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Position Summary

5F Mechanical is seeking a detail-oriented and experienced Mechanical Estimator to join our preconstruction team. The ideal candidate will be responsible for accurately estimating mechanical systems including HVAC, plumbing, and piping for commercial and industrial projects. Experience with union labor environments and prevailing wage projects is essential.

Key Responsibilities

• Analyze project plans, specifications, and other documentation to prepare accurate cost estimates for mechanical systems.

• Perform material takeoffs, labor calculations, and vendor/subcontractor pricing comparisons.

• Incorporate union labor rates, crew compositions, and jurisdictional rules into estimates.

• Evaluate and apply prevailing wage rates and fringe benefit requirements for public works and government-funded projects.

• Collaborate with project managers, engineers, and subcontractors to develop complete project scopes and budgets.

• Participate in pre-bid meetings, site visits, and bid reviews as required.

• Maintain and update historical cost data and estimation tools.

• Identify value engineering opportunities and alternative construction methods to reduce costs.

• Assist in post-bid negotiations and handoff to operations teams.

Required Qualifications

• 3–7+ years of mechanical estimating experience in union or prevailing wage environments.

• Strong knowledge of HVAC, plumbing, and mechanical piping systems.

• Proficiency in estimating software (e.g., Trimble Autobid, FastPIPE/FastDUCT, QuoteSoft, Bluebeam).

• Familiarity with union labor agreements and public project compliance requirements.

• Ability to read and interpret construction drawings, specs, and contracts.

• Excellent written and verbal communication skills.

• Strong organizational and time management skills.

Preferred Qualifications

• Bachelor's degree in Mechanical Engineering, Construction Management, or related field.

• Experience working with local trade unions and labor compliance teams.

• Knowledge of certified payroll reporting and Davis-Bacon Act requirements.

• Familiarity with BIM and coordination tools (e.g., Navisworks, Revit).

• Knowledge of local codes, regulations, and permitting processes.

The Personal Injury Protection (PIP) Claim Supervisor oversees the operation of 5-7 Claim Representatives devoted to the handling of PIP Claims in multiple States. This position is responsible for planning the activities and monitoring the results of the team’s efforts to achieve assigned goals and objectives for production and quality.

You will interact with your staff through regular Team Meetings as well as one-on-one developmental sessions. You will partner with management in review of the department’s pending and provide training, file handling, and advice to claims associates on an everyday basis. The ideal candidate for this position will have management skills and functional knowledge of the NJ Automobile Insurance Cost Reduction Act.

This position requires superior time management and organizational skills. The individual in this role should have superior interpersonal skills. This individual will oversee motivating their team in addition to ensuring healthy, positive morale through interaction with the group. Insurance designations or continuing education efforts to obtain the same are desirable but not required. Medical terminology, and an understanding of anatomy are helpful but not necessary.

RESPONSIBILITIES

• Provides technical guidance and direction of Personal Injury Protection / No Fault claims.
• Provides reports of Team results along with a corresponding analysis of trends.
• Continuously analyze results and make recommendations for improvement, with a focus on continuous improvement of day-to-day operations.
• Promote teamwork through effective leadership.
• Maintain a high level of confidentiality and professionalism.
• Monitors and communicates the quality of work conducted by team members through completion of Quality Reviews.
• Monitors authority levels and reserve accuracy.
• Has strong communication skills and provides leadership through example.
• Objectively assess and manage performance. Regular meetings with staff members to review results in comparison to objectives and development plans is a requirement
• Must have strong critical thinking skills, the ability to exercise independent judgment and the ability to problem solve effectively.
• Evaluates performance of team members and conducts performance evaluations, mid-year reviews and objective setting.
• Monitors attendance and oversight of Human Resource concerns of the team.

QUALIFICATIONS

• Bachelor’s Degree (B.A.) from a four-year college or university is preferred; or equivalent combination of education and experience.
• 5+ years in NJ No-fault Insurance experience required with Three to five years management experience preferred.
• Knowledge of Pennsylvania No fault experience helpful but not required.
• Must have excellent verbal and written communication skills in both individual and team settings.
• Possess the ability to create workflow processes, standard operating principles, and training materials.
• Working knowledge of Microsoft Products (SharePoint, Visio, Excel, PowerPoint)
• Tableau Utilization preferred but not required.
• Prior experience/knowledge in a service center environment beneficial but not required.

