Assembly Code Compiler Masm Jobs in Usa

Location: Peachtree Corners, GA (On-site)

Salary: $60,000+ per year (depending on experience) 

Experience: 3+ years in immigration law required 

Bridger Law Group provides compassionate yet assertive representation for our clients. We take time to understand each client’s story while pursuing justice with dedication and perseverance. Our personalized, client-centered approach allows us to build strong cases and support clients through each step of the immigration process with care and clarity. 

Role Overview 

The Immigration Litigation Paralegal will support attorneys in handling removal proceedings, appellate matters, and federal litigation, including asylum, 42B, Adjustment of status, Voluntary departure, bond hearings, motions practice, BIA appeals, and habeas corpus petitions. This role requires strong organizational skills, legal writing ability, and the ability to manage a high-volume caseload. 

Key Responsibilities 

•  Support removal defense matters before the Executive Office for Immigration Review (EOIR), including preparation and filing of Form EOIR-28, I-589 (defensive asylum), 42B/A, voluntary departure, withholding only, I-485, I-751, and various motions (e.g., motions to reopen, reconsider, continuances, administrative closure, and termination). 
• Draft client declarations, affidavits, and assemble comprehensive supporting evidence and exhibit packets for court proceedings. 
• Prepare and organize hearing filings, track immigration court deadlines, and ensure timely submissions in compliance with court requirements. 
• Assist with appellate matters before the Board of Immigration Appeals (BIA), including Notices of Appeal (EOIR-26), appellate briefs, motions (reopen, reconsider, remand), and administrative record compilation. 
• Ensure strict adherence to BIA filing deadlines, briefing schedules, and procedural requirements while coordinating with attorneys on legal research and drafting. 
• Support bond and detention matters by preparing bond packages, coordinating with detention facilities and families, and assisting in bond hearing preparation. 
• Assist in federal litigation matters before U.S. District Courts, including preparation of habeas corpus petitions, temporary restraining orders (TROs), and supporting filings. 
• Communicate with clients regarding case updates, procedural requirements, and document collection, maintaining professionalism and responsiveness. 
• Maintain accurate and organized case records using case management systems such as Clio, while tracking case progress and ensuring compliance with internal workflows. 
• Collaborate closely with attorneys and team members to ensure high-quality case preparation, efficiency, and adherence to legal standards. 

Qualifications 

• 3+ years of experience in immigration law (family-based and removal defense preferred; business immigration experience is a plus). 
• Bilingual: English and Spanish (required) – written and spoken. 
• Strong organizational skills with the ability to manage multiple cases, deadlines, and priorities. 
• Excellent written and verbal communication skills. 
• High attention to detail and accuracy in document preparation and data entry. 
• Ability to work both independently and collaboratively in a fast-paced environment. 
• Comfort with technology, case management software, and digital file management. 

Benefits 

• Salary: $60,000+ per year, commensurate with experience 
• 401(k) with employer matching 
• Health, dental, vision, and life insurance 
• Paid time off (PTO) 
• Student loan reimbursement up to $5,250 annually 

How to Apply 

To be considered, please email your resume and cover letter to  

• Applications without a cover letter will not be considered. 

Quality Engineer

As a Quality Engineer, you will assist with the development of quality systems, procedures and controls to ensure that all medical products consistently meet performance and quality specifications in the Germantown Manufacturing facility. The Quality Engineer is a leader and strong technical resource who quickly and effectively resolves quality problems with internal and external customers and suppliers.

