Jobs in Somerville

On-site Burlington, Massachusetts

Ongoing contract on a W-2

We are looking for a Field Engineer that ideally has previous linear water rehabilitation experience i.e. sewers. This will be an onsite role for a sewer rehabilitation project for a utility client in Boston. They will be providing Owner's rep services and be reviewing drawings, RFI's, etc. to provide technical support out in the field to the main contractors out in the field. This person will coordinate back with the design engineer office to determine if changes need to be made.

Provide subcontractors with information and direction, as outlined within contract specifications, to allow the work to proceed as scheduled. Authority to interpret technical requirements and provide solutions in conjunction with discipline Project Department Engineer and Discipline Superintendent, to provide drawings and data, and to direct work as assigned and consistent with Company's contractual commitments. May perform subcontract administration of discipline specific or assigned procurements. Interprets and administers fundamental commercial issues. Position may transition to assistant superintendent or startup engineering role. May perform in an EPC environment where Company is either solely responsible or in a Joint Venture/Consortium with others. Provides technical direction/interpretation of design drawings and specification requirements, as well as general guidance to subcontractors on overall design. May perform fundamental design checks and re-design in the field without supervision. Provides commercial direction, interpretation of subcontracts, and administers discipline specific or assigned contract requirements in coordination with Field. Subcontract Administrator or Procurement Manager. Reviews, maintains records, and responds to Contractor Information. Requests (CIRs) as assigned. Monitors assigned subcontractor(s) for compliance with subcontract technical requirements. Monitors discipline construction activities for compliance with the CPM schedule. Prepares and issues all discipline extra work authorization requests (RFMPs/WAs) with the approval of the Project Field Manager Coordinates with Field. Subcontract Administrator as needed. Maintains a daily log for site record purposes. Completes quantity take-offs as required to support construction planning and invoice approval. Reviews all subcontractor progress payment requests for acceptance. Monitors technical service representative (supplier) daily logs and reviews/approves their timesheets. Compiles and maintains Conformed to Construction Records drawing and list markups as assigned. Directs site document control activities for design documents. Assists Field Quality Assurance Manager in performing inspections and verification of tests. Adheres to safety and quality standards as appropriate for level of duties and accountabilities. Supports continuous improvement efforts and the change management effects associated with the implementation of improvements. Provides commercial direction, interpretation of subcontracts, and administers discipline specific or assigned contract requirements in coordination with Field Subcontract Administrator or Procurement Manager. Reviews, maintains records, and responds to Contractor Information Requests (CIRs) as assigned. Acts in capacity of a "lead person" Does not have management responsibility for the people to whom they provide work direction except as assigned Directs other discipline engineers, general foreman, craft personnel, TA's, and vendor representatives.

Education: MUST have a BS in engineering. Preferrably Civil since it is dealing with underground construction (but not a deal-breaker)

POSITION: Marketing & Communications Associate

LOCATION: Emerson Colonial Theatre, Boston, MA

HOURS: FT, some evenings, weekends and holidays, remote options negotiable

ABOUT THE POSITION

· Reporting to the Director of Marketing and Communications, the Marketing and Communications Associate is responsible for curating and creating engaging content for the Colonial’s social media channels, website, and email campaigns; providing customer service on all digital channels; analyzing digital campaign analytics; and assisting in press-related activities.

· Works collaboratively on digital initiatives with multiple central marketing teams including CRM, eCommerce, Social & Content, and Product Management, as well as our external Digital Marketing Consultants at AKA on all paid digital media.

· The Marketing and Communications Associate works closely with show marketing teams, in-house and central Ticketing and F&B teams, freelance designers, agencies, and vendors.

· Administers grassroots marketing strategies and promotional partnerships to boost ticket sales and build relationships with new audiences.

· Alongside Director of Marketing, oversees day-to-day Marketing department responsibilities for Emerson College apprentice cohort.

· Conducts administrative tasks such as payment of invoices, updating venue marquee, and other duties as assigned.

· Success in the role requires the ability to coordinate the work of multiple external clients and vendors simultaneously while communicating changes in design, strategy, and deadlines with the Director of Marketing and Communications and venue management.