SALARY RANGE

The pay range for this position is $90,000 to $122,000 annually. Actual compensation will vary based on multiple factors, including employee knowledge and experience, role scope, business needs, geographical location, and internal equity.

PERKS & BENEFITS

• 4 weeks accrued paid time off, 8 paid national holidays per year, and 2 floating holidays
• Low cost and excellent coverage health insurance options that start on Day 1 (medical, dental, vision)
• Annual 401(k) Employer Contribution
• Free onsite gym and health center at our Woodbridge Location
• Resources to promote Professional Development (LinkedIn Learning and licensure assistance)
• Robust health and wellness program and fitness reimbursements
• Various Paid Family leave options including Paid Parental Leave
• Tuition Reimbursement

ABOUT THE COMPANY

The Plymouth Rock Company and its affiliated group of companies write and manage over $2 billion in personal and commercial auto and homeowner’s insurance throughout the Northeast and mid-Atlantic, where we have built an unparalleled reputation for service. We continuously invest in technology, our employees thrive in our empowering environment, and our customers are among the most loyal in the industry. The Plymouth Rock group of companies employs more than 1,900 people and is headquartered in Boston, Massachusetts. Plymouth Rock Assurance Corporation holds an A.M. Best rating of “A-/Excellent”.

#LI-DNI

Role: Senior Contract Manager

Department: Customer Service

Industry: Modular Construction

Reporting Location: White Marsh, MD

Job Summary

The Senior Contract Administrator is responsible for overseeing, reviewing, and managing contractual documentation for commercial construction and modular building projects. This role prepares, reviews, negotiates, and finalizes sales, purchase, leasing, and government contracts in support of business objectives. The Senior Contract Administrator ensures compliance with legal and corporate standards, collaborates with internal teams and external clients, and maintains organized, accessible contract records. The ideal candidate brings strong experience in contract administration within construction or leasing environments, exceptional attention to detail, and a high level of professionalism and customer service.

Key Responsibilities

Contract Preparation and Processing

• Prepare and finalize sales, purchase, construction, and leasing agreements for commercial construction projects
• Ensure contracts comply with applicable legal requirements, regulatory standards, and internal policies
• Review contract terms and conditions, identify discrepancies, and resolve issues prior to execution

Contract Negotiation and Resolution

• Negotiate contract terms with clients, subcontractors, and vendors to achieve mutually beneficial outcomes
• Communicate clearly with internal and external stakeholders to resolve questions, conflicts, or contract-related issues
• Collaborate with senior leadership to align contract terms, schedules of values, and financial structures with business objectives

Compliance and Documentation Management

• Maintain an organized and compliant contract filing system in accordance with federal, state, and internal requirements
• Track contract milestones, deadlines, amendments, and renewals to ensure timely action and compliance

Legal Review and Editing

• Review contracts for accuracy, completeness, and compliance with legal standards and client requirements
• Utilize approved legal technology or AI tools to support contract analysis, streamline workflows, and improve efficiency
• Edit and prepare contracts for client review using clear, accurate legal terminology

Collaboration and Customer Service

• Partner closely with sales, project management, and operations teams to ensure contract requirements are clearly understood and executed
• Provide responsive, high-quality service to clients and internal stakeholders throughout the contract lifecycle

Reporting and Process Improvement

• Compile and analyze data related to contract status and departmental performance
• Identify opportunities to improve contract processes, compliance, efficiency, and overall client satisfaction

Qualifications

• 2–4+ years of experience in contract administration or paralegal support within commercial construction or related industries
• Experience negotiating and managing government and commercial contracts, preferably within construction or modular environments
• Proficiency in Microsoft Word, data entry systems, and document management platforms
• Strong editing, analytical, and document comparison skills
• Excellent organizational abilities with the capacity to manage multiple contracts in a fast-paced environment
• Outstanding verbal and written communication skills
• Familiarity with construction-related legal terminology and contract structures
• Demonstrated integrity, reliability, and a strong work ethic

Job Summary

The Administrative Assistant plays a key role in supporting the branch’s daily operations by providing professional and efficient administrative support. This position interacts with internal teams and external stakeholders to ensure timely and accurate execution of business processes, contributing to the overall success of the branch.

