Jobs in Waban, MA

Brennan Staffing Group Inc., founded in 2021, builds on decades of trusted partnership and proven results. A preferred staffing partner for leading New England companies, we specialize in placing top accounting, finance, human resources, and administrative professionals in temporary and permanent roles across industries, including High Tech, Biotech, Manufacturing, Healthcare, Advisory, and Public Accounting. With over 70 years of combined Boston-market expertise, we deliver pre-qualified talent precisely matched to each client’s needs. 

Our client is a high-growth venture capital firm that partners closely with founders to build durable, industry-leading technology-based companies. Working alongside investment leaders behind some of the world’s top global brands, their team brings deep domain expertise, a hands‑on operating mindset, and powerful industry connections to help entrepreneurs scale through their most critical growth stages. You have a chance to work with some of the most successful Investors who were instrumental in many of today's iconic brands. 

Executive Administrative Assistant – Private Equity Firm – Temp to Perm 

Boston, MA | Full-Time, In-Office 

Our client’s private equity firm in Boston, MA, is searching for a highly organized Executive Administrative Assistant. This full-time, in-office position is Temp to Perm and requires attendance Monday through Friday, with no hybrid or remote option available. The ideal candidate is genuinely passionate about supporting others, brings an upbeat attitude to the team, and excels in organizational skills. 

• Responsibilities: 
• Provide comprehensive administrative support to executives and team members. 
• Manage Outlook and shared calendar spaces, including scheduling meetings, coordinating appointments, and maintaining accuracy across all calendars. 
• Prepare correspondence, reports, and presentations as needed. 
• Organize and maintain files, records, and office supplies to ensure efficient operations. 
• Serve as a liaison between executives, staff, and external partners, delivering exceptional customer service. 
• Requirements: 
• Proven experience in an executive administrative assistant or similar role. 
• Expertise in Microsoft Outlook and shared calendar management. 
• Exceptional organizational skills and attention to detail. 
• Strong interpersonal skills with a passion for helping people. 
• Positive, energetic attitude and willingness to learn new skills. 
• Ability to work independently in a fast-paced environment. 
• You must be able to work in the office five days a week; no remote or hybrid options. 
• Experience in the Venture Capital or Private Equity Community is highly preferred.
• Location: Boston, MA (in-office only) 

Rate: 35-50/Hour, depending on your experience.

Salary Upon Conversion: 90-105K Base Salary.

If you are a motivated individual who thrives on organization, enjoys supporting others, and is eager to be part of a dynamic team, we encourage you to apply. 

Job Summary

Are you school-based staff, and ready for a change-of-pace? Are you a counselor, social worker, restorative educator, classroom teacher, or administrator with a passion for youth and behavioral health? OR are you a public health professional, with a background in behavioral health and substance use, that has a passion for youth and school-based implementation? Then this role may be for you!

A full-time Training Lead position is available in the MGH Center for School Behavioral Health (CSBH) located within the MGH Psychiatry Department. Under the supervision of the Project Manager, the Training Lead will be responsible for management and oversight for all training and technical assistance projects and activity being conducted by Randi Schuster, PhD, Founding Director of the Center for School Behavioral Health, focused on community-based approaches to address adolescent substance use and its relationship with psychosocial, cognitive, and academic functioning.

The Training Lead will be principally in charge of managing the training and technical assistance of a drug education curriculum developed under the direction of Dr. Schuster in collaboration with the Massachusetts Department of Public Health, as well as potentially other programs as they arise. They will be responsible for coordination and training of school-based intervention facilitators; arrangement of logistics for training days and events; innovation related to training activities; communication and coordination with project and program team members; creation, management and QA of databases and reports for all training related activities. They will report directly to the Project Manager.

Principal Duties and Responsibilities

• Overall implementation and daily management of school- and community-based training in iDECIDE, a drug education and diversion program
• Maintain and update learning management system database; perform audits, including quality control and assurance of all LMS data
• Responsible for primary day-to-day training duties for the iDECIDE program, serving as a central resource for all training related issues, including providing website maintenance, liaising with development for curriculum updates, managing the Learning Management System, and utilizing feedback from trainings to help inform on necessary changes to the materials and the training itself
• Bolsters the infrastructure to support the development and implementation of various technical assistance activities, including (but not limited to) office hours, coaching, learning collaboratives, and implementation site visits
• Maintains monthly budget reports, tracks expenditures, and forecasting for all training related costs
• Schedules regular statewide trainings in the Boston area, Central, and Western Massachusetts.
• Supports national expansion and training efforts led by the Project Manager
• Supports supervision and delegation of work relating to training and technical assistance to Training Coordinators, directed by Project Manager
• Other duties as assigned

Qualifications

• BA/BS required
• Working knowledge of the secondary educational system and structure, particularly in Massachusetts, is desired but not strictly necessary
• Passion for supporting youth with mental/behavioral health concerns
• Multi-lingual preferred
• Diverse identities and lived experience preferred

