Jobs in Manville, NJ

About

is the premier career networking resource for the Pharmaceutical, Biotechnology, and Medical Device industries. We are looking for a highly organized Sales & Event Operations Coordinator to provide critical administrative support to our sales team and manage the logistical "heavy lifting" for our industry-leading career fairs and events.

The Role

This is a high-impact administrative role designed for a detail-oriented professional who loves organization. You will not be responsible for making sales; instead, you will be the backbone of the department—ensuring that once a sale is made, the client is onboarded perfectly and the event logistics are executed flawlessly.

Key Responsibilities

Event & Logistics Support:

• Vendor Management: Coordinate with venues and vendors for catering & decorating.
• Exhibitor Onboarding: Send "Welcome" kits to registered companies, collect their logos/bios, and ensure they have everything they need for event day.
• Onsite Support: Serve as the "Command Center" during live events—managing check-ins, distributing badges, and assisting exhibitors with booth setup.
• Materials Management: Maintain and organize event supplies, marketing collateral, and shipping logistics for regional shows.

Sales & Administrative Operations:

• Contract Administration: Prepare and send out sales agreements and invoices following client commitments.
• CRM Maintenance: Keep our client database (CRM) up to date, ensuring all contact information and deal statuses are accurate.
• Reporting: Generate weekly reports for management on event registration numbers and sales pipeline progress.
• Lead Management: Organically route incoming inquiries to the sales team and manage the general info@ email account.

Qualifications

• Organization: You have a "black belt" in multitasking and never let a deadline slip through the cracks.
• Experience: 2+ years in an administrative, office management, or coordinator role.
• Communication: Professional and polished; you will be interacting with HR leaders from some of the world’s largest pharma companies.
• Software Skills: Proficiency in Microsoft Office (Excel is a must), CRM platforms, and ideally some familiarity with event software like Eventbrite or Cvent.
• Location: Must be able to work onsite daily at our Piscataway, NJ office.

Why ?

• Stable, Fast-Paced Environment: A professional office setting within the heart of the New Jersey life sciences corridor.
• Impact: You’ll see the direct results of your work as thousands of professionals find jobs through the events you help build.
• Team Focus: You are the essential partner to our sales and leadership teams.

$40K Salary

Responsibilities

• Handle a high volume of incoming calls, live chats, and emails with accuracy and professionalism.
• Serve as the first point of contact for patients and clients; clearly explain services, policies, and procedures.
• Gather details, research solutions, and provide accurate information to resolve questions and concerns.
• Escalate clinical or medical‑related inquiries to appropriate healthcare professionals when needed.
• Schedule and manage patient appointments following established guidelines.
• Maintain accurate records of all interactions, appointments, and follow‑up steps.
• Use medical software and related technology to process scheduling and client requests.
• Partner with team members to ensure smooth workflow and a positive patient/client experience.

Qualifications

• Previous healthcare industry experience required.
• Strong computer skills; proficiency in Microsoft Office.
• Typing speed of 45+ WPM.
• Experience with medical scheduling systems or EMR tools preferred.
• Solid understanding of office procedures and office equipment.
• Ability to manage high-volume communication across multiple channels with accuracy.
• Must be able to work onsite, 5 days a week, with a patient‑focused and professional attitude.

Shift Details

• Standard hours: 7:00 AM – 7:00 PM (8‑hour shifts).
• Optional early start shifts: 5:00 AM or 6:00 AM.

****MUST HAVE EXPERIENCE IN HEALTHCARE INDUSTRY HANDLING HIGH VOLUME***********

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit for more information.

Senior Analyst, Sales Operations, Basking Ridge, NJ

Who We Are

Aucta Pharmaceuticals is an emerging product development pharmaceutical company.We are on our way to becoming a significant specialty pharmaceutical company in the U.S. marketplace integrating R&D, manufacturing, and commercialization. We focus on improved dosage forms for patients with a therapeutic focus in CNS and select orphan drug disease states.