Duties and Responsibilities:

• Process billing and assist with collections to ensure timely and accurate invoicing and cash flow.
• Compile employee time, production data, and payroll records, including certified payroll, in compliance with company and regulatory requirements.
• Support new employee onboarding including paperwork, safety training scheduling, and DOT compliance through DISA software.
• Serve as the first point of contact by answering incoming calls, handling routine inquiries, and directing more complex matters to the appropriate personnel.
• Prepare reports, spreadsheets, and documentation for internal use, including analysis and data comparisons as needed.
• Manage the execution and routing of contracts, subcontracts, and change-order documents for supervisor review and signature.
• Coordinate mail services, shipping/receiving of packages, and manage office supply deliveries and inventory.
• Arrange travel, hotel accommodations, and per diem logistics for field staff in accordance with project requirements.
• Collaborate with internal stakeholders across the company, including field staff, operations, sales, and administrative teams in other branches and at corporate headquarters.
• Assist with additional administrative tasks and projects as assigned by the supervisor, contributing to smooth and effective branch operations.
• Maintain a high level of confidentiality, professionalism, and emotional intelligence when interacting with team members and external contacts.

Required Skills and Abilities:

• Strong customer service and interpersonal skills.
• Proficient verbal and written communication skills.
• Ability to maintain confidentiality at all times.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and general office systems.
• Strong organizational and time management skills, with the ability to multitask and prioritize in a fast-paced environment.
• Working knowledge of payroll processing, certified payroll, billing, accounts payable (A/P), and collections/accounts receivable (A/R).
• Familiarity with construction industry terminology, procedures, and administrative practices is a plus.

Essential Core Competencies:

• Dependability: Demonstrates reliability and consistency in task completion and meeting deadlines.
• Service Orientation: Maintains a positive, helpful attitude while supporting both internal teams and external customers.
• Process Management: Follows established procedures with accuracy while seeking continuous improvement.
• Adaptability: Adjusts to changing priorities and handles interruptions with professionalism and composure.
• Professionalism: Communicates with tact and discretion, especially when handling sensitive or confidential matters.
• Team Collaboration: Works effectively across departments to support company goals and branch operations.

Education and Experience:

• High school diploma or equivalent industry experience required.
• 1–2 years of business or industry-related administrative experience required.
• Experience in a construction or related service environment preferred.

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds occasionally.
• Occasional walking or standing during office or warehouse visits.

Legal Disclaimer:

Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the job.

Penhall Company is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, compensation inquiries, discussions or disclosures, gender identity and/or expression, status as a veteran, and basis of disability or any other federal, state or local protected class. (41 CFR §§ 60-1.4(a), 60-300.5(a) and 60-741.5(a))

This job description is intended to describe the general nature and level of work being performed by employees in this position. It is not intended to be an exhaustive list of all duties, responsibilities, or qualifications required. Penhall Company reserves the right to modify, add, or remove duties and to assign other responsibilities as necessary.

About the Job

Job Title: Senior Estimator / Preconstruction Manager – Commercial Construction

Location: Colorado Springs, Colorado

Company: Matukat Construction

Salary Range: $110,000–$150,000

Senior Estimator / Preconstruction Manager

Matukat Construction

Matukat Construction

Matukat Construction is a relationship-driven commercial general contractor known for delivering high-quality projects through strong leadership, collaboration, and accountability. Our success is built on trust—with our clients, design partners, trade partners, and internal teams—and on developing people who take pride in building great work the right way.

We are seeking a Senior Estimator / Preconstruction Manager to lead pricing strategy and preconstruction efforts for commercial construction projects. This role plays a critical leadership position within the organization, guiding projects from early conceptual budgeting through final GMP development while ensuring scope clarity, risk awareness, and strong subcontractor engagement.

Position Summary

The Senior Estimator / Preconstruction Manager owns all pricing strategy and preconstruction cost development at Matukat Construction. This role leads estimating efforts from early conceptual budgeting through final GMP execution, manages subcontractor engagement during bidding, and ensures scope clarity and financial risk awareness prior to construction.

The Senior Estimator works closely with the Project Executive, operations team, and design partners to guide projects through preconstruction while ensuring pricing accuracy, market competitiveness, and alignment with project objectives.

This position reports to the Project Executive and supervises Estimator(s) within the preconstruction team.