PEOPLE, PLACES, and THINGS

· The Emerson Colonial Theatre is the longest continually operating theatre in Boston, MA and is currently in the midst of celebrating 125 years as a theatre for the community. In its storied history, the Emerson Colonial Theatre has debuted such seminal Broadway shows as Porgy and Bess, Oklahoma!, and La Cage aux Folles, among others. In 2018, the Colonial became part of ATG Entertainment and went through an extensive renovation that positioned the theatre to expand programming and host all types of live events at a mid-capacity level (1,600+ seats). Since this reopening, the Colonial has demonstrated its commitment to ATG’s vision in becoming the leading live entertainment provider in the world with performances including the world premieres of Moulin Rouge! The Musical, A Beautiful Noise, and The Queen of Versailles starring Kristin Chenoweth, as well as David Byrne’s American Utopia, Plaza Suite starring Sarah Jessica Parker and Matthew Broderick, comedians Lewis Black, Alex Edelman, Hannah Gadsby, John Leguizamo, and Jacqueline Novak, and a variety of one-night events including Gladys Knight, Samin Nosrat, Diana Krall, The Wiggles, Gregory Porter, Blippi, Imogen Heap, and so much more! We are excited to continue to expand our eclectic programmatic offerings because we truly believe:

Everyone belongs here. There is something for everyone at the Colonial.

· The Marketing and Communications Associate serves the primary function of overseeing all digital communication channels for the venue.

· Supporting the Director of Marketing and Communications in their efforts to realize sales targets by being responsive to changes in expectations and workflow is key for the person in this role.

· Also, the Marketing and Communications Associate represents the Colonial by engaging with followers and responding to inquiries via social media platforms.

EXPERIENCE and SKILLS

· A successful applicant will have a basic understanding of marketing campaign workflows, content management, and experience using digital and social media platforms to market a brand.

· As multiple campaigns run simultaneously, the ability to be adaptable and multi-task are critical.

· Familiarity with social media scheduling tools and graphic design/video editing software a plus.

· If you have a passion for social media, are creative, and have strong organizational skills, this may be the perfect job for you!

COMPETENCIES

· Attention to Detail, Planning and Organization, Customer Focus, Adaptability, Problem-Solving

BENEFITS

· 401K eligible, competitive healthcare plan, flexible hours (as relates to performance schedule), ability to work remotely on occasion.

· Venue is located less than 1 block from public transportation and 2 blocks from garage with employee discounted rates.

· And of course, the ability to attend performances for some of the best live entertainment at one of the most beautiful and historic venues in the world!

ATG Entertainment: Passion Behind Performance

ATG Entertainment is a world leader in live entertainment. Our portfolio of venues includes historic theatres, studio theatres, cinemas, conference spaces, and modern live music arenas. ATG Entertainment own, operate or program 73 of the world’s most iconic venues across the UK, the US and Continental Europe entertaining over 18 million audience members each year.

Through our in-house Production companies and working closely with top producers and promoters ATG presents over 15,000 live performances annually, including Cabaret at the Kit Kat Club, Stranger Things: The First Shadow, Moulin Rouge, The Lion King, Harry Potter and the Cursed Child and Starlight Express as well as popular music and comedy shows.

ATG also owns a leading ticketing platform processing more than 18 million tickets each year for musicals, plays, concerts, comedy shows and a variety of other live events. attracts more than 40 million unique visitors annually. Headquartered in London and Woking, the company also has offices in New York and Cologne.

It is the passion of our teams, that cover every discipline across the live entertainment industry, that underpins our continuing strategic growth and success. Learn more about ATG Entertainment, visit Entertainment’s Inclusion, Diversity, Equity, & Access Mission Statement

A Stage for Everyone

Our stages are a platform for compelling stories – stories that are for all, by all, and of all. We shine our spotlight on our differences and believe that understanding and celebrating these differences makes us better global citizens. We are committed to strengthening the sense of belonging by ensuring diversity and equity in everything we do. We strive to make our venues beacons of these ideals in our communities. On stage and off, we hold ourselves accountable for nurturing an inclusive culture, one in which everyone can bring their authentic selves, and everyone feels they belong.

At ATG Entertainment, we provide a stage for everyone.

Banquet Chef – The Langham, Boston

About Langham Hospitality Group

A wholly-owned subsidiary of Great Eagle Holdings, Langham Hospitality Group (LHG) comprises a family of distinctive brands, including The Langham Hotels and Resorts, Cordis Hotels and Resorts, Eaton Workshop and Ying’nFlo. With over 40 hotels and residences in operation or development, LHG has a global footprint that extends across Asia, Europe, North America, Australasia and the Middle East.