Below Are Additional Duties And Responsibilities

• Generates, communicates, and implements ideas and solutions.
• Demonstrates accuracy and thoroughness in completing tasks timely.
• Looks for ways to improve and promote quality.
• Monitor Corrective Action System (i.e. Customer Complaints, Supplier, Internal)
• Initiate and investigate Customer Complaints according to our internal procedure and standards.
• Record essential information on internal and/or customer-specific documentation, including updating customer portals.
• Perform investigations using Lean, Six Sigma, and statistical methods to support root cause analysis and corrective actions.
• Identify gaps and/or trends in systems or processes.
• Initiate and facilitate the Corrective/Preventative Action process using the appropriate quality tools and input from subject matter experts (SME) to implement sustainable solutions.
• Update Quality documents according to our Change Control procedures, as required.
• Verify corrective action effectiveness.
• Drive Non-Conformance Process
• Evaluate and investigate suspect non-conforming product identified by manufacturing and/or the Quality Lab.
• Initiate containment activities, as necessary, with Customer Service and Shipping Department.
• Recommend disposition of product based on thorough investigation and data-driven feedback.
• Initiate and assist Customer Service with Return Material Authorization (RMA) process.
• Develop re-inspection, sort, and/or rework instructions for Manufacturing Operators, as required.
• Collaborate with customer on issuing waiver or deviation documentation and obtain customer approval, as required.
• Maintain the Quality Management System (QMS).
• Understand ISO 13485 Quality management systems requirements.
• Ensure continuing compliance to both internal processes as well as requirements imposed by certification bodies, regulatory agencies, and specific customer requirements.
• Assist in internal, 2nd party, and 3rd party audits.
• Assist with responses and corrective actions for audit findings.
• Support Product Realization process
• Participate in design review, process planning, and failure mode analysis
• Provide input on evaluation of Key Product Characteristics.
• Provide input on gaging methods and equipment.
• Interpret customer requirements including complex blueprints and GD&T call-outs.
• Review and approve Engineering Change Notifications and Verifications
• Evaluate for feasibility and implement updates to customer requirements into associated product control plans, pFMEA, Inspection documentation and other related documents.
• Incorporate industry standard best practices.
• Incorporate lessons learned.
• Evaluate, submit and track Supplier Change Notices to customers and/or suppliers.
• Any other duties as assigned.
• Manufacturing point of contact for the review and disposition of product quality related questions.
• Approve Medical Device release for shipment, as required.
• Perform batch record reviews for medical device prior to release for shipment.
• Generate Certificate of Analysis, as required.
• Release product in ERP system based on customer and process requirements.
• Support Manufacturing process
• Train Manufacturing and Quality Control personnel on customer requirements, inspection techniques, lessons learned, and rework instructions.
• Manage product inspection and testing activities.
• Obtain customer approvals for all required changes based on Quality Agreements.
• Compile supporting measurement and process performance data, as necessary
• Assemble supporting documentation package and review for completeness and accuracy
• Review and approve production documentation updates according to our Engineering Change Order process.

Company Description

Vision2 Marketing is a leading independent manufacturer’s representative for premier brands in the professional audio, video, lighting, and control products across the United States. Our coverage includes Alabama, Arkansas, Southern California, Georgia, Florida, Hawaii, Louisiana, Mississippi, Oklahoma, Southern Nevada, North Carolina, South Carolina, Tennessee, and Texas. We proudly represent distinguished brands such as Harman Professional (AMX, AKG, BSS, Crown, dbx, JBL, Martin Lighting, Soundcraft), Audinate (Dante), Draper, Digital Projection, Marshall Electronics, Lowell, RDL, Environmental Lights, among others.

Role Description

This full-time remote position is for a Regional Account Manager serving Southern California, Southern Nevada, and Hawaii. The successful candidate will be located in Southern California and will oversee and expand key production, touring and integration accounts within the designated region. Responsibilities include developing and implementing a strategic sales plan, conducting product demonstrations, and maintaining and building strong customer relationships. The Regional Account Manager will work closely with internal teams to ensure high levels of customer satisfaction and achieve established sales goals. Candidates should demonstrate a strong passion for audio-visual technology and possess proven experience driving business through direct client engagement within the region.

Qualifications

·       Demonstrated expertise in sales, relationship-building, pipeline management, forecasting, and account management is essential.

·       Outstanding written and verbal communication skills, as well as strong negotiation abilities.

·       Motivated self-starter with an entrepreneurial mindset.

·       Capability to develop and implement strategic sales plans.

·       Extensive experience in the audio, video, lighting, or control products sector.

·       Comprehensive understanding of market trends and customer requirements.

·       Proven history of surpassing sales targets within the industry.

·       Willingness to travel up to 50%.

·       Ability to work remotely from a home office located in Southern California.

·       Availability to participate in regional and industry trade shows (such as Infocom, NAMM, NAB) as needed.

Support the Existing Dealer Base

·       Maintain regular communication with dealers via phone, email, and in-person meetings.

·       Stay informed regarding the dealer’s ongoing projects, scheduled tours, strategic targets, and key clientele.

