Aigentless Ceo Jobs in Usa

The Executive Assistant / Office Manager will provide high-level administrative, operational, and organizational support to USISPF’s senior leadership while overseeing the day-to-day management of the Washington, DC office. This is a mid-career role requiring sound judgment, discretion, and the ability to manage multiple priorities in a fast-paced, executive-facing environment.

The successful candidate will be a trusted partner to leadership, ensuring seamless scheduling, communications, office operations, and internal coordination. The role requires a proactive professional with strong attention to detail, excellent interpersonal skills, and experience supporting senior executives in a mission-driven organization.

This position reports to the President and CEO as well as the Chief Operating Officer of USISPF.

DETAILED DESCRIPTION OF DUTIES: 

·      Provide direct administrative support to the CEO and COO 

·      Manage complex calendars, scheduling internal and external meetings across multiple time zones.

·      Coordinate domestic travel logistics, including itineraries, meeting schedules, and briefing materials.

·      Handle sensitive and confidential information with discretion and professionalism.

·      Oversee day-to-day operations of the Washington, DC office to ensure an efficient, professional work environment. This includes managing office vendors and service providers, including building management, IT support, office supplies, and maintenance.

·      Coordinate onboarding and offboarding logistics for staff, including workspace setup and access.

·      Maintain office policies, procedures, and administrative systems.

·      Support internal processes related to contracts, invoices, expense reports, and recordkeeping in coordination with finance and operations teams.

·      Maintain organized digital and physical filing systems.

·      Support internal reporting, documentation, and tracking as needed.

·      Provide administrative and logistical support for meetings, events, and convenings hosted by USISPF in Washington, DC.

·      Support leadership during high-level meetings and events as required.

• ·      Coordinate schedules and logistics for internal meetings, leadership check-ins, and staff briefings.

EXPERIENCE: 

·      Bachelor’s degree required. Master’s degree preferred.

·      5–10 years of relevant experience as an executive assistant, office manager, or senior administrative professional.

·      Demonstrated experience supporting senior executives or C-suite leadership.

·      Strong organizational, time-management, and prioritization skills with exceptional attention to detail.

·      Excellent written and verbal communication skills.

·      High level of professionalism, discretion, and integrity when handling confidential information.

·      Proficiency in Microsoft Word, Excel, PowerPoint, Outlook, and related productivity tools.

·      Ability to work independently while coordinating effectively across teams.

PREFERRED QUALIFICATIONS 

·      Prior experience in a nonprofit, trade association, international organization, or policy-focused environment.

·      Experience managing office operations in a Washington, DC–based organization.

·      Familiarity with basic finance or accounting coordination (invoicing, expenses, vendor payments).

·      Ability to adapt to changing priorities and manage competing deadlines.

·      Must be based in or willing to relocate to Washington, DC.

·      Willingness to work occasional extended hours in support of leadership travel, events, or critical deadlines.

·      Strong judgment, flexibility, and a collaborative working style.

·      Must be a U.S. citizen or lawful permanent resident (green card holder).

·      Must be authorized to work in the United States without sponsorship.

• Please send your CV’s to

About Fewer Finer

Fewer Finer is a fine jewelry company creating high-end pieces designed for everyday wear. Our offerings include a Signature Collection, vintage, bridal, heirloom redesign, and bespoke engraving.

We are known for our understated luxury, warm service, and commitment to creating meaningful pieces that last a lifetime.

About the Role

The Showroom & Office Coordinator manages the day-to-day operations of the Fewer Finer Townhouse and provides operational support to the CEO and COO. This role helps keep the space organized, the team supported, and the showroom running smoothly behind the scenes.

This is a highly detail-oriented, in-person role that blends executive support, hospitality, and office operations. This role is ideal for someone who enjoys creating beautiful, organized environments and supporting a small, collaborative team. Success in this role requires strong organizational skills, sound judgment, and a proactive mindset.

