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iMethods is seeking a Senior PACS Analyst for a full-time opportunity in Honesdale, PA. This salaried position requires the selected candidate to work onsite.

The Sr. PACS Analyst/ RIS (Radiology Information System) is responsible for the strategic oversight, operational management, and continuous improvement of imaging informatics and related clinical workflows. This role acts as the primary liaison between clinical providers (radiologists/technologists), IT departments, and executive leadership to ensure that RIS/PACS systems are optimized for patient care, compliance, and efficiency.

Key Responsibilities:

• System Optimization & Workflow: Design and implement workflows within the RIS/PACS to maximize efficiency, reduce turnaround times, and improve the clinical workflow for radiologists and technologists.
• Clinical Liaison: Act as the key liaison between physicians, IT, and vendors to troubleshoot, upgrade, and maintain system integrity.
• Data Governance & Quality Assurance: Ensure compliance with HIPAA and other healthcare regulations, overseeing data archiving, security, and integrity of DICOM image data.
• Technical Support & Training: Provide expert-level troubleshooting for RIS/PACS and train new clinical staff/locum physicians on system utilization.
• Strategic Planning: Collaborate with C-Suite and Radiology leadership to analyze KPIs, generate utilization reports, and plan for future technology needs.
• Charge Capture & Compliance: Perform or audit charge capture reconciliation to ensure accurate coding and billing for radiology services.

Qualifications:

• Education: Bachelor’s degree in Healthcare Administration/Imaging Informatics with significant clinical experience.
• Experience: 3+ years of experience in a Radiology or Cardiology environment, with demonstrated knowledge of RIS/PACS systems (e.g., GE Centricity, Infinite)
• Technical Skills: Proficient in DICOM and HL7 standards, workflow optimization, and SQL for data analysis.
• Leadership: Strong communication skills with the ability to lead, teach, and influence clinical staff.

Key Competencies:

• Interpersonal Skills: Ability to bridge the gap between technical IT staff and clinical radiologists.
• Problem-Solving: Proactive in identifying system bottlenecks and implementing solutions.
• Regulatory Knowledge: Deep understanding of HIPAA, Joint Commission, and ACR standards

Clinical Trial Associate - HYBRID in Wilmington, DE

ICON plc is a world-leading healthcare intelligence and clinical research organization. We’re proud to foster an inclusive environment driving innovation and excellence, and we welcome you to join us on our mission to shape the future of clinical development

What You Will Be Doing:

• Collects, assists in preparation, reviews and tracks documents for the application process. Assists in timely submission of proper application/documents to EC/IRB and, where appropriate to Regulatory Authorities for the duration of the study.
• Interfaces with Investigators, external service providers and CRAs during the document collection process to support effective delivery of a study and its documents.
• Serves as local administrative main contact and works closely with the CRAs and/or the LSAD for the duration of the study.
• Operational responsibility for the correct set-up and maintenance of the local eTMF and ISF including document tracking in accordance with ICH-GCP and local requirements.
• Ensures essential documents under their responsibility are uploaded in a timely manner to maintain the eTMF “Inspection Readiness”
• Ensures that all study documents are ready for final archiving and completion of local part of the eTMF and supports the CRA in the close out activities for the ISF.
• Contributes to the production and maintenance of study documents, ensuring template and version compliance.
• Creates and/or imports clinical-regulatory documents into the Global Electronic Management System
• Contributes to electronic applications/submissions by handling clinical-regulatory documents according to the requested technical standards i.e., Submission Ready Standards (SRS), supporting effective publishing and delivery to regulatory authorities.

Your Profile:

• Industry experience in clinical trial support required (CRO/Pharma)
• BS/BA degree required
• Experience with vendor management, strong verbal & written communication skills,
• and strong organizational skills
• Previous administrative experience
• Proven organizational and administrative skills
• Computer proficiency
• Display excellent organization and time management skills, excellent attention to
• detail, and ability to multi-task in a high-volume environment with shifting priorities
• Team oriented and flexible; ability to respond quickly to shifting demands and
• opportunities
• Working knowledge of the Clinical Study Process and an understanding of the range of working procedures relating to study Start-up, together with an understanding of the ICH/GCP guidelines
• Ability to develop advanced computer skills to increase efficiency in day-to-day tasks
• Good interpersonal skills and ability to work in an international team environment
• Willingness and ability to train others on study administration procedures
• Integrity and high ethical standards
• eTMF experience in Veeva required
• Must be comfortable with a home/office-based hybrid role in Wilmington DE.

