Jobs in Mountain View, CA

Company:

We are a top-tier heavy civil constructor delivering complex transportation, bridge, transit, and infrastructure projects across the United States. We are committed to technical excellence, safety, and operational efficiency on every project we deliver.

We are seeking a highly organized and detail-oriented Office Engineer to support project management, documentation, and coordination efforts on major infrastructure projects. This role is essential in ensuring smooth project operations, timely communication, and accurate documentation throughout the construction process.

Position Overview:

The Office Engineer serves as a key support figure within the project team, assisting with documentation control, cost tracking, procurement, communication, and coordination between field staff, subcontractors, designers, and client representatives. The ideal candidate thrives in a fast-paced environment, possesses strong communication and analytical skills, and is committed to maintaining high standards of accuracy and efficiency.

Key Responsibilities:

Project Documentation & Administrative Support

• Maintain and manage project documentation, including RFIs, submittals, meeting minutes, drawing logs, correspondence, and daily records.

• Process and track approvals, revisions, and document distribution in accordance with project and owner requirements.

• Support the preparation of project reports, logs, and compliance documents.

Procurement & Subcontractor Coordination

• Assist in procurement activities, including soliciting quotes, preparing purchase orders, and tracking material deliveries.

• Maintain vendor and subcontractor logs, certificates, and communication records.

• Coordinate with subcontractors and suppliers to ensure timely submissions, deliveries, and documentation compliance.

Cost Control & Quantity Tracking

• Track quantities, invoice backup, and production data for cost reporting.

• Assist with change order preparation, pricing exercises, and cost analyses.

• Support project managers with budget updates, pay applications, and cost forecasting.

Scheduling & Progress Tracking

• Help maintain project schedules by gathering progress data and updating milestone tracking.

• Coordinate with field staff to document completed work, upcoming activities, and schedule constraints.

• Support resource planning, material tracking, and work sequencing documentation.

Communication & Coordination

• Facilitate communication between office and field teams, consolidating information and managing workflow.

• Assist with preparation of presentations, client updates, and internal coordination documents.

• Attend project meetings and maintain accurate, organized meeting minutes.

Compliance & Quality

• Ensure project documentation adheres to company standards and owner requirements.

• Support quality control processes by organizing inspection records, test reports, and compliance logs.

• Monitor safety documentation and provide administrative support for safety initiatives as needed.

Qualifications:

• Bachelor’s degree in Civil Engineering, Construction Management, or related field.

• 1–5+ years of experience in heavy civil, infrastructure, or commercial construction.

• Strong organizational and communication skills with keen attention to detail.

• Proficiency in Microsoft Office, Bluebeam, and project management/document control software.

• Ability to interpret drawings, specifications, and basic project documents.

• Ability to work in a fast-paced project environment and coordinate with diverse stakeholders.

• Familiarity with Primavera P6, Procore, Ebuilder, or similar platforms.

• Previous experience supporting cost control, procurement, or field engineering teams.

GCI is a premier commercial general contracting firm based in the San Francisco Bay Area. From innovative start-up offices to polished law firms to state-of-the-art labs, our mission is to build environments where people thrive.

We are seeking a Safety Manager to work closely with the site staff to assist with day-to-day safety activities for all of our South Bay projects. This position is based out of our Mountain View office. This is an in-office / on-site position (not a WFH position).

Responsibilities

• Live and breathe GCI’s core values: Be Fair; Be Nimble; Be Grateful; Have a Passion to Deliver.
• Review: Methods of Procedure, Utility Shut Down Requests, Safe Work Plans and other owner-required safety deliverables as needed or required.
• Manage incident communication and investigations to closure by identifying contributing factors and root causes and provide policy, procedure or behavior recommendations when necessary. Ensure all documentation is accurate and filed within the time frame noted in our IIPP. 
• Support project teams to execute work in a safe manner and in compliance with GCI and client safety policies and procedures.
• Perform all safety functions as assigned; no task is too big or too small.
• Conduct regular safety inspections/audits and work with appropriate stakeholders to proactively manage risk potentials to closure.
• Actively share knowledge and provide coaching at all levels including field staff, project teams and trade partners.
• Keep current with Cal - OSHA standards and industry safety trends and provide recommendations to GCI Health and Safety Director. 
• Other duties as Assigned.

