently to make sure every program is unique and life-changing for our traveling students and educators. Our commitment to our culture and team members is just as important as our commitment to offering immersive, educational and inspiring opportunities for students. Gerber Tours is led by a seasoned executive team with decades of experience in the travel industry, demonstrating the strength of our culture, leadership stability, and long-term investment in our organization. Gerber Tours provides continuous learning opportunities and career growth for employees.

Job Description

Are you energized by bringing order to complexity and turning ideas into action?

Gerber Tours is seeking a highly capable Executive Assistant to the CEO / Senior Executive Operations Manager to serve as a true force multiplier for our CEO. This is not a traditional administrative role. This position is for someone who thrives on ownership, judgment, and follow-through—and who wants to play a central role in how the company operates day to day.

In this role, you will run the operating system of the CEO’s office: managing priorities, protecting time, ensuring follow-through on key initiatives, and acting as a trusted partner in execution. You’ll work closely with leadership, manage communication flow, and make sure that what gets discussed actually gets done. This role is ideal for a senior-level executive assistant or operations-minded professional who enjoys being in the center of the action and is ready to take on meaningful responsibility.

Work Location:

• This position is fully in-office for the first six months. After six months, the role is eligible for one remote day per week, in alignment with company policy.

Key Responsibilities:

Executive & Calendar Management

• Own and manage the CEO’s calendar, ensuring priorities, meetings, travel, and focus time are aligned with company goals.
• Evaluate, prioritize, and anticipate scheduling needs, conflicts, and follow-ups to keep the CEO operating at peak effectiveness.
• Anticipate scheduling conflicts, preparation needs, and follow-ups before they become issues.

Inbox & Communication Management

• Manage the CEO’s inbox and communication flow, including prioritization, drafting responses, and tracking follow-ups.
• Serve as a key liaison between the CEO and internal and external stakeholders with professionalism and discretion.

Meeting & Travel Support

• Prepare meeting materials, attend select meetings, capture decisions and action items, and drive follow-through.
• Coordinate domestic and international travel and manage expense reporting for the CEO and Executive Team.

Execution, Follow-Through & Accountability

• Track and drive execution of CEO-led initiatives, ensuring commitments are met and priorities stay on schedule. (e.g., quarterly employee assessments).
• Maintain visibility into deadlines, deliverables, and leadership accountability across the organization.

Operations & Administrative Excellence

• Maintain organized records, files, and documentation while supporting leadership meetings, company events, and special projects.
• Identify and implement improvements to workflows, communication, and operational efficiency while handling sensitive information with discretion.

Qualifications:

• 5+ years of experience supporting a senior executive, founder, or CEO in a fast-paced environment.
• Proven ability to manage complex calendars, competing priorities, and high-volume communication.
• Strong judgment and the confidence to prioritize, push back, and make recommendations when appropriate.
• Demonstrated experience tracking initiatives and ensuring follow-through without being asked.
• Exceptionally organized, detail-oriented, and reliable.
• Strong written and verbal communication skills.
• High level of discretion, emotional intelligence, and professionalism.
• Comfortable working in-office and being a visible presence within the organization.
• Experience in operations, project coordination, or a Chief of Staff–adjacent role is a plus.

Salary Range: $85,000 – $110,000

What Success Looks Like in This Role:

• The CEO’s days are organized, intentional, and focused on the highest-impact work.
• Meetings lead to clear action and consistent follow-through.
• Initiatives don’t stall after being discussed.
• Communication is streamlined, priorities are clear, and execution improves across the organization.
• The CEO gains meaningful leverage, clarity, and bandwidth.

We are seeking a highly organized and proactive Office Coordinator to support daily office operations and ensure a smooth, efficient workplace environment. This role will serve as a central point of contact for administrative coordination, vendor communication, document management, and internal support across departments.