What ICON can offer you:

Our success depends on the quality of our people. That’s why we’ve made it a priority to build a diverse culture that rewards high performance and nurtures talent.

In addition to your competitive salary, ICON offers a range of additional benefits. Our benefits are designed to be competitive within each country and are focused on well-being and work life balance opportunities for you and your family.

Our benefits examples include:

• Various annual leave entitlements
• A range of health insurance offerings to suit you and your family’s needs.
• Competitive retirement planning offerings to maximize savings and plan with confidence for the years ahead.
• Global Employee Assistance Program, TELUS Health, offering 24-hour access to a global network of over 80,000 independent specialized professionals who are there to support you and your family’s well-being.
• Life assurance
• Flexible country-specific optional benefits, including childcare vouchers, bike purchase schemes, discounted gym memberships, subsidized travel passes, health assessments, among others.

Visit our careers site to read more about the benefits ICON offers.

At ICON, inclusion & belonging are fundamental to our culture and values. We’re dedicated to providing an inclusive and accessible environment for all candidates. ICON is committed to providing a workplace free of discrimination and harassment. All qualified applicants will receive equal consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please let us know or submit a request here.

Interested in the role, but unsure if you meet all of the requirements? We would encourage you to apply regardless – there’s every chance you’re exactly what we’re looking for here at ICON whether it is for this or other roles.

Are you a current ICON Employee? Please click here to apply

Job Overview

• Provides continuous oversight of all daily Quality activities to assure compliance with internal procedures and regulatory requirements.
• Provide proper control, review, and management of site documentation to ensure GMP and regulatory compliance.

Essential Duties and Responsibilities:

• Responsible for the review, approval, and disposition of finished product for the site and final CoA signature
• Facilitates client project management as required ensuring “quality on time and in full”
• Coordinates the investigation and closure of non-conformances ensuring appropriate corrective and preventive actions (CAPA) and change controls are initiated and deviations are closed
• Leads or participates in focused deviation cross-functional investigations, improvement projects
• Reviews and approves laboratory investigations in a timely manner and ensures appropriate root cause is identified
• Provides assistance to other QA associates and assists with department trainings
• Provides support to QA management during regulatory audits
• Reviews BOMs, inspection plans, pallet patterns, calibration records and SOPs
• Performs internal audits and assists in writing reports for audits
• Maintains and revises procedures related to the quality assurance activities
• Supports Annual Product Review (APR) reports by collecting batch record data, creating and maintaining databases
• Maintains the vendor complaint process
• Maintains, monitors, and provides trend analysis of DIs, LIs, CAPAs, customer complaints, and change controls
• Performs special projects and/or assignments as indicated by Quality Management
• Oversees and reviews Obsolete material destruction
• Performs Quality inspections on packaging line as needed
• Maintains supplier approval program
• Supports/Maintains site Document Control System: Reviews, approves, and closes out Document Change Requests
• Tracks changes using DCC spreadsheet and supports actions through closure
• Maintains original documentation archive and archives documents offsite
• Prints new and revised documents; issues forms and logbooks
• Reviews documentation submitted for routing in eDMS for proper formatting and accuracy
• Loads documents into an electronic Documentation Management System (eDMS)
• Routes documents for approval in the eDMS
• Recalls documentation for audits in a timely manner
• Performs external audits and assists in writing reports for audits
• Responsible for maintenance and revision of procedures related to document control
• May require up to 25% travel

Key Competencies:

• Critical Thinking — using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems
• Excellent customer service skills and professional demeanor to interface effectively with all internal and external customers
• Excellent verbal and written communication skills
• Energetic, enthusiastic, and motivated disposition
• Attention to detail with strong organizational skills
• Ability to explain problems, solutions, make recommendations, and manage various urgent requests professionally
• Ability to analyze data/trends to make sound regulatory interpretation while preparing metrics and reports
• Ability to drive projects related to implementation of new workflows and system updates

Education / Experience:

• Bachelor’s degree in relevant scientific quality assurance / technical field
• 5+ years of experience
• Strong understanding of pharmaceutical cGMP, industry standards, and regulations
• Strong verbal and written communication skills with the ability to interact across functions, departments, and seniority levels
• Expert level user for Quality computer systems
• Knowledge of and ability to use Microsoft Outlook, Excel, and Word, as well as other web-based systems
• Thorough understanding of computer system validation and GAMP requirements