Training and Education

• Conduct (and/or schedule resources to conduct) specific classes in Safety training to provide employees with the knowledge and skills necessary to recognize and mitigate hazards and perform their job safely and effectively.
• Maintain an understanding of environmental factors such as: asbestos, mold, and lead requirements and Bay Area Air Quality Management guidelines.

Safety Policy Management

• Assist project sites with the development, implementation, communication and execution of site-specific safety program.
• Assist in the onboarding of new employees by overseeing the new hire safety orientations, job specific safety training, safety meetings, and the administration of our Injury, Illness Prevention Program. – and trade partners oniste.
• Perform regular project site safety audits and inspections to assess safety and health risks associated with equipment, materials, processes, facilities, etc. within assigned region, as required.
• Distribute reports and coach onsite personnel to improve conditions and safety performance. Bring serious situations to the immediate attention of site teams and senior management.
• Oversee document control including obtaining, tracking, recording, and reviewing safety documents and submittals as appropriate.
• Manage Hazcom/Global Harmonization Communication site requirements.

Qualifications

• 10 years in construction   
• CSP/CHST certification a plus
• OSHA 30
• Strong written and verbal communication skills
• The ability and desire to lead a team by example
• The confidence and grit to make decisions under pressure and solve problems on the fly
• Possess social intelligence to gracefully manage and resolve disputes
• Excellent time management and organizational skills
• Proficiency in basic computer software
• Authorized to work in the United States without need for sponsorship

Language:

• English (Required)

Salary:

$130k-180k DOE

About GCI:

GCI is a premier commercial general contracting firm that specializes in tenant improvements, laboratories, base building renovations, and infrastructure.

From dynamic start-up offices to cutting-edge labs, our mission is to build environments where people thrive. We believe that small, nimble teams, close collaboration, and open communication are the keys to any successful construction project. And most of all, we believe in delivering our clients exceptional quality workmanship and unparalleled service, every time.

Our team lives and breathes our core values every day, which are: Be fair; Be nimble; Be grateful; Have a passion to deliver.

Founded in 1992, GCI has three offices in the Bay Area and serves industry leaders in Biotechnology, Environmental Services, Finance, Health & Wellness, Law, Media, Real Estate, Retail, Manufacturing and Technology.

Equal Opportunity Employer:

GCI, Inc. is an Equal Opportunity Employer. Employment decisions are considered regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

Overview:

We’re building a nationwide team of well-connected brokerage recruiters who know how to build relationships, talk to agents, and open doors. As the first hire for our Strategic Growth Team - San Francisco, you’ll lead agent growth in your local market by introducing top-tier real estate professionals to Pinnacle Realty Advisors and facilitating their seamless onboarding to our platform.

What You’ll Do:

• Source and recruit licensed real estate agents to join Pinnacle—it’s expected that you’re already well-connected in your area
• Share Pinnacle’s value prop: 100% commission, world-class support, and an agent-first culture with white label branding options for top teams, top agents, and independent brokerage brands
• Collaborate with the National Director of Sales & Recruiting to hit monthly growth targets
• Guide agents through onboarding and ensure a smooth transition into the brokerage

What You’ll Get:

• Base Salary + Commission-based incentives: unlimited earnings!
• Sales tools, onboarding support, and direct mentorship to help you succeed
• Recognition and leadership growth potential as you scale recruiting efforts in your state

Who You Are:

• You’re a self-starter, proactive, and thrive on commission-based incentives
• You understand real estate and can speak agents’ language—or you’re willing to learn fast
• You want to build something meaningful without clocking in or being micromanaged
• You’re already very well-connected and well-respected in your local community

*Pinnacle Realty Advisors is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or veteran status.*

Job Summary:

The Subsurface Analyst will join a highly trained team of field specialists responsible for identifying and designating critical subsurface utilities and structural embeds within concrete structures. This role supports safe excavation and construction activities by providing accurate, non-destructive investigations of underground infrastructure.