Key Responsibilities 

Executive Support 

• Provide day-to-day support to the CEO and COO to help keep operations running smoothly
• Coordinating travel arrangements, itineraries, and reservations
• Preparing materials for meetings, presentations, and internal projects
• Supporting special projects and company priorities
• Anticipating needs and proactively solving problems
• Handling sensitive information with discretion and professionalism

Office Management

• Oversee the daily operations and upkeep of the Fewer Finer Townhouse
• Ensuring the townhouse is consistently clean, organized, and guest-ready
• Managing the daily flow of the space for both clients and team members
• Maintaining a calm, welcoming, and well-organized environment
• Ordering and managing office supplies, packaging materials, and operational inventory
• Completing weekly grocery shopping for coffee, snacks, and employee refreshments
• Performing monthly cleaning and maintenance of the coffee machine
• Coordinating bi-weekly cleaning services and handling light spot cleaning as needed
• Completing occasional deep cleaning and organization projects
• Coordinating building maintenance, repairs, and vendor visits
• Managing trash and recycling
• Identifying ways to improve organization and workflows within the space
• Maintaining operational standards that reflect the Fewer Finer brand

Showroom Support

• Support the sales team by preparing the showroom and helping create a seamless client experience
• Managing the appointment calendar to ensure smooth daily scheduling
• Welcoming clients upon arrival and creating a warm first impression
• Preparing jewelry layouts, tools, and materials ahead of appointments
• Resetting and organizing the showroom between appointments
• Managing inventory and reordering hospitality items, refreshments, packaging, and client-facing supplies
• Maintaining the gifting closet and monitoring inventory levels
• Helping manage appointment flow and transitions throughout the day
• Supporting the planning and execution of events at the townhouse

General Operations + Errands

• Provide occasional operational support as needed.
• Regular P.O. Box pickups
• Assisting the sales team with processing returns and exchanges
• Occasional local errands or client deliveries within NYC
• Supporting other operational tasks as needed

Requirements

• Highly organized and detail-oriented
• Able to manage multiple priorities and stay organized in a busy environment
• Proactive and solutions-oriented — you notice what needs to be done before being asked
• Warm, polished, and professional with strong attention to presentation
• Comfortable working in a hospitality-driven, client-facing environment
• Strong communication skills and a calm, problem-solving mindset
• Able to handle sensitive information with discretion
• Experience with Notion, Google Workspace, and Shopify is a plus but not required

Schedule / Location

• Full-time, in-person role
• Based at our Williamsburg, Brooklyn townhouse

Salary

• $65,000 annually
• Benefits package including health, dental, and vision coverage, 401(k), paid time off, and employee discount, etc.

The Choice is managing an immediate, exciting executive assistant opportunity for a best selling author and thought leader. The author focuses on psychology, happiness, spirituality, and purpose. Personal interest in these areas would be a great fit.

This position will directly support high volume travel coordination and scheduling for the author who travels frequently to speaking events, public appearances, meetings, and teaching engagements.

Qualifications:

• At least 5 years of demonstrated executive support experience, in roles requiring detailed travel coordination (flights, hotels, transportation/car service, etc) Previous Capitol Hill experience could be a good fit.
• Bachelor's degree

Key Responsibilities:

• Provide extensive end-to-end calendar and scheduling management
• Manage complex domestic and international travel logistics; Anticipate needs, risks, and conflicts before they arise.
• Serve as a trusted gatekeeper for time, attention, and information
• Provide travel coordination support for the CEO of author's management firm (as needed- only when the CEO is traveling with the author)
• Assist with helpful operational projects for the author's management team
• Handle sensitive information with discretion and care
• Troubleshoot last-minute changes calmly and decisively
• Build and maintain repeatable systems and checklists

Job Notes:

Schedule: Mondays-Thursdays in office with remote Friday. The office is located in Tyson's Corner

Salary: Starting at $60,000 with salary room for more years of experience.

Temporary to hire: The organization is hiring on a temporary-to-hire basis. There is definitely liklihood of a quick conversion, if it is a good fit.

Who We Are

Since 2009, American Threads has grown into a multi-location brand with boutiques across Texas, Arizona, Georgia, and Florida—alongside a thriving online store that reaches customers nationwide.