Job Description

Located in beautiful Northern California, Adventist Health Clear Lake has been a leading healthcare provider in Lake County since 1968. We are comprised of a 25-bed critical access hospital and provide primary and specialty care services at clinics throughout the area to best serve our community. Lake County is home to Clear Lake, California's largest natural freshwater lake, surrounded by charming small towns, beautiful mountains, vineyards and orchards. This area is perfect for outdoor enthusiasts, with some of the best bass fishing, rural trails for hiking and biking, all the while being only two hours from the San Francisco Bay Area, Sacramento Valley or Pacific Coast.

Job Summary:

Manages the daily operations of the diagnostic imaging department, including patient services, personnel, scheduling, finance and equipment. Ensures compliance with local, state and federal regulations, standards and protocols. Supervises and directs the activities of various levels of assigned personnel using both professional and supervisory discretion and independent judgment.

Job Requirements:

Education and Work Experience:

• Bachelor's Degree or equivalent combination of education/related experience: Required
• Master's Degree: Preferred
• Five years' registered technologist experience: Preferred
• One year's leadership experience: Preferred

Licenses/Certifications:

• Certification or licensure in one of the following areas: ARRT(R) or ARRT(CT) or ARRT(MRI) or ARRT(M), or Registered Diagnostic Medical Sonographer with ARDMS or Certified by the Nuclear Medicine Technology Certification Board (NMTCB) as a Nuclear Medicine Technologist: Required

Essential Functions:

• Coordinates all technical operations of the diagnostic imaging department. Ensures timely processing of all patients while prioritizing emergent procedures, minimizing patient waits and optimizing turn-around times. Monitors and directs the Radiology Information System (RIS) and the Picture Archiving and Communication System (PACS). Ensures the integrity of patient medical images and data while adhering to Health Insurance Portability and Accountability Act (HIPAA) and other patient confidentiality guidelines and regulations.
• Supervises diagnostic imaging personnel, including recruiting and hiring, orientation, training and development, scheduling and regular performance evaluation. Ensures optimum levels of staffing in accordance with hospital productivity targets. Conducts regular staff meetings and manages departmental committees and projects as directed.
• Manages quality assurance and evaluates new business opportunities and management approaches. Recommends improved medical imaging protocols and designs and implements performance improvement programs as needed. Ensures compliance with Joint Commission and local, state and federal regulations, standards and protocols.
• Assists in strategic resource planning and develops, implements and oversees department salary, operation and capital budgets. Exercises discretion and independent judgment with respect to matters of significance, evaluating and comparing possible courses-of-action, and making decisions/recommendations after considering the various possibilities.
• Researches and recommends new technologies and equipment to increase departmental productivity. Uses consistent exercise of discretion and judgment.
• Performs other job-related duties as assigned.

Organizational Requirements:

Adventist Health is committed to the safety and wellbeing of our associates and patients. Therefore, we require that all associates receive all required vaccinations as a condition of employment and annually thereafter, where applicable. Medical and religious exemptions may apply.

Adventist Health participates in E-Verify. Visit for more information about E-Verify. By choosing to apply, you acknowledge that you have accessed and read the E-Verify Participation and Right to Work notices and understand the contents therein.

About Us

Adventist Health is a faith-based, nonprofit, integrated health system serving more than 100 communities on the West Coast and Hawaii with over 440 sites of care, including 27 acute care facilities. Founded on Adventist heritage and values, Adventist Health provides care in hospitals, clinics, home care, and hospice agencies in both rural and urban communities. Our compassionate and talented team of more than 38,000 includes employees, physicians, Medical Staff, and volunteers driven in pursuit of one mission: living God's love by inspiring health, wholeness and hope.

