Jobs in Madison, NJ

My client, Universal Property Management Systems, is looking for a Property Administrator. This is a great opportunity for someone looking to grow a career in Property Management!

About Universal Property Management Systems

Universal Property Management Systems, Inc. is a family-owned, second-generation property management company based in Morristown, New Jersey. With over 35 years of experience serving communities across North Jersey, the company provides comprehensive residential and community association management services tailored to the unique needs of owners and residents. Universal Property Management is committed to delivering a stress-free property management experience through personalized service, modern technology, and a deep understanding of the local market. The company manages a diverse portfolio of apartment, condominium, townhome, and HOA communities throughout Bergen, Essex, Hudson, Morris, Passaic, Sussex, Union, and Warren counties.

Position Summary

The Property Administrator plays a critical role in supporting the day-to-day operations of a portfolio of multi-family residential properties. This position provides administrative and operational support to Property Managers, ensuring that property operations run smoothly, efficiently, and in compliance with company policies and applicable regulations.

The ideal candidate has at least two (2) years of experience in administrative support, thrives in a fast-paced environment, and demonstrates strong communication skills, attention to detail, organization, and the ability to manage multiple priorities simultaneously.

Key Responsibilities

Administrative & Operational Support

• Provide day-to-day administrative support to Property Managers & Accounting Staff
• Maintain organized tenant files (electronic and physical, as applicable).
• Process new lease documentation, renewals, and move-in/move-out paperwork.
• Track and follow up on insurance certificates, compliance documentation, and required forms.
• Assist with rent roll updates, reporting, and general data entry.
• Prepare correspondence to residents, vendors, and internal stakeholders.

Tenant & Customer Service Support

• Serve as a professional point of contact for resident inquiries via phone, email, and in person.
• Assist with coordinating maintenance requests and tracking work order completion.
• Support resident communication initiatives, notices, and community updates.
• Help resolve routine tenant matters and escalate issues to Property Managers as appropriate.

Financial & Vendor Support

• Assist with invoice processing and tracking vendor payments.
• Support preparation of property reports and monthly administrative summaries.
• Maintain vendor contact lists and documentation.
• Ensure accurate and timely data entry into property management systems.

Compliance & Documentation

• Ensure proper documentation is maintained in accordance with company policies and NJ housing regulations.
• Support compliance tracking for required notices and documentation.
• Maintain confidentiality of resident and company information at all times.

Other tasks and responsibilities as maybe assigned from time to time.

Qualifications

Required:

• Minimum of two (2) years of administrative experience.
• Strong written and verbal communication skills – ability to communicate in a clear and professional manner.
• High customer focus – ability to be responsive, follow up, and maintain a professional, service-orientation approach with residents and vendors.
• High attention to detail – ensuring accuracy in documentation and data entry.
• Highly organized with strong time management skills.
• Ability to multitask and prioritize effectively in a fast-paced environment – able to effectively balance competing priorities without sacrificing quality.
• Proficiency in Microsoft Office (Word, Excel, Outlook).

Preferred:

• Experience with property management software is a plus.
• Experience in multi-family residential property management is desirable.

Compensation & Benefits

The company offers a competitive compensation package including:

• Salary range of $50K-$60K (depending on experience)
• Health Insurance
• Dental Insurance
• Competitive Paid Time Off
• Supportive team environment and growth opportunities

Senior Industrial Hygienist | PHASE Associates, LLC

Livingston, NJ | Full-Time | On-site

Salary Range: $95K-$140K

No Recruiters

About Us

For nearly 30 years, PHASE Associates has delivered top-tier Environmental, Health, and Safety (EHS) consulting and training services to private, government, and academic clients. We’re a collaborative, mission-driven team that values integrity, adaptability, and proactive problem-solving—and we’re growing.

About the Role

We’re looking for a Senior Industrial Hygienist with strong Project Management expertise to join our leadership team. This is a high-impact role that blends technical industrial hygiene expertise with client-facing responsibilities. You’ll lead complex projects, mentor junior staff, and play a key role in advancing PHASE Associates’ reputation for excellence.

What You’ll Do

• Lead and oversee industrial hygiene and EHS consulting projects from proposal to completion
• Conduct technical assessments (IH surveys, chemical exposure monitoring, noise evaluations, ventilation surveys, OSHA gap analyses, etc.)
• Develop technical reports, interpret monitoring results, and recommend exposure controls
• Support clients with incident investigations and corrective actions
• Deliver safety and OSHA training courses tailored to client needs
• Mentor and train junior staff, fostering professional growth

What We’re Looking For

• Bachelor’s degree in Industrial Hygiene, Environmental Science, Chemistry, Engineering, or related field (Master’s preferred)
• 10+ years of IH/EHS consulting experience with project management expertise
• Consulting background with strong client-facing skills
• Eligible for CIH (Certified Industrial Hygienist) credential; CIH/CSP preferred
• 40-Hour HAZWOPER required
• Willingness to travel up to 50% (NJ and out-of-state)
• Strong leadership, communication, and mentoring abilities

Why Join Us?

