Ams Staffing Inc Remote Jobs in Usa

Please connect with me on LinkedIn as well @Felicia Larion

Job Title: Legal Support Team Specialist

Location: Washington, DC 20037

Salary/Payrate: $80K-$100K and AWESOME benefits!!!

Work Environment: - 100% onsite for first 90 days. They will do a 90-day review and will be eligible for 1 work from home day.

Hours: Full-time; M-F 10:00-6:30 (1-hour lunch); overtime required

FLSA Status: Non-Exempt

Term: Permanent / Fulltime

Referral Fee: AMS will pay $500 should the person you refer gets hired

JOB DESCRIPTION

AM Law 200 law firm is seeking a Legal Support Team Specialist in their Washington, D.C. office responsible for assisting and supporting attorneys and paralegals through the performance of complete administrative and clerical duties. This position requires prior experience as a legal assistant, preferably in litigation, in a law firm or similar setting. Must have strong organizational skills, requiring excellent clerical skills and knowledge of grammar, spelling, and punctuation. Shall be proficient in the use of word processing and other automated equipment, Microsoft Office Suite and other software packages. The specific requirements for this position include but are not limited to those outlined below.

Overall Responsibilities

Primary duties will include, but are not limited to the following:

• Provide legal, word processing, and administrative support to attorneys and paralegals
• Provide physical floater coverage to legal assistants as assigned
• Schedule and organize activities such as meetings, travel, and conferences for attorneys
• Maintain and update all filing, including organizing and maintaining attorneys' case files
• Prepare monthly client billing for transmittal to clients according to Firm guidelines (including review for edits/corrections)
• Prepare reimbursement and marketing expense reports; track reimbursements for receipt of payment
• Maintain personal correspondence, reading files, billing letters, expense reports, time entry files
• Enter timesheets into CMS database for attorneys
• Open new client/matter files per Firm procedures
• Ability to work with attorney calendars and contacts when requested
• Performs any other duties that may be assigned with regard to this position
• Competency with the following software:
• Word 365 (Word, PowerPoint, Excel)
• Styles, Table of Authorities and Table of Contents
• Kofax PDF (converting/formatting documents from PDF to Word and bookmarking, redacting, bookmarking, highlighting, etc. within PDF)
• NetDocs or an understanding of a document management system
• Litera or an understanding of redlining documents and tracking changes

Required skills

• Excellent office coordination and organizational skills
• Exceptional word processing skills
• Excellent interpersonal, written and oral communications skills, as well as tact and diplomacy sufficient to gain the respect of attorneys and employees
• Professional demeanor and customer service orientated
• Strong ability to perceive and analyze problems, as well as develop, recommend and implement practical solutions
• Assertive and confident
• Quality control and detail oriented
• Team oriented, flexible and creative
• Proficiency in navigating through entire Microsoft Office Suite
• Ability to communicate effectively with clients

Please connect with me on LinkedIn as well @Jose Santos

Job Title: Litigation Legal Assistant

Location: Dallas

Salary: $70-85K

Work Environment: In Office

Term: Permanent

Bachelor's degree required: Yes

Referral Fee: AMS will pay $500 should the person you refer gets hired

Job Description:

AMS Staffing, Inc. is seeking a Litigation Legal Assistant to join one of its clients in the Post Oak area. The ideal candidate will have at least 5+ years of experience assisting with a docket of Complex Litigation matters from inception to trial on the support side. This candidate must have file to trial experience supporting attorneys and paralegals with a docket of complex litigation matters with minimal supervision.

Required Skills and Experience:

• Preparing shells;
• Maintaining calendars;
• Assisting with reimbursements;
• Saving documents to files;
• Assisting attorneys with travel arrangements;
• Managing court correspondence and communications;

Experience:

• 5+ years of litigation experience as a legal assistant with a preferred background in complex/multi district matters.

Benefits

Medical, Dental, Vision, PTO, 401(k)

Please connect with me on LinkedIn as well @Grant Price

Job Title: Personal Injury Litigation Paralegal

Location: New York, New York 10016

Salary/Payrate: $80k-$95k and AWESOME benefits!!!

Work Environment: 100% Onsite (5 days per week in office)

Term: Permanent / Fulltime

Bachelor’s degree required: No

Referral Fee: AMS will pay $500 should the person you refer gets hired

JOB DESCRIPTION

AMS Staffing is partnering with one of New York’s premier personal injury law firms to hire an experienced Personal Injury Litigation Paralegal to join their Midtown South office. This is an exciting opportunity to join a highly respected, fast-paced plaintiff-side litigation team that is known for delivering outstanding results and exceptional client care. The firm is seeking a self-driven professional who thrives in a structured litigation environment and takes pride in supporting clients during critical moments in their lives.

If you have strong New York personal injury litigation experience and enjoy managing cases from inception through trial preparation, this role offers stability, growth, and meaningful work.

Job Responsibilities

• Maintain organized electronic case files and monitor all critical deadlines, including statutes of limitations
• Draft and prepare litigation documents, including:
• Notices of Claim
• Summonses & Complaints
• Bills of Particulars
• Discovery Demands & Responses
• Notes of Issue
• Subpoenas
• Trial preparation materials
• Electronically file documents in compliance with NYS and NYC court rules
• Prepare demand packages
• Support attorneys with discovery, litigation strategy, and case development

Qualifications

• Minimum of 3 years of New York personal injury litigation experience
• Strong knowledge of NYS and NYC court rules and procedures
• Experience with New York electronic filing systems
• Familiarity with SmartAdvocate (preferred, not required)
• NYS Notary Public license or willingness to obtain one
• Spanish language fluency is a plus.
• Excellent attention to detail and organizational skills
• Strong written and verbal communication abilities
• Ability to work independently in a fast-paced environment
• A client-focused mindset with professionalism and empathy

Please connect with me on LinkedIn as well @Briana Kitchell

Job Title: Commercial Real Estate Legal Assistant

Location: Chicago, IL 60606

Salary/Payrate: $75,000-$95,000

Work Environment: Hybrid (2 days WFH rotating schedule)

Term: Permanent / Fulltime

Bachelor's degree required: No

Referral Fee: AMS will pay $500 should the person you refer gets hired

JOB DESCRIPTION

Overview

Seeking an experienced Real Estate Legal Assistant to support real estate attorneys in the Real Estate practice group and the firm's Managing Partner. This role offers a unique opportunity to work closely with firm leadership while supporting both a sophisticated commercial real estate practice and firm management.