Aucta successfully launched its first branded product, Motpoly XR, in the epilepsy space with a targeted sales force in March 2024 and an expanded presence of 20 field sale territories and 3 inside sales positions in late 2024. Our objective is to enhance our marketing, managed care, and sales capabilities to support future pipeline products in neurology over the coming years.

Position Description

The Senior Analyst, Sales Operations, is a key member of Aucta’s Commercial Operations team and plays a critical role in enabling sales effectiveness, operational execution, and data-driven decision-making across the organization.

This role serves as the primary point of contact and vendor manager for core Sales Operations platforms, including Veeva CRM, MMIT, and Power BI, and is responsible for managing core quarterly commercial processes such as Incentive Compensation updates, targeting changes, sales force size and structure adjustments, and system governance.

In addition, this position leads the development and maintenance of training materials and delivers training for both field and inside sales and home office teams across Commercial Operations tools and platforms.

This is a highly visible, hands-on role in a fast-growing environment that requires strong analytical skills, operational rigor, comfort working cross-functionally, and the ability to translate complex data and systems into clear, actionable guidance for the business.

The role reports to the Director of Sales Operations.

Primary Responsibilities:

Sales Operations & Vendor Management

• Serve as the primary point of contact and internal owner for Sales Operations tools and vendors, including Veeva CRM, MMIT, Power BI, and related commercial analytics platforms.
• Manage vendor relationships, system enhancements, issue resolution, upgrades, and roadmap discussions to ensure tools meet evolving business needs.
• Partner with IT, Finance, Sales leadership, and external vendors to maintain data integrity, system performance, and compliance.

Commercial Process Management

• Own and manage the quarterly change process for:
• Incentive compensation plan updates and calculations
• Targeting and call plan changes
• Sales force size, structure, and territory adjustments
• Ensure timely, accurate execution of all changes and clear communication with stakeholders.
• Support forecasting, goal setting, and sales performance tracking activities.

Analytics & Reporting

• Utilize advanced Excel, SQL, and Power BI to analyze sales performance, trends, and operational KPIs.
• Build, maintain, and enhance dashboards and reports to support Sales leadership, Commercial Operations, and Executive leadership.
• Partner cross-functionally to translate business questions into data-driven insights.

Training & Enablement

• Develop, maintain, and continuously improve training materials (guides, SOPs, slide decks, job aids) for Sales Operations tools and processes.
• Conduct training sessions for field and inside Sales and home office associates on:
• Veeva CRM functionality and best practices
• MMIT data usage and interpretation
• Power BI dashboards and reporting
• Other Commercial Operations platforms as needed
• Serve as a trusted resource for ongoing user support and best-practice guidance.

Cross-Functional Support

• Collaborate closely with Sales, Marketing, Managed Care, Finance, and leadership to support commercial execution.
• Participate in sales meetings, planning sessions, and plan-of-action meetings as needed.
• Identify opportunities for process improvement, automation, and scalability as the organization grows.

Required Qualifications

• Bachelor’s degree in Business Administration, Finance, Analytics, Information Systems, or a related field.
• 3-5+ years of experience in Sales Operations, Commercial Operations, or analytics roles, preferably within the pharmaceutical or healthcare industry.
• Hands-on experience with Veeva CRM, MMIT, and Power BI strongly preferred.
• Advanced proficiency in Microsoft Excel (including complex formulas and data modeling); SQL experience preferred.
• Strong understanding of sales force structure, targeting, incentive compensation, and CRM processes.
• Demonstrated ability to manage vendors and cross-functional stakeholders.
• Strong communication and training skills, with the ability to explain technical concepts to non-technical audiences.
• Highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment.
• Proactive, collaborative team player with a strong sense of ownership and accountability.

Work Location:

This position is based at our Basking Ridge, NJ site. It is an office-based role, requiring presence 5 days a week. The selected candidate must be able to commute to Basking Ridge, NJ

Salary Range

Aucta Pharmaceuticals considers a combination of education, experience, internal equity, and external market data when determining compensation.