Health Insurance (Medical, FSA)

401(k) Retirement Plan

Paid Time Off (PTO)

Training & professional development opportunities

Flexible work schedules

At PHASE Associates, you’ll have the opportunity to grow your expertise, mentor the next generation of EHS professionals, and make a direct impact on worker safety and well-being.

Key Responsibilities

• Assist with the preparation, organization, and review of commercial closing documents, including loan documents, settlement statements, and closing checklists.
• Coordinate with attorneys, lenders, title companies, borrowers, brokers, and internal stakeholders to facilitate smooth and timely closings.
• Track and manage closing timelines, critical dates, and outstanding conditions.
• Order and follow up on third-party items such as title commitments, surveys, estoppels, certificates of insurance, subordinations, and payoff statements.
• Review documents for accuracy, completeness, and compliance with transaction requirements.
• Prepare closing packages and ensure all documents are properly executed, received, and recorded.
• Maintain organized electronic and physical transaction files in accordance with company policies.
• Communicate status updates and resolve document or scheduling issues as they arise.
• Assist with post-closing activities, including document distribution, record retention, and final file audits.
• Provide general administrative and clerical support to the closing or legal team as needed.

Required Qualifications

• High school diploma or equivalent required; associate’s or bachelor’s degree preferred.
• Prior experience in commercial or residential real estate, legal, title, banking, or loan processing strongly preferred.
• Strong attention to detail with the ability to manage multiple transactions simultaneously.
• Excellent written and verbal communication skills.
• Ability to handle confidential and sensitive information with discretion.
• Proficiency in Microsoft Office applications (Word, Excel, Outlook).

The company will provide Medical insurance, Vision insurance, Dental insurance, 401(k), Paid maternity leave, Paid paternity leave, and other benefits.

Job description:

Hamilton Building Supply is seeking a candidate for a Driver/Loader with CDL B position to support its lumber and building materials operation throughout NJ and Eastern PA. The Driver/Loader with CDL B should have experience loading, unloading, and making deliveries driving 18' -26' box trucks and flatbed trucks with Moffett forklifts. The ideal candidate should have a strong work ethic, great attitude, and excellent customer service.

Hamilton Building Supply is a 2021 Lumber and Building Material Dealer of the Year and has been independent for 102 years and a Top Workplace 2025 recipient. HBS is financially strong, and family owned.

Daily Responsibilities of the Driver/Loader with CDL Class B:

• Safely operate and make deliveries in 18'-26' box trucks, small vans, pickup trucks and flatbed trucks.
• Safely operate a sit-down rider forklift and maintain a valid forklift certification.
• Help load box trucks daily.
• Properly track and document activity log.
• Using DDMS tablet in accordance with delivery guidelines, including capture recipient signature and taking photos of delivery.
• Inspect truck before and after trip and complete a DVIR.
• Work independently and report to the dispatcher any issues.

Qualifications of the Driver/Loader:

• Possess a valid commercial driver's license with a cleaning driving record.
• Obtain a physical (company paid) performed by MRO of HBS's choice and maintain a valid MEC (DOT) card indicating physically qualified to drive.
• Receive a negative drug screen in compliance with Part 390- FMCSRA specifically as it relates to Section 392.4 - Drugs & Other substances.
• Ability to move or lift up to 50 pounds and 100 pounds with assistance.
• Moffett experience (a plus)

Benefits:

• Medical, Dental and Vision Insurance
• Health Savings Account
• 401(k) and 401(k) matching after eligible after 90 days of employment
• Paid Time Off
• Cell Phone Reimbursement
• Six Paid holidays
• New Employee Referral program
• Employee Discount
• Educational Assistance

Job Type: Full-time

This established GC/CM have a 40-year history of specializing in large-scale ground-up and major renovation projects throughout NY & NJ.

They are currently looking for an Estimator to join their Northern NJ office. Working closely with ownership, leadership and the project management team, you will oversee and/or support a range of large-scale ($50-200M) projects/hard bids.

They are looking for someone with 5+ years' experience in either GC/general estimating or specifically in the mechanical, electrical or full service MEP trades. Experience in public agency projects is strongly preferred, as is a technical degree.

This is a great opportunity to take on a leadership role with an established Northern NJ-based contractor.

JOB DESCRIPTION:

Our client, a reputable Construction Management firm based in New Jersey, is seeking an experienced and highly organized Construction Project Manager to oversee both residential and commercial construction projects. The ideal candidate has a strong background in project execution, permitting, subcontractor oversight, customer communication, and technical document review. This person will play a vital role in ensuring projects are completed on time, within scope, and to the highest quality standards. Key Responsibilities:

• Manage full project lifecycle for residential and commercial construction projects, from planning through closeout.

• Review, interpret, and execute work according to Scope of Work (SOW) documentation.

• Prepare, submit, and track plans, permits, and other regulatory documentation with local/municipal agencies.

• Maintain consistent, clear communication with customers regarding timelines, progress updates, milestones, and potential changes.

• Lead, coordinate, and supervise subcontractors, ensuring performance aligns with project expectations, deadlines, and safety standards.

• Conduct regular job site visits to track progress, identify risks, and ensure quality control.