The position is ideal for a detail-oriented, proactive professional with strong organizational skills and prior experience in real estate law who thrives in a fast-paced collaborative environment. The role requires the ability to manage multiple tasks simultaneously, communicate effectively with clients and third parties, and maintain a high standard of accuracy and professionalism.

Responsibilities

• Provide comprehensive administrative and legal support to several attorneys within the Real Estate practice group and the firm's Managing Partner
• Manage calendars, meetings, travel arrangements, and client communications
• Support the Managing Partner with scheduling, correspondence, and day-to-day administrative needs, including coordination of firm management and leadership activities
• Prepare, revise, and format transactional documents, correspondence, and closing materials
• Assist with commercial real estate transactions, including purchase and sale agreements, loan documents, leases, and closing binders
• Assemble, organize, and distribute electronic closing books, including signature pages, recorded documents, title policies, and executed agreements
• Coordinate due diligence materials, maintain due diligence date trackers and maintain closing checklists
• Coordinate execution of documents, including circulating signature pages and managing notarization requirements
• Manage electronic and filing systems, ensuring all transaction documents are properly saved, organized and accessible
• Perform time entry, expense reporting, billing coordination, and matter intake and management
• Communicate professionally with colleagues, clients, opposing counsel, lenders, and title companies
• Maintain confidentiality of internal firm information and client information and exercise sound and professional judgment in handling sensitive matters
• Collaborate with attorneys to develop, implement, and refine processes and workflows to ensure efficient transaction management and the highest level of client service

Qualifications

• 5+ years of legal assistant or administrative experience in a real estate or transactional practice
• Prior law firm experience strongly preferred
• Familiarity with commercial real estate documents and closing processes
• Experience with document management and timekeeping systems, and strong proficiency in the Microsoft Office Suite, including Word, Outlook, Excel, OneDrive and PowerPoint
• Experience with DocuSign
• Excellent organizational and multitasking abilities with strong attention to detail
• Strong written and verbal communication skills
• Professional demeanor with the ability and comfort to interact effectively with attorneys, clients, and third parties
• High level of discretion, reliability, and sound judgment

Preferred Qualifications

• Experience supporting multiple attorneys or firm leadership in a mid-size or large law firm
• Exposure to lender-side or commercial real estate transactions
• Real estate closing coordination experience

Physical requirements

• Able to work in a typical office setting and operate office equipment, including computer, copier, and scanner.
• Able to sit and/or stand for prolonged periods of time
• Able to view and read computer screens and printed documents, often for prolonged periods of time

Please connect with me on LinkedIn as well @Amanda Vernon

Job Title: Legal Assistant

Location: Orlando, Florida 32801

Salary/Payrate: $70K-$80K and AWESOME benefits!!!

Work Environment: Onsite

Term: Permanent / Fulltime

Bachelor's degree required: No

Referral Fee: AMS will pay $500 should the person you refer gets hired

Job Description:

An established Orlando law firm is seeking an experienced Legal Assistant / Legal Secretary to support the Managing Partner of its Eminent Domain Litigation Group. This is a high-level, litigation-focused role requiring strong organizational skills, discretion, and the ability to manage complex cases in a fast-paced environment. The ideal candidate will have a minimum of five (5) years of litigation experience, including extensive state and federal court filing experience, and will be comfortable supporting a lead trial attorney handling sophisticated property and condemnation matters.

Key Responsibilities

• Provide direct administrative and litigation support to the Managing Partner
• Manage attorney calendar, including hearings, depositions, mediations, trial dates, and critical deadlines
• Prepare, edit, format, and proofread pleadings, motions, discovery, and correspondence
• Perform e-filing in Florida state courts and federal courts (including CM/ECF)
• Maintain and monitor court dockets; calendar deadlines in compliance with procedural rules
• Coordinate depositions, expert witnesses, court reporters, and mediations
• Organize and maintain case files (electronic and physical)
• Prepare trial notebooks, exhibit binders, and hearing materials
• Assist with billing, time entry, and expense tracking
• Serve as liaison between attorney, clients, opposing counsel, court personnel, and experts

Required Qualifications

• Minimum 5 years of strong litigation experience in a law firm setting
• Extensive experience with Florida state and federal e-filing systems (including CM/ECF)
• Experience in eminent domain, real estate litigation, or complex civil litigation
• Proven ability to manage multiple deadlines in complex litigation matters
• Advanced proficiency in Microsoft Office (Word, Outlook, Excel)
• Exceptional attention to detail and proofreading skills
• Strong written and verbal communication skills
• Highly organized, dependable, and able to work independently
• Professional demeanor and ability to handle confidential matters with discretion

Please connect with me on LinkedIn as well @Felicia Larion

Job Title: Commercial Real Estate Paralegal

Location: Washington, DC 20024

Salary/Payrate: $115-120K and AWESOME benefits!!!

Work Environment: Hybrid - Mondays and Fridays are remote

Hours: 9AM - 5PM with 1 hour lunch

Term: Permanent / Fulltime - non-exempt

Bachelor's degree required: Yes

Referral Fee: AMS will pay $500 should the person you refer gets hired

Interview Process: 1 Virtual and 1 Onsite Interview

What you need to know:

• Team of 3
• Culture is extremely important where everyone is treated equally. Paralegal will be involved in all meetings and communications.
• Experience closing $1M+ deals.
• Will be responsible for real estate binders.
• Joint Ventures, Mergers and Acquisitions, and Hospitality

Job Description:

Real Estate Paralegal to support the firm's Real Estate and Corporate Transactions Practice Group. This position will be in the Washington, DC office. This is a non-exempt position.

This position will be responsible for assisting the real estate and corporate transactions team with transactional matters, conducting and coordinating due diligence in a variety of commercial real estate and hospitality asset transactions, including acquisitions, dispositions, joint ventures, real estate development, loan transactions, private equity transactions, and general corporate matters. This position will work closely with attorneys, clients, and third-party diligence providers in reviewing, summarizing and addressing diligence issues for closing. The ideal candidate will also take the lead in training others in these disciplines.