LHG's approach to hospitality centres on open and genuine interactions with guests, colleagues and the world around us. With dedicated colleagues across four continents, we foster an engaging and respectful workplace to nurture careers, delight guests, and embrace the company's vision to building great memories together.

The Langham, Boston is one of the city’s most historic hotels and one of the most iconic luxury hotels in the US. You will be assisting to lead a passionate & talented Food & Beverage team to drive excellence in guest experience and the overall success of the Banquets, Langham Club Lounge, and colleague cafeteria food service, by delivering high standards in guest experience & colleague engagement in alignment with the culture and values of Langham Hospitality Group.

Key Responsibilities:

• To oversee all aspects of banquet food preparation, ensuring adherence to standardized recipes.
• Create and maintain a standardized recipe book, plate guides, and allergen sheet for existing written menus.
• Organize, oversee, and participate in the plating of food for service, ensuring compliance with established plating and presentation criteria.
• Guarantee food quality and ensure readiness for service at the appropriate time, following Banquet Event Order (BEO) standards.
• Control costs effectively by managing food purchasing and maintaining food cost goals, while monitoring labor levels.
• Responsible for developing the banquet team through regular feedback, coaching, and skill-building opportunities, while managing the disciplinary process in alignment with company policies.
• Attend and participate in daily BEO meetings.
• Organize and manage all aspects of banquet production, including but not limited to daily prep lists, tagging speed carts with BEOs, and daily distribution and change logs.
• Collaborate with Banquet Management to conduct pre-event walk-throughs, ensuring rooms are set up to standard and ready for use.
• Oversee the employee cafeteria, ensuring proper cooking methods and product quality while adhering to food safety criteria.
• Manage menu development and execution for the Langham Club, working closely with the Executive Chef.
• Build and maintain effective relationships with both internal and external customers to meet guest needs.
• Possess knowledge of local health rules, regulations, and food handling requirements.
• Maintain safety and sanitation standards throughout the department, adhering to all sustainability procedures (Connect).
• Supportive functions: 50% - Staff Engagement & Production, 15% - Administrative Work, 20% - Quality Assurance, 15% - Menu Development.

Qualifications:

• Experience with menu development, costing, and BEO distribution. Advanced knowledge of culinary technique and application.
• Ability to adapt to changing demands as related to a banquet kitchen, two years of Banquet Kitchen experience preferred.
• Degree in Culinary Arts preferred, 3 to 5 years’ experience in a 4-5 star hotel or independent restaurant in a kitchen management role.
• ServSafe certification.
• Able to grasp, lift and/or carry up to 25 lbs. as needed. Able to work long hours plus the ability to stand, sit or walk for extended periods of time.
• Legally authorized to work in the United States.

Salary Range:

• $90,000 - $100,000 annually

For more information about the property, please visit:

About Us

Named after the first Black American to graduate from college in the United States, Alexander Twilight Academy (ATA) is a free, longitudinal catalyst and high school and college access organization that provides hard-working, high-potential students from under-resourced backgrounds with the highest-quality educational and life-enriching opportunities. Through rigorous, year-round academic programming, support, advocacy, enrichment, and mentorship, ATA prepares middle school students to earn admission to and thrive at the nation's top high schools, colleges, and beyond. ATA makes a long-term commitment to serve each student and family we admit from middle school through college and beyond. ATA develops leaders who will change the world and catalyzes the next generation of great thinkers, creators, and changemakers to live meaningful lives of passion and purpose.

Piloted during the summers of 2018 and 2019 and launched, in earnest, during the 2019-2020 school year, ATA has grown by adding a new cohort of rising 6th grade students each year. ATA now serves six cohorts of students in grades 6-11. Alexander Twilight Academy is at an incredibly exciting inflection point after placing 100% of our 2023, 2024, and 2025 8th grade applicants into the Boston Exam Schools and prestigious independent day and boarding schools with a cumulative total of over $37M of financial aid in hand. ATA is continuing to grow and scale both the middle school model and fully build out the high school and college aspects of the model with robust programming, support systems, career exploration, internship training and placement, as well as college guidance and placement. Our first cohort of students will be entering college in fall 2027.