• Base Salary: $80,000 – $110,000 (commensurate with experience)
• Bonus Incentive: 10%

Benefits

Aucta offers a competitive benefits package, including:

• Medical, Dental, and Vision Insurance
• 401(k)
• Life Insurance
• Short- and Long-Term Disability
• Paid Time Off (PTO)

Aucta Pharmaceuticals is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.

Please refrain from forwarding unsolicited resumes from agencies to Aucta Pharmaceuticals. Aucta is not liable for any fees incurred from the use of resumes from this source. We only compensate agencies with whom we have a formal agreement. For recruitment inquiries, please reach out directly through this post

Applications will be accepted until the position is filled.

About the Opportunity

We are seeking an experienced and detail-oriented HR and Payroll Manager to oversee payroll processing and human resources operations across multiple related business entities. This role is responsible for ensuring accurate payroll administration, benefits coordination, regulatory compliance, and maintaining organized and compliant HR records.

This is an excellent opportunity for a hands-on HR and payroll professional who thrives in a structured, collaborative environment and enjoys supporting both employees and leadership.

Key Responsibilities

Payroll Administration

• Process accurate weekly payroll for a multi-entity workforce, ensuring proper job and department coding
• Administer payroll for both union and non-union employees
• Submit certified payroll reports and ensure compliance with applicable wage regulations
• Coordinate with external partners supporting payroll tax filings and compliance activities
• Maintain payroll records and ensure accuracy and timeliness

Human Resources Operations

• Manage full-cycle HR functions including recruiting, onboarding, and employee separations
• Maintain accurate and compliant employee records and HR documentation
• Coordinate employee benefits enrollments, changes, and reconciliations
• Track employee certifications, training, and compliance requirements

Compliance and Reporting

• Ensure HR practices align with federal, state, and regulatory requirements
• Support compliance reporting, documentation tracking, and internal audits
• Maintain HR metrics, reporting accuracy, and workforce records

Collaboration and Support

• Partner closely with finance and leadership to support payroll and HR initiatives
• Communicate proactively regarding payroll, compliance, and employee-related matters
• Contribute to process improvements and operational efficiency

Qualifications

• 5+ years of HR and payroll experience required
• Experience processing weekly payroll required
• Experience supporting union and non-union payroll environments strongly preferred
• Construction, contracting, or project-based workforce experience is a plus
• Strong analytical skills and high attention to detail
• Excellent communication and interpersonal skills
• Ability to work independently and collaboratively
• Strong organizational and data management capabilities

Compensation & Benefits

• Competitive salary
• Medical, Dental, and Vision Insurance
• 401(k) retirement plan
• Paid Time Off and company holidays
• Collaborative and professional work environment

Ascendo is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability.

• Fully onsite role in Somerset, NJ, Monday–Friday with an 8:00am start (no later); confidential hire.
• Construction industry required.
• Individual contributor reporting to the CFO and Controller; collaborates with CFO, Controller, HR Manager, AP Manager, and AP Specialist.
• Oversees A–Z HR and weekly payroll for multiple related construction companies (30–70 employees depending on projects).
• Processes union and non-union payroll, including certified payroll under the Davis-Bacon Act for prevailing wage projects.
• Handles weekly, quarterly, and annual payroll tax filings (W-2s, 940, ACA); tax/compliance support is outsourced.
• Manages union remittances, 401(k) funding, benefit reconciliations, and HR recordkeeping (I-9s, EEO, compliance).
• Leads recruiting, onboarding, terminations, training coordination, and certification tracking.
• Analytical, detail-oriented role requiring strong data analysis, accuracy, and communication skills.
• Minimum 5+ years payroll/HR experience.
• Base salary up to $125K; best suited for mid-career candidates.