Responsibilities/Essential functions:

• Conduct title, survey and zoning reviews for commercial real estate transactions, including, but not limited to, preparation of comprehensive summaries and document abstracts, title objection letters, estoppels, subordination, non-disturbance and attornment agreements, releases, notices and other related documents.
• In connection with the title, survey and zoning review process, communication directly with title agents, surveyors and zoning parties to negotiate policies, finalize surveys and finalize zoning reports. Prepare title and survey memos.
• Communicate directly with clients to coordinate signatures, collect documents, and other duties as needed.
• Assist corporate real estate attorneys with closing and organizational document production; assist attorneys with preparation of due diligence materials, closing binders and other associated deliverables.
• Assist commercial real estate attorneys with the formation, modification and maintenances of corporate entities.
• Assist commercial real estate attorneys with lease agreements, amendments, assignments, and related documents.
• Draft, maintain and distribute closing checklists and key dates lists to track completion of closing items and deadlines.
• Generally assist in matters involving commercial real estate, hospitality assets, joint ventures, mergers and acquisitions (M&A), and other corporate and real estate duties as assigned.
• Prepare, redact and redline legal documents under the supervision of attorneys, including organizational and acquisition/disposition documents.
• Manage filing systems both electronically and physical files for the corporate/real estate groups.
• Advise attorneys and clients on ALTA title insurance standards, NSPS survey standards and applicable zoning ordinances.
• Highlight diligence issues raised after review, and act as a resource to attorneys in determining appropriate resolution.
• Review recordable transaction documents and ensure they are in appropriate form.
• Maintain a log of any post-closing title, survey and zoning obligations and proactively ensure all are completed as and when required.
• Assemble and organize page packets for client execution; ensure timely delivery and receipt of all executed signature pages and required documents for closings.
• Manage and monitor electronic signature workflows of documents through DocuSign.
• Draft, maintain, and update closing checklists; track deal deadlines to support on-time closings.

Education and Experience:

• Bachelor's degree and equivalent work experience required.
• Minimum of 1-2 years of commercial real estate transactional experience with a strong understanding of the commercial real estate process.
• Experience in reviewing due diligence for commercial real estate closings, including title, survey and zoning review (big law preferred).
• The ideal candidate will have experience with acquisitions and the formation of entities in connection with transactions.
• Commercial, not residential, experience is a must.

Knowledge, Skills and Abilities:

• Extensive experience in title, survey and zoning matters relating to commercial real estate.
• Exceptional attention to detail and a high level of accuracy.
• Proven ability to work independently and spot key issues.
• Proficient in organizing and prioritizing multiple assignments and managing deadlines efficiently.
• Strong and effective verbal and written communication skills, particularly in advising internal teams and negotiating with external parties.
• Demonstrated success in training others.
• Comfortable engaging with various personalities, both internally and externally, to work collaboratively across teams
• Proficiency in Microsoft Office Suite, including Excel.
• Proficiency in DocuSign, Kofa PDF, and Litera Compare (or similar).

Please connect with me on LinkedIn as well @Jamie (Voss) Rogers

Job Title: Bankruptcy Litigation Legal Administrative Assistant

Location: Atlanta GA 30326

Salary/Payrate: $85K-$95K annually and AWESOME benefits!!!

Work Environment: 100% Onsite

Term: Permanent / Fulltime

Bachelor's degree required: No

Referral Fee: AMS will pay $500 should the person you refer gets hired

JOB DESCRIPTION

Creditor bankruptcy experience is required

3+ years of bankruptcy experience

Chapter 11, 13, restructuring, debtor/creditor issues

Responsibilities:

• Complete understanding of the litigation process.
• Prepare and format briefs, pleadings, correspondence, and other legal documents.
• Regularly and accurately proofread all documents to ensure accuracy and completeness before distribution or filing.
• File legal documents with state and federal courts (electronic and traditional filings).
• Mail, fax, copy, and/or arrange for delivery of documents to clients, witnesses, opposing counsel and court officials.
• Coordinate and participate in document production.
• Assist with trial preparation including preparation of trial books and exhibits.
• Communicate with clients, court personnel, experts, attorneys and others via telephone, email, in person, and in writing, obtaining and giving information as directed.
• Update and maintain client files electronically in the document management system
• Maintain attorney calendars through Outlook (i.e. scheduling appointments, depositions, calendaring due dates, etc.).
• Prepare and process conflict checks and new client/matter requests.

Requirements:

• Ability to accurately format documents that adhere to firm standards for format, style and quality, including table of contents and table of authorities.
• Georgia state and federal electronic court filing experience; i.e PeachCourt, Odyssey, and PACER.
• Minimum of 5 years of experience as a legal Assistant.
• Strong skills in MS Outlook, Word, and Excel, familiarity with PowerPoint, iManage Elite 3E, and InTapp knowledge is a plus.

Minimum Acceptable Qualifications:

• Bachelor's Degree preferred.
• 3+ years litigation legal assistant experience.
• Must know creditors' rights and bankruptcy procedures and terminology.
• Excellent organizational skills with the ability to effectively communicate both orally and in writing.

Please connect with me on LinkedIn as well @Kyle Kapper

Job Title: Litigation Legal Administrative Assistant

Location: New Orleans, LA 70170

Salary/Payrate: $60K-$75K annually and AWESOME benefits!!!

Work Environment: Onsite

Term: Permanent / Fulltime

Bachelor's degree required: No

Referral Fee: AMS will pay $500 should the person you refer gets hired

JOB DESCRIPTION

Candidates MUST HAVE e-filing experience at both the State and Federal Level

Candidates MUST HAVE Litigation experience

Ideally Candidates will have mass tort, asbestos, and some medical malpractice experience.

This role is ideal for a detail-oriented professional who thrives in a fast-paced environment and enjoys working collaboratively with legal teams to deliver exceptional service to clients.

Position Responsibilities:

• Edit, format, print, and revise letters, memos, reports, forms, labels, and other printed material.
• Open and close client files and maintain files keeping them organized and current, both in electronic and hard copy format; retrieve closed files as required.
• Manage attorneys' calendars, schedule meetings, and coordinate court appearances, depositions, and other out of office matters.
• Facilitate meeting deadlines by providing timely reminders to attorneys.
• File legal pleadings and other documentation with courts and administrative agencies.
• Proofread all documents produced, checking for appropriate formatting, correct spelling, and grammatical errors; ensure that all attachments, exhibits, and enclosures are intact.
• Process time entries and prepare client billing.
• Handle confidential information with discretion and professionalism.
• Communicate with clients, courts, and third-party vendors on behalf of attorneys.
• Support deposition, hearing, and trial preparation including compiling exhibits, preparing binders, and managing logistics.
• Handle expense reimbursements for attorneys.
• Prepare and process check requests and invoices for payment by the Accounting department.
• Proactively build and coordinate relationships with other Legal Administrative Assistants and teams.
• Answer phone calls, take messages, and redirect calls when appropriate.
• Perform other duties as assigned.