We strive to empower individuals to show up confidently and express their personal style for all their milestone events. Whether it's a Graduation, Bridal event, vacation, Birthday, or just a night out with friends, Threads pieces are made to be worn with confidence and purpose. We combine trend-forward looks with timeless influences to create styles that feel current, effortless, and uniquely you.

American Threads is the land of the free, home of the babes—and that means we celebrate bold energy, originality, and the freedom to be who you are. In our stores, you’ll find more than just a great outfit. You’ll find a team of stylists who know how to turn a moment into a memory, who hype you up in the fitting room, and who know how to build a look that tells a story.

Who You Are

The HR / Recruiting Administrator supports talent acquisition, onboarding, employee experience, and day-to-day administrative operations at American Threads HQ. The position partners closely with the CEO and Retail Operations Director to assist with recruiting coordination, onboarding, company culture initiatives, and administrative projects across HQ and retail locations. This role is ideal for someone highly organized, people-focused, and energized by supporting a fast-paced fashion driven environment.

Recruiting & Talent Support

• Process and maintain candidate applications across LinkedIn, Indeed, and the company website
• Schedule and coordinate interviews across departments and store locations
• Maintain recruiting calendars and candidate communications
• Assist with job postings and updates to job descriptions
• Support a steady pipeline of candidates to meet hiring needs
• Ensure a professional, positive candidate experience
• Track recruiting activity and assist with reporting and budget tracking

Onboarding & Employee Administration

• Coordinate onboarding logistics for new hires
• Prepare onboarding documents and employee records
• Assist with handbook and benefits review during onboarding
• Support new hire orientation scheduling
• Maintain accurate employee files and HR documentation
• Assist with off-boarding processes and exit interview coordination
• Stay informed on HR compliance requirements and labor law basics
• Support updates to handbooks and policy documents
• Maintain confidentiality of employee information

Company Culture & Engagement

• Assist with employee recognition and incentive programs
• Help coordinate monthly Store Management meetings
• Support culture initiatives and employee engagement activities
• Assist with communications that reinforce company culture and values

Administrative & Operational Support

• Provide administrative support to the CEO and Operations Director
• Assist with company audits and operational documentation
• Support scheduling approvals and facilities coordination
• Help implement marketing initiatives within store locations
• Complete ad hoc administrative projects as needed

Qualifications

• 1–3 years experience in HR, recruiting coordination, or administrative support preferred
• Strong organizational and time management skills
• Excellent written and verbal communication
• Ability to manage confidential information with discretion
• Detail-oriented with strong follow-through
• Comfortable multitasking in a fast-paced environment
• Proficiency in Google Workspace and recruiting platforms

Fringe Sport

A message from our CEO

Want to understand the impact of this role and where we’re headed? Hear directly from our CEO:

’re looking for a technical marketing operator who enjoys building systems that make marketing execution run smoothly.

This role is for someone who likes figuring out how tools, workflows, and processes fit together so marketing campaigns launch reliably, product pages stay optimized, and marketing systems work without constant troubleshooting.

If you enjoy turning messy marketing operations into well-structured systems, you will likely enjoy this role.

This is not a pure “creative marketing” job. It is a role for someone who enjoys technical marketing systems, process improvement, and disciplined execution.

When this role is done well, campaigns launch on schedule, Shopify product pages continuously improve, marketing systems communicate correctly, and marketing initiatives translate into measurable growth.

The Mission

Your mission is to build, operate, and continuously improve the systems that power Fringe Sport’s marketing execution.

You ensure that:

• marketing campaigns launch on schedule
• Shopify product pages remain optimized and up to date
• marketing tools and integrations function reliably
• marketing workflows are documented and repeatable
• marketing initiatives move from planning to execution without dropped details

You will operate at the intersection of marketing, systems, and technology, ensuring our marketing execution becomes faster, more reliable, and more scalable over time.

What You Will Do

You will own the marketing execution systems that help the marketing team operate efficiently.