Skills and Competencies Required

• Well-organized, self-motivated, and attentive to detail
• Able to multi-task, problem-solve, and manage time/workload with minimal supervision
• Excellent communication skills, to effectively communicate with a multidisciplinary team and key stakeholders (school, community agencies, and local/state government)
• Excellent public speaking abilities, including an ability to have a conversational and engaging approach in front of large audiences, while always maintaining professionalism
• Able to work independently and interact with clients and colleagues at all levels of the institution
• Strong problem solving and process management skills
• Able to use data to inform program improvements. The Training Lead should be proficient in using administrative software (Excel, Word, PowerPoint). The Training Lead will also be responsible for learning any new Learning Management Systems and Customer Relationship Manager (CRM) systems used for the program

Pay Range

$63,648.00 - $90,750.40/Annual

Procurement Category Lead - Boston, MA

We are seeking candidates for a Procurement Category Lead position with a highly successful financial services firm located just South of Boston, MA. The Procurement Category Lead will join the Global Professional Services Procurement team. This role combines hands-on strategic sourcing leadership with category strategy development across key professional services areas including Consulting, Marketing, HR, and Legal. This individual will bring deep sourcing expertise and best-in-class procurement practices to manage end-to-end sourcing, negotiations, and supplier engagement, while also contributing to the development and execution of category strategies that deliver cost savings and operational efficiency. The ideal candidate will have 8+ years of strategic sourcing experience, preferably within professional services procurement. 

This is a 6-month contract position that will pay $64-74/hr (depending on experience) within a 40-hour workweek. This position is required to be onsite 4 days per week in their office.

Responsibilities:

• Lead end-to-end sourcing for Professional Services (Consulting, Marketing, HR, Legal).

• Manage RFx processes, competitive bidding, and complex contract negotiations.

• Partner with legal to ensure contract compliance and execute preferred supplier programs, pricing, and rate cards.

• Drive cost savings, P&L impact, and operational efficiencies through strategic sourcing and demand management.

• Negotiate complex commercial agreements with large professional service providers.

• Conduct spend analysis, supplier performance reviews, and multi-year category strategy development.

• Manage multiple sourcing projects, cross-functional teams, and internal client relationships.

• Oversee supplier onboarding, preferred supplier relationships, and procurement issue resolution.

• Maintain compliance with regulatory, procurement policies, and internal processes; identify process improvements.

• Support development and mentorship of team members.

• Contribute significantly to P&L savings and cost avoidance initiatives.

Qualifications:

• Bachelor’s degree in a related field preferred.

• 8-10+ years of strategic sourcing experience, specifically within Professional Services procurement.

• Experience sourcing across one or more of the following categories: Consulting, HR, Marketing, or Legal services.

• Demonstrated success delivering cost savings and P&L impact through strategic sourcing initiatives.

• Strong commercial negotiation skills with the ability to influence cross-functional stakeholders.

• Proven experience negotiating with large professional services providers.

• Experience developing and executing category strategies.

• Ability to work independently while managing multiple priorities in a fast-paced environment.

• Strong understanding of procurement best practices, risk management, information security, and payables processes.

• Excellent analytical, problem-solving, and communication skills.
  
  Ability to manage complex stakeholder relationships diplomatically.

If you are interested in learning more about this opportunity, please send your resume to Olivia at  

IND123

We are currently supporting a direct client that has recently migrated from a legacy data platform to Databricks as part of a broader modernization initiative. As this is a new implementation of their Lakehouse platform, the team is looking for a Senior Databricks Platform Administrator who can play a key role in guiding the platform through the next phase — including POC validation, platform governance, and operational best practices.

This role is ideal for someone who enjoys working at the architectural and platform level, helping organizations avoid common pitfalls and ensuring the Databricks environment is built for scalability, performance, security, and cost optimization from day one.

You will have the opportunity to shine with your expertise by advising the client on platform design, governance models, cluster strategy, and DevOps automation, while helping establish the foundation for a robust enterprise Lakehouse environment.

Key Skills & Experience

• Databricks workspace administration and cluster governance
• Unity Catalog, Delta Lake, and Spark performance optimization
• AWS architecture including IAM, VPC, S3, KMS, PrivateLink, and CloudWatch
• Terraform and Infrastructure-as-Code for platform provisioning
• CI/CD pipelines, Git workflows, Databricks CLI, and API integrations
• Automation using Python or Bash
• Cost optimization and platform governance strategies

Nice to Have

Experience with:

• Delta Live Tables
• Auto Loader
• MLflow
• Feature Store
• Databricks Serverless Computer

Trade Operations Specialist - Boston, MA

We are seeking candidates for a Trade Operations Specialist position with a leading financial services firm based in Boston, MA. This role will be responsible for ensuring that all trade entries into the accounting system are processed accurately and in a timely manner, while also supporting day-to-day securities processing and operational activities across the firm’s business lines.

The ideal candidate will have at least 1 year of operations experience within the financial services industry, along with strong attention to detail and the ability to manage processes in a fast-paced environment.