Job Title: Compliance Specialist II

Location: Northborough, MA(01532)

Duration: 12 Months(Possibility of extension)

Shift: 1st Work Schedule: M-F 8am-5pm (OT possible and weekends if needed)

Job Description:

Main Accountabilities- Ensuring that activities within scope are conducted in compliance with applicable regulatory requirements

Ensuring compliance with Good Manufacturing Practices (GMP) and other relevant regulations

Perform finished product inspections according to standards, specifications established timelines

Perform AQL inspections according to standards, specifications established timelines

Trend AQL failures according to standards, specifications established timelines

Ensuring all batch release activities comply with Good Manufacturing Practices (GMP)

Manage the sampling, storing, monitoring and maintenance of finished product retention samples according to standards, specifications and established procedures and timelines

Manage / perform annual inspection of retention samples

Support creation of new material and product specifications

Perform document creation/revision, including periodic reviews, for department documentation according to established procedures and scheduled timelines

Support department Quality Management System (Change Control, Deviations, CAPA)

Support department documentation archival system

Collaborating closely with production to ensure quality standards are maintained throughout the product lifecycle; highly recommended to be located on the shopfloor

Managing / escalating and resolving quality-related issues in a timely and effective manner

Support the monitoring and analyzing of quality performance metrics, implementing corrective actions as needed

Support root cause analysis investigations for quality incidents and implementing preventive measures

Support quality walkthroughs

Participating in internal and external audits and regulatory inspections providing support and documentation, as well as speaking as a subject matter expert in area of focus

Support risk management strategies to mitigate potential quality issues

Fostering a culture of quality and continuous improvement across the organization

Key Roles- Request corrections when GMP rules are not respected

Prioritize quality and compliance objectives

Request quality improvement initiatives and strategies

Identify discrepancies and corrective/preventive actions that need to be taken

Escalate to upper management any failure in GMP execution on shopfloor

Inform relevant stakeholders and team members of quality performance, corrective actions, findings, and preventive measures

Advise on how to present a topic and answer specific questions

Advise on risk management strategies and plans

Advise on initiatives to promote a quality-focused culture

Minimum 3 years of related experience

Minimum Education: Bachelors degree

Must have Skills:

• Bachelors degree (Masters and PHD's will be accepted)

• 3 Year experience in related role (more experience the better)

• Quality Shop floor experience, quality assurance review experience

• Experience with inspecting finished goods and product

• Previous pharma and biotech experience / GMP (strongly preferred)

Nice to have

• Change Control, Deviations, CAPA (strongly preferred)

• SAP, Veeva

Required Skills & Experience

Bachelor's degree in business administration or equivalent experience

Basic understanding of construction jobsite workflows and discipline-specific roles (Electrical, Mechanical, etc.)

Proficiency in Microsoft Excel (formulas, pivot tables, data validation) and Power BI (dashboards, reporting)

Strong attention to detail and ability to cross-reference timekeeping data with project documentation

Excellent communication skills to coordinate between field teams and back-office billing departments

Prior experience in labor tracking, project coordination, or administrative support in a construction environment

Data analytics background for interpreting labor trends and optimizing reporting

Familiarity with construction labor billing processes and scope coding systems as well as a strong knowledge of Project Controls, Estimating & experience adhering to budgets

Willingness to travel to other projects up to 20% of time

Job Description

Insight Global is seeking a detail-oriented Project Coordinator to join our dynamic EPC project team. This role involves resource tracking and management, data analysis for strategic decision making and optimizing processes for successful execution of large scale capital projects. Success in this role requires a commitment to precision, collaboration, and alignment with mission-driven goals.

What You’ll Do

Collaborate with stakeholders across disciplines (e.g., Electrical, CSA, Mechanical, and I&C) to ensure accurate and timely submission of daily timekeeping logs for labor resources; proactively address discrepancies and implement tools to maintain compliance and data quality

Verify timekeeping data for accurate allocation to project scopes, ensuring alignment with labor invoicing requirements and contractual obligations; conduct audits to identify and resolve billing variances, supporting financial accuracy

Populate and maintain weekly labor hour reports, incorporating tracking, project burn rates, and variance analysis; provide insights on trends and recommendations for optimizations to enhance resource efficiency and cost control

Perform data analysis on project metrics to identify trends, efficiencies, and areas of improvement; generate reports to support decision-making

Help develop and implement standards, best practices, and standard operating procedures (SOPs) for projects; conduct reviews to refine processes and enhance efficiency

Build and implement downstream workflows to enhance operational efficiencies; collaborate with teams to streamline processes, reduce redundancies, and integrate tools for automation and better resource flow

Manage and implement document workflows, including version control, archiving, and distribution; ensure all records (e.g., contracts, reports, and compliance documents) are accurate, up-to-date, and compliant with internal policies and standards

Monument is a leading right-of-way consulting firm that provides property acquisition, appraisal, relocation, and related real estate services for public infrastructure projects. Our clients include Federal, State, and local agencies, utility providers, and engineering firms, among others. We pride ourselves on our unique, fully remote workplace culture, where innovation and growth are fostered in a supportive and inclusive environment.

