Jobs in Wayland

A large well known hospital group is urgently looking to hire an Admin Assistant to join their team on site in Newton, MA!

** This is a 6+ month contract to hire on W2 offering a full benefits package **

Required Skills & Experience

• 2+ years of experience working in a hospital or medical setting
• Working with surgeons/ clinical scheduling is preferred
• Experience in EPIC, collecting co-payments

What You Will Be Doing:

• Practice Assistants play an integral part in the operations of our community-based physician practices. Dedicated to administrative support, these Coordinators serve as the gatekeepers of our practices and ensure that teams are delivering the highest quality experience, exceeding our patients' expectations.
• Provides Departmental support by performing receptionist and clerical duties
• Scheduling patient appointments
• Answering the telephone system promptly and gathering screening information; taking, relaying, and managing messages and/or providing routine information. Retrieving voicemail messages, returning calls, and forwarding messages as needed
• Referral management and health insurance payor review.
• Organizing and maintaining patient records, logs and other controlling systems; retrieving files as needed. Developing and maintaining systems to assure accurate, confidential, retrievable information
• New patient coordination
• Other special projects and administrative tasks that are assigned

You will receive the following benefits:

• Medical Insurance - Four medical plans to choose from for you and your family
• Dental & Orthodontia Benefits
• Vision Benefits
• Health Savings Account (HSA)
• Health and Dependent Care Flexible Spending Accounts
• Voluntary Life Insurance, Long-Term & Short-Term Disability Insurance
• Hospital Indemnity Insurance
• 401(k)
• Paid Sick Time Leave
• Legal and Identity Protection Plans
• Pre-tax Commuter Benefit
• 529 College Saver Plan

Motion Recruitment Partners (MRP) is an Equal Opportunity Employer. All applicants must be currently authorized to work on a full-time basis in the country for which they are applying, and no sponsorship is currently available. Employment is subject to the successful completion of a pre-employment screening. Accommodation will be provided in all parts of the hiring process as required under MRP’s Employment Accommodation policy. Applicants need to make their needs known in advance.

REMOTE, Massachusetts based role- must live in the MA area! Administrative Assistant/ Client Service, Wealth Management, Remote (occasional meetings and errands between Framingham and Quincy). Benefits begin day one!

About the Company: stable and very well-established wealth management firm. This such a lovely group of people-they have almost no turnover! The people they have hired from us have raved about how warm and welcoming everyone is and how much they learned in a short period of time because of the effort folks make to educate on the nuances of the business. Firm working hours are 9-5, and culture represents great work/life balance!

What you'll do: join as the 4th person on a boutique team within the larger organization in direct support of a top producer at the firm who works remote in conjunction with an Advisor Assistant/ Sr. Client Service Specialist who’s been in the role a few years and whose role has grown over time. In this newly created role, you’ll take direction and workload from both this top producing Advisor and the current Assistant- and function as a backup point of contact and liaison between the Advisor their clients. In this role you will help with some first line administrative support including assisting with investment related paperwork and check processing. Manage bookkeeping tasks utilizing QuickBooks and various spreadsheets. Support Advisers and Staff with setup and ongoing IT and phone issues. Act as backup for the office based administrative staff including remote reception coverage as needed (they can forward the main line phones as needed- though this will be rare). Provide scanning and clerical support. In supporting the Advisor Assistant/ Sr. Client Service Associate, you may assist with any of the following: triage phone requests from clients, execute financial transactions, complete forms and documents for advisors, assist with the administration needs of onboarding of new clients. Alert clients regarding upcoming payments, shepherd client signatures on documents and coordinate their portfolio review meetings with the Advisors including scheduling the client appointments. Manage paperwork including creating and saving to electronic document library. Light administrative support including managing schedules and calendars for the Advisor.

About you: you have strong writing, organizational and multi-tasking skills along with great attention to detail and a friendly persona! One or more years of post-college experience as an administrative assistant or a client service or hospitality is ideal for this position, but they are flexible for the right person with less or more experience. You're looking for a long-term work "home" and will be happy to primarily work remote -you live in reasonable proximity to the Framingham to Quincy area for occasional in person meetings or shepherding signatures as needed and picking up documents from either location to bring to the other location as needed. This is a particularly strong practice within a very established firm and there's potential to grow as you become established. Ideally, you have proficiency with Office 365 and the ability to learn proprietary software packages.

Job Description

Job Summary:

As SAP Sales and Distribution and Vistex Senior Analyst, will manage the process design, configuration and requirement gathering for SAP Retail Merchandising SD and Vistex area, as well as integration touch points to other processes and systems. In this role you will be responsible for hands-on with cross-functional teams tasked with solving business requirements. You will estimate, configure and leverage SAP and Vistex functionality to meet core business process needs. This position would interface regularly with business stakeholders, development teams, and third parties to ensure that business requirements are met through proper system design and configuration.