·       Provide assistance and support in project design, quotation processes, and related activities.

·       Offer technical support or appropriately direct dealers to manufacturer-provided technical assistance.

·       Educate dealers on existing and new products that complement their core business operations and the vertical markets they serve.

·       Demonstrate both current and innovative technologies individually or within integrated ecosystems to illustrate practical applications for dealers.

·       Deliver presentations and training sessions on hardware and software solutions, as well as introduce available dealer programs.

·       Ensure dealers are enrolled in relevant programs and incentives designed to reward business growth.

·       Keep dealers informed of current promotions, incentives, and sales opportunities.

·       Facilitate ongoing training for dealers on the correct use and programming of products.

Cultivating New Dealers and End Users

·       Identify and engage with new qualified dealers in production, systems integration, and lighting sectors.

·       Collaborate with emerging companies to strategically align their business operations with the Vision2 portfolio of brands.

·       Establish connections and network with venues requiring audio, video, lighting, or control equipment, directing them to qualified dealers who can fulfill their requirements.

·       Cultivate opportunities with end users and guide them towards the appropriate dealer channel.

Responsibilities to Vision2

·       Record all quotes and project information in CRM systems to ensure accurate manufacturer reporting, including pipeline and forecasting.

·       Develop a comprehensive Territory Plan.

·       Compile a detailed list of targeted dealers, both existing and prospective.

·       Assemble a targeted list of end users, such as venues, schools, and houses of worship.

·       Provide weekly reports outlining key business activities.

·       Establish and maintain a consistent travel schedule for monthly and quarterly engagements.

·       Participate in training related to manufacturer product lines.

·       Manage expenses and demonstration inventory efficiently.

Preferred Background and requirements:

·       Previous experience with an audiovisual manufacturer, representative firm, systems integrator, or touring/rental company is required.

·       A minimum of three years’ experience in an outside sales position is preferred, with significant focus on production and integration.

·       Ability to lift up to 50 lbs. as needed is essential.

·       Candidates must possess reliable transportation and hold a valid driver's license.

·       Certifications such as CTS (AVIXA), Audinate (Dante), JBL, AMX, BSS, or other relevant AV equipment credentials are considered beneficial.

We're working with multiple Triad-based companies to support them in hiring office staff to support their construction projects. These roles include Coordinators and Administrators.

Position Overview

Detail-oriented, self-motivated Project Coordinator to provide direct administrative and operational support throughout the full project lifecycle—from preconstruction through closeout. In addition to core project coordination, this role may include marketing and business development responsibilities such as preparing proposals and creating visual content. This is a hands-on role that requires comfort in both office and field settings.

Key Responsibilities

Contract & Subcontractor Administration

• Issue and manage subcontractor and vendor contracts
• Track executed contracts, certificates of insurance, and compliance documentation
• Follow up with subs on outstanding paperwork

Scheduling & Project Management

• Monitor milestones and flag schedule impacts proactively
• Manage project documentation and maintain organized project files

Change Management

• Track change order logs and ensure approvals are documented

Permitting & Utilities

• Assist with permit applications and coordinate with local municipalities
• Pick up and deliver plans as needed
• Set up utility service accounts and coordinate new connections for projects

Project Closeout

• Compile closeout documentation including warranties, O&M manuals, as-builts, and lien waivers
• Coordinate Certificate of Occupancy (CO) process and inspections

Marketing & Business Development

• Prepare and assemble project proposals, qualifications packages, and RFQ/RFP responses
• Gather project data, photos, and references to support proposal content
• Assist with client-facing presentations and pitch materials
• Maintain and update company marketing collateral, brochures, and capability statements
• Help manage and create content for the company website and social media platforms

Graphic Design & Visual Content

• Design professional layouts for proposals, project sheets, and marketing materials
• Create branded templates for internal and external use (reports, presentations, signage)
• Edit and enhance project photos for use in proposals, social media, and the company website
• Produce visual content such as infographics, flyers, and email graphics as needed
• Maintain brand consistency across all company materials

Qualifications

• 2–4 years of experience in construction administration, project coordination, or a related field
• Basic accounting experience
• Working knowledge of construction processes, permitting, and subcontractor management
• Strong organizational skills and ability to manage multiple priorities simultaneously
• Excellent written and verbal communication skills
• Valid driver’s license and reliable transportation (local travel to job sites and municipal offices required)