Position: Proposal Coordinator

Location: Remote | Full-Time

Pay: $75k-$90k

Position Description

Monument is seeking a dedicated and talented Proposal Coordinator with exceptional writing, editing and organizational skills to support our fast-paced marketing and business development team. We respond to a high volume of Requests for Proposals (RFPs) that require the development and submission of customized, pursuit-specific proposals that strategically spotlight Monument’s value while meeting the required parameters of each request. The primary responsibility of this role is the end-to-end management of the proposal lifecycle and production process, which includes thoughtful, non-technical, writing and content development, as well as administrative support, including scheduling and management of key milestones and deadlines. Additional department duties include the creation of customized marketing and promotional materials to support all company business lines.

Detailed Requirements and Responsibilities:

·      Collaborate with technical writers, project managers and other team members to develop high-quality, compliant and engaging proposals.

·      Write and edit proposal content with a focus on relevancy, accuracy and persuasiveness.

·      Customize staff resumes, project experience write-ups, executive summaries and management plans, etc.

·      Organize, store and archive proposal components to quickly compile and provide upon request.

·      Select and customize appropriate writing templates to create proposal drafts.

·      Research and collect information relevant to each pursuit for use in proposals.

·      Review technical input and translate complex concepts into client-ready narratives.

·      Analyze RFPs, SOQs, and advertisements; prepare compliance and requirement checklists, outlines, and proposal schedules.

·      Compliance and Quality Assurance – conduct thorough reviews of RFP requirements to ensure all elements of submission meet requestor specifications, internal guidelines and legal standards.

·      Finalize and submit proposals per RFP requirements.

·      As needed, coordinate for formatting, binding, printing and mailing of physical submissions.

·      Schedule, facilitate, and document proposal kick-off and color review milestones.

·      Compile and distribute meeting notes, action items, and reviewer feedback.

·      Coordinate proposal resources, including technical team input, subconsultant content, and supporting documentation.

·      Develop and manage proposal production schedules.

·      Ensure incorporation of review feedback and adherence to internal quality standards.

·      Support interview teams as needed, under senior management oversight.

Qualifications

·      Architecture or Engineering industry-based proposal writing experience is strongly preferred.

·      Strong organizational skills with the ability to manage multiple deadlines.

·      Excellent written, verbal, and interpersonal communication skills.

·      Detail-oriented with a commitment to accuracy and quality.

·      Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and Adobe Acrobat Pro.

Education and Experience

·      Bachelor’s degree in Communications, Marketing, English, Business, or related field preferred.

·      3–5 years of proposal writing or coordination experience, preferably in professional services, engineering, or construction industries.

How to Apply:

Learn more about our company and explore how you can be part of our shared vision at . Submit your resume and a detailed cover letter through our Careers page to take the first step toward joining the Monument team.

MONUMENT is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, including sexual orientation and gender identity, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law.

Job Title: Bid Coordinator (Construction / General Contractor)

Location: KYA Services (Santa Ana, CA)

Department: Preconstruction / Estimating

Reports To: Preconstruction Manager

Position Summary

The Bid Coordinator supports the preconstruction and estimating team by managing the bid process from solicitation through submission. This role is responsible for organizing bid documents, coordinating subcontractor outreach, tracking bid invitations and responses, and ensuring timely and compliant bid submissions. The Bid Coordinator plays a critical role in maintaining accurate records, supporting estimators, and facilitating communication between internal teams, subcontractors, and clients.

Key Responsibilities:

Bid Administration

• Manage the bid calendar and track upcoming bid opportunities.
• Download and organize project plans, specifications, and addenda.
• Set up project folders and maintain document control for bid-related materials.
• Distribute bid invitations to subcontractors and suppliers.

Subcontractor & Vendor Coordination

• Identify and solicit qualified subcontractors and vendors for project bids.
• Maintain and update subcontractor and supplier databases.
• Track subcontractor bid responses and follow up as needed.
• Ensure coverage for all required scopes of work.