Key Responsibilities Preconstruction Leadership & Strategy

Lead all estimating and bidding efforts from conceptual budgeting through final GMP development.

Establish estimating strategy based on delivery method including CMAR, Design-Build, Negotiated, and Hard Bid projects. Review owner program and design documents to identify scope gaps, cost drivers, and construction risks early. Provide strategic cost input during design phases to support constructability and budget alignment.

Partner with the Project Executive to determine go/no-go decisions and bid strategy.

Supervise and mentor Estimator(s) while supporting their technical and professional development.

Estimating & Cost Development

Prepare or oversee conceptual estimates, schematic budgets, design development estimates, and final GMP proposals.

Ensure quantity takeoffs, unit pricing, and scope coverage are complete and accurate.

Develop and maintain historical cost data and market benchmarks for Matukat Construction projects.

Establish contingency strategy and risk allowances in collaboration with the Project Executive.

Review and approve all pricing prior to submission to ownership.

Subcontractor & Vendor Management

Develop and maintain strong relationships with subcontractors and suppliers throughout the Colorado market.

Create and manage bidder lists appropriate for project size, complexity, and market conditions.

Lead bid package development and ensure scopes are clear, complete, and aligned with project documents.

Oversee bid solicitation, follow-up, and bid coverage to ensure competitive participation.

Lead bid leveling, scope analysis, and value comparisons prior to award recommendations.

Risk Identification & Scope Control

Identify scope gaps, ambiguities, and design inconsistencies during document review.

Communicate design risks, market volatility, and cost exposure to the Project Executive.

Ensure exclusions, assumptions, and clarifications are clearly documented in proposals.

Support contract review to confirm scope alignment prior to execution.

Protect Matukat Construction from scope creep during pricing and buyout transitions.

Proposal & GMP Development

Lead assembly of comprehensive project proposals and GMP submissions.

Coordinate with internal stakeholders to confirm general conditions, fee structure, and schedule assumptions.

Participate in owner presentations and proposal reviews when required.

Ensure all pricing submissions are professional, complete, and aligned with Matukat Construction standards.

Transition to Operations

Conduct formal estimate handoff meetings with the Project Executive, Project Manager, and Superintendent.

Review scope assumptions, subcontractor inclusions, alternates, and risk items with the operations team.

Support buyout strategy and participate in subcontractor interviews when necessary.

Remain available to clarify estimate assumptions during early stages of project execution.

Team Leadership & Development

Manage and mentor Estimator(s) within the preconstruction team.

Establish internal estimating standards and documentation protocols.

Improve bid package templates, leveling sheets, and cost tracking tools.

Promote continuous improvement in pricing accuracy and market awareness.

What You’ll Bring

7–15 years of experience in commercial construction estimating or preconstruction leadership.

Proven experience leading conceptual budgeting, design-phase estimating, and GMP development.

Strong understanding of construction drawings, specifications, subcontractor scopes, and bid packaging.

Experience working with multiple delivery methods including CMAR, Design-Build, and negotiated work.

Strong knowledge of construction market conditions, subcontractor pricing, and cost trends.

Excellent leadership, communication, and organizational skills.

Ability to lead preconstruction strategy while collaborating with operations, design teams, and ownership groups.

Bachelor’s degree in Construction Management, Engineering, or related field preferred, or equivalent industry experience.

What Success Looks Like

Accurate and competitive pricing that supports successful project awards.

Clear scope definition and risk identification during preconstruction.

Strong subcontractor participation and competitive bid coverage.

Successful transition from preconstruction to operations with clear scope alignment.

Why Join Matukat Construction

Matukat Construction is a team built on trust, collaboration, and accountability. We believe great projects start with strong people and strong leadership.

Collaborative Leadership Environment

Work closely with experienced executives, project managers, and field leaders.

Impactful Projects

Play a critical role in shaping projects before construction begins.

Growth Opportunities

Matukat Construction invests in its people and provides opportunities for long-term leadership development.

Benefits

Matukat Construction offers a competitive benefits package designed to support the health, well-being, and long-term success of our team members.

Paid Time Off (PTO) and paid holidays

Health insurance coverage options

401(k) retirement plan with company match

Benefit eligibility and details may vary by position.

Ready to Build With Us?