Qualifications:

• High school diploma or equivalent required; Bachelor's degree preferred.
• At least three years of experience in a legal administrative or litigation support role.
• Familiarity with, or the ability to rapidly acquire familiarity with, relevant court rules and procedures.
• Proficiency in Microsoft Office Suite and ability to work with legal practice management software and court filing platforms.
• Willingness and ability to embrace new technology and platforms and the ability to learn new programs and processes quickly.
• Excellent verbal and written communication skills.
• Detail-oriented, well-organized, and the ability to manage multiple assignments while meeting deadlines.
• Ability to work independently and collaboratively within a team.

Please connect with me on LinkedIn as well @Brigitte (Briceida) Nash (formerly Talley)

Job Title: Litigation Associate Attorney

Location: Cleveland OH 44114

Salary/Payrate: $125K-$135K annually, bonus and AWESOME benefits!!!

Work Environment: ONSITE with flexibility to work from home

Term: Permanent / Fulltime

JD degree required: Yes

Ohio Admittance/Bar: Yes

Minimum Billable hour: 1,500

Referral Fee: AMS will pay $500 should the person you refer gets hired

JOB DESCRIPTION

The ideal candidate would be a highly motivated and detail-oriented Litigation Associate with 3-5 years' prior experience in commercial litigation. He or she will have a strong background in handling complex litigation as well as construction litigation, employment law- a lot of class actions, torts, Insurance defense practice areas, excellent analytical and writing skills, and a passion for advocating on behalf of clients. As an Associate, you will assist in all aspects of litigation, including case preparation, discovery, drafting, depositions, trial preparation, and client communication.

Key Responsibilities:

• Assist in the development and implementation of case strategies from inception to resolution.
• Draft pleadings, motions, briefs, answers, discovery requests, as well as participating in the development of a strategy for written and deposition discovery and other legal documents.
• Conduct legal research and analysis to support case strategies and litigation tactics.
• Represent clients in hearings, depositions, and settlement negotiations.
• Manage discovery, including preparing and responding to document requests, subpoenas, and interrogatories.
• Review and summarize case files, deposition transcripts, and other materials.
• Participate in trial preparation, including witness preparation, exhibits, and case organization.
• Collaborate with senior attorneys to provide strategic guidance to clients.
• Attend court hearings, pretrial conferences, and trials as needed.
• Maintain accurate records and case documentation, ensuring compliance with deadlines and legal procedures.
• Stay updated on legal developments, trends, and case law relevant to the practice areas.
• Federal court experience is a plus.

Qualifications:

• Juris Doctor (J.D.) degree from an accredited law school.
• Admission to practice law in Ohio.
• 3-5 years of experience in litigation, with a focus on business/commercial litigation preferred.
• Strong research, writing, and communication skills.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Excellent interpersonal skills with the ability to collaborate effectively within a team and communicate with clients.
• A detail-oriented and organized approach to work.
• A proactive and problem-solving mindset with the ability to work independently and take initiative.

Preferred Qualifications:

• Experience with all Microsoft Office and 365 and Outlook.
• Experience in legal research software such as Lexis Nexis/Westlaw or other.
• Strong interest in developing and growing a litigation practice.

Please connect with me on LinkedIn as well @Felicia Larion

Job Title: Transactional Legal Assistant

Location: Washington, DC 20037

Salary/Payrate: $90K - 100K and AWESOME benefits!!!

Work Environment: - 100% onsite for first 90 days. They will do a 90-day review and will be eligible for 2 works from home.

Hours: Full-time; 8:30-5:00 p.m., Monday-Friday (1-hour lunch); Overtime may be required

FLSA Status: Non-Exempt

Term: Permanent / Fulltime

Referral Fee: AMS will pay $500 should the person you refer gets hired

JOB DESCRIPTION

AM Law 200 law firm is seeking an organized, critical-thinking person with strong attention to detail. This position supports the Washington, D.C. office through the performance of administrative duties for various practice groups, including federal regulatory and transactional matters. Position interfaces with clients and colleagues in a professional setting. This person will be required to uphold the image of the Firm by maintaining respect for confidentiality, discretion, and positive contact with clients, attorneys and staff.

This position requires a minimum of five years of experience as an administrative assistant, preferably in a legal environment. Assists through the performance of complex administrative, billing, calendar maintenance, and business intake duties. Must have strong organizational skills, and knowledge of grammar, spelling, and punctuation. Shall be proficient in the use of word processing and other automated equipment, including Microsoft Office Suite and other software packages currently being used by the Firm. The specific requirements for this position include but are not limited to those outlined below.

Position Requires:

• Federal regulatory/transactional environment (real estate/affordable housing, corporate/finance, international, or government/regulatory), with comfort around complex programs and agency interaction.
• Trained in both regulatory and transactional work: understands deal flow (checklists, closings, signatures) and can also support filings, licenses, and compliance programs.