Responsibilities include:

Marketing Execution Systems

• Maintain the marketing execution calendar and ensure campaigns launch on schedule
• Coordinate marketing initiatives across email, paid media, creators, and product launches
• Ensure marketing projects move from planning to execution without operational breakdowns

Shopify & Website Optimization

• Maintain and optimize Shopify product pages (PDPs)
• Ensure product launches and website merchandising align with campaign plans
• Identify opportunities to improve product page conversion and product storytelling

Marketing Systems & Integrations

• Monitor Shopify, analytics, SEO, and marketing tool integrations
• Identify and resolve marketing system or tracking issues quickly
• Ensure marketing data accurately reflects campaign performance

AI & Marketing Efficiency

• Use AI tools (GPT and others) to accelerate marketing execution
• Experiment with AI workflows to improve marketing productivity
• Build repeatable systems that reduce manual marketing work

Process Documentation & Improvement

• Document marketing workflows and execution processes
• Identify operational bottlenecks and propose improvements
• Continuously improve how marketing execution is organized and managed

What Success Looks Like

When this role is successful:

• Marketing projects consistently launch on time and on schedule
• Shopify product pages improve conversion and product storytelling
• Marketing systems operate reliably without constant troubleshooting
• Campaigns execute smoothly across channels
• AI tools and automation improve marketing productivity
• Marketing workflows become structured, documented, and repeatable

This Role Is Great For Someone Who

You will likely thrive in this role if you:

• Enjoy working with systems, tools, and technical marketing platforms
• Like figuring out how marketing workflows can run more efficiently
• Naturally notice when processes could be improved
• Enjoy experimenting with AI tools and modern marketing technology
• Like building structured systems where details don’t fall through the cracks
• Prefer technical marketing execution over purely creative marketing work

Required Experience

• Experience working with Shopify or e-commerce platforms
• Experience coordinating marketing campaigns, launches, or projects
• Familiarity with marketing analytics, tracking, and marketing tools
• Experience using AI tools to improve workflows or productivity
• Experience working with DTC brands doing $20M+ in annual revenue

Nice To Have

• Experience with marketing systems integrations and automation
• Familiarity with conversion optimization or behavioral marketing
• Experience coordinating creator or affiliate programs
• Personal interest in strength training or fitness culture

Compensation

• $50,000 – $70,000 base salary
• Up to $10,000 quarterly performance bonus
• Compensation can flex upward for exceptional candidates

Location

Austin-based preferred or willing to relocate.

Hybrid role with the majority of time in the office and 1–2 days per week remote.

Chief Executive Officer – High Growth Industrial Products Manufacturer – Private Equity

Our client is a leading private equity–backed manufacturer of engineered industrial components with locations in the Pacific Northwest and Southcentral U.S. We are seeking a dynamic and hands-on Chief Executive Officer to lead the business through its next phase of growth and value creation. The company serves critical infrastructure and heavy industrial markets including marine transportation, ports and terminals, offshore energy, coastal infrastructure, mining, bulk material handling, and municipal public works.

This is a unique opportunity for a commercially driven executive to professionalize and scale a market-leading niche manufacturer and deliver a successful exit within a three- to five-year horizon. The Company is an established, profitable manufacturer with a strong reputation for quality, reliability, and long-standing customer relationships. Backed by experienced private equity investors, the business is positioned for accelerated organic growth, operational excellence, and strategic expansion.

The incoming CEO will drive organic revenue growth through commercial strategy, market expansion, and strengthened customer engagement. As CEO, you will professionalize the organization by implementing scalable processes, systems, and performance metrics across the organization; enhance operational effectiveness across manufacturing, supply chain, and quality; develop and execute a clear three- to five-year value creation plan and position the company for and ultimately lead a successful exit transaction.

This is an opportunity to take full ownership of a high-potential industrial platform and lead it through a transformational growth phase culminating in a successful exit.

There will be an attractive compensation package which includes a competitive base salary, performance-based annual bonus and meaningful equity participation.

About ForgeNow

ForgeNow is a workforce training organization dedicated to preparing students for careers in the skilled trades through accelerated, hands-on education. We are focused on equipping students with the technical skills, professional habits, and career readiness needed to succeed in high-demand industries.