This position operates within the discipline of non-destructive testing (NDT) and utilizes advanced technologies including Ground Penetrating Radar (GPR), electromagnetic (EM) pipe locators, and other specialized scanning tools. In addition to performing field investigations, the Subsurface Analyst will capture and document findings to create a digital representation of previously unknown subsurface infrastructure.

Duties and Responsibilities:

• Perform investigative scanning activities on commercial, industrial, and infrastructure job sites.
• Collect and analyze field data to designate structural embeds including rebar, conduits, post-tension cables, and other structural elements.
• Locate underground utilities such as sewer, water, communications, gas, and electrical lines.
• Travel as required for training and service support.
• Accurately mark scanned areas in accordance with Penhall’s Standard Marking Protocol.
• Complete comprehensive field documentation including reports, sketches, and photographic records.
• Partner with site personnel to review and confirm project scope prior to beginning work.
• Communicate clearly with clients regarding technology capabilities, limitations, and recommended solutions.
• Explain investigation results, safety considerations, and recommended next steps to customers.
• Conduct pre-job and post-job inspections of equipment and report any malfunctions.
• Maintain a clean, safe, and organized work environment at all times.
• Attend required safety meetings, job briefings, and training sessions.
• Check in daily with scheduling personnel or supervisors to confirm assignments.
• Transport and properly secure all tools and equipment necessary for field operations.
• Assist with the training and development of new analysts when required.
• Perform additional duties as assigned by management.

Required Skills and Abilities:

• Ability to accurately interpret field equipment data and scanning results
• Strong problem-solving skills and situational awareness
• Excellent customer service and professional communication skills
• Detail-oriented with the ability to maintain accurate field documentation
• Comfortable operating handheld equipment and accessing elevated areas using ladders when necessary
• Ability to navigate active construction environments safely
• Capable of working independently as well as within small teams
• Familiarity with mobile applications and digital documentation tools
• Understanding of safety practices within construction or industrial environments

Essential Core Competencies:

• Business Development: Demonstrates a growth-oriented mindset and actively builds positive client relationships that support future project opportunities.
• Technical Accuracy: Maintains a strong focus on delivering precise and reliable subsurface investigation results.
• Customer Focus: Interacts with clients in a professional, courteous, and solutions-oriented manner.
• Accountability: Consistently follows company procedures and completes assignments reliably and responsibly.
• Continuous Improvement: Provides feedback and insights to improve field processes and operational efficiency.
• Safety Awareness: Proactively identifies hazards and strictly adheres to all safety policies and procedures.
• Adaptability: Adjusts effectively to varying job environments and client requirements.
• Time Management: Efficiently manages time and priorities to meet scheduling expectations.
• Team Collaboration: Works cooperatively with team members and contributes to a positive and supportive work culture.
• Communication: Clearly communicates relevant job information to both internal teams and external clients.

The role plays a critical part in delivering accurate and timely investigative results that support safe excavation and concrete construction operations. All field work must be performed in accordance with company safety standards, established protocols, and client expectations.

Education and Experience:

• High school diploma or equivalent required
• Technical training in Ground Penetrating Radar (GPR), Non-Destructive Testing (NDT), or construction scanning preferred
• Prior experience with GPR, X-ray scanning, utility locating, or concrete scanning services is a plus
• OSHA 10-hour or OSHA 30-hour certification preferred (may be obtained after hire)

Physical and Additional Requirements:

• Ability to lift and carry up to 50 pounds
• Frequent standing, walking, bending, and kneeling on job sites
• Comfortable working in active construction environments both indoors and outdoors
• Ability to travel and drive to various job locations while transporting required equipment

Penhall Company is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, compensation inquiries, discussions or disclosures, gender identity and/or expression, status as a veteran, and basis of disability or any other federal, state or local protected class. (41 CFR §§ 60-1.4(a), 60-300.5(a) and 60-741.5(a))

This job description is intended to describe the general nature and level of work being performed by employees in this position. It is not intended to be an exhaustive list of all duties, responsibilities, or qualifications required. Penhall Company reserves the right to modify, add, or remove duties and to assign other responsibilities as necessary.