Bid Preparation & Submission

• Assist estimators with assembling bid packages and proposals.
• Compile subcontractor quotes and ensure documentation completeness.
• Prepare bid forms and ensure compliance with submission requirements.
• Coordinate timely submission of bids via online portals, email, or physical delivery.

Documentation & Reporting

• Maintain accurate bid logs and project tracking spreadsheets.
• Track addenda and ensure distribution to relevant parties.
• Archive completed bids and maintains historical bid records.
• Assist with post-bid documentation and turnover to project management.

Communication & Coordination

• Serve as a point of contact for subcontractors during the bidding process.
• Coordinate with estimators, project managers, and administrative staff.
• Monitor procurement and bidding platforms (e.g., PlanHub, BuildingConnected, Procore).

Qualifications:

Education

• High school diploma or equivalent

Skills

• Strong organizational and time-management skills.
• Ability to manage multiple deadlines and projects simultaneously.
• Excellent written and verbal communication skills.
• Detail-oriented with strong document management abilities.
• Proficiency in Microsoft Office (Excel, Word, Outlook).

Preferred Software Experience

• Procore
• BuildingConnected
• PlanGrid / Autodesk Construction Cloud
• SmartBid
• Bluebeam

Key Competencies

• Organization and document control
• Deadline management
• Communication with subcontractors
• Attention to detail
• Team collaboration
• Schedule meetings and coordinate calendars
• Assist with data entry and basic reporting
• Provide general support to office staff and management

Work Environment

• Office-based role with occasional interaction with field teams.
• Fast-paced environment driven by bid deadlines.

Job Description

Precision Tile Works, Inc, a 20-year-old South Central PA based commercial ceramic tile contractor is seeking to hire an experienced Office Administrator to support our expanding, project-driven construction operations. This position plays a critical role in managing daily administrative operations, accounting and bookkeeping activities, and payroll coordination. The Office Administrator serves as a primary contact between field operations, vendors, general contractors, and company leadership. This role ensures accuracy, compliance, and timely execution of all administrative and financial workflows.

This is a full-time, in-house position. Candidates must currently reside locally; relocation applicants will not be considered.

Responsibilities:

Administrative & Office Management

• Manage all business licenses, permits, certifications, and renewals
• Process incoming contracts, prepare documents for execution, and archive fully executed agreements
• Maintain company calendars, meetings, and schedules
• Scan, organize, and file contracts, correspondence, and project documentation (digital and physical)
• Manage OCIP/CCIP enrollments and submit required monthly payroll reports
• Prepare and submit certified payrolls as required
• Request, track, and submit Certificates of Insurance (COIs) for all active projects
• Prepare, verify, and track General Contractor and supplier lien waivers
• Handle company notary requirements
• Screen, log, and route incoming calls and communications
• Maintain office supply inventory and place orders as needed
• Coordinate and support year-end tax preparation and document submission to company accountant

Accounting & Bookkeeping

• Perform daily bookkeeping functions including accounts payable and receivable
• Review vendor invoices against purchase orders and job cost spreadsheets; resolve discrepancies with vendors
• Reconcile bank and credit card accounts monthly using QuickBooks Online
• Track job costs including supplier invoices, subcontractor payments, and labor hours
• Prepare monthly project summaries to support billing and financial review
• Prepare and submit monthly AIA billings by the 20th of each month and review past-due items with ownership
• Track Sales and Use Tax liabilities and prepare quarterly filings
• Process and deposit incoming checks
• Compile and submit 1099 documentation for year-end reporting
• Coordinate with the company accountant on complex accounting matters

Payroll

• Track employee hours by job using Intuit Time, GPS data, and employee confirmations
• Process weekly employee payroll using QuickBooks Assisted Payroll
• Process weekly subcontractor payments in coordination with the project management team

Qualifications and skills:

• Proficiency with Microsoft Office Suite (Word, Excel, Outlook)
• Proficiency with QuickBooks Online
• Demonstrated bookkeeping and accounting experience, preferably in construction or a project-based environment
• Must have a professional demeanor and be knowledgeable of proper email etiquette
• High attention to detail with the ability to prioritize and manage multiple deadlines simultaneously

Job Type:

• Full-time in-house position
• Remote access available but office time is imperative

Compensation and Benefits:

• Competitive compensation package
• Health insurance (Medical)
• Paid time off (vacation and holidays)
• Year-end company bonus based on performance
• Early Friday dismissals during summer months

Pay: $40,000.00- $55,000.00 per year

Disclaimer: The above statements are intended to describe the general nature and level of work being performed by associates assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed. The Company reserves the right to modify this description in the future, with or without notice to the employee. This Job Description does not create an employment contract, implied or otherwise, and employment with the Company remains at will. These responsibilities are subject to possible modification to reasonably accommodate individuals with disabilities.