Our training model is built to serve both students and employers. We combine practical instruction with a strong emphasis on safety, accountability, and workforce expectations so graduates are prepared to contribute from day one. By aligning our programs with employer needs and labor market demand, ForgeNow helps create real career pathways while supporting the industries that keep our communities running.

ForgeNow is in a period of growth and evolution, creating new opportunities for strong leaders to build systems, develop teams, and expand impact. We are mission-driven, performance-oriented, and committed to helping students change their lives through skilled trades careers.

Position Summary

ForgeNow is seeking a senior revenue leader to oversee and align the teams, systems, and strategies that drive student enrollment and top-line growth. This position will report directly to the CEO and President and will be responsible for building a high-performing, accountable revenue organization that integrates marketing, recruiting, business development, financial assistance, and community outreach into a single, coordinated function. 

The ideal candidate is both strategic and hands-on. They can set direction, build process, lead managers, hold teams accountable to metrics, and improve conversion at every stage of the student pipeline. This role will be critical in helping ForgeNow scale enrollment, improve efficiency, and strengthen relationships with employers, military-affiliated communities, and external partners. 

Reporting Structure

This role reports directly to the CEO and President and oversees the following functions:

• Civilian Recruiting
• Military Recruiting
• Community Engagement
• Marketing
• Business Development
• Financial Assistance 

Key Responsibilities:

Revenue Leadership

• Lead the overall revenue strategy for ForgeNow, with direct responsibility for enrollment growth and related revenue outcomes.
• Create alignment across marketing, recruiting, outreach, and business development so all teams are working toward shared goals.
• Build forecasting, reporting, and performance management systems for the full enrollment and revenue funnel.
• Develop and manage annual and quarterly enrollment targets, conversion goals, and revenue plans.

Recruiting Oversight

• Oversee inside and outside recruiting efforts to improve lead response, appointment setting, show rates, enrollment conversion, and start rates.
• Establish clear standards for recruiting performance, follow-up cadence, pipeline management, and student experience.
• Partner with military and civilian recruiting leaders to ensure segment-specific strategies are effective and scalable.
• Review staffing structure, territory design, and workload allocation to maximize output and accountability.

Marketing and Lead Generation

• Partner closely with the marketing team to ensure campaigns produce qualified leads that convert to enrolled students.
• Evaluate lead source performance, cost per lead, cost per start, and return on marketing spend.
• Help shape messaging, targeting, and campaign priorities based on recruiting outcomes and market demand.
• Ensure marketing and recruiting operate as one coordinated revenue system rather than separate departments.

Community Partnerships and Business Development

• Oversee community partner strategy to expand awareness, referral partnerships, and local influence.
• Lead business development efforts that support employer relationships, workforce partnerships, and other enrollment-driving opportunities.
• Build strong external partnerships that enhance ForgeNow’s brand, credibility, and student pipeline.

Financial Assistance and Enrollment Support

• Oversee the financial assistance function to ensure students receive timely, accurate guidance that supports enrollment conversion and persistence.
• Improve coordination between recruiting and financial assistance so prospective students move efficiently through the enrollment process.
• Monitor bottlenecks that cause student drop-off prior to start.

Team Leadership and Culture

• Lead, coach, and develop department heads and frontline managers across all assigned functions.
• Establish a culture of accountability, urgency, professionalism, and student-centered service.
• Create scorecards and KPIs for each team and conduct regular performance reviews tied to measurable outcomes.
• Identify hiring needs, organizational gaps, and training opportunities within the revenue organization.

Operational Excellence

• Standardize CRM usage, reporting, and funnel visibility across all revenue-related teams.
• Use data to identify breakdowns in lead flow, recruiting performance, financial aid completion, and partner conversion.
• Recommend structural, staffing, and process improvements that support scale.
• Partner with executive leadership on strategic planning, market expansion, and growth initiatives.

