Jobs in Noblesville, IN

Administrative Support Specialist (Fleet Operations)

Location: Onsite

Schedule: 7:00 AM – 3:30 PM

Position Overview:

This role provides administrative and clerical support to fleet garage operations, assisting technicians and supervisors with daily workflows. The position requires strong attention to detail, the ability to manage multiple administrative functions, and experience working within established processes with moderate oversight.

Key Responsibilities:

• Provide administrative support to Fleet Garage Technicians and Supervisors

• Prepare correspondence, reports, and presentations using tools such as Word, Excel, and PowerPoint

• Manage incoming calls, emails, mail, and visitors

• Maintain calendars, files, and documentation

• Coordinate meetings, travel arrangements, and expense tracking

• Handle expense reporting, invoices, and charging guidelines with high accuracy

• Manage and update work orders and time entry systems

• Support licensing processes and documentation

• Assist with storm response support activities as needed

• Serve as backup for regional work management specialists during absences

Required Qualifications:

• 5+ years of administrative or clerical experience

• Strong organizational and multitasking skills

• High attention to detail and accuracy

• Ability to work independently within established procedures

• Proficiency in Microsoft Office (Word, Excel, PowerPoint)

Preferred Experience:

• Experience with Power Automate, Maximo, CAPs, MyTime, and expense management systems

• Familiarity with licensing processes

• Background in fleet, garage, or parts operations

• Experience supporting operational or field-based teams

Position Purpose:

The CDL Driver is responsible for safely operating commercial vehicles to deliver products to customer locations or job sites, ensuring timely and accurate deliveries while following all DOT regulations.

Our Drivers are essential partners in our success, delivering more than productsthey deliver reliability, trust, and a great customer experience.

Key Responsibilities:

• Follow all DOT (Department of Transportation) rules and maintain a clean driving record to make sure company vehicles are operated safely and responsibly.

• Inspect vehicles before and after trips to help ensure safe and on-time deliveries.

• Load, unload, and organize orders carefully at customer sites and branch locations to make sure products are delivered accurately and on schedule.

• Understand and adhere to FMCSA regulations.

• Review and confirm purchase orders and delivery tickets to confirm routes and inventory, helping reduce errors and improve customer satisfaction.

• Support job site safety by checking for and reporting any potential hazards, to help prevent accidents and protect people and property.

• Take photos of all delivered products as required by company policy.

• Keep accurate records of deliveries, vehicle inspections, and receipts.

Direct Manager/Direct Reports:

Reports to: Branch Manager
Direct Reports: None

Travel Requirements:

• The CDL Driver role requires local travel, with deliveries commencing and concluding at the branch.

Physical Requirements:

• Ability to lift and handle freight/materials up to 100 pounds throughout the workday.

• The job involves consistent physical activity, including bending, crouching, and prolonged seating and standing.

• Must meet DOT medical certification standards to operate vehicles safely.

Working Conditions:

• Work performed in a warehouse environment in conditions like noise, hot or cold temperatures.

• Driving in varied weather and traffic conditions.

• Use of personal protective equipment (PPE) will be required.

Minimum Qualifications:

• Valid Class A or B Commercial Drivers License (CDL).

• Current DOT Medical Certification.

• Completion of FMCSA (Federal Motor Carrier Safety Administration) Registration.

• Ability to continuously lift and handle freight/materials up to 100 pounds.

• Must be 21 years old if the job involves interstate travel or transporting hazardous materials.

• A clean driving record (no hit & runs and no DWI/DUI in the last 18 months).

• Knowledge of FMCSA regulations and DOT compliance and OSHA safety regulations.

• Basic computer skills to record deliveries and track inventory on a computer or tablet.

Preferred Qualifications:

• Air Brake endorsement

• Experience operating Manual or Automatic Transmission vehicles

• Valid and unexpired forklift certification

• Valid and unexpired certification to operate a Moffett (truck-mounted forklift)

• Prior commercial driving experience

Minimum Education:

• High school diploma or equivalent

Preferred Education:

• None

Minimum Experience:

• No prior experience required; however, commercial driving experience and familiarity with DOT/OSHA safety regulations are preferred.