If you are a Senior Estimator or Preconstruction leader looking to play a strategic role in commercial construction, we encourage you to apply and join the team at Matukat Construction.

At Kushner, we pride ourselves on our four core values: Be Caring, Be Best in Class, Be Solution-Oriented, and Be Accountable. Our values represent what we strive to achieve every day. Every decision we have to make is guided by the “4 Be’s”. Our team and passion for the real estate industry exemplifies what it means to live out these core values in our offices and at our communities day in and day out. Each new day is a learning experience at Kushner, whether it is the knowledge we bring, gain, or share during our journey together. Our team members are set up to aim beyond, achieve the utmost success, and for endless possibilities for growth. Come Grow With Us!

JOB SUMMARY

This position is responsible for assisting with one or more construction projects with the management of the overall planning, scheduling, code compliance, cost tracking, safety, and completion of these projects. The position requires business management acumen, and the candidate must demonstrate strong leadership, organizational and time management skills and have strong communication and team building skills. The ideal candidate should have experience in residential construction.

WORK HOURS:

Weekdays 7 am to 5 pm; Saturdays 7 am- 1pm, as required

Primary Responsibilities:

• Study and understand plans, specifications, blueprints, and process submittals.
• Work with and assist project coordination and support staff in distributing all project data and documents to the project team.
• Maintain field set of project drawings and specifications.
• Work with and assist the project manager and the superintendent in coordinating, scheduling, and managing all construction activities.
• Maintain accurate time-keeping and construction activity records.
• Coordinate information flow between field personnel, sub-contractors and design team.
• Assist in reviewing and evaluating sub-contractor proposals including preparation of cost comparison/leveling charts as required.
• Monitor site activities and material receiving – ensure that material received is properly inspected for quantity and quality, and for compliance with specifications and approved submittals.
• Work with and assist the project manager and the superintendent with all jobsite reporting requirements, including daily reports, field purchase orders, weekly unit reports/meetings, weekly updates to the “two week look-ahead” and monthly updates to the construction schedule.
• Familiarize yourself with shop drawing and submittals and monitor the submittal schedule, contract documents, various tracking logs to comply with contract and company reporting requirements.
• Attend required jobsite meetings and take meeting minutes to present to all attending and non-attending parties.
• Maintain safety standards – safety planning is to be included in all pre-job planning and considered foremost in the daily operations.
• Maintain quality consistent with the company standards. Any repetitive quality problems with a subcontractor or vendor should be brought to management’s attention. The company has a policy and past record of providing high quality work and this standard is to be maintained on each project.
• Identify and aggressively follow up on all punch-list items.
• Close out the project in compliance with the contract documents.
• Satisfy the subcontractors, vendors and the company.
• Be sensitive to special requirements of the customer, subs, vendors or neighbors to ensure satisfactory relations.
• Other duties as assigned.

PRE-REQUISITES:

• Requires Architecture, Engineering, Construction Management or related Bachelor’s degree.
• Requires 2+ years of stick-framed multifamily residential construction experience in Sitework experience preferred.
• Requires superior communication and interpersonal (tact, diplomacy, influence, etc.) skills essential both within the internal project team and externally with subcontractors, labor force, etc.
• Requires the ability to work with and have knowledge of the shop drawing submittal process.
• Requires the ability to read and comprehend building plans and specifications and able to comprehend and recognize safety standards and issues.
• Requires the ability to determine the priority of assignments based on critical deadlines.
• Requires the ability to resolve field-initiated questions.
• Requires understanding of construction contracts, retention, and releases.
• Requires the ability to interact with all levels of personnel and customers.
• Must possess strength in verbal and written communications.
• Requires ability to meet deadlines and work in a structured corporate environment.
• Requires the ability to be self-motivated and work independently with minimal supervision.
• Requires a high degree of ethics and integrity.
• Requires the ability to maintain confidentiality of all company and customer information.

Physical Demands and Work Environment:

Performance of the required duties will require physical ability to climb permanent and temporary stairs, passenger use of construction personnel hoists, ability to climb ladders and negotiate work areas under construction. Specific vision abilities required by this job include close vision, peripheral vision, depth perception, and the ability to adjust focus. Performing this job requires use of hands to finger, handle, or feel objects, tools or controls, sit, talk and hear, stand, climb, balance, stoop, kneel, crouch, or crawl. Employee must occasionally lift and/or move up to 50 pounds. While performing the duties of this job, the employee regularly works on-site at the construction work site where the employee is exposed to moving mechanical parts; high precarious places; fumes or airborne particles; outside weather conditions and risk of electrical shock. The noise in these work environments is usually moderate to very loud.