Bonus Points

• Experience with social media management or content marketing
• Experience preparing proposals, qualifications packages, or RFP responses
• Portfolio of marketing materials, proposals, or graphic design work
• Photography or videography skills for capturing project progress
• Proficiency in graphic design tools such as Canva, Adobe InDesign, Illustrator, or Photoshop
• Strong eye for layout, typography, and visual presentation
• Proficiency in MS Office Suite; experience with Procore, Buildertrend, or similar construction management software a plus

ONSITE ON LOCATION ONLY - IN OFFICE 9 - 6

Valor Real Estate Development is a boutique luxury developer creating community-transforming real estate icons in emerging cities. Our portfolio is anchored by prestigious brand partnerships — currently Aston Martin and Roche Bobois — with further partnerships anticipated as the company scales. 

We are looking for a Junior Marketing & Creative Associate who brings genuine production skills to the table: someone who can pick up a camera, step behind a gimbal, sit at an edit bay, and produce material that looks and feels like the luxury brand we are. The ideal candidate is a marketing generalist with a creative production core — what the industry sometimes calls a "preditor" (producer, videographer, photographer, editor) — who is equally at home building a brand deck in InDesign, color-grading a walkthrough film, or scheduling a week of social content. 

IF YOU ARE APPLYING PLEASE INCLUDE A REEL OF PAST PROJECTS FOR REVIEW

The incoming associate will serve as an extension of the Deputy Marketing & Promotion Manager, covering the full range of day-to-day marketing execution — with a particular emphasis on creative production. Core responsibility areas include: 

A. Video Production & Editing Priority Area 

• Assist on all marketing film shoots: camera operation, gimbal work, b-roll capture, audio monitoring 
• Take ownership of short-to-medium format edits: property walkthroughs, event recaps, social reels, teaser cuts 
• Collaborate with the Deputy CEO on long-form marketing films: assembly edits, revisions, color, audio finishing 
• Operate and manage filming equipment: mirrorless cameras, gimbals, audio rigs, lighting setups 
• Manage media: organize footage libraries, back up assets, maintain project file hygiene 
• Deliver exports optimized for social platforms, web embeds, broadcast, and sales presentations 
• Eventually, develop capability to independently produce and direct short-form marketing content 

B. Photography Priority Area 

• Capture high-quality stills at events, sales gallery openings, construction milestones, and brand activations 
• Execute property and architectural photography: interiors, exteriors, amenity spaces, lifestyle moments 
• Cull, retouch, and deliver final selects that meet luxury brand standards 
• Build and maintain a well-organized photo archive by project, event, and date 
• Collaborate with the Deputy Manager on drone shoot days (ground crew and second camera) 
• Note: Licensed drone operation (Mavic Pro 4) remains the exclusive legal domain of the Deputy Manager. A candidate with their own Transport Canada or FAA drone certification is a significant tiebreaker. 

C. Social Media Management & Content Creation Priority Area 

• Assist with, and eventually own, day-to-day posting and scheduling across platforms (Instagram, LinkedIn, Facebook, TikTok) 
• Draft captions, copy, and hashtag strategies in the established Valor brand voice 
• Produce social-first content: reels, carousels, stories, short-form video 
• Repurpose long-form film and photography assets into platform-optimized social content 
• Track engagement metrics and recommend content improvements based on data 

D. Graphic Design & Brand Production 

• Design and produce print collateral across the full range: brochures, books, flyers, folders, sales packages, invitations, signage 
• Create social media graphics, story templates, and animated assets aligned to brand standards 
• Produce email blast artwork and HTML/template updates 
• Prepare all files for print production: pre-press, bleeds, color profiles, vendor submission 
• Enforce brand consistency rigorously across Valor corporate identity and all partner brand guidelines (Aston Martin, Roche Bobois, and future partners) 
• Assist with presentation decks, event materials, and sales support design 

 E. Copywriting & Content Production 

• Write and edit copy for email campaigns, website pages, marketing materials, and social posts 
• Contribute to scripts and shot lists for video productions 
• Work within the AI-assisted copywriting framework already established for Valor's brand voices 
• Assist with long-form content to build Valor's brand authority and reputation as a luxury developer 