Key Responsibilities:

• Greet and Check-in Visitors: Welcome guests in a courteous, professional manner and notify the appropriate personnel of their arrival.
• Phone Management: Answer incoming calls, screen and direct them appropriately, and take accurate messages.
• Visitor Management and Client Hospitality: Maintain security by following sign-in procedures, issuing visitor badges, and monitoring access.
• Administrative Support: Provide general administrative assistance, including data entry, scheduling, and filing.
• Mail and Deliveries: Manage incoming and outgoing mail and packages, and coordinate with couriers as needed.
• Office Maintenance: Ensure the reception area is clean, organized, and presentable at all times.
• Calendar Support: Assist with booking conference rooms and coordinating meetings as requested.
• Internal Communications: Serve as a point of contact for internal office needs and help communicate important updates.
• Event Coordination: Support coordination of office events or meetings and liaise with facility services.

Basic Qualifications:

• High School Diploma
• 2+ years of administrative, office coordination, or office management experience
• Strong professionalism, friendly, composed, and professional demeanor with excellent interpersonal skills
• Strong verbal and written communication abilities
• Excellent organization skills with high attention to detail
• Strong multitasking and prioritization skills
• Proficiency with Google Suite (Gmail, Calendar, Google Drive, Docs, Sheets,); comfortable with phone systems and office equipment.
• Dependable, punctual, reliable, and able to work independently in a fast-paced environment.
• Ability to maintain discretion with sensitive information and professional interactions.

Preferred Qualifications:

• Associate’s or Bachelor’s degree
• 5+ years of administrative, office coordination, or office management experience
• Strong professionalism, friendly, composed, and professional demeanor with excellent interpersonal skills
• Strong verbal and written communication abilities
• Excellent organization skills with high attention to detail
• Strong multitasking and prioritization skills
• Proficiency with Google Suite (Gmail, Calendar, Google Drive, Docs, Sheets,); comfortable with phone systems and office equipment.
• Dependable, punctual, reliable, and able to work independently in a fast-paced environment.
• Ability to maintain discretion with sensitive information and professional interactions.

Dexian is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.

is a fast-growing private aviation firm with 17 years of experience elevating the standard in private travel. We combine entrepreneurial energy with white-glove service for a discerning global clientele, and we’re building a modern, high-impact marketing engine to match.

We're seeking a Brand and Content Specialist to serve as the guardian and amplifier of the brand. This role sits at the intersection of brand strategy, content creation, and campaign execution —ensuring every touchpoint reflects our commitment to excellence and resonates with our discerning clientele.

You'll work cross-functionally with our Sales, Scheduling, Engineering, and Rev/Ops teams to maintain brand consistency, create sales and brand materials, manage promotional plans, and create compelling narratives that elevate in the luxury travel space.

Key Responsibilities:

Brand Stewardship

· Maintain and evolve all brand documentation including guidelines, templates, voice and tone standards, and asset libraries

· Protect brand integrity across all channels and touchpoints, ensuring consistent application of brand standards

· Help to manage the online store and branded gift programs, from product selection to vendor coordination

Campaign Content and Execution

· Manage the company-wide promotions and brand initiatives calendar

· Help project manage promotional campaigns and work across cross-functional teams to ensure calendar and deadlines are maintained

· Assist with the creation and execution of campaign content across channels and promotions

· Work with external agencies and freelancers to ensure brand alignment in paid media, email, and other marketing initiatives

Content Creation

· Write engaging, on-brand blog content that speaks to our clientele's lifestyle and travel aspirations and aligns with company-wide initiatives

· Turn company knowledge nuggets into thought leadership pieces (blog posts, fact sheets etc.) for clients and prospective clients

· Update and create marketing materials, promotional content, and campaign messaging that reflects our premium positioning

· Create and maintain brand content calendars that support business objectives and seasonal opportunities, and ensure this information is distributed to relevant team members

Design and Production

· Make updates to brand templates and marketing materials using Canva and occasionally in Adobe Photoshop, Illustrator, or InDesign

· Ensure all creative assets meet brand standards before deployment

· Coordinate with external designers and agencies when projects require advanced design work