Overall Responsibilities:

• Primary duties will include, but are not limited to, the following:
• Provide legal and administrative support to attorneys across multiple practice areas
• Assist with federal regulatory matters, including preparation and submission of filings to regulatory agencies (e.g., SEC, FDA, FTC, CFIUS, and other federal agencies)
• Prepare and organize documents for regulatory submissions, comment letters, and agency filings
• Calendar regulatory deadlines and maintain calendars for pertinent deadlines
• Support transactional work including due diligence document management, closing coordination, and preparation of transaction binders
• Coordinate due diligence requests and document production for transactional matters
• Assist with preparation of signature pages, closing documents, and post-closing deliverables
• Coordinate with clients, co-counsel, regulatory agencies, and other external parties
• Communicate effectively with attorneys, clients, government officials, agency personnel, and other stakeholders
• Maintain daily calendars and manage attorney schedules, keeping them apprised of project deadlines, regulatory timelines, and transaction milestones
• Schedule and organize meetings, client calls, travel, and conferences for attorneys
• Manage multiple matter calendars and maintain organized files, including electronic files and databases
• Draft, edit, proofread, and finalize legal documents, correspondence, and memoranda under attorney supervision
• Possess strong attention to detail, perform self-review and ask questions as needed in preparation of legal documents, letters and other written materials
• Analyze factual information under the supervision of the assigning attorney
• Manage hard copy and electronic files; document organization and maintenance, including uploading to and downloading from third-party sites and client portals
• Create new files and maintain existing files utilizing an automated records management system
• Maintain personal correspondence, reading files, billing letters, expense reports, and other client related documents in accordance with Firm standard filing procedures
• Open new client/matter files per Firm procedures
• Provide matter management support as needed across various practice areas
• Enter timesheets into Aderant database for attorneys
• Prepare monthly client billing according to Firm guidelines (including review for edits/corrections)
• Prepare reimbursement and expense requests, tracking reimbursements for receipt of payment
• Overtime and flexibility will be required on occasion
• Perform any other duties that may be assigned with regard to this position

Required Skills:

• Strong office organizational skills and attention to detail
• Excellent interpersonal, written and oral communications skills, as well as tact and diplomacy sufficient to gain the respect of attorneys and employees
• Professional demeanor and customer service orientated
• Maintains positive, productive working relationships with attorneys, colleagues and clients
• Proficiency in navigating through entire Microsoft Office Suite/Nuance/Outlook
• Must demonstrate good problem-solving skills
• Ability to manage multiple priorities and deadlines simultaneously
• Ability to work independently and collaboratively with attorneys and staff to ensure superior quality in work product

Education and Experience Requirements:

• A Bachelor's Degree is preferred
• At least five (5) years' experience in above skill areas
• Experience supporting federal regulatory practice and/or transactional matters strongly preferred
• Experience with federal agency portals and case management systems (e.g., CFIUS) considered a plus
• Demonstrated proficiency in MS Office Suite and Adobe software programs

Please connect with me on LinkedIn as well @Katrina George

Job Title: Legal Administrative Assistant

Location: Scottsdale, AZ 85260

Salary/Payrate: $75-85K/year and AWESOME benefits!!!

Work Environment: Hybrid (2 of days WFH)

Term: Permanent

Bachelor's degree required: No

Referral Fee: AMS will pay $500 should the person you refer gets hired

Job Description:

Our client is seeking a Legal Administrative Assistant for its Scottsdale, Arizona office (85260).

This role provides litigation and administrative support to attorneys and assists with the coordination and management of active legal matters. Responsibilities include maintaining attorney calendars, monitoring deadlines, organizing case files, and preparing legal documents for filing in both state and federal courts.

The Legal Administrative Assistant will also assist with scheduling meetings, hearings, and other case-related activities while serving as a point of coordination between attorneys, clients, courts, and other parties involved in legal matters. Additional responsibilities may include assisting with billing support, expense processing, dictation, CLE tracking, and general administrative tasks to support the legal team.

The position requires strong organizational skills, attention to detail, and the ability to prioritize multiple assignments in a deadline-driven environment.

Qualifications

• At least 3 years of experience in a legal administrative assistant or legal secretary position
• Working knowledge of litigation procedures and electronic court filing systems for state and Federal.
• Proficiency with Microsoft Word and Outlook
• Strong proofreading and organizational skills
• Ability to work independently and demonstrate initiative when managing tasks

Preferred Experience

• Experience supporting senior or partner-level attorneys
• Background supporting litigation practices such as defense or commercial litigation

Please connect with me on LinkedIn as well @Summer Dillard

Job Title: Legal Assistant

Location: San Diego, CA 92101

Salary/Payrate: $95K-$105K (some flex for the right candidate) annually and AWESOME benefits!!!

Work Environment: Hybrid (1 days WFH)

Term: Permanent / Fulltime

Bachelor's degree required: No

Referral Fee: AMS will pay $500 should the person you refer gets hired

JOB DESCRIPTION

The Legal Assistant will provide comprehensive administrative support to multiple Partners, as well as senior and junior members of the Legal Team. This role involves managing a variety of confidential and complex tasks, including calendar management, typing, editing and/or formatting legal documents and correspondence, filing documents with various courts, both electronically and via messenger, arranging for service of documents, meeting coordination, project assistance, and relationship management. The ideal candidate must excel in multitasking, managing changing priorities, and handling highly sensitive information with discretion. Maintains positive contact with clients, attorneys and staff while observing confidentiality of client and other firm matters.

Job Responsibilities:

• Calendar Management: Track litigation deadlines, and confirm deadlines and docketed correctly. Coordinate attorney calendars, minimize conflicts, prevent double bookings, and proactively make decisions regarding appointment urgency and importance.
• Preparing draft court documents, including but not limited to complaints, answers, discovery, briefs, motions, motions for summary judgment, correspondence and memos.
• Heavy court filings at state, federal, and appellate level and in many different venues; prior involvement in Class Action cases is a must; knowledge of electronic filing procedures for the various venues, including state, federal, appellate and arbitration forums.
• Research regulations, laws, and legal articles to assist with the preparation of reports, case files, and legal advice.
• Organizes and accurately maintains physical and electronic documents and files in a timely manner. Creates and maintains working files and binders as requested. Utilizes Firm provided software to accurately store email messages and maintain and retrieve files.
• Administrative duties include but not limited to opening new files, requests conflict of interest checks and maintains on-line and hard-copy files. Conducts periodic reviews for possible storage of older files; prepares files to be closed.
• Provides backup support to other attorneys and timekeepers as needed. Volunteers for overflow work assignments when time permits and actively seeks to maximize productivity and promote teamwork. Possesses knowledge of key clients and contacts.

PREFERRED QUALIFICATIONS:

Excellent communication and time management skills.

Possesses high level of technical competency on all Microsoft Office and various other job-related software packages and applications.

Detail-oriented and highly organized.

Ability to work independently, manage large workloads, and keep deadlines.

EDUCATION AND EXPERIENCE:

Minimum of 5 years' experience a working in employment and labor law matters

Law firm experience preferred

Deep knowledge and expertise in employment and labor laws on federal, local and state level

Please connect with me on LinkedIn as well @Katrina George

Job Title: General Liability / Workers' Compensation Defense Attorney

Location: Indianapolis, IN (46204)

Salary/Payrate: $82K–$110K (Associate) / DOE (Partner) + bonus and AWESOME benefits!!!