About the Role 

As the Assistant Director of Operations, you will be responsible for the following scope of work.

• Support all logistics for school-year and summer programming, including management of vendors, transportation, and food services. 
• Assist with compliance and execution of human resources functions such as benefits administration, issuing staff contracts, and staff onboarding. 
• Manage logistics for staff learning opportunities and community building to ensure a highly effective and collaborative team culture. 
• Conduct market research to grow and refine human resources policies.
• Oversee office systems to ensure an efficient and productive work environment. 
• Lead technology initiatives and troubleshooting, including Google Suite oversight and student chromebook management. 
• Assist with key financial projects, including invoice processing, budgeting, and coordinating vendor payments. 
• Support student information management systems, ensuring data is accurate and up-to-date.  
• Lead the continued launch and rollout of ATA’s new Salesforce database. 
• Oversee supply procurement in an efficient and highly cost effective manner. 
• Serve as an advisor to a group of current ATA students and families.
• Support additional programmatic projects as needed.

About You 

• You are firmly committed to educational access, equity, social justice, and ATA’s mission and vision.
• You have worked in a school or nonprofit setting, ideally in an operations capacity.
• You are steeped in process, are highly organized, and have an incredibly strong attention to detail.
• You have exceptional follow up and follow through, showing relentless persistence in closing out key tasks. 
• You are receptive to feedback and unafraid to take proactive steps to make improvements and/or solve problems.
• You are a successful multi-tasker and thrive when managing concurrent projects under tight deadlines.
• You are an excellent communicator and can confidently build relationships with students and families from diverse backgrounds.
• You are highly responsive and demonstrate excellent customer service with multiple stakeholders including ATA staff, students and families, vendors, and other key supporters in the ATA network.  

Qualifications

• Bachelor’s Degree required. Recent college graduates are encouraged to apply. 
• 1-2 years of professional experience in schools, nonprofits and/or the public sector is a plus. 
• Experience with Salesforce is a plus. 
• Experience with independent schools and/or Boston Public Schools is a plus.
• Fluency in Spanish, Haitian Creole, and/or Portuguese is preferred.
• Availability to work a flexible schedule - some Saturday and evening work is required.

The Details

This is a full-time role with expectations and benefits commensurate with all full-time roles at ATA.

• Location: Our team works together in our Jamaica Plain office on Mondays, Tuesdays, and Thursdays, with optional remote days on Wednesdays and Fridays. During the 6-week Summer Leadership Program we are in-person every day.
• Benefits: We offer a strong benefit package including healthcare, dental, vision, a 401K option, and a generous PTO policy including holiday closures.
• Compensation: Salary for this position starts at $56,000 and is commensurate with experience. 
• Start Date: Recognizing that many qualified candidates for this role may currently be in school-year contracts, we are offering a flexible start date, no later than June 15.

How to Apply

Please send your resume and cover letter to with the subject line “Assistant Director of Operations.”

Alexander Twilight Academy is an equal-opportunity employer and does not and shall not discriminate on the basis of race, color, religion (creed), gender, gender expression, age, national origin (ancestry), disability, marital status, sexual orientation, or military status, in any of its activities or operations.

About SiPhox Health

SiPhox is bringing silicon photonics diagnostics out of the central lab and into the home. We combine photonics, microfluidics, embedded systems, and semiconductor grade manufacturing to quantify multiple biomarkers in minutes on a coffee maker sized device. Our goal is to build the first mass market photonic blood analyzer and dramatically expand access to precision diagnostics.

Our mission is simple but ambitious. We want to make healthcare proactive instead of reactive by enabling people to measure their health frequently, easily, and affordably.

Position Summary

We are looking for a high velocity talent builder who thrives on identifying exceptional people and convincing them to join an ambitious mission.

You think about recruiting from first principles. Talent density matters. Speed matters. Every hire shapes the trajectory of the company.

You will own recruiting end to end across the company. From writing job descriptions and sourcing candidates to closing offers and building long term talent pipelines.

This role is ideal for someone who loves operating with extreme ownership, high autonomy, and measurable impact.