Certifications:

• Crane Operator License (CCOC)

• Forklift Certification

• Moffett Certification
  

Competencies:

• Safety First Mindset

• Dependability and Reliability

• Customer Service

• Time Management

• Teamwork and Communication

• Attention to Detail

• 
  
• Competitive salaries for all team members paid weekly
  
• 401(k) Retirement Plan with company matching
  
• Employee Stock Purchase Program
  
• Paid Vacation, Sick Time, Volunteer Day, Holidays, Birthday, and Floating Holidays
  
• Paid Parental Leave, Adoption Assistance Program
  
• Medical, Dental and Vision Benefits
  
• Flexible and Dependent Care Spending Accounts
  
• Company paid Life insurance and Short-Term Disability
  
• Additional Life Insurance and Long-Term Disability also offered
  
• Mental, Physical and Emotional Well-Being Programs for Employees and Families
  
• Wellness Program and Safety Program with Bonuses for our Drivers
  
• Employee Referral Bonus Program
  

Position Purpose:

The Non-CDL Driver for Heritage is responsible for operating a vehicle for transporting goods, products, or materials to various destinations without the need for a Commercial Driver's License (CDL).

Key Responsibilities:

- Safely and efficiently operate a non-CDL vehicle ensuring all products, goods, or materials are transported to their destinations.
- Perform pre and post vehicle inspections and report any discrepancies.
- Load and unload vehicle as required.
- Follow delivery schedule and communicate any delays or issues promptly.
- Provide excellent customer service during the delivery and pick-up operations.
- Maintain accurate logs of all transport and vehicle maintenance.

Physical Requirements:

This role involves regular physical activity including lifting, loading and unloading goods and long hours of driving.

Candidates must be physically fit and able to frequently lift up to 50lbs.

Working Conditions:

Drivers will work in a variety of weather conditions and must be comfortable driving in these conditions.

Minimum Qualifications:

- Possession of a valid state driver's license.
- Clean driving record.
- Familiarity with using navigation systems.

- Previous experience in driving or logistics preferred.
- Knowledge of basic vehicle maintenance and troubleshooting.

High School diploma or GED equivalent required.

Minimum 1-2 years of relevant driving experience

Competencies:

- Directs work effectively.
- Nimble learning and adaptability to new processes
- Builds effective teams within the department.
- Collaborates with peers and superiors for optimized work processes
- Cultivates innovation in problem-solving and process improvement
- Instills trust in his team and customers
- Efficiently optimizes work processes for improved productivity
- Communicates effectively both written and orally
- Maintains a high level of customer focus
- Proven ability to drive results
- Efficient in handling and managing conflicts.

• 
  
• Competitive salaries for all team members paid weekly
  
• 401(k) Retirement Plan with company matching
  
• Employee Stock Purchase Program
  
• Paid Vacation, Sick Time, Volunteer Day, Holidays, Birthday, and Floating Holidays
  
• Paid Parental Leave, Adoption Assistance Program
  
• Medical, Dental and Vision Benefits
  
• Flexible and Dependent Care Spending Accounts
  
• Company paid Life insurance and Short-Term Disability
  
• Additional Life Insurance and Long-Term Disability also offered
  
• Mental, Physical and Emotional Well-Being Programs for Employees and Families
  
• Wellness Program and Safety Program with Bonuses for our Drivers
  
• Employee Referral Bonus Program
  

• ASAP - Ongoing need
• ABEM/AOBEM
• ACLS required
• APP supervision required
• Need 20-25 shifts covered per month between all sites
• Need day and night shift coverage
• Physician shift times: 7a-7p; 7p-7a
• 24 hour physician coverage, 10-20 hours of APP depending on site volumes
• 20000 annual ER volume
• 2 patients per hour
• 12 ED beds
• Responsible for responding to codes
• No scribes
• Epic EMR

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