Events and Partnerships

· Support event planning and execution, ensuring brand presence is impeccable

· Assist with partnership initiatives and co-marketing opportunities

· Coordinate branded materials, collateral, and experiences for key moments

Experience and Skills

· 3-6 years of marketing, brand, or content experience, ideally in luxury, lifestyle, hospitality, or private wealth services

· Exceptional written communication skills with an eye for detail and brand voice

· Familiarity with graphic design programs (Canva and Adobe Creative Suite, or similar tools)

· Strong project management skills with the ability to juggle multiple priorities and deadlines

· Basic familiarity with content optimization and SEO best practices

· Understanding of digital marketing channels and how they work together

Personal Qualities

· Extremely organized with meticulous attention to detail

· Proactive self-starter who anticipates needs and takes initiative

· Brand-obsessed with a natural instinct to protect and elevate the brand

· Collaborative team player who can work effectively across functions

· Comfortable in a fast-paced, entrepreneurial environment

· Sophisticated aesthetic sensibility aligned with luxury positioning

Nice to Have

· Experience in private aviation, luxury services, or other high-net-worth/UHNWI ecosystems

· Event planning or partnership experience

· Familiarity with marketing automation and CMS platforms

Life at

believes exceptional experiences start with exceptional people. We encourage ownership, adaptability, and high standards without unnecessary hierarchy or bureaucracy. By joining the family, you’ll become part of an organization that unlocks your potential and empowers you to succeed.

Benefits of working at include:

• Entrepreneurial, relaxed, supportive team environment

• Medical, Prescription Drug & Disability Insurance

• Dental, Vision & Life Insurance

• 401(k) Plan

• Flexible paid time off

Full-Time | Operations, Strategy & Organizational Support

Help Power an Organization That Impacts 100,000+ Kids Every Year

Since 1989, Legarza Sports has grown from a single youth basketball program into one of the Bay Area’s leading youth development organizations.

What began as a passion for teaching basketball has expanded into a wide range of programs that now serve more than 100,000 young people each year and have impacted well over 1 million children throughout our history.

Today, Legarza programs include:

• Youth camps and leagues
• PE and after-school programs
• Club sports teams
• ELOP programs
• Sports and enrichment offerings including basketball, volleyball, soccer, baseball, STEAM, all-sports, cooking, and arts & crafts

Behind every successful program is a strong operational backbone.

We’re looking for an Executive Operations Associate to the President who can help bring clarity, organization, and operational support to a fast-growing and mission-driven company.

This role is about more than supporting a leader—it’s about helping ensure the systems behind our programs run smoothly so we can continue delivering life-changing experiences for kids and families.

About the Role

This role provides direct support to the President while helping strengthen the operational foundation of the company.

You’ll help organize priorities, manage information, and bring structure to the many moving parts that come with running a growing organization.

But this isn’t a traditional desk-only assistant role.

The ideal candidate is someone who loves a well-structured calendar and spreadsheet, but also doesn’t hesitate to roll up their sleeves—whether that means helping organize equipment in the warehouse, coordinating logistics for programs, or improving systems that make our team more effective.

This position is being created not just to provide support today, but to develop a future leader within Legarza. The right person will gain exposure to leadership decisions, operations, and organizational strategy while building the skills needed to grow into larger leadership roles over time.

What You’ll Do

Executive Support

• Manage and optimize the President’s calendar, priorities, and communications
• Prepare materials, notes, and follow-ups for meetings
• Coordinate internal and external scheduling
• Track projects, commitments, and key deadlines

Operational & Organizational Support

• Help bring structure and organization to fast-moving initiatives
• Assist with project coordination and cross-team communication
• Help maintain clear systems for documents, reporting, and data
• Support operational planning across programs

Logistics & Supply Chain

• Assist with equipment and program supply management
• Support warehouse organization and inventory tracking
• Help coordinate ordering and preparation of materials for programs

Problem Solving & Execution

• Identify opportunities to improve systems and efficiency
• Help ensure priorities stay organized and moving forward
• Jump in wherever needed to support team success

This role is ideal for someone who enjoys making things run better.