What You Will Do

• Own the hiring pipeline

• Manage full cycle recruiting across engineering, science, manufacturing, operations, and business roles

• Partner directly with founders and hiring managers to define roles and hiring strategies

• Source exceptional candidates

• Run outbound sourcing campaigns on LinkedIn and other platforms

• Identify and engage top talent before they are actively looking

• Build talent pipelines

• Map talent markets for difficult roles

• Maintain warm pipelines so the company can hire quickly when new roles open

• Run the hiring process

• Screen candidates and coordinate interviews

• Manage candidate communications and ensure a great experience

• Lead offer discussions and close candidates

• Improve recruiting systems

• Continuously refine job descriptions and sourcing strategies

• Track recruiting metrics such as time to hire and pipeline health

• Represent the company

• Serve as the first impression of SiPhox for candidates

• Communicate the mission, culture, and opportunity clearly and convincingly

What We Are Looking For

Must Have

• 3+ years of full cycle recruiting experience with significant outbound sourcing

• Experience operating as the sole recruiter or primary talent partner at a company

• Expert proficiency with LinkedIn Recruiter

• Experience recruiting across multiple functions such as engineering, science, operations, or business roles

• Strong writing skills for job descriptions and candidate outreach

• Ability to manage multiple open roles and pipelines simultaneously

• Excellent communication and interpersonal skills

• Self starter mentality with a strong bias for action

• Authorization to work in the United States

Nice To Have

• Experience recruiting in deep tech, biotech, hardware, or startup environments

• Familiarity with technical roles such as firmware, embedded systems, optics, fluidics, or hardware engineering

• Experience with ATS platforms such as Ashby, Greenhouse, or Lever

• Background in employer branding or recruiting marketing

• Experience building recruiting metrics dashboards or analytics

• Experience helping a startup scale during a period of rapid hiring

How We Work

• Bias for action

• We move quickly and expect people to prototype, experiment, and iterate rapidly

• Extreme ownership

• You own recruiting outcomes end to end from sourcing to signed offer

• Talent density

• We prioritize hiring exceptional people who elevate the entire team

Benefits

• Competitive salary and equity compensation

• Healthcare, dental, and 401k

• High end gym membership

• Two company shutdown weeks each year in addition to PTO

• Opportunity to help build a category defining diagnostics company

Front Desk Receptionist | Boston

Global Investment Firm | $60K–$70K + Bonus + Excellent Benefits

A highly respected global investment firm in Boston is looking for a polished, personable Front Desk Receptionist to be the face of the office and help create an exceptional experience for employees, clients, and visitors.

This is a great opportunity for someone who enjoys being at the center of a professional office environment and takes pride in delivering a warm, high-level hospitality experience.

Key Responsibilities

• Greet and assist visitors, clients, and employees, ensuring a welcoming first impression

• Manage incoming calls and direct inquiries professionally

• Coordinate visitor arrivals and support guest check-in processes

• Maintain a polished and organized reception area

• Provide coverage across reception desks as needed

• Partner with colleagues to support the overall office and workplace experience

What We’re Looking For

3+ years of experience in a corporate reception, hospitality, or client-facing role

Professional, polished presence with excellent communication skills

Strong organization and ability to manage multiple priorities

A proactive, service-oriented mindset

LHH Legal is growing, and we are seeking a Legal Executive Recruiter for our Boston based team. You will be joining a team with tenured recruiters and leaders, an established client base, local market intelligence, and the resources of a global firm.

During our comprehensive training and onboarding, you will be led by subject matter experts, including former legal professionals and legal recruiters, who will equip you with the skills and knowledge to succeed in your role. You will learn the ins and outs of the industry, from sourcing top legal talent to negotiating lucrative offers.

About the Role:

• Recruiting attorneys for positions with law firms and corporate legal departments
• In-depth interviewing with attorney candidates to assess marketability
• Networking with attorneys and legal professionals
• Extending offers of employment to attorney candidates and negotiating compensation packages
• Assisting all parties in making discreet and informed employment decisions

Qualifications

• Experience practicing law and the desire to move into a sales/recruiting role
• Business acumen and an entrepreneurial edge
• Prior sales experience required (retail, client services, business development, real estate agent)
• JD required

Required Skills:

This position is hybrid and the successful candidate must sit in the Greater Boston area to facilitate candidate and client meetings.

Pay range and compensation package:

The anticipated base salary for this position is $50,000, unless outlined below, with limitless earning potential through our uncapped commission structure.