Benefit Highlights:

• $2k relocation benefit
• We match 50% of the first 6% of 401k contributions
• No wait period for Health Benefits & we contribute $1k to the HSA plan
• We have assistance for student loans as well as tuition reimbursement
• We have a great employee referral program
• We offer a housing discount in all our communities

EQUAL OPPORTUNITY EMPLOYER & EQUAL HOUSING PROVIDER

Who we are: Ketchum & Walton is a trusted manufacturers’ representative serving industry leaders in Noise Control, HVAC Equipment, and Indoor Air Quality. We help clients achieve greater efficiency and cost savings through innovative solutions in air filtration, architectural and interior noise control, HVAC systems, and vibration isolation.

We’re proud to partner with top-tier manufacturers who are committed to continuous improvement, cutting-edge research, and advancing technology. Our work environment reflects these values—creative, collaborative, and focused on solving complex problems for our clients.

At Ketchum & Walton, our core values are the foundation of everything we do. We’re a team that thinks strategically, works collectively, and strives to be a world-class organization. If you’re driven, innovative, and ready to make an impact, we’d love to hear from you.

___________________________________________________________________________________

What we need: Our ideal Sales Support Coordinator is a highly organized, detail-driven professional who thrives in a structured, process-oriented environment. This person is dependable, patient, and consistent, with the ability to manage transactional orders, maintain ERP accuracy, and ensure customer deadlines are met. They are collaborative and service-minded, comfortable coordinating with customers, vendors, and internal teams to keep orders, documentation, and invoicing on track from start to finish.

Key Responsibilities

·         Manage the day-to-day execution and movement of customer orders, ensuring deadlines and deliverables are met

·        Process transactional material-only orders, including issuing vendor purchase orders and coordinating delivery to customers

·        Amend sales orders as needed (part numbers, quantities, ship-to information, order corrections, etc.)

·        Provide estimating and pricing support to the Sales team, including:

o  Vendor pricing updates and material cost comparisons

o  Tracking customer quotes and special pricing

o  Maintaining current labor pricing matrices

·        Maintain a strong customer interface by supporting:

o  Filter quote requests and general inquiries

o  Order acknowledgements, status updates, ship dates, and tracking numbers

o  Deposit tracking, progress invoicing, and payment confirmations

·        Coordinate with the Warehouse Manager on freight quoting, incoming deliveries, and inventory availability

·        Review customer purchase orders for compliance and support contract documentation needs in partnership with Legal

·        Source, create, submit, and track technical documentation deliverables, including product data, drawings, samples, test reports, certifications, LEED documentation, warranties, and closeout materials

·        Assist Accounts Receivable with invoicing milestones, deposits, progress billings, retainage invoices, and aged receivables support

·        Maintain key operational and sales reporting, including:

o  Monthly bookings forecasts

o  PO Book vs. ERP discrepancy analysis

o  Monitoring aged opportunities and open order queues

o  Customer-specific shipping and requirement matrices

·        Support ERP management and system accuracy, including:

o  New customer and vendor setup

o  Credit reference review and terms recommendations

o  Item ID creation and part number validation

o  Batch invoicing, job closeout, cancellations, and change order coordination

·        Ensure adherence to standardized processes, documentation requirements, and company policies

·        Provide general administrative and office support, including facility coordination, supply ordering, and mail processing

·         Other duties as assigned

What you need: Minimum Qualifications

• High school diploma or equivalent required.