Who We’re Looking For

You’re someone who:

• Is highly organized and detail-oriented
• Loves managing calendars, spreadsheets, and systems
• Is proactive and able to anticipate needs before they arise
• Communicates clearly and professionally
• Thrives in a fast-moving environment with many priorities
• Is comfortable balancing office work and hands-on operational support
• Finds motivation in helping create meaningful experiences for kids

You take pride in being the person who keeps things organized, moving, and improving.

Growth Opportunity

This role is intentionally designed as a leadership development opportunity.

The right candidate will gain exposure to:

• Organizational strategy
• Program operations
• Leadership decision-making
• Cross-functional coordination

Over time, strong performers may grow into larger operational or leadership roles within the organization.

Compensation & Benefits

• Competitive salary based on experience
• Medical, dental, and vision benefits
• 401(k)
• Paid time off and holidays
• Opportunities for professional growth and advancement
• Exposure to leadership, operations, and strategic planning

Why Legarza

• 35+ years of impact in youth development
• 100,000+ children served annually
• 1 million+ children impacted since 1989
• Mission-driven culture focused on leadership, character, and excellence
• Opportunity to grow with a team that believes youth programs can change lives

Learn more about our philosophy:

to Help Build Something Meaningful?

Apply today to join a team that believes great organization, leadership, and execution can positively impact the lives of thousands of kids.

Work Location: In person

Brennan Staffing Group Inc., founded in 2021, builds on decades of trusted partnership and proven results. A preferred staffing partner for leading New England companies, we specialize in placing top accounting, finance, human resources, and administrative professionals in temporary and permanent roles across industries, including High Tech, Biotech, Manufacturing, Healthcare, Advisory, and Public Accounting. With over 70 years of combined Boston-market expertise, we deliver pre-qualified talent precisely matched to each client’s needs. 

Our client is a high-growth venture capital firm that partners closely with founders to build durable, industry-leading technology-based companies. Working alongside investment leaders behind some of the world’s top global brands, their team brings deep domain expertise, a hands‑on operating mindset, and powerful industry connections to help entrepreneurs scale through their most critical growth stages. You have a chance to work with some of the most successful Investors who were instrumental in many of today's iconic brands. 

Executive Administrative Assistant – Private Equity Firm – Temp to Perm 

Boston, MA | Full-Time, In-Office 

Our client’s private equity firm in Boston, MA, is searching for a highly organized Executive Administrative Assistant. This full-time, in-office position is Temp to Perm and requires attendance Monday through Friday, with no hybrid or remote option available. The ideal candidate is genuinely passionate about supporting others, brings an upbeat attitude to the team, and excels in organizational skills. 

• Responsibilities: 
• Provide comprehensive administrative support to executives and team members. 
• Manage Outlook and shared calendar spaces, including scheduling meetings, coordinating appointments, and maintaining accuracy across all calendars. 
• Prepare correspondence, reports, and presentations as needed. 
• Organize and maintain files, records, and office supplies to ensure efficient operations. 
• Serve as a liaison between executives, staff, and external partners, delivering exceptional customer service. 
• Requirements: 
• Proven experience in an executive administrative assistant or similar role. 
• Expertise in Microsoft Outlook and shared calendar management. 
• Exceptional organizational skills and attention to detail. 
• Strong interpersonal skills with a passion for helping people. 
• Positive, energetic attitude and willingness to learn new skills. 
• Ability to work independently in a fast-paced environment. 
• You must be able to work in the office five days a week; no remote or hybrid options. 
• Experience in the Venture Capital or Private Equity Community is highly preferred.
• Location: Boston, MA (in-office only) 

Rate: 35-50/Hour, depending on your experience.

Salary Upon Conversion: 90-105K Base Salary.

If you are a motivated individual who thrives on organization, enjoys supporting others, and is eager to be part of a dynamic team, we encourage you to apply.