Benefit offerings for full-time employment may include medical, dental, vision, term life insurance, short-term and long-term disability, additional voluntary benefits, wellness plans and reimbursement and retirement programs. Available paid leave may include paid time off, parental leave, and holiday pay.

Equal Opportunity Statement

Equal opportunity employer minorities/women/veterans/disabled.

Position: Executive Chef/ GM

Location: Boston, Mass (Fully on site)

Salary: $90K-$100K

Growing Hospitality Services provider seeks a new Executive Chef Sous/ Manager to join their team.

Responsibilities:

• Develop and implement client facing menus, written menu proposals, regional menus. Recipes and promotional foods and tastings as required.
• Visits Clients, Vendors, and offers/Performs food demonstrations at FBO’s and conferences.
• Utilize Shipday for all logistical information. All employees who are organizing or delivering catering are required to use Shipday for all order logistics and deliveries to include delivery photo at point of delivery and the name of the recipient at point of delivery.
• Responsible for supporting operational directives for kitchen accuracy, office administration, personnel, local clients, facility, capital assets, government compliance and corporate requirements.
• Must be able to demonstrate strong Managerial skills, including team building, hiring, skills training, discipline, performance reviews, cross-training and employee development.
• Supports quality and execution of catering operation, supervises and trains staff, oversees the quality and accuracy of preparation and service of food and concierge services.
• Responsible for supporting the District Manager in operational execution of all culinary events, including regional menu coordination, leads and creates plans for staff training, development, and approving payroll records.
• Supports District Manager, Payroll Department, HR, IT & Finance in processing Payroll/Labor, scheduling, performance reviews, training, hiring, discipline and all related paperwork on time and accurately.
• Responsible for supporting the kitchen’s financial performance in accordance with all established quality performance standards, corporate guidelines, and budgets.
• Responsible for managing kitchen adherence to execute corporate guidelines in maintaining operations, HACCP/food safety & premium quality, customer
• Manages cleaning and maintenance of all company assets and arranges for repairs, contracts, and other services.
• Conduct monthly inventory for kitchen & locker products.
• Assists DM in local sales promotions, client relationship visits, communicating and recording- reporting inventory, and all local purchasing and receiving policies and procedures.
• Supports District Manager in communicating and maintaining client relationships with local client base.
• Supports District Manager in supervising local employees in compliance with the most recent company handbook and in a manner consistent with company established goals and objectives.

Qualifications

• 5+ years in hands-on culinary operations with Safe Food Handling Certificate preferred.
• 5+ years in food/Bev operations management experience overseeing staff, client engagement, inventory management, systems & process implementation.
• Strong experience in food purchasing/ordering, inventory, setting up par levels, recipe selection, culinary preparation methods and knife skills are essential.
• Must have a base knowledge of finance and accounting principles and Department of Health Regulations.
• Must demonstrate ability to schedule and manage P&L, labor and food cost within a budget.
• Must be able to manage fulfillment team and process as well as vehicle fleet, off-site employee management and the expenses associated with this business component.
• Multi-lingual is preferred (Spanish/French).
• A flexible work schedule required, including weekends and holidays and frequent travel (approximately 10%)
• Must have valid driver’s license with clean driving history.
• All candidates will be subject to background check & drug screening.

Role: Administrative Support Staff

Location: onsite daily - Boston, Massachusetts

Duration: 8 month contract (through end of November) extension possible

Work Schedule: 35 hours/week ? TBD 8:30-4:30 or 9:00-5:00

Job Description:

Administrative Support Staff

Position Overview

Provide administrative support for the Women Who Empower Innovator Awards application cycle, ensuring smooth operations from call for applications through finalist selection. This role supports the Special Assistant and Project Manager of Alumni Relations and Annual Giving and works in partnership with the Executive Director of Women’s Entrepreneurship in managing a high-volume application process with attention to detail, accuracy, and adherence to established timelines.

