Jobs in San Mateo

We are seeking an experienced operational leader to manage the organizational infrastructure for a deep-tech research institute.

This person will architect and build a scaleable internal operations infrastructure that will serve as a shared resource for Division Teams composed of scientists, engineers, entrepreneurs, policy experts, and others who speed development of innovative solutions to complex challenges.

Experience quickly and successfully scaling organizations from inception is critical. Individuals with high intelligence, curiosity, and EQ will thrive in this fast paced environment.

Responsibilities include:

Financial Leadership & Controls

• Lead budgeting, forecasting, financial modeling, and organization-wide financial planning.
• Oversee accounting, treasury, cash management, and financial systems as the organization scales.
• Manage tax filings, audits, compliance, and all financial relationships with vendors and partners.
• Partner with Founders and Strategic Investments to deploy capital efficiently using creative instruments (recoverable grants, structured incentives, equity-like positions, etc.).
• Provide timely, accurate financial insights to Founders and Division Leads.

People & HR Operations

• Develop and maintain People Plan aligned with Founder and Division Lead needs.
• Oversee full HR lifecycle: recruiting, onboarding, performance management, and off-boarding.
• Manage HR systems (HRIS, payroll, ATS), benefits programs, compensation structures, and employee documentation.
• Deliver training, organizational development, and compliance with labor laws.

Facilities & Infrastructure

• Lead planning, leasing, purchasing, and buildout of office, lab, event, and vivarium spaces.
• Ensure facilities meet safety, compliance, and future scalability requirements.
• Oversee physical security, environmental standards, renovations, and expansion.

Information Technology

• Implement secure, scalable internal and external IT systems that meet diverse user needs.
• Manage IT vendors, contracts, cybersecurity practices, and intellectual property protections.

Legal, Tax & Compliance Oversight

• Coordinate with external counsel to manage organizational legal, tax, and regulatory matters.
• Ensure operational and investment activities comply with relevant laws, nonprofit rules, and reporting requirements.

Marketing, Communications & Community Engagement

• Shape brand, messaging, digital presence, and external communications.
• Produce events, convenings, webinars, and ecosystem-building engagements that extend our impact.
• Support community and partner relations, ensuring visibility and adoption of our concepts.

Qualifications:

• Proven experience overseeing multi-functional operations, including finance, HR, legal, IT, and facilities.
• Strong financial acumen with experience in budgeting, modeling, accounting systems, audits, and compliance.
• Ability to deploy capital creatively (grants, loans, equity-like structures) in mission-driven environments.
• Experience leading recruiting, onboarding, performance management, and culture-building in fast-growing start-up organizations.
• Skilled in building HR systems, compensation frameworks, benefits programs, and training infrastructure.
• Demonstrated experience planning and executing facility buildouts (office, lab, or technical environments).
• Comfortable designing scalable operational systems for rapidly growing teams with diverse functional needs.
• Familiarity with implementing secure, scalable IT systems and managing external vendors.
• Ability to balance usability, cost-efficiency, and security across internal and public-facing systems.
• Experience managing nonprofit, corporate, or research organization compliance and navigating complex regulatory landscapes.
• Comfortable partnering with legal counsel on contracts, tax matters, and organizational governance.
• Skilled at shaping organizational messaging, brand identity, and external communications.
• Experience producing events and community engagement initiatives that build visibility and influence.
• High-EQ, collaborative leader able to work across scientific, entrepreneurial, and policy environments.
• Thrives in ambiguity with a bias toward action, transparency, and rapid iteration.
• Strong service orientation toward internal teams; comfortable balancing strategic and hands-on execution.

Position Title: Contract Clinical Operations Lead (cCOL)

Location: South San Francisco, CA 94080

Duration: 12-Month

Arrangement: Hybrid – 3 days onsite / 2 days remote

Position Overview

Our organization is driven by a bold vision to deliver 3–5x more patient benefit at 50% less cost to society. Within Pharma Product Development (PD) Global, we are transforming how clinical trials are designed and delivered to improve the experience for patients, caregivers, and research sites.

We are seeking a Contract Clinical Operations Lead (cCOL) to join our Global Clinical Operations community. This role will support the operational execution of clinical studies across disease areas while collaborating with cross-functional teams to improve clinical trial delivery and drive innovation in clinical development.

Key Responsibilities

• Contribute to clinical trial operational activities that support the execution and delivery of clinical studies within the PD portfolio.
• Provide operational and strategic input to cross-functional study teams across multiple disease areas.
• Support local and global initiatives aligned with clinical development priorities.
• Ensure quality, compliance, and data integrity, maintaining adherence to GCP/GVP standards and regulatory requirements.
• Collaborate with internal stakeholders to support clinical trial planning, execution, and operational improvements.
• Partner with investigators and clinical site staff to strengthen site relationships and position the organization as a preferred clinical research partner.
• Support the adoption of digital technologies and innovative trial approaches to improve study execution and site engagement.
• Participate in continuous improvement and change management initiatives within clinical operations.