·        2+ years of experience in sales support, order management, project coordination, or a related administrative operations role

·        Demonstrated ability to manage high-volume transactional order processing with strong attention to detail and accuracy

·        Proficiency in using ERP systems for order entry, invoicing, and purchasing

·        Strong working knowledge of Microsoft Office Suite, especially Excel, Outlook, and document management tools

·        Experience coordinating with customers, vendors, and internal teams to track orders, resolve issues, and meet delivery deadlines

·        Ability to handle technical documentation and compliance-related deliverables such as submittals, certifications, warranties, and project closeout materials

·        Excellent organizational, time management, and follow-through skills in a fast-paced, deadline-driven environment

·        Strong written and verbal communication skills with a customer-service mindset

·        Ability to work independently while collaborating across departments

Reports to: Director of Sales

Status: Full-Time, onsite

Job Class: Exempt

We are proud to be 100% employee-owned (ESOP) and committed to investing in our people. Our team members enjoy an extensive benefits package, including:

• Annual contribution into ESOP account
• 100% employer-paid healthcare premiums
• Biannual bonus opportunities
• Paid time off, holidays, and leaves
• 401(k) retirement plan
• And more!

Ketchum & Walton is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Employment decisions are based on qualifications, merit, and business need—regardless of race, religion, color, sex, gender identity, sexual orientation, age, disability, national origin, veteran status, or any other protected status under applicable law.

Please note: We are not engaging with recruiting agencies for this position and will not respond to agency inquiries.

Job Summary:

Greenwood is seeking a strategic leader to build out Talent Acquisition team to drive our recruitment efforts for executive, corporate, and field positions. As the Director of Talent Acquisition, you will lead the overall recruitment strategy and execution for our corporate and field recruiting function. This role will support the organization, ensuring we attract and retain top talent across all levels.

Key Responsibilities:

• Develop and deliver recruiting programs designed to bring top talent to Greenwood Industries and its partner companies through indirect and direct recruiting methods.
• Manage a dynamic requisition load of approximately 10 open roles at any given time.
• Alignment with Greenwood Executives to gain a detailed understanding of organizational goals and needs.
• Provide strategic recruiting expertise by staying informed of recruiting trends, best practices, social media, recruitment tools, legal developments, technological advancements and benchmark comparisons.
• Educate hiring managers on recruitment best practices and procedures to drive operational excellence and ensure compliance with both government requirements for federal contractors and internal policies and procedures.
• Ensure a solid process of providing and maintaining a pipeline of qualified talent and a smooth interview and hiring process with the candidate’s experience in mind.
• Provide oversight and direction for all Talent Acquisition operations and compliance.
• Develop and implement a comprehensive talent acquisition strategy that supports the company's strategic objectives, focusing on executive, corporate, and field staff.
• Oversee the recruitment process from sourcing to onboarding, ensuring a seamless experience for candidates and hiring managers.
• Stay informed of industry trends, competitor strategies, and emerging best practices in talent acquisition to ensure the company remains competitive in attracting top talent.
• Metrics & Reporting: Develop and analyze key recruitment metrics to evaluate the effectiveness of recruiting strategies and drive data-informed decisions.

Qualifications:

• Bachelor's degree required; master's degree preferred.
• Recent experience recruiting in multiple discipline areas and levels, including hiring for nonexempt, exempt and leadership positions.
• 5-8 years of experience in Talent Acquisition and/or Human Resources, with a proven track record in a leadership role.
• Strong leadership, strategic thinking and communication skills are essential.
• Experience in all areas of sourcing such as social media, networking, employee referrals, job posting, as well as conducting open houses and virtual job fairs.

The Real Estate Operations Manager is responsible for overseeing portfolio compliance and core property-level financial operations. This includes managing the annual budgeting and reconciliation process; tracking, analyzing, and reporting operating expenses and capital expenditures at the property level; providing financial oversight and performance monitoring of third-party property managers; managing accounts receivable and tenant billback processes; and reviewing prorations related to property disposition settlement statements. This role also serves as the primary liaison between the Property Management and Accounting teams, maintaining regular communication and coordination across departments.

The ideal candidate is a hands-on team leader with a strong background in people management, operational process design and execution. They are highly organized, detail-oriented, and comfortable working with data to drive accuracy and accountability, while communicating effectively with internal teams, tenants, and third-party managers.