F. Website Updates & Digital Maintenance 

• Make content updates to Valor's website(s): text, images, listings, project pages 
• Assist with landing pages for campaigns, events, and project launches 
• Upload, optimize, and organize media assets for web performance 

G. Email Marketing 

• Design and schedule email campaigns: newsletters, sales announcements, event invites, drip sequences 
• Manage list hygiene, segmentation, and basic reporting inside the existing ESP 
• Build or update HTML email templates as required 

H. Event, Campaign & Production Logistics 

• Help organize and execute sales events, project launches, and publicity activations — including on-site creative capture 
• Coordinate with vendors: printers, signage, promotional goods, A/V, event production 
• Manage Purchase Orders, vendor accounts, and marketing spend tracking 
• Support direct mail campaigns: design, list management, print production, mailing logistics 

I. Agency & Vendor Liaison Support 

• Assist the Deputy Manager in day-to-day communication with external marketing agencies and creative vendors 
• Track deliverables, timelines, and revision cycles across agency relationships 
• Compile creative briefs and feedback documents for external teams 

Computer Skills Required

• Premiere Pro — Primary video editing; the workhorse for all marketing film production 
• After Effects — Motion graphics, lower thirds, title sequences, animated social content 
• Photoshop — Photo retouching, compositing, digital asset creation 
• Illustrator — Vector graphics, logo work, icon systems, scalable brand assets 
• InDesign — Print collateral, brochures, books, sales packages, event materials 

Additional required skills

Color grading 

Audio for video 

Adobe After Effects 

Brand standards enforcement 

Social media management 

Copywriting & brand voice 

GenAI tools (image, copy, video) 

What We’re Looking For

• At least 3 years of experience as a Marketing Manager or in a similar role.

• Strong passion for media creation, especially in luxury real estate or lifestyle brands

• Exceptional visual taste and attention to detail

• Creative thinker who brings fresh ideas and innovative approaches

• Experience using AI tools for content creation or workflow optimization

• Proficiency in photography, videography, and post-production

• Solid understanding of social media best practices and platform trends

If you’re excited about luxury branding, social storytelling, and creating content that sells lifestyle—not just real estate, we’d love to hear from you.

Compensation & Benefits

Salary ranges for this position vary by experience and role, typically starting from $60,000 and scaling based on qualifications up to $70,000. We proudly offer a comprehensive benefits package that includes medical, dental, and vision insurance, as well as paid time off. Please note: we are not working with external recruitment or headhunting firms for this position. By submitting your resume, you acknowledge that your application is voluntary and does not constitute a binding agreement or obligation on behalf of either party.

Valor Real Estate Development provides equal employment opportunities to applicants and employees without regard to race, color, religion, age, sex, sexual orientation, gender identity/expression, pregnancy, genetic information, national origin, protected veteran status, disability status, or any other legally protected basis, including arrest and conviction records, in accordance with applicable law.

The ideal candidate will be responsible for assisting with oversight, coordination, and management support throughout the preconstruction phase of a project.

Responsibilities

• Participates in the pre-construction planning phase to assist in providing advice for stakeholders on all phases of the construction project, ensuring cost accountability.
• Assists in ensuring all proper legal documentation and owner contracts are in order to include insurance certificates, performance and payment bonds, etc. and assists with all appropriate contractors' and subcontractor's licensing, insurance and other certifications.
• Assists in soliciting, compiling and analyzing bid data from subcontractors/vendors to determine costs and helps to prepare and update budgets for the project.
• Assists in assembling appropriate members of organizations at the start of a project and assists in the procurement of subcontractors and vendors during the buy-out phase.
• Assist in evaluating specifications to plan procedures, starting and completion times, and staffing requirements for each phase of construction.
• Manages construction supervision in resolving construction problems, improving construction methods, ensuring workmanship conforms to specifications, and ensuring that the environment is safe and secure.
• Assists in the preparation and/or review of reports on progress, materials used and cost, and confers with management or adjusts work schedules as indicated by reports and controls construction schedules and associated costs to achieve completion of project within time and monies allocated.
• Other duties may be assigned.

Qualifications

• Bachelor's degree or equivalent
• 2-5 years job related experience
• Strong organizational skills

Junior Construction Administrator

Location: Chattanooga, TN (or Project-Based)

Employment Type: Full-Time

Position Overview

We are seeking a Junior Construction Administrator to support our project teams with documentation control, administrative coordination, and routine project communications. This role is ideal for an early-career professional interested in construction management and project administration who wants hands-on exposure to active construction projects.