Key Responsibilities – Application Cycle Management

Application Period (March-April)

• Monitor application submissions daily and track volume across award categories to ensure balanced representation
• Send application deadline reminder communications to prospective applicants
• Provide technical support to applicants experiencing issues with the online application portal
• Review incoming applications for completeness and flag missing required fields

Verification & Data Management (March – April)

• Conduct degree verification by cross-referencing applicant information with university records in ascend
• Coordinate with Registrar's office through designated liaison to verify discrepancies (minimum 2-week turnaround required)
• Verify and update applicant address information using ascend database
• Flag records with outdated or inconsistent information on tracking spreadsheets
• Follow up with individual applicants to collect missing application information after deadline
• Manage data extraction and organization for reader distribution

Reader & Judge Support (April – May)

• Maintain a record of readers and judges and properly code in data management platform
• Prepare and distribute application packets to readers, grouping applications by venture theme
• Compile and organize reader scorecards as they are returned
• Prepare semifinalist application materials for judge review
• Schedule and coordinate finalist presentation meetings
• Maintain confidential records of all evaluations and scores

(June-November)

• Administrative Support
• Maintain organized filing system for all application materials and evaluation documents
• Ensure adherence to established timeline and alert Executive Director of Women’s Entrepreneurship of potential delays
• Support communication with readers, judges, and applicants as needed
• Assist with preparation of final recommendations for approving authority
• Coordinate notification process for awardees and non-awardees by July 31 deadline
• Other duties as assigned to support the Advancement Division

Required Qualifications

• Strong attention to detail and ability to identify discrepancies in data
• Proficiency with database systems (experience with ascend preferred)
• Advanced skills in Microsoft Office Suite, particularly Excel for data management
• Experience with WordPress or similar content management systems
• Excellent organizational skills and ability to manage multiple deadlines simultaneously
• Strong written and verbal communication skills
• Ability to handle confidential information with discretion
• Demonstrated ability to work independently and problem-solve

Preferred Qualifications

• Experience with Qualtrics or Canvas learning management systems
• Familiarity with university advancement or alumni relations operations
• Knowledge of entrepreneurship or innovation programming
• Previous experience supporting awards or scholarship programs

About the Role:

A Chemtek is seeking a motivated and detail-oriented Operations Coordinator to support daily operations across production, procurement, inventory, and sales. Working closely with company leadership, you will help ensure efficient coordination between lab and business functions. . As the company grows, you’ll have clear opportunities to expand your responsibilities and advance within a dynamic, fast-paced environment.

Responsibilities:

Sales Support

• Prepare and issue customer quotations based on pricing and lead-time guidance.
• Track inquiries, follow-ups, and order status through CRM or ERP systems.
• Communicate with customers regarding quotations, documentation, and delivery updates.

Procurement

• Request and compare vendor quotations for chemicals, packaging, and consumables.
• Create and track purchase orders to ensure timely delivery of materials.
• Maintain supplier records, certifications, and compliance documentation.

Inventory Management

• Record and update material movements in the inventory system.
• Perform regular stock checks and reconcile discrepancies.
• Monitor inventory levels and coordinate reorders as needed.

Shipping and Receiving

• Receive incoming materials, verify documentation, and ensure proper labeling and storage.
• Prepare outgoing shipments, including packing lists, labels, and carrier coordination.
• Follow applicable shipping regulations for chemical products (e.g., DOT/IATA).

Production Support

• Assist in scheduling and coordinating production activities based on material availability and sales orders.
• Maintain accurate batch records and product documentation for traceability.
• Support general lab organization and workflow efficiency.

Qualifications:

Required:

• Bachelor’s degree in chemistry, operations, logistics or similar.
• Proactive and open attitude to learn and take on new tasks.
• Detail oriented personality and approach to work.
• Excellent organizational and communication skills.
• Ability to work independently and solve problems independently.
• Work in-person 5 days a week at offices located in Woburn, MA
• Proficient in Microsoft Suite (Word, Excel, etc...)

Preferred:

• Experience in a laboratory, manufacturing, or logistics setting.
• Experience working with ERP software
• Experience working with ChemInventory or similar inventory tracking software

Compensation:

• Salary is commensurate with qualifications and experience
• Bonuses and incentive compensation
• Benefits: 401k retirement program with company matching. paid holidays, paid sick leave, paid vacation, medical, vision, and dental insurance

About Us:

A Chemtek Inc. (ACT) is an ISO 9001 certified organic chemistry and analytical laboratory based in Woburn Massachusetts. ACT specializes in providing organic reference materials and custom synthesis services for our customers in the fields of pharmaceutical research, food, environmental analysis and more. Our mission is to provide scientists working in the analytical chemistry field that make life and the environment safer, healthier, and more sustainable.

For additional information, please visit our website