Essential Job Duties & Responsibilities:

• Lead the monthly review and validation of third-party property manager financial reports and trial balances; coordinate information between third-party managers and internal accounting team to ensure common understanding of expense drivers and accounting treatment
• Manage the annual property budgeting and reconciliation processes, including receiving, reviewing, analyzing, and approving budgets from third-party property managers; validating and preparing internal property expense reconciliations, and presenting finalized budgets and reconciliations to Property Managers for review and signoff. Assist with other budgeting processes as necessary.
• Oversee the management and timely compliance of various lease requirements
• Manage CapEx and Leakage reporting process, ensuring accurate and timely input into BNL’s systems; participate in weekly in-person industry meetings to monitor property-level spend, along with the ongoing review of property leakage for leased and vacant properties
• Support the review of outstanding Accounts Receivable; coordinate follow-up and internal communications as needed
• Manage tenant billback processes including real estate & franchise taxes, insurance premiums, legal fees and other expenses as appropriate
• Manage third party Real Estate Tax partner and response to ad-hoc requests for information supporting appeal processes
• Executes duties and maintains standards in accordance with company policies and procedures
• Additional duties as required
• Overtime hours may be required as job duties demand

Skills/Qualifications:

• Strong process design and management skillset, willingness to challenge and change legacy processes
• Experienced, hands-on people manager with ability to coordinate internal and external resources
• Demonstrated experience in analyzing property-level financial reports including income statement and budget to actual comparisons, working with Property Managers to resolve concerns
• Demonstrated information gathering, monitoring, and data analysis skills
• High attention to detail with excellent organization and planning skills
• Experience with contract analysis and application of contract concepts
• Familiarity with commercial real estate insurance
• Sound decision-making skills and an ability to perform tasks within specific time given requirements
• Excellent interpersonal, verbal, and written communication skills
• Ability to work on multiple projects at once, while prioritizing and following through in a timely manner
• Self-starter, independent worker; ability to take initiative and achieve results without close supervision
• Works well independently and within a team
• High level proficiency in Microsoft Office suite (Outlook, Word, Excel, PowerPoint) with advanced Excel skills
• Solid work ethic and a professional, proactive, and positive approach to work

Education/Experience:

• Bachelor’s degree from four-year accredited college or university preferred, or an equivalent combination of Associates degree and experience
• 3-5+ years of experience in an analytical role, including budgeting and forecasting
• Prior experience in the real estate industry or in a property management role a plus

Role: Data Analyst (Logistics Risk)

Location: Santa Ana, CA 92707

Duration: 12+ Months (Extension based on performance)

Schedule: Monday–Friday | 8:00 AM–5:00 PM

About the Role

We are looking for a detail‑oriented Data Analyst to support the Risk Control team by analyzing logistics and operational data, identifying potential risks, and driving data‑based process improvements. This position combines data analytics, logistics knowledge, and cross‑functional collaboration in a fast‑paced environment.

Key Responsibilities

• Analyze logistics/operations data (SAP, TMS, WMS, ERP, claims systems) to detect risk patterns and operational gaps.

• Evaluate lease management risk categories: physical, data, measurement, damage, and data accuracy.

• Review KPIs to identify early‑warning indicators or risk exposure.

• Perform root cause analysis and present insights to leadership.

• Build dashboards, automated reports, and risk‑tracking tools.

• Collaborate with cross-functional teams to validate data accuracy and support audits/compliance.

• Translate complex data findings into actionable recommendations.

• Identify and implement process improvements; monitor results.

• Work with large data sets in Excel; build Macros for reporting automation.

• Track operational trends related to loss, damage, delay, and service failures.

Required Qualifications

• Bachelor’s degree in Data Analytics, Supply Chain, Engineering, Statistics, or related field.

• 2+ years in logistics analytics, operations analytics, or supply chain analysis.

• Strong Excel skills (Pivots, VLOOKUP/LOOKUP, data matching, Macros).

• Experience analyzing SAP or similar ERP data.

• Working knowledge of SQL; Power BI/Tableau is a plus.

• Experience with TMS/WMS or logistics performance metrics.

• Ability to handle large datasets and extract insights.

• Prior corporate environment experience preferred.

Top Skills

Advanced Excel (Pivots, Lookups, data comparison, Macros)

Strong analytical & problem‑solving skills

Excellent communication & cross‑functional collaboration

Preferred Competencies

• High attention to detail and data accuracy

• Ability to convert data into business insights

• Strong organization & follow-through

• Ability to thrive in fast-paced environments

• Proactive and solutions-focused mindset

Work Breakdown (Approx.)

• 50% Data analysis (Excel/SAP/logistics data evaluation)

• 25% Communication, collaboration, solution execution

• 25% Accuracy checks, error prevention, process improvement