Work Environment: Hybrid (3 days WFH)

Term: Permanent

Education / Licensing: Bachelor's degree and Juris Doctor (JD) required. Must be licensed to practice in Indiana and in good standing.

Referral Fee: AMS will pay $500 should the person you refer gets hired

JOB DESCRIPTION:

A growing defense firm with a strong reputation in litigation is seeking a General Liability / Workers' Compensation Defense Attorney to join its Indianapolis office.

The ideal candidate will have 1–3 years of experience in general liability defense, workers' compensation defense, or a combination of both, and will be comfortable handling matters from inception through resolution.

This position offers the opportunity for hands-on litigation experience, direct client interaction, and strong professional development, along with a flexible hybrid work environment.

Key Responsibilities

• Manage a caseload involving general liability and/or workers' compensation defense matters
• Investigate claims by reviewing incident reports, medical records, and liability circumstances
• Evaluate liability, causation, and damages in defense of insured clients, employers, and carriers
• Represent clients in hearings, depositions, mediations, and court proceedings
• Draft pleadings, motions, discovery responses, and other litigation documents
• Negotiate settlements and assist with case strategy to resolve matters efficiently
• Coordinate with experts including medical professionals, accident reconstructionists, and vocational specialists
• Maintain strong communication with clients, insurance adjusters, and opposing counsel

Qualifications

• 1–3 years of experience in general liability defense, workers' compensation defense, or related litigation
• Juris Doctor (J.D.)
• Licensed to practice in Indiana and in good standing
• Strong litigation, research, and writing skills
• Excellent communication and client relationship abilities
• Ability to manage multiple matters in a fast-paced litigation environment

Salary & Benefits

• Competitive salary commensurate with experience
• Bonus eligibility (origination and hourly target bonuses)
• Employer-paid health, dental, and vision insurance
• Firm-sponsored life insurance, short-term disability (STD), and long-term disability (LTD)
• 401(k) retirement plan with employer contribution
• Employee Assistance Program (EAP)

Please connect with me on LinkedIn as well @Kyle Kapper

Job Title: Legal Practice Assistant

Location: Ft. Worth TX 76102

Salary/Payrate: $60K-$65K annually and AWESOME benefits!!!

Work Environment: Onsite

Term: Permanent / Fulltime

Bachelor's degree required: NO

Referral Fee: AMS will pay $500 should the person you refer gets hired

JOB DESCRIPTION

Practice Assistant who can seamlessly come in and work well under pressure in a team environment. Must be proactive and possess good organizational and communication skills, both verbal and written. Accuracy and attention to detail is essential. Must be able to prioritize and effectively work on multiple projects and work in a fast-paced environment.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Attention to detail and organization is essential
• Must be proactive and manage their attorney's docket effectively
• Follow-up with attorney on deadlines
• Ensures strict confidentiality at all times
• Able to work in a stressed environment; stress management
• Assists with special projects as needed
• Ability to effectively interact and communicate with attorneys, secretaries, and clients
• Prepare and maintain client engagement documentation
• Always ensures strict confidentiality
• Assists with special projects as needed

POSITION QUALIFICATIONS (EDUCATION AND/OR EXPERIENCE AND SKILLS)

• A college degree is preferred or equivalent combination of education and experience
• Minimum of 2 years' of Litigation experience
• Possess cooperative spirit; participate and collaborate in a team-based environment
• Demonstrate proficiency with MS Office (Outlook, Excel and Word)
• Ability to multi-task and prioritize
• Ability to organize workflow and use time efficiently
• Ability to show strong attention to detail
• Ability to perform in a fast-paced ever-changing work environment and successfully adapt to changing priorities and work demands
• Ability to anticipate work needs and follow through with minimum direction, follow up on own initiative
• Ability to be resourceful
• Ability to handle and manage stress

Please connect with me on LinkedIn as well @Katrina George

Job Title: Litigation Legal Administrative Assistant

Location: NYC

Salary/Payrate: $80K-$85K annually and AWESOME benefits!!!

Work Environment: 6 months 100% ONSITE then 3 days onsite/2 days' work from home

Term: Permanent / Fulltime

Parking: Paid for by firm

Bachelor's degree required: Preferred

Referral Fee: AMS will pay $500 should the person you refer gets hired

JOB DESCRIPTION

Legal Assistant who can seamlessly come in and work well in a team environment. Must be proactive and possess strong organizational and communication skills, both verbal and written. Accuracy and attention to detail are essential. Must be able to prioritize and effectively manage multiple projects and work in a fast-paced environment.

Essential Duties and Responsibilities

• Attention to detail and organization is essential
• Heavy calendaring, docketing and eFiling
• Must be proactive and manage their attorney's docket effectively
• Follow-up with attorney on deadlines
• Ensures strict confidentiality at all times
• Collect case information and prepare client engagement documentation
• Manage the collection and maintenance of statistical data for internal reporting and analysis
• Prepare initial drafts of litigation documents for attorney review including discovery requests and responses and case opening and closing filings
• Legal research, writing, analysis, and cite checking
• Collaborate with firm's billing department on client billing
• Assists with special projects as needed

POSITION QUALIFICATIONS (EDUCATION AND/OR EXPERIENCE AND SKILLS)

• A college degree is preferred or an equivalent combination of education and experience
• Minimum of 5 years' experience
• Possess cooperative spirit; participate and collaborate in a team-based environment
• Demonstrate proficiency with MS Office (Outlook, Excel and Word)
• Litigation related experience preferred
• Ability to multi-task and prioritize
• Ability to organize workflow and use time efficiently
• Ability to show strong attention to detail
• Ability to perform in an ever-changing work environment and successfully adapt to changing priorities and work demands
• Ability to anticipate work needs and follow through with minimum direction, follow up on own initiative
• Ability to be resourceful
• Ability to handle and manage stress

Please connect with me on LinkedIn as well @Jamie (Voss) Rogers

Job Title: Intellectual Property Paralegal

Location: Washington DC 20005

Salary/Payrate: DOE plus bonus and EXCELLENT benefits!!!