Company Description

PT Masonry is a leading Bay Area masonry contractor serving high end residential and commercial markets. We are seeking an experienced Masonry Estimator to take full responsibility for our estimating department.

Role Description

This role is ideal for a seasoned estimator who understands masonry systems, can manage complex bids independently, and is capable of leading and managing an estimating team.

Key Responsibilities

• Manage and oversee the estimating department and estimating team
• Lead full-cycle estimating from plan review through contract award
• Review architectural and structural drawings, specifications, and bid documents
• Identify and define complete masonry scope of work
• Perform detailed quantity takeoffs (CMU, brick, stone, veneer, structural systems)
• Develop comprehensive cost estimates including labor, material and equipment.
• Solicit, evaluate, and level vendor quotes.
• Establish pricing strategy and profit margins.
• Prepare and submit professional proposals within strict bid deadlines.
• Track bid results and maintain estimating workflow systems.
• Maintain strong relationships with vendors, GCs, and clients.
• Improve estimating accuracy, efficiency, and profitability standards.

Qualifications

• 7+ years of construction estimating experience
• Strong masonry estimating background (highly preferred)
• Demonstrated experience managing multiple bids simultaneously
• Proven ability to lead or supervise estimating personnel
• Strong understanding of labor production rates and cost forecasting
• Proficiency with estimating/takeoff software
• High-level attention to detail and organizational skills
• Strong communication and negotiation abilities

Schedule

• Full-time, Monday–Friday
• Additional hours as required to meet bid deadlines

Compensation & Opportunity

• DOE
• Performance-based bonus tied to awarded work
• Leadership role with decision-making authority
• Long-term growth opportunity within a stable company

Benefits:

• Health insurance
• Paid time off

A highly reputable Venture Capital Firm in Menlo Park, CA is seeking a polished and detail-oriented Junior Executive Assistant to join their team! This is dual role managing the front desk and office coordinator needs while also working with an EA team to support one of the firms top Partners and Chief of Staff with executive assistant tasks.

This is a fantastic opportunity to collaborate with a highly experienced and dynamic team in a fast-paced, prestigious environment. The company fosters a team-oriented culture and offers top-tier benefits, competitive compensation, and performance bonuses.

***This is an onsite role with flexible hours and high potential for overtime.

Responsibilities:

• Greet visitors and serve as the first point of contact at the front desk
• Oversee meeting room scheduling and logistics, catering, and equipment
• Manage vendors, supplies, inventory, and orders
• Assist with administrative tasks and office operations
• Support with internal events as needed
• Provide support to the Executive Assistant team, partner, and Chief of Staff
• Manage complex calendars and schedule appointments
• Assist with providing all meeting prep and materials and meeting logistics
• Arrange travel plans, accommodations, and transportation as needed
• Prepare correspondence, presentations, and research for meetings
• Support special events and project logistics
• Build and maintain relationships with internal stakeholders and external vendors

Qualifications:

• 2+ years of administrative support experience
• Bachelor’s degree required
• Warm, professional, and proactive attitude
• Strong written and verbal communication skills
• Exceptional attention to detail and organizational skills
• Self-starter with the ability to manage multiple tasks and deadlines

Salary:

$90,000-110,000, Depending on experience

• Performance bonuses and comprehensive benefits package
• Opportunity to work within an elite, well-respected leadership team

You can use to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the perfect time to stand out from the crowd.

We will consider qualified applicants with criminal histories for employment in a manner consistent with the requirements of the San Francisco Fair Chance Initiative for Hiring.