Key Performance Indicators

This role may be measured on:

• Revenue growth
• Cost Per Acquisition
• Community partner referral volume
• Business development contribution to starts

Qualifications

• 7+ years of leadership experience in sales, marketing, revenue operations, or growth leadership
• Experience managing multiple functions under a single revenue umbrella
• Strong background in KPI management, forecasting, funnel conversion, and team accountability
• Experience leading managers and building performance-driven teams
• Ability to operate strategically while also driving day-to-day execution
• CRM and reporting fluency required
• B2C or B2B sales

Preferred Background

• Familiarity with military-affiliated recruiting, community-based outreach, and employer partnerships
• Experience aligning marketing and sales into one measurable revenue function

Position Title: Operations Manager

Reports To: Chief Executive Officer

Employment Status: Full-Time, Exempt

The Emergency Shelter of Northern Kentucky (ESNKY) provides Life Saving, Life Changing low barrier shelter and services to adults experiencing homelessness or housing instability. Our vision is to provide community-based shelter as a personal pathway to hope, change, and autonomy. We are committed to providing holistic best-practice programs in a trauma-informed, harm-reduction environment. We trust, value and respect everyone who walks through our doors, always giving our guests a voice and choice in how, when and where they access services.

Position Summary

The Operations Manager is a key member of ESNKY’s leadership team and plays a central role in advancing the organization’s Strategic Plan. This position oversees daily shelter operations—including facility maintenance, inventory, vendor coordination, staff supervision, data compliance, IT systems support, and operational budgeting. The role also leads organization-wide staff training, monitors compliance with policies and procedures, and supports safety, security, and risk-management practices. This position does not provide direct services to guests and is not involved in programming or case management as the focus is on internal operations, infrastructure, and team leadership. The Operations Manager provides backup coverage to the Program Manager as needed.

Key Responsibilities

Facility, Inventory & Property Oversight (45%) -

· Oversee the cleanliness, safety, and maintenance of the facility to ensure a secure and welcoming environment for staff, guests, and visitors.

· Assist with compliance and renewal of all operational permits and licenses (e.g., Health Department, shelter permit).

Coordinate and supervise external vendors and contractors for repairs, and maintenance

· Maintain and monitor facility, maintenance, kitchen, and first shift staff.

· Manage facility inventory and coordinate with the Development team for donation support.

· Lead procurement and purchasing of supplies for shelter operations.

Staff Leadership, Training & Compliance (25%)

· Provide direct supervision, hiring, scheduling, coaching, performance evaluation, and disciplinary support for first shift positions including Shelter Advocates, Data Specialist, Janitor and Facility Advocate.

· Lead the development, implementation, and monitoring of all staff training initiatives across the organization.

· Ensure training documentation is current and aligned with strategic goals, compliance needs, and staff development benchmarks.

· Monitor compliance with all operational and service-related policies and procedures.

Strategic Plan, Data Management & Systems Oversight (20%)

· Oversee implementation of operational components of the Strategic Plan, including infrastructure improvements, process enhancements, and staffing-related goals.

· Track progress on strategic priorities in coordination with the CEO and other leadership staff.

· Ensure accurate and timely data entry into HMIS and compliance with federal, state, and agency reporting standards.

· Collaborate with the CEO and Data Specialist to generate monthly reports, analyze program outcomes, and benchmark performance.

· Serve as primary liaison to the agency’s IT support provider, ensuring systems (e.g., email, Wi-Fi, phones, database, and security cameras) remain functional.

Safety, Security, & Risk Management (10%)

· Develop, implement, and monitor safety and security protocols, including emergency preparedness and incident response.

· Review and respond to incident reports; identify trends and collaborate with leadership on risk mitigation strategies.

· Ensure ongoing compliance with building safety standards and participate in annual inspections or audits.

Skills & Qualifications

· Associate or bachelor’s degree in a related field or equivalent work experience.

· Minimum 2 years of experience managing a team of 5 or more in an operations, facilities, or program leadership role.

· Demonstrated ability to lead staff, delegate tasks, and uphold performance accountability.

· Familiarity with building systems, vendor coordination, and safety protocols.

· Strong organizational skills and ability to manage multiple priorities under pressure.

· High proficiency in Microsoft Office 365 and general tech systems; Clarity/HMIS experience a plus.