Ascendo is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

Position: Logistics Operations Analyst

Position Type: Permanent

Location: South Plainfield, NJ (onsite)

Hours: Business Hours

Salary Range: $70,000 - $120,000 /year

We are seeking an experienced and reliable Logistics Operations Analyst to lead all secure-material operations within our high-security vault environment. This role oversees logistics and enforces strict security and compliance standards and ensures precise inventory control of precious metals and other high-value materials. The Logistic Operations Analyst works closely with internal divisions, trading, carriers, finance & controlling teams to support daily operations while maintaining the highest levels of safety, accuracy, and integrity.

What you will be doing:

Leadership & Team Management

• Ensure all personnel follow established SOPs, security protocols, and compliance requirements.
• Foster a culture of accuracy, accountability, and operational excellence.

Vault Operations Management

• Oversee daily vault activities, including receiving, verifying, weighing, labeling, and documenting high-value materials.
• Maintain strict access control and enforce chain-of-custody procedures at all times.
• Ensure materials are stored in organized, secure systems for efficient retrieval.
• Conduct routine vault audits, cycle counts, and reconciliations to maintain inventory accuracy.
• Monitor KPIs, such as inventory balances, movement accuracy, turnaround times and reconciliation of breaks

Security & Compliance

• Enforce high-security standards for material handling, storage, transport, and documentation.
• Ensure compliance with ISO, environmental, and regulatory requirements related to precious-metal management.
• Maintain audit-ready documentation in ERP and vault-management systems (SAP preferred).
• Investigate discrepancies, report security concerns, and implement corrective actions as needed.

Cross-Functional Coordination

• Coordinate material flow with customers, internal divisions, vendors, production, and quality teams.
• Support scheduling and prioritization of material movements to meet operational timelines.
• Ensure outgoing shipments comply with packaging, documentation, and regulatory standards.
• Coordinate logistics pickups with carriers, determine the most cost-effective shipment methods and apply appropriate incoterms for domestic and international shipments
• Ensuring all import and export goods comply with CBP requirements.
• Understand customs procedures, and HTS classification
• Support audits, regulatory & compliance requirements

What experience we are looking for:

Required

• Experience in secure materials handling, vault logistic operations, warehousing, or precious-metals environments.
• Strong attention to detail, accuracy, and organizational skills. Ability to manage multiple projects and prioritize effectively
• Understanding risk and control environments
• Strong communication and collaboration skills cross department and with external stakeholders
• Proficiency with ERP or inventory systems (SAP highly preferred).
• Ability to work effectively in a high-security, regulated, camera-monitored environment.
• Ability to pass background checks and meet facility security requirements.

Preferred

• Experience working with precious metals, high-value materials, or specialized industrial materials.
• Knowledge of ISO or similar quality and compliance systems.
• Experience improving processes and implementing operational efficiencies.

Physical Requirements

• Ability to lift 25–50 lbs. of secured materials.
• Ability to stand, walk, and perform repetitive handling tasks in secure areas.
• Comfortable working in restricted-access, high-security vault environments.

Salary and Benefits: Salary will be determined based on level of experience. Benefits include Medical, Vision, Dental, 401(k) (match and waiting period), Vacation time, Holidays and Sick time

WorkDynamX and our Client are Equal Opportunity Employers.

Job Title: Bid Manager / Project Controller

Location: Piscataway, New Jersey

Salary: Up to $110,000 (based on experience)

Full-Time | Competitive Benefits

Join Our Team in Piscataway, NJ

We are seeking a detail-oriented and strategic Bid Manager / Project Controller to join our growing team in Piscataway - the right candidate will be incredibly detail oriented. This role is ideal for a professional who excels at managing bids, overseeing project financials, and ensuring operational excellence from proposal through execution.

With a competitive salary of up to $110,000, this is an excellent opportunity to play a critical role in driving project success and business growth.