Core Responsibilities include:

• Serve as a subject matter expert for SAP IS-Retail Sales and Distribution and Vistex processes.
• Provide process expertise and solutions in SD, Vistex Chargeback, Billback and Purchase Rebate areas including integration with other SAP Modules and non-SAP tools
• Lead in multiple design activities, from requirement analysis to systems, application and process design specifications, implementation and support.
• Create documentation for various stages of planning, design, implementation and support of area but not limited to SAP IS-Retail Sales and Distribution and Vistex processes
• Liaison with vendor partners to provide best class solution within the architectural standards
• Work with business to ensure mutual accountability as design results are achieved. Holds the business accountable to the design.
• Team up with development resources to provide detail functional specifications and field mapping documents for custom development.
• Responsible to keep abreast of industry trends and innovations and future SAP development for respective process areas or functional areas.
• Provide third level production support and identify root causes to issues.

Education and Experience Required (including certifications and/or software requirements for the position):

• Bachelor's degree in Business, Computer Science or equivalent or appropriate business experience that shows equivalent talent.
• At least 7 years of SAP SD, Vistex Chargeback and Purchase Rebate with in-depth understanding of cross module/functional integration.
• At least 2 full cycles SAP implementation projects with hand-on project experience designing, testing and implementing SD, Vistex processes/modules
• Knowledge of IS Retail with focus on Sales and Distribution, Vistex capabilities
• Understanding of integration points of SD/MM/FI/IM with Master Data, FI, Tax and other modules
• Knowledge of various O2C cycles, IM, Vistex Chargeback, Billback and Purchase Rebate areas is a must
• Knowledge of Order to Cash scenarios, Contracts, SAP Pricing (SD), Revenue Account Determination, Master Data (Customer, Article, Listing/Delisting/Assortment, Pricing), EDI/IDOC interfaces is required. Deep understanding of integration between SD and FI is must.
• Knowledge on Vistex Purchase Rebate and Chargeback configurations is a must
• Knowledge/Certification or implementation experience of S/4 HANA is a plus
• Knowledge of eCommerce integration and EDI knowledge is a plus
• Experienced working on advanced, complex technical projects or business issues requiring state of the art technical or industry knowledge.
• Strong analytical ability, judgment, and problem analysis techniques.
• Strong communication skills both written and verbal

Location: Framingham, MA

Practice Area: Family Law

We are a small, established family law firm in Framingham, Massachusetts, seeking an experienced attorney to join our team.

Responsibilities

• Represent clients in Probate & Family Court matters including divorce, custody, child support, alimony, modifications, and contempt actions.
• Draft pleadings, discovery, and agreements; attend hearings and mediation/conciliation.
• Conduct legal research and prepare memoranda.
• Negotiate settlements and participate in mediation/conciliation sessions.
• Attend motion hearings, pretrial/status conferences, and trials.
• Provide compassionate, timely communication and support to clients.
• Collaborate with the firm's attorneys and paralegals on case strategy.

Job Requirements

• Juris Doctor (JD) and admission to the Massachusetts Bar in good standing.
• Minimum of 3 years of experience in Massachusetts family law litigation required.
• Strong drafting, research, and oral advocacy skills.
• Ability to manage cases independently while contributing to a team.
• Empathetic, client-focused approach.

Compensation

• $120,000+ commensurate with experience.
• Bonus Potential.
• Health, Dental, and Vision Insurance.
• Retirement plan with employer match.

Our client, a boutique real estate law firm in Framingham, is seeking a Residential Real Estate Paralegal to join their team.

In this role, you'll be assisting attorneys and team with residential and commercial closings from start to finish—opening new files, ordering title exams and municipal documents, preparing title commitments, and ensuring every detail is in place for a smooth and timely closing. You'll also manage post-closing tasks and maintain excellent communication with clients, lenders, and attorneys throughout the process.

The ideal candidate is organized, proactive, and thrives in a high-volume setting.

Excellent compensation and benefits.

Please apply to Bridgeline Solutions today!

About the Company

Brown & Brown, PC is real estate and estate planning law firm located in the historic center of Bedford, MA. We've been in business for 100 years and treat our employees like family.

Suburban Bedford location with plenty of parking and semi-flexible hours.

Are you an energetic, team player seeking a challenging position with a great office team? We provide a collegial setting with hours that allow for work-life balance.

About the Role

We are seeking an experienced real estate paralegal to join our busy practice. Candidates should be able to handle all aspects of real estate, from title order through post-closing for buyer, seller and lender representation. Experienced applicants only. We will welcome you to our office and methods, etc. but need you to possess the skills and be ready to work independently from the start.