The Junior Construction Administrator works under the direction of the Project Manager or Project Engineer and plays a key role in keeping project records organized, deadlines tracked, and communications flowing.

________________________________________

Key Responsibilities

• Maintain organized project files and documentation within project management systems

• Log, track, and distribute RFIs, submittals, meeting minutes, and project correspondence

• Assist in assembling submittal packages and tracking review status through approval

• Support preparation of routine project correspondence under supervision

• Assist with compiling pay application backup, including invoices, lien waivers, and material documentation

• Assist in maintaining the project Sustainability Notebook

• Assist in maintaining the project Quality Assurance Manual

• Assist in preparing quantity takeoffs and soliciting proposals from vendors and subcontractors

• Track close-out documentation including warranties, O&M manuals, and as-built drawings

• Assist with meeting agendas, meeting minutes, and tracking follow-up action items

• Coordinate routine communications between internal project teams and external partners

________________________________________

Qualifications

Required:

• 0–3 years of experience in construction administration, project coordination, or a related field

• Strong organizational skills and attention to detail

• Proficiency in Microsoft Office (Word, Excel, Outlook)

• Ability to manage multiple tasks and follow established processes

Preferred:

• Exposure to construction projects or internships

• Familiarity with document management systems (Smartsheets, Project Site, etc. )

• Interest in construction management or project administration

________________________________________

Skills & Attributes

• Detail-oriented and dependable

• Strong written and verbal communication

• Willingness to learn and accept feedback

• Team-focused with a professional attitude

________________________________________

Growth Opportunity

This role offers a clear path for advancement into Construction Administrator, Project Engineer, or Assistant Project Manager positions as experience and skills develop.

The ideal estimator must be flexible, dedicated, dependable, and have clear communication skills. The preconstruction & estimating department can be a very fast-paced and dynamic environment responsible for handling all prospective projects, bidding projects, and preconstruction projects. This position is intended to be a key member of our team and to provide flexible and adaptive support where needed. Strong organization skills are essential. Some schedule flexibility is needed.

Position could also be based out of our Winter Garden, FL office.

REQUIREMENTS

• Clear understanding of construction documents, details, and drawings.
• Communicate clearly and confidently with subcontractors.
• Analyze drawings and specifications.
• Understand and identify conflicts and coordination issues.
• Understand contractual terms.
• Assist with the assembly of estimates and proposals.
• Ability to perform detailed quantity take offs.
• Review and qualify subcontractors quotations.
• Create and maintain detailed Excel spreadsheets of cost and project data.
• Draft and develop preliminary budgets for review.
• Respond to subcontractors with project information/questions.
• Attend project bid walk-throughs.
• Research/identify new subcontractors.

Preconstruction

• Research product information and contacting local supplier/representatives.
• Compile/manage analysis of project cost data.
• Create/manage construction contract exhibits.
• Prepare/manage preconstruction RFIs.

Qualifications

• Candidate must possess NEIs Core Values

• Undergraduate degree preferred in Construction Management, Engineering, or similar field.

• Exemplary communications skills, both written and verbal

• Ability to Estimate projects between $5M-$20M

• Ideal candidate must be highly detail-oriented.

• 3-5 years of relevant construction experience required, overseeing all trades on an estimate.

• Exceptional analytical/organizational skills with strong working knowledge of Microsoft Excel

• Creative thinker.

• Ability to read Construction and Technical drawings.

• Ability to multi-task and maintain composure in a fast-paced environment.

• Ability to manage, prioritize and complete multiple deadlines.

• A professional demeanor.

• A self-starter attitude and proactive approach.

• Ability to handle sensitive and confidential correspondence.

• Familiarity with basic industry terminology and processes.

• Ability to work well under pressure.

• Experience with Procore Software is preferred

• Proficiency with Microsoft Office Suite (including, but not limited to Word, Excel, Outlook, PowerPoint, Access) and internet navigation

• Flexible and energetic.

• Must be a team player, with a strong desire to help others succeed.