• Manage project schedules, budgets, materials procurement, and documentation.

• Troubleshoot issues proactively and implement solutions to keep projects on track.

• Ensure compliance with local codes, company standards, and client specifications

REQUIRED SKILLS AND EXPERIENCE:

• 3–7+ years of experience as a Construction Project Manager or similar role.

• Experience managing both residential and commercial construction projects.

• Strong ability to read and interpret SOWs, drawings, blueprints, and technical documents.

• Demonstrated experience submitting plans, permits, and inspections in New Jersey municipalities. • Excellent communication and client-facing skills, with the ability to set expectations and deliver progress reports.

• Proven success managing subcontractors and on-site construction activities.

• Strong organizational, scheduling, and problem solving abilities.

NICE TO HAVE SKILLS AND EXPERIENCE:

• Bilingual (English/Spanish) – preferred but not required.

• Experience with Xactimate or other estimating software.

• OSHA certification(s) or formal construction management training.

Site Superintendent – North & Central NJ

We are seeking an experienced Site Superintendent with 10+ years of experience managing $5M+ municipal and public sector projects. The ideal candidate has strong leadership skills, experience with public work requirements, and the ability to manage site operations, subcontractors, schedules, and safety. Competitive compensation based on experience.

No recruiters please

• Chatham, NJ
• Morristown, NJ
• Florham Park, NJ
• Madison, NJ

Why FOX Rehabilitation?

• Pioneer of Geriatric House Calls to older adults in their communities.

• Provide physical therapy services in a 1:1 setting to help abolish ageism.

• Drive rewarding patient outcomes.

• Facilitate clinically-excellent autonomous interventions.

• Benefit from the flexibility to create, control, and alter your treatment schedule.

• Be a part of an Interdisciplinary approach by a therapy team focused on functional outcomes.

Available Opportunities:

• Full-time/Part-time - Salaried with benefits

• PRN/Flex - PPU (Paid Per Unit)

• H1B - Able to provide sponsorship to those who need it that are qualified

• New Grads-FOX offers a widely recognized Emerging Professionals Mentor Program!

What you'll get:

• Clinical and non-clinical career growth opportunities

• Supportive Clinical Community

• Mileage reimbursement

• Unlimited access to continuing education

• Professional Certification Reimbursement

• Access to cutting-edge technology

• Medical, Dental, Vision, 401k (for those who qualify)

What you'll need:

• Valid Physical Therapy license in the state(s) of practice, or eligibility to apply

• Degree from an accredited physical therapy program

• Basic computer literacy skills

• Current CPR certification

Who is FOX? FOX is a primarily clinician-operated, professional private practice of full-time physical, occupational, and speech therapists, built on the foundation of Geriatric House Calls . Our one-on-one care fosters a rewarding environment, and therapists have the flexibility to shape their schedules for a successful work-life balance. Empowered by clinicians, FOX advocates for our people and believes in their significant contributions to our professional society.

Your opportunity

At Schwab, you're empowered to make an impact on your career. Here, innovative thought meets creative problem solving, helping us "challenge the status quo" and transform the finance industry together.

As a Client Banking Services Professional, you are at the forefront of the client experience, delivering outstanding customer service to our Charles Schwab Bank clients calling for assistance. You will field 40-60 inbound calls every day, providing subject matter expertise on the following banking products and services: deposit accounts, online account management and bill pay, money movement, mobile banking, and debit cards. This is a phone-based role requiring the use of multiple computer applications and dual monitors.

What you have

Required Qualifications

• Minimum of 1 year of work experience, which may include volunteer experience, internships, or other roles in an office environment.
• You will be working a set shift which may include weekend or evening hours. Please speak with your Talent Advisor for more information including shift differentials.
• Ability to multi-task with demonstrated experience in using multiple computing applications simultaneously.
• Ability to work in the office up to 75% - 100% of the time, as required.

Preferred Qualifications

• Active listening skills along with the ability to engage in open-ended dialogue to gain a thorough understanding of the client's financial needs.
• Dedication to resolving a variety of complex client inquiries both through technology and by working closely with business partners within Schwab to identify efficient and effective methods to meet client goals.
• Ability to establish rapport with clients over the phone to create long term relationships with Schwab.
• Desire to be part of a supportive and collaborative team.
• High attention to detail to adhere to extensive bank policies, procedures, and guidelines.
• Drive to learn from a dedicated team manager focused on helping you reach clear performance objectives by providing leadership support and on-the-job learning.

#campus

What's in it for you

At Schwab, you're empowered to shape your future. We champion your growth through meaningful work, continuous learning, and a culture of trust and collaboration—so you can build the skills to make a lasting impact. Our Hybrid Work and Flexibility approach balances our ongoing commitment to workplace flexibility, serving our clients, and our strong belief in the value of being together in person on a regular basis.

We offer a competitive benefits package that takes care of the whole you – both today and in the future:

• 401(k) with company match and Employee stock purchase plan
• Paid time for vacation, volunteering, and 28-day sabbatical after every 5 years of service for eligible positions
• Paid parental leave and family building benefits
• Tuition reimbursement
• Health, dental, and vision insurance