Responsibilities

• Communicate with clients from intake to closing
• Order title, MLC, Plot Plans, Mortgage Payoffs
• Work with Qualia software to prepare CD, ALTA, closing documents
• Support two real estate attorneys
• Coordinate transactional needs with lenders, towns, other side
• Prepare title policies and distribute post-closing documents to lenders, buyers and sellers
• Enjoy being a team player

Qualifications/Skills

Minimum 2 years of experience working in real estate conveyancing and handling all aspects of the transaction, including preparation of Settlement Statements in Qualia. Candidates must be comfortable working in a fast-paced environment while maintaining attention to detail; able to work independently; and possess excellent communication skills.

Preferred Skills

Experience with Qualia and Simplifile preferred. Will assist candidates that have experience with

e-closings.

Pay range and compensation package

Pay: $65,000.00 - $72,000.00 per year

Benefits:

• Simple IRA Retirement Plan with company match
• Health insurance
• Life insurance
• Paid time off
• Collegial work environment

Job Summary:

The attorney will provide litigation advocacy, advisory, consultation, and negotiation services to client facilities primarily within VA Office of General Counsel (OGC) North Atlantic District. The primary focus will be on defensive employment and labor litigation. Additionally, the attorney will represent VA in psychiatric commitment hearings in state courts. The role also involves advising and counseling clients on healthcare matters, compliance with applicable laws, regulations, and VA policies. This position offers a collaborative team environment, excellent work hours, and competitive benefits.

Duties:

The primary responsibilities include representing and advising the Department of Veterans Affairs on personnel issues and litigation before agencies such as the Equal Employment Opportunity Commission (EEOC), the U.S. Merit Systems Protection Board (MSPB), the Federal Labor Relations Authority (FLRA), as well as handling arbitrations under collective bargaining agreements, disciplinary appeals conducted under 38 U.S.C. §§ 7461-7464, and VA grievance procedures. The attorney will also represent VA at psychiatric commitment hearings and provide legal advice to VA officials regarding matters impacting VA operations and mission. The incumbent's guidance will be based on accurate application of Federal laws and regulations, State laws, and VA policies, directives, and handbooks, considering the implications for Veterans, the public, and the overall mission of VA.

Grade level: GS-12, GS-13, or GS-14 upon hire, depending on experience; GS-14 is full promotion potential.

Location: Bedford MA

Why work at OGC?

• Compressed work schedule
• Opportunities for advancement towards GS-15 and SES positions
• Leadership development programs offered annually
• OGC offers CLE (Continuing Legal Education) qualified programs
• Interact with senior leaders on high level priorities
• Bar dues paid annually (budget determined)
• Opportunities to perform pro bono work

Benefits:

• Thrift Savings Plan (401(k) equivalent, with matching)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Qualifications:

Candidates must be graduates of a law school accredited by the American Bar Association and hold active membership in good standing with the Massachusetts Bar. Preference is given to candidates with prior relevant legal experience and active practice. U.S. citizenship is required to qualify for this position.

Major, Lindsey & Africa’s Interim Legal Talent group has an immediate need for an Interim Contracts Counsel.

Overview: Our client seeks a skilled, transactional attorney specializing in commercial life sciences agreements for a three-month assignment.

Company: Our client is a well-respected commercial stage life sciences organization.

Experience: Five or more years’ experience acquired in a top law firm and/or in-house environment advising life sciences clients on commercial agreements.

Location: The Client is open to East Coast Remote candidates and/or local clients open to working in its Lexington, Massachusetts offices.

Responsibilities Include:

• Review, negotiate, and draft myriad commercial agreements including, but not limited to confidential disclosure agreements (CDAs), statements of work (SOWs), and master service agreements.
• Serve as a point of contact for various internal clients in the sales and business development function for contractual questions.
• Ensure all contracts are filed in client’s contract repository.
• Conduct legal research, as necessary.

Qualifications Include:

• Excellent academic credentials including a law degree from a well-respected, national law school.
• Admission to at least one state bar, ideally Massachusetts, active and in good standing.
• Five or more years’ transactional experience acquired in a top law firm or in-house environment advising life sciences clients on commercial agreements.

Pay Rate: $95-$105

Information regarding benefits can be found on MLA’s Website on the Consultant Resources Page: interested and qualified candidates should apply directly with Major, Lindsey & Africa for review and consideration.

Major, Lindsey & Africa does not discriminate against applications on the basis of age, sex, race or any other protected characteristics pursuant to applicable state or federal laws.

Bullhorn Job ID: 244597

Company Description

The Speech Improvement Company, established in 1964, has provided expert coaching and workshops to executives and leadership teams around the world. Specializing in communication and presentation skills, we empower clients to influence effectively, leverage persuasion techniques, and maximize their message's impact with optimal delivery and visual aids. Backed by a team of highly trained Executive Communication Coaches, the The Speech Improvement Company is dedicated to helping thousands of clients master communication and leadership strategies. The Speech Improvement Company continues to set the standard for high-level communication excellence.

