Jobs in West Springfield, VA

MAIN RESPONSIBILITIES

• Manage complex, constantly shifting calendar for an Executive
• Coordinate and manage travel arrangements
• Prepare and submit expense reports and reimbursements
• Keep executive on schedule and proactively manage time conflicts
• Support philanthropy efforts and related personal administrative tasks (high confidentiality)
• Facilitate meetings, including scheduling with executive-level stakeholders
• Maintain files (physical and digital) and revise business documents
• Support research projects and special administrative initiatives
• Coordinate legal document execution and transaction-related processes
• Manage invoices, approvals, and administrative workflows
• Plan and support internal and external events (client events, team events, industry events)
• Liaise with internal teams (legal, finance, accounting) and external stakeholders

MUST HAVES

• 5+ years supporting a very busy executive
• Experience managing high-volume, rapidly changing calendars
• Strong travel coordination and expense management experience
• Ability to keep a demanding executive on track and interrupt when necessary
• High availability and reliability during peak deal/activity periods
• Proficiency with Microsoft Office (Excel, PowerPoint, Outlook, Teams)
• Strong organizational and multitasking abilities
• High level of discretion and confidentiality
• Experience supporting fast-paced, high-demand environments

NICE TO HAVES

• Bachelor’s degree
• Real estate experience (preferred)
• Understanding of real estate transactions and development lifecycle
• Experience in commercial real estate, development firms, engineering firms, or general contractors
• Exposure to data centers, storage facilities, or commercial development projects