We are supporting a General Contractor who are based near Raleigh, North Carolina. This is an onsite role.

Primary Function

Prepare cost estimates for project bids to support the acquisition of new work that aligns with company objectives. Act as a productive member of the estimating team and contribute to the successful preparation and submission of competitive bids.

Key Responsibilities

Pre-Bid Process:

• Review and understand project bid documents including drawings, specifications, addenda, and related correspondence relevant to assigned estimate scope.
• Attend pre-bid meetings as required to gather relevant information about the project and assigned estimate division.
• Visit project sites when necessary to collect local or project-specific information required to prepare accurate bids.
• Solicit quotes from vendors and subcontractors and follow up to ensure timely submission.
• Perform quantity takeoffs for assigned scopes of work.
• Assemble cost estimates for assigned project divisions.
• Understand relationships between all trade divisions involved in the project.
• Estimate labor, materials, subcontractor costs, and construction equipment requirements.
• Identify questions or clarifications required and communicate them to the bid lead.
• Participate in internal plan reviews and estimate reviews as required.
• Prepare for bid submission deadlines.
• Ensure accuracy and quality of quantity takeoffs and cost estimates.
• Support design-build estimates where documentation may be incomplete by leveraging experience and supplier/subcontractor input.

Bid Process:

• Maintain a database of vendors and subcontractors relevant to company projects.
• Coordinate with estimating team members and bid leadership regarding issues discovered during the bidding process.
• Develop spreadsheets and cost comparison tools for evaluating subcontractor and vendor proposals.
• Compare subcontractor pricing with potential self-performed work where applicable.
• Provide support during bid submission including final estimate information.
• Assist with completing bid documentation required for submission.
• Support initiatives to include diverse or disadvantaged business participation in project bids where applicable.
• Obtain and maintain subcontractor prequalification documentation.

Post-Bid Process

• Provide estimate documentation and supporting information for project handover meetings when projects are expected to be awarded.
• Attend handover meetings with project delivery teams.
• Respond to questions from project management teams as projects commence.
• Assist with value engineering exercises when required.
• Review feedback from project teams regarding estimate accuracy, vendors, and subcontractors.
• Support project teams with major change order pricing if required.
• Archive estimate data for future reference and benchmarking.
• Build and maintain relationships with subcontractors and vendors.
• Visit active construction sites to improve estimating knowledge and future accuracy.
• Participate in regular estimating team meetings.
• Provide mentoring or training to other estimators and participate in ongoing professional development.

Skills, Knowledge, Qualifications & Experience:

• Bachelor’s degree in engineering, construction management, or related field, or an equivalent combination of education and experience.
• 2 or more years of experience in estimating.
• Preferable to have knowledge of sitework construction methods including earthwork, excavation support, deep foundations, and groundwater control.
• Understanding of estimating techniques, cost control principles, and construction material pricing.
• Ability to perform mathematical calculations to determine quantities and cost estimates.
• Ability to read and interpret engineering drawings, specifications, and bid documents.
• Proficiency with relevant construction and estimating software (e.g., quantity takeoff tools, estimating platforms, and standard office software).
• Strong communication and collaboration skills for working within multidisciplinary teams.
• Awareness of construction materials, equipment, and methods.
• Strong time management and multitasking abilities to manage multiple bids simultaneously.
• Ability to track job costs and maintain cost databases for future estimating reference.
• Ability to evaluate subcontractor scopes and pricing as well as labor productivity.
• Understanding of construction scheduling considerations related to sitework activities.
• Familiarity with construction equipment and equipment rental pricing.
• Commitment to safety and the incorporation of safe work practices into cost estimates.

Benefits

The organization offers a comprehensive benefits package which may include:

• Health insurance (medical, dental, vision)
• Health savings and flexible spending accounts
• Employee wellness programmes
• Retirement savings plan with employer contributions
• Life and disability insurance
• Paid holiday, vacation, and sick leave
• Professional development and training programmes
• Educational assistance