Job Title: Bid Coordinator (Construction / General Contractor)

Location: KYA Services (Santa Ana, CA)

Department: Preconstruction / Estimating

Reports To: Preconstruction Manager

Position Summary

The Bid Coordinator supports the preconstruction and estimating team by managing the bid process from solicitation through submission. This role is responsible for organizing bid documents, coordinating subcontractor outreach, tracking bid invitations and responses, and ensuring timely and compliant bid submissions. The Bid Coordinator plays a critical role in maintaining accurate records, supporting estimators, and facilitating communication between internal teams, subcontractors, and clients.

Key Responsibilities:

Bid Administration

• Manage the bid calendar and track upcoming bid opportunities.
• Download and organize project plans, specifications, and addenda.
• Set up project folders and maintain document control for bid-related materials.
• Distribute bid invitations to subcontractors and suppliers.

Subcontractor & Vendor Coordination

• Identify and solicit qualified subcontractors and vendors for project bids.
• Maintain and update subcontractor and supplier databases.
• Track subcontractor bid responses and follow up as needed.
• Ensure coverage for all required scopes of work.

Bid Preparation & Submission

• Assist estimators with assembling bid packages and proposals.
• Compile subcontractor quotes and ensure documentation completeness.
• Prepare bid forms and ensure compliance with submission requirements.
• Coordinate timely submission of bids via online portals, email, or physical delivery.

Documentation & Reporting

• Maintain accurate bid logs and project tracking spreadsheets.
• Track addenda and ensure distribution to relevant parties.
• Archive completed bids and maintains historical bid records.
• Assist with post-bid documentation and turnover to project management.

Communication & Coordination

• Serve as a point of contact for subcontractors during the bidding process.
• Coordinate with estimators, project managers, and administrative staff.
• Monitor procurement and bidding platforms (e.g., PlanHub, BuildingConnected, Procore).

Qualifications:

Education

• High school diploma or equivalent

Skills

• Strong organizational and time-management skills.
• Ability to manage multiple deadlines and projects simultaneously.
• Excellent written and verbal communication skills.
• Detail-oriented with strong document management abilities.
• Proficiency in Microsoft Office (Excel, Word, Outlook).

Preferred Software Experience

• Procore
• BuildingConnected
• PlanGrid / Autodesk Construction Cloud
• SmartBid
• Bluebeam

Key Competencies

• Organization and document control
• Deadline management
• Communication with subcontractors
• Attention to detail
• Team collaboration
• Schedule meetings and coordinate calendars
• Assist with data entry and basic reporting
• Provide general support to office staff and management

Work Environment

• Office-based role with occasional interaction with field teams.
• Fast-paced environment driven by bid deadlines.

A real estate group is seeking a temporary Administrative Coordinator to provide critical support during a high-stakes operational change. This is a unique opportunity for an exceptionally organized and detail-focused administrative professional to drive continuity and set up future success. If you excel at turning complex, unorganized information into clean, centralized systems, this project is for you.

Key Responsibilities:

• Lead the organization and maintenance of both physical and electronic record-keeping systems, including administrative, operational, and vendor files.
• Provide document management such as compiling, tracking, and formatting documents, reports, and correspondence.
• Draft communications, maintain detailed reporting, and ensure timely routing of sensitive information to appropriate parties.
• Coordinate scheduling for high-priority meetings, calls, and third-party appointments, including the assembly of all supporting materials and agendas.
• Establish and maintain comprehensive project management for follow-up action items, contracts, and requested documentation to ensure seamless organizational updates.
• Sustain the strictest standards of discretion and professionalism while handling sensitive data.

Why You’ll Love Working Here:

• You will be the central pillar of a major organizational project, providing a service that directly impacts the group’s long-term operational success.
• Work within a professional real estate setting that values precision and operational excellence.
• This is a short-term, temporary assignment focused on achieving specific project completion.

What We’re Looking For:

• Meticulous. Accuracy is your core strength. You have a proven track record of successfully managing record-keeping systems and noticing what others might miss across complex data sets.
• Technically advanced. You are highly proficient and rapid in your use of Microsoft Office Suite and have excellent skills in organizing and managing digital files.
• Professional. You are a clear and polished communicator, capable of drafting correspondence with strong customer service in mind.
• Self-directed. You possess the ability to manage multiple tasks, prioritize deadlines, and work effectively as a focused support professional under pressure.

Essential to Hawthorne Lane’s success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.