Key Responsibilities

• Excellent and proven attention to detail. The rest can be taught!
• Lead and coordinate the end-to-end bid and proposal process
• Prepare cost estimates, pricing models, and financial analyses
• Develop and maintain project budgets, forecasts, and cost controls
• Monitor project performance against financial and operational targets
• Identify risks and implement mitigation strategies
• Collaborate with engineering, operations, finance, and leadership teams
• Support contract negotiations and ensure compliance with client requirements
• Produce detailed reporting for senior management and stakeholders

Qualifications

• Bachelor’s degree in Business, Finance, Engineering, or related field
• 3+ years of experience in bid management, project controls, or financial project oversight
• Strong financial acumen and analytical skills
• Experience with budgeting, forecasting, and cost tracking
• Excellent organizational and communication skills
• Proficiency in Excel and project management software
• PMP or similar certification (preferred but not required)

Payroll & Benefits Manager (U.S. & Canada)

We are seeking an experienced Payroll & Benefits Manager to lead the accurate, compliant, and timely administration of payroll and employee benefits for approximately 100 employees across the United States and Canada. This role serves as the subject matter expert for payroll processing, benefits administration, and related compliance, while partnering closely with HR, Finance, and external vendors to deliver an excellent employee experience.

Key Responsibilities

Payroll Management

• Oversee end-to-end payroll processing for U.S. and Canadian employees, including salaried and hourly staff
• Ensure payroll accuracy, timeliness, and compliance with federal, state/provincial, and local regulations
• Administer payroll taxes, filings, and remittances (e.g., IRS, CRA, and state/provincial agencies)
• Reconcile payroll reports, general ledger entries, and benefit deductions
• Manage year-end processes, including W-2s, T4s, and related reporting
• Serve as the primary point of contact for payroll vendors and auditors

Benefits Administration

• Administer employee benefits programs, including health, dental, vision, life insurance, disability, retirement plans, and wellness initiatives
• Manage benefit enrollments, changes, and terminations for U.S. and Canadian employees
• Ensure compliance with benefits-related regulations (e.g., ACA, COBRA, ERISA, HIPAA in the U.S.; applicable provincial regulations in Canada)
• Act as a liaison with benefits brokers and vendors, supporting renewals and plan evaluations
• Respond to employee payroll and benefits inquiries with professionalism and confidentiality

Compliance & Reporting

• Maintain compliance with employment laws and payroll/benefits regulations in both countries
• Monitor legislative changes and recommend process or policy updates as needed
• Prepare and maintain payroll and benefits documentation, policies, and procedures
• Support internal and external audits related to payroll and benefits

Systems & Process Improvement

• Maintain and optimize payroll and HRIS systems
• Identify opportunities to streamline payroll and benefits processes and improve efficiency
• Develop and maintain standard operating procedures and internal controls

Collaboration & Support

• Partner with HR and Finance teams to ensure accurate and aligned employee data
• Support onboarding and offboarding processes related to payroll and benefits
• Provide reporting and analysis on payroll costs, benefits utilization, and compliance

Qualifications

• Bachelor’s degree in Accounting, Finance, Human Resources, or a related field preferred
• 5–7 years of progressive payroll and benefits experience, including U.S. and Canadian payroll
• Prior experience managing or supervising payroll staff preferred
• Strong knowledge of wage and hour laws, payroll tax regulations, and compliance requirements
• Experience with payroll systems such as ADP Workforce Now, SAP, Workday, or similar platforms
• Advanced Excel skills and experience with HRIS integrations
• Exceptional attention to detail, accuracy, and confidentiality
• Strong analytical, organizational, and problem-solving skills
• Excellent interpersonal and communication skills

Additional Information

• Standard work hours: Monday–Friday, 8:00 a.m.–5:00 p.m.
• Hybrid work arrangement available after the initial training period
• Salary range: $85,000–$90,000
• Comprehensive benefits package including medical, dental, vision, 401(k) with company match, generous PTO and sick time, employee fitness program, and more

Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: • The California Fair Chance Act • Los Angeles City Fair Chance Ordinance • Los Angeles County Fair Chance Ordinance for Employers • San Francisco Fair Chance Ordinance