Qualifications & Experience

• 2–5 years of experience in Clinical Operations, Clinical Research, or related areas.
• Knowledge of drug development processes and clinical trial operations.
• Experience ensuring compliance with ICH, GCP, and regulatory guidelines.
• Strong organizational, planning, and problem-solving skills to support clinical programs and studies.
• Ability to work in collaborative, fast-paced environments with evolving priorities.
• Effective communicator with the ability to share information clearly and collaborate across global teams.
• Experience supporting clinical trial execution across multiple regions or functions preferred.
• Ability to manage moderately complex projects with manageable risks and resource requirements.
• Demonstrated ability to support continuous improvement initiatives and operational optimization.

This role will be responsible for developing clear, comprehensive Standard Operating Procedures (SOPs) that guide research participants on how to properly use prototype devices during user research studies. The ideal candidate brings hands on user research experience, has worked directly with participants and hardware prototypes, and is comfortable translating complex device interactions into participant friendly documentation.

Key Responsibilities

• Develop and write comprehensive SOPs (Standard Operating Procedures) that clearly outline how participants should interact with consumer electronic prototype devices during user research studies

• Partner closely with Study Managers and Research Assistants to ensure SOPs are accurate, thorough, and aligned with study protocols

• Translate technical or complex device workflows into clear, easy to follow participant instructions

• Ensure SOPs support consistent, safe, and effective participant interactions with prototype devices

• Iterate on SOP documentation based on study needs, feedback, and changes to prototype functionality

• Support operational consistency across studies by maintaining high documentation standards

MH

• Prior experience in user research, UX research, or research moderation, working directly with study participants

• Hands on experience supporting studies involving prototype devices or consumer electronics

• Proven experience creating SOPs or participant-facing documentation for user research studies

• Strong collaboration skills and experience working cross functionally with research teams

• Excellent written communication skills with the ability to simplify complex processes

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Education: B.S./B.A. or M.S./M.A. in Engineering, Physics, Computer Science, Human Factors, Psychology, or related STEM fields

$35/hr to $40/hr.

Exact compensation may vary based on several factors, including skills, experience, and education.

Benefit packages for this role will start on the 31st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.

We are seeking a visionary Executive Chef to lead the culinary strategy and execution for a premier, high-end off-premise catering and events company. This role is designed for a creative and operationally sophisticated leader who thrives in dynamic environments and is inspired by producing extraordinary culinary experiences in unique and beautiful venues.

From private estates and waterfront celebrations to historic landmarks and bespoke tented events, our Executive Chef will bring artistry, precision, and refined hospitality to every occasion.

This leader oversees culinary innovation, team development, procurement, and full P&L accountability while ensuring flawless execution across multiple off-site venues.

Key Responsibilities

Culinary Leadership & Innovation

• Design and execute elevated, customized menus for weddings, corporate galas, private celebrations, and luxury social events.
• Collaborate directly with clients and event planners to create personalized culinary experiences that reflect each client’s vision.
• Lead tastings and menu presentations with confidence and sophistication.
• Incorporate seasonal, sustainable, and locally sourced ingredients into creative, trend-forward offerings.
• Continuously evolve culinary concepts to maintain competitive positioning in the luxury events market.

Event Execution Excellence

• Oversee all culinary operations for off-premise events ranging from intimate gatherings to 1,000+ guest galas.
• Ensure impeccable food quality, presentation, timing, and consistency in diverse venue environments.
• Develop scalable systems to deliver restaurant-quality cuisine in non-traditional settings.
• Partner with operations and event teams to ensure seamless logistics and kitchen flow at remote sites.

Team Leadership & Development

• Recruit, mentor, and inspire a high-performing culinary brigade.
• Provide hands-on leadership at key events.
• Establish training programs focused on technique, consistency, sanitation, and luxury service standards.
• Build a culture rooted in professionalism, creativity, accountability, and pride.

Financial & Operational Management

• Maintain full P&L responsibility for the culinary division.
• Develop pricing models and event food cost strategies aligned with profitability targets.
• Manage procurement, vendor relationships, and contract negotiations.
• Control food cost, labor cost, and waste management while maintaining uncompromising quality.
• Create forecasting tools to support seasonality and event volume.

Compliance & Standards

• Ensure strict adherence to health, safety, and sanitation standards across commissary and off-site locations.
• Maintain all required certifications and compliance documentation.

Qualifications

• 8+ years of progressive culinary leadership experience, with significant luxury catering or multi-venue event experience.
• Proven success managing large-scale off-premise events.
• Strong financial acumen with demonstrated P&L management experience.
• Expertise in menu costing, procurement strategy, and vendor negotiations.
• Exceptional organizational skills with the ability to manage multiple events simultaneously.
• Refined palate and deep knowledge of global cuisines, modern techniques, and culinary trends.
• ServSafe Certification (or equivalent).