This is a 6+month contract-to-hire position that will pay $25-28/hour within a 40-hour workweek. This position is required to be onsite 3 days per week in their Boston office and 2 days per week remote. 

Responsibilities:

• Executing operational controls, supporting team members, accounting for trade activity, resolving trade-related issues, ensuring accurate and timely cash management, and coordinating with both internal and external clients, including support for 529 plan administration.

• Ensures all trades straight through processed and those requiring manual intervention are properly accounted for in the accounting system.

• Reconciles trades entered into order management systems to trades received by trade processing system.

• Reviews trade issues reports to ensure trade price deviations are researched and resolved with appropriate parties.

• Manages trading of daily cash flows with investment companies including trade confirmation oversight.

• Coordinates raising cash activities for fund portfolios for expense payments such as management fees.

• Coordinates reallocation events ensuring portfolios meet specified target allocations.

• Utilizes various resources to provide cash projections to clients and customers.

• Ensures systemic feeds and manuals adjustments are accounted for accurately to ensure timely cash projections reporting. 

Qualifications:

• Bachelor’s degree in Finance, Accounting, Business, or a related field required.

• 1+ years of experience in investment operations, securities processing, fund accounting, or trade operations preferred.

• Strong attention to detail and ability to ensure accuracy in high-volume transaction environments.

• Ability to investigate and resolve trade discrepancies and operational issues.

• Strong organizational and problem-solving skills.

• Excellent communication skills and ability to collaborate across teams.

• Proficiency with financial systems, order management systems, and Microsoft Excel.

If you are interested in learning more about this opportunity, please email your resume to Lydia at

IND123

Title: Program Manager-Leadership Initiative - Academic

Position Type: Contract role with potential extensions(3 months to begin with)

Location: Boston, MA 02134

JOB SUMMARY

The hiring manager is looking for candidates with academic institution experience (required) and the ability to work effectively with a former dean of a college.

Candidates should be less technical/clinical and more oriented toward academic program support.

They must also be comfortable using AI tools (e.g., ChatGPT/Copilot) and confident in asking questions, clarifying expectations, and speaking up.

Key responsibilities and skills include:

Lead planning and execution of the Leadership Institute’s 25th Anniversary events (conferences, symposia, exhibits, faculty convenings).

Develop visual and digital assets, including infographics, data visualizations, and research graphics.

Manage systems for tracking research activities, including content development workflows.

Proficiency with Qualtrics—survey design, data management, and reporting dashboards.

Team will consider candidates missing this if they meet ~90% of other qualifications.

Proven ability to work collaboratively with students, faculty, colleagues, and external partners.

Strong written and verbal communication skills.

Basic Qualifications:

BS/BA degree required, with 8+ years of proven ability to perform research, manage projects independently, and manage staff.

Proficiency in Microsoft Office Suite; advanced Excel skills required.

Proficiency with Qualtrics required, including survey creation, data management, and reporting dashboards.

Strong attention to detail, sound judgment, and ability to handle confidential information.

Demonstrated ability to work effectively with students, faculty, colleagues, external partners, and other stakeholders.

Exceptional organizational skills, with the ability to manage multiple complex projects simultaneously.

Strong written and verbal communications.

Position Summary

We are seeking a dynamic individual to manage the day-to-day operations in a Biotech environment. This is an exciting and unique opportunity to support our Pharmaceutical Development team’s office and lab space. The successful candidate will be able to thrive in a fast-paced, ever-changing environment, and manage competing priorities, while maintaining a professional demeanor with employees.

In this critical role, you will serve as the primary interface between our company and its service providers, vendors, and consultants. This position requires great attention to detail, organization, and professionalism, and the ability to maintain an efficient business environment.

Responsibilities, including but not limited to:

·Ensure smooth daily operations of the office environment, making sure employees have a clean and safe office.

·Greet and check in visitors and vendors as required, directing them to the appropriate person as needed.

·Troubleshoot any office issues and escalate to the appropriate teams as needed.

·Coordinate with the Facilities team to manage all ongoing facilities-related issues, including maintenance requests submitted by employees, cleanliness of the office space, as well as landlord relations.

·Manage facility service coordination: office supplies, vendors, non-lab equipment, space planning, and office expansion efforts.

·Develop and manage relationships with catering sites for weekly lunches and events.

·Maintain an effective file organization for administrative projects and office files that are accessible to the team if needed.

·Ensure office and operations security by maintaining the security access database, file keys, access cards, and office keys

·Provide human resources support and miscellaneous administrative project support as necessary, ex: monitoring on boarding of new employees to ensure a positive employee experience

·Sort and distribute incoming mail to the appropriate recipients

·Event planning as needed.

Qualifications:

·Bachelor's degree Preferred

·At least 2-4 years’ experience in a life sciences environment preferred

· Proficiency in Windows operating systems, Outlook, Word, Excel, and general office equipment

· Ability to multitask with several priorities and maintain a high standard of discretion and confidentiality

·Excellent communication and interpersonal skills

· Flexible, confident, and driven toward results

· Ability to work with minimal supervision