· Effective verbal and written communication skills.

· Valid driver’s license and acceptable driving record.

· Availability for nights, weekends, or emergency on-call responsibilities.

Physical Requirements

· Must be able to lift 40+ lbs.

· Walking, bending, and twisting: 60%

· Sitting: 40%

· Computer use for extended periods.

Compensation & Benefits

Salary range is: $65,000- $70,000 annually, commensurate with experience. Benefits, available after the 90-day Introductory Period, include paid time off for vacation and illness, $3,000 Wellness stipend, employer-paid Accident & Illness, Short-Term Disability, Long Term Disability and Life Insurance policy for the employee, and cell phone reimbursement. Employees may choose to purchase additional Aflac coverage for family members.

I understand employment is contingent upon passing all applicable background checks to which I have consented to be obtained.

Company Description

The Humane Society of Vero Beach & Indian River County is a nonprofit organization based in the United States, dedicated to animal welfare and the humane treatment of all animals. Located in Vero Beach, FL, the organization provides essential services to the community, including animal sheltering, adoption, and advocacy programs. Committed to making an impact, the Humane Society fosters meaningful connections between people and animals while promoting responsible pet ownership. Passionate and dedicated team members are vital to fulfilling this mission.

Role Description

This is a Full Time on site role.

The Finance Manager’s key purpose will be to oversee the finance function and provide higher level

financial strategic support for the Chief Executive Officer. They are responsible for coordinating,

administering, and controlling financial operations and data analysis. They will help determine financial

strategy and policy and manage the financial services of the organization

The Finance Manager plays a vital role in improving and maintaining the financial standing of HSVB.

This position will be responsible for reviewing, analyzing, and interpreting financial and budgetary

reports. In addition, the Finance Manager will work with and support all HSVB departments to provide a

seamless process for securing all HSVB income streams

This position reports directly to the Chief Executive Officer

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Include the following, but are not limited to:

● Manages daily cash balances and ensures cash flows are adequate to allow HSVB to operate

effectively; banks money, checks, and processes credit cards.

● Prepares, analyzes, and presents financial reports in an accurate and timely manner; clearly

communicate monthly and annual financial statements.

● Prepares and presents financial reporting materials for grants and other projects as requested.

● Works with the Chief Executive Officer and the Board Treasurer in preparing budgets and

tracking profit/loss performance.

● Creates solutions to new financial challenges by applying financial knowledge.

● Makes recommendations and shares critical information regarding organization financial health

specifically with the CEO, the Board Treasurer and the Board Finance Committee.

● Arranges financial audits and reviews as required.

● Responsible for all bookkeeping and accounting functions including, but not limited to: General

ledger, payroll, accounts payable accounts receivable and billing.

● Recommends and maintains a system of policies and procedures that impose an adequate level of

control over finance activities.

● Facilitates the month-end and year-end close process and ensures quality control over financial

transactions.

● Provides tax, insurance and other reports required by governmental regulations.

● Develops and maintains financial policies and procedures in accordance with best practices,

CEO approval and Board requirements.

● Other duties as assigned.

Minimum Job Requirements:

● Commitment to Humane Society of Vero Beach & Indian River County’s (HSVB) mission and

vision.

● Bachelor’s degree in finance, accounting, or related field.

● 3+ years of finance or treasury experience.

● Computer literacy including advanced proficiency with QuickBooks (certified preferred),

Microsoft Office, and standard accounting software packages.

● Non-profit experience a plus.

● Excellent organizational and time management skills.

● Detail oriented with strong commitment to meeting deadlines.

● Team Player - works well with others, collaborative, strong communication and listening skills,

sees the needs of the customer and the mission as greater than their own.

● Possess integrity and ethics, must be honorable and honest, and maintain confidentiality and

discretion in all aspects.

● Availability to work weekends and evenings, as needed for special events.

● Commitment to on-going learning and growth.