Work Environment: Hybrid (remote Mondays and Fridays)

Term: Permanent

Bachelor's degree required: Yes

Referral Fee: AMS will pay $500 should the person you refer gets hired

Job Description:

Our law firm client is seeking an experienced Intellectual Property Paralegal to join our team. This role supports attorneys in complex patent litigation and related IP matters. The ideal candidate will have deep experience managing all phases of patent litigation, including Federal Circuit filings, and familiarity with ITC proceedings is a significant plus. You will collaborate closely with attorneys and case teams to ensure exceptional client service.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Case Management:
• Organize and manage patent litigation cases from inception through trial and appeal.
• Maintain case files, calendars, and deadlines; coordinate with internal teams and external parties (clients, experts, vendors, opposing counsel).
• Assist with budgeting and tracking of case budgets from inception through resolution

• Discovery & Document Management:
• Assist with discovery processes, including document review, production, and interrogatories.
• Utilize e-discovery platforms and manage large data sets.
• Organize and maintain electronic databases, ensuring confidentiality and easy retrieval.

• Legal Research & Drafting:
• Conduct legal and factual research using Westlaw, LEXIS, PACER, Docket Navigator and USPTO databases.
• Draft, proofread, and edit pleadings, motions, briefs, and PTAB filings; perform Bluebooking and cite checking.
• Prepare tables of authorities and ensure compliance with court rules and e-filing procedures.

• Trial & Hearing Support:
• Prepare trial exhibits, witness lists, and deposition materials
• Prepare and be responsible for witness binders and for scheduling of daily exhibit filings
• Provide on-site trial support, including managing exhibits and courtroom technology.

• Specialized IP Tasks:
• Assist with PTAB petitions and responses, ensuring adherence to procedural requirements.
• Extract relevant IP information from USPTO and Google Patent databases.

QUALIFICATIONS:

• Bachelor's degree required; familiarity with technology is a plus.
• Paralegal certificate from an ABA-approved program preferred.
• Minimum 4 years of patent litigation experience, including Federal Circuit and district court filings; ITC experience strongly preferred.
• Proficiency in civil litigation procedures, federal and state court rules, and e-filing
• systems (CM/ECF, PACER, USPTO).
• Strong knowledge of patent terminology, cite checking, and PTAB processes.

Please connect with me on LinkedIn as well @Katrina George

Job Title: Associate Attorney – Medical Malpractice Litigation

Location: Sioux City, IA 51102

Salary/Payrate: $115-160K DOE

Work Environment: Onsite

Term: Permanent

Bachelor's degree required: Yes

Referral Fee: AMS will pay $1000 should the person you refer get hired

JOB DESCRIPTION:

Our law firm client is seeking a motivated Associate Attorney to join its Medical Malpractice Litigation practice in Iowa. The firm is committed to recruiting and retaining high-caliber attorneys who are interested in building a long-term career within a collaborative, mentorship-driven environment.

This firm is intentional about developing Associates into future Partners. Mentorship and professional growth are not just promises — they are built into the structure of the firm.

• Each Associate is paired with a Partner for individualized mentoring
• Ongoing training and guidance from experienced litigation Partners
• Open-door culture encouraging collaboration and accessibility
• Clear and realistic partnership track

Associates are hired with the expectation that they will grow into future leaders within the firm.

Key Responsibilities

Associates in this role will gain meaningful courtroom and client exposure, including:

• Legal research and drafting of motions, briefs, and pleadings
• Discovery management and deposition preparation
• Direct client interaction
• Court appearances and hearing participation
• Medical record review and case analysis
• Collaboration with expert witnesses in complex medical malpractice matters

Associates are given substantive responsibility while maintaining flexibility and autonomy in managing their workload and professional development.

Qualifications

• J.D. from an accredited law school
• Licensed in Iowa (or eligible for admission)
• Strong research, writing, and analytical skills
• Interest in medical malpractice and civil litigation
• Commitment to long-term professional growth

Application Materials

Interested candidates should submit:

• Resume
• Cover Letter

Please connect with me on LinkedIn as well @Amanda Vernon

Job Title: Legal Assistant – Litigation

Location: New York, NY 10158

Salary/Payrate: $95K-$105K annually, bonus and AWESOME benefits!!!

Work Environment: Hybrid (4 days onsite/1 remote)

Term: Permanent / Fulltime

Bachelor's degree required: No

Referral Fee: AMS will pay $500 should the person you refer gets hired

Job Description:

Our client, a midsize nationally recognized full-service corporate law firm, is seeking an experienced Litigation Assistant to join their Legal Support team in their New York office. This is a full time, direct hire role paying an annual base salary of $95K to $105K plus a performance-based bonus and competitive benefits package.

This role will allow for a hybrid work schedule with 4-days onsite, 1 remote. Candidates must possess previous experience with federal and state filings and Complex Business Litigation.

The Litigation Assistant will provide comprehensive litigation support, including discovery, pleadings, court filings, trial preparation, calendaring, and billing. This role involves frequent interaction with attorneys, staff, and clients and requires strong judgment, professionalism, and attention to detail.

Responsibilities

• Draft, revise, proofread, and finalize legal documents (pleadings, briefs, discovery, correspondence)
• Assist with state, federal, and bankruptcy court filings (including NYSCEF and ECF/PACER)
• Manage attorney calendars using Compulaw and Outlook
• Prepare materials for hearings, depositions, meetings, and trials
• Assist with client engagement, conflict checks, and matter openings
• Enter attorney time, prepare billing submissions, and submit expenses
• Provide overflow support across offices as needed
• Maintain strict confidentiality of firm and client matters

Qualifications

• Minimum of 5 years' experience in a mid- or large-sized law firm supporting multiple attorneys
• Advanced proficiency in MS Word (styles, TOCs/TOAs, track changes, comparisons); working knowledge of Outlook; basic Excel and PowerPoint
• Experience with NetDocs, Compulaw, Best Authority, and Adobe Acrobat Pro/DC preferred
• Strong grammar, proofreading, and organizational skills
• Knowledge of litigation procedures, court rules, and legal terminology
• Ability to manage competing priorities in a fast-paced environment with minimal supervision
• Bachelor's degree preferred (or equivalent experience)

Preferred Skills

Experience with NetDocs, Compulaw, Best Authority, and Adobe Acrobat Pro/DC preferred.