Role Description

We are seeking a highly organized, proactive, and detail-oriented Office Manager to join our growing team. This role is ideal for someone who thrives in a fast-paced environment, enjoys wearing multiple hats, and takes pride in keeping operations running smoothly behind the scenes.

You will play a critical role in supporting leadership, managing administrative systems, overseeing Executive Assistants (EAs), coordinating billing processes, and helping onboard and support new coaches. If you are resourceful, collaborative, and energized by structure and problem-solving, we'd love to meet you.

This is a full-time, in-person position. Hours are 8:30am - 5:30pm Monday - Friday at our Framingham, MA office. Salary: $50,000 - $60,000.

Executive & Administrative Support:

· Manage highly active calendars and scheduling across multiple coaches

· Schedule clients, confirm meetings, and maintain accurate data entry

· Monitor multiple coach email accounts and respond with professionalism and discretion

· Provide EA backup and coverage

· Edit and proofread documents for accuracy and clarity

· Prioritize new and existing tasks effectively in a dynamic environment

· Support special projects and company-wide initiatives

Operations & Team Management:

· Serve as Coach Liaison and primary point of contact for Executive Assistants

· Lead weekly EA meetings and support daily problem-solving needs

· Guide, empower, and manage the EA team

· Hire and coordinate training and onboarding for new Executive Assistants as needed

· Support and onboard new coaches

· Assist with tasks as needed to support the team and leadership

Billing & Financial Coordination:

· Partner with CFO on invoicing processes

· Create and send invoices as client agreements are signed

· Track per-session payments and maintain invoicing spreadsheets in SharePoint

· Monitor the company finance email account daily

· Participate in billing meetings and occasionally lead them to ensure accuracy

· Ensure billing details are captured for all billable appointments

Qualifications

· Bachelor's or Associate's degree preferred

· 2–3 years of administrative, operations, or executive support experience

· Experience managing teams or overseeing support staff is a plus

· Comfortable using Apple computers

· Proficient in Microsoft Office, Excel, and Adobe Acrobat, & Zoom

· Ability to quickly learn new software and web-based systems

· Experience with SharePoint, invoicing systems, and WordPress preferred

· Comfortable with video conferencing platforms

Skills & Attributes

· Exceptional organizational and time management skills

· Strong interpersonal and customer service skills

· Clear, professional written and verbal communication

· Ability to multitask and adapt in a fast-paced environment

· Proactive thinker who anticipates needs

· High level of discretion and professionalism

· Ability to remain calm and effective in high-pressure situations

· Team-oriented mindset with a willingness to contribute ideas and improvements

Why Join Us?

At The Speech Improvement Company, Inc., you'll be part of a collaborative, mission-driven team committed to excellence and growth. This role offers the opportunity to take ownership, develop leadership skills, and make a meaningful impact on daily operations and long-term success.

Our client, a global leader in s technology, is looking for a Global Strategic Sourcing Manager to join their team. This is an excellent opportunity to apply your strategic sourcing expertise in software to support a mission that matters, helping to build a safer future for communities and businesses.

Position Overview

As the Senior Procurement Category Manager for Software, you will be responsible for developing and executing comprehensive sourcing strategies. Your work will directly contribute to the company's success by optimising costs, mitigating risks, and building strong supplier relationships across the software category, including SaaS and other emerging technologies.

Responsibilities

• Develop and execute sourcing strategies for software and SaaS.
• Lead complex RFP, RFQ, and other formal sourcing processes.
• Negotiate favourable commercial terms and contractual conditions.
• Build and maintain strong relationships with key suppliers.
• Conduct regular supplier performance and business reviews.
• Analyse market trends and spend to identify cost savings.
• Provide expert procurement guidance to internal stakeholders.
• Present strategies and results confidently to senior leadership.

Requirements

• Extensive experience in procurement or a similar business role.
• Demonstrated experience in software strategic sourcing (SaaS, PaaS, IaaS).
• Proven ability to manage complex, high-value sourcing projects.
• Exceptional negotiation and analytical skills.
• Excellent communication, presentation, and interpersonal skills.
• Experience managing relationships with senior leadership.
• A Bachelor's degree in a related field is preferred.
• Legal authorisation to work in the U.S. indefinitely.

Benefits

• Incentive bonus plans.
• Medical, dental, and vision benefits.
• A 401K plan.
• An employee stock purchase plan.
• Paid parental and family leave.

Alongside these benefits, you will join a close-knit, global community. The company is focused on helping you do your best work in an inclusive and supportive environment.

How to Apply

For more information about this exciting role and if you meet the criteria, please submit your details without delay to quoting MB/1296999.

Langley Search & Selection ( ) is the leading specialist recruiter in the procurement, supply chain and purchasing field. We manage permanent and interim procurement and supply chain jobs globally for our clients, from large global multinationals to SMEs