Physical Demands: The physical demands described here are representative of those that must be met

by an employee to successfully perform the essential functions of this job. The employee is required to

remain in a stationary position for extended periods of time, as well as move and traverse within the

shelter facility for extended periods of time, reach with hands and arms, climb or balance, stoop, kneel,

crouch or crawl. The employee is required to communicate, converse with, convey information to,

express oneself, and exchange Information with shelter staff and the general public.

The employee must regularly move, transport, and position items weighing up to 10 pounds, frequently

moves, transports, and positions items weighing up to 25 pounds, and occasionally moves, transports,

and positions items weighing up to 50 pounds. The employee is continuously exposed to animals,

animal waste, potentially harmful cleaning chemicals, high noise and potentially hazardous conditions,

including the risk of animal bites and working outdoors for extended periods of time during cold and

extremely hot weather.

The Humane Society of Vero Beach & Indian River County is a not-for-profit, equal opportunity

employer committed to a diverse, culturally sensitive work environment and prohibits discrimination due

to race, color, ethnicity, age, religion, sexual orientation, sex/gender, gender identity or disability. All are encouraged to apply.

Title: Dir Human Resources & Operations

Position: Full-Time

Position Summary

As the Director of Human Resources & People Operations, you will build and scale the operating system that enables aggressive growth without losing culture, accountability, or performance standards. You will work closely with the CEO and senior leadership team to solve business problems through talent, leadership, structure, and execution. This role is ideal for someone who thrives in change, urgency, and ambiguity.

About the Role

We are a private equity–backed, high-growth company operating in a fast-paced, performance-driven environment. We are not looking for a traditional HR leader. We are seeking a business operator who leads through people, someone who understands how companies run, how value is created, and how talent, culture, and execution must align to scale performance and succeed.

This role is not designed for candidates whose experience is primarily policy-driven or compliance-first. While compliance is required, success in this position is defined by execution, accountability, and delivering results.

This position offers a unique opportunity to build, influence, and scale at a critical stage of growth. As the company evolves, this role has the potential to expand into a broader role aligned within the private equity lifecycle.

Key Responsibilities

Business & People Operations

• Partner directly with the CEO and senior leaders to align people strategy with business priorities and growth objectives
• Drive organizational effectiveness, accountability, and execution across teams
• Shape org structure, leadership roles, and performance expectations to support scale and speed
• Lead workforce planning aligned to revenue growth and operational demands

Talent, Leadership & Culture

• Own end-to-end talent strategy: hiring, assessment, development, retention, and succession
• Raise leadership standards through coaching, feedback, and decisive action
• Reinforce company culture, values, and performance expectations, especially during periods of growth and change
• Partner with leaders to address performance issues directly and effectively

Execution & Change

• Lead and project-manage critical people initiatives to completion
• Drive change management for growth, restructuring, and new initiatives
• Use data and insight to inform decisions and measure impact

HR Foundations (Supportive Role)

• Ensure HR fundamentals (employee relations, payroll, benefits, HRIS, compliance) are effective, accurate, and scalable
• Maintain legal and regulatory compliance without creating unnecessary bureaucracy

Qualifications

• Bachelor’s degree in Human Resources, Business Operations, Management, or a related field required; advanced degree preferred.
• 8+ years of progressive leadership experience across human resources and operational support functions.
• Experience in a private equity backed, highly regulated, or fast growth environment strongly preferred.
• Proven ability to design, execute, and scale operations and HR processes in a lean organization.
• Strong working knowledge of employment law, HR compliance, payroll, benefits administration, and HRIS platforms.
• Demonstrated ability to operate both strategically and tactically, with a willingness to engage directly in day-to-day execution.
• Exceptional organizational, analytical, and problem-solving skills with strong attention to detail.
• Effective communicator with the ability to partner with executive leadership, influence stakeholders, and manage sensitive matters with discretion.
• High degree of professionalism, integrity, and judgment in handling confidential information.

Key Competencies

• An operations-minded leader with strong people leadership experience
• Comfortable in PE-backed or high-growth environments with urgency and accountability
• A trusted partner to senior leadership who gets things done correctly and decisively
• Direct, respected, firm but fair, and execution-oriented
• Someone leaders seek out for their toughest people and performance challenges