Please connect with me on LinkedIn as well @Summer Dillard

Job Title: Litigation Paralegal

Location: Seattle, WA 98101

Salary/Payrate: $85K-$95K, bonus and AWESOME benefits!!!

Work Environment: 100% REMOTE (after 30 day ramp up period)

Term: Permanent

Bachelor's degree required: Preferred

Referral Fee: AMS will pay $500 should the person you refer gets hired

ALTHOUGH THIS POSITION IS REMOTE AFTER 30 DAYS, CANDIDATES MUST LIVE IN THE SEATTLE AREA.

Job Description:

Please send your resume in Word format if you are interested in a Litigation Paralegal opening with a law firm located in Seattle, WA 98101. Salary in the $85K-$95K range and AMAZING benefits. If you are not interested in this position, please pass onto colleagues/associates as we do offer referral fees should they be hired.

The ideal candidate will have 3+ years of experience in research, writing, cite-checking, and e-discovery; trial experience and experience with Relativity software is a plus. This role requires a strong combination of case-based project management skills and a high level of customer service.

RESPONSIBILITIES & QUALIFICATIONS

• Excellent interpersonal skills and experience communicating with a diverse set of clients.
• Assist with case-based research, writing, and data entry.
• Code/produce documents using Relativity.
• Track discovery deadlines.
• Impressive research and writing skills.
• Experience drafting complaints.
• Experience with document collection and reviewing document productions.
• PowerPoint proficiency, exhibiting both an analytical and creative eye.
• Competent in Excel and possess analytical capabilities to perform factual analysis.
• Proficiency in Relativity is considered a plus.
• Ability to manage multiple tasks and competing deadlines.
• Exemplary communication skills and ability to quickly build rapport with colleagues, co-counsel, and clients.
• Ability to exercise discretion and maintain confidentiality of sensitive information.
• Strong organization and time-management skills.
• Developed reputation for being accurate, dependable, efficient, and smart.
• Demonstrated ability as an independent thinker, self-starter, and strong work ethic.

Please connect with me on LinkedIn as well @Grant Price

Job Title: Litigation Legal Practice Assistant

Location: Austin TX 78701

Salary/Payrate: $100K-$120K annually and AWESOME benefits!!!

Work Environment: Hybrid (1-2 days per week WFH AFTER 30-60 days of employment)

Term: Permanent / Fulltime

Bachelor’s degree required: No

Referral Fee: AMS will pay $500 should the person you refer gets hired

JOB DESCRIPTION

The Legal Practice Assistant (LPA) provides administrative support for attorneys and other timekeepers in the Regulatory Investigations, Strategy & Enforcement Practice Group. The Legal Practice Assistant performs a wide variety of administrative tasks and delivers a high level of customer service, while consistently producing an excellent work product. The LPA will anticipate, plan, and proactively meet the business needs of the attorneys and execute assignments demonstrating a general knowledge of the assigned timekeepers’ practice areas and clients to ensure extraordinary client satisfaction.

Essential Duties and Responsibilities:

• Perform specialized administrative work for the practice group while demonstrating a strong technical proficiency and an understanding of firm procedures.
• Develop and maintain a deep understanding of department objectives, key activities and requirements in order to anticipate and proactively address the needs of the team.
• Code and enter timekeeper's time and costs in the firm's time and billing system.
• Coordinate large volume client billing, using sophisticated software and procedures, that may require client specific instructions and multiple revisions.
• Support new client and business development efforts by opening and closing new matters and submitting requests for conflicts of interest checks.
• Process expense reimbursement requests and process invoices in a timely manner.
• Serve as a knowledge resource in specific practice group requirements and firm policies and procedures. Collaboratively share this knowledge and work with others to improve processes and procedures.
• Handle tasks related to client billing, such as distribution and review of client invoices, maintain current knowledge of billing requirements from clients.
• Liaise with administrative departments to coordinate all aspects of workflow support for attorneys.
• Prepare routine correspondence, read, and route mail, conduct general research and responsible for file maintenance.
• Handle complex edits in legal documents.
• Ensure effective calendar management, with the ability to prioritize meetings and resolve calendar conflicts; proactively organize and manager schedule changes for events and meetings.
• Arrange domestic and international travel and create and submit related expense reports.
• Collaborate with resources inside and outside the firm as appropriate to complete projects or tasks.
• Manage information electronically using the firm’s database file management system and a records management system.
• Provide overflow assistance to administrative legal support team.
• Assist in fostering an environment of superior customer service, collaboration, commitment, team spirit, pride, and trust.
• Maintain attorney bar membership records and CLE records.
• Prepare and file legal documents in Federal and State courts (including electronic filings).
• Prepare legal documents, correspondence, and binders.
• Prepare and file legal documents in Federal and State courts (including electronic filings).
• Prepare legal documents, correspondence, and binders.
• Provide administrative support for all aspects of litigation, including discovery and trial preparation.
• Manage complex tasks such as reviewing detailed information, submissions, and reports, and coordinating the distribution of these and other materials.

Knowledge, Skills, and Abilities:

• Demonstrate a "can do" attitude and a willingness to continue learning and developing skills of an independent thinker.
• Excellent written and verbal communication skills with the ability to effectively interact with all levels of firm personnel, clients, and vendors.
• Ability to provide quality client service to both internal and external clients effectively and professionally.
• Ability to manage multiple projects in a deadline-driven environment.
• Ability to take initiative, set priorities, and see projects through to completion.
• Ability to work effectively both independently and with a team to promote consistent and efficient workflow processes.
• Ability to communicate effectively, both verbal and written.
• Excellent grammar, punctuation, and proof-reading skills.
• Willingness and ability to accept changing assignments and priorities.
• Ability to maintain confidentiality of attorney and client information.
• Ability to work effectively both independently and with teams to promote consistent and efficient workflow processes.
• Identify and respond to internal and external client inquiries in a timely manner and seek feedback/follow-up as appropriate.
• Strong knowledge of Microsoft Office Suite products.
• Strong litigation knowledge, including significant knowledge of Federal and State litigation practices and knowledge of local rules of courts.

Education and/or Experience:

• Bachelor’s degree and/or any combination of experience, education or training that demonstrates the ability to perform the duties of the position.
• Minimum of five (5) years of related experience, including billing and e-Billing, preferably within a law firm or similar professional services environment.
• Experience working in litigation required.