Jobs in Happy Valley Oregon

Global Brand Creative Production Coordinator

3–6 month contract

Start date: ASAP

We are seeking a Global Brand Creative Production Coordinator to provide central administrative and logistical support for a global brand creative production team. This role guides creative productions from initial planning through final delivery, supporting the Head of Production and Creative Producers with scheduling, documentation, contracts, budget tracking, and team communication.

Key Responsibilities

• Scheduling & Planning: Create, update, and distribute production and workback schedules, timelines, and calendars. Coordinate meetings, track daily progress, and proactively update teams on changes.
• Paperwork & Documentation: Manage contracts, Master Services Agreements, Scopes of Work, vendor onboarding, insurance and documentation, and payroll-related production paperwork.
• Budget Management: Track production expenses, process invoices, and partner with Operations to support overall budget management and reporting for the Head of Production and Creative Producers.
• Resource Management: Source and onboard new vendors, schedule capabilities meetings with production and agency partners, and support evaluation of new creative and production partners.
• Cross-Functional Communication: Serve as a key point of contact on production status for creative and production teams, as well as brand marketing, channel teams, photo studios, and other internal stakeholders.
• Asset Management: Work with Operations to support end-to-end asset management—from capture and ingest through final delivery. Help manage workflow from raw assets to final files and use brand creative platforms to share works-in-progress and final deliverables.

Requirements

• 2–3 years of experience in production coordination, creative operations, or a closely related role.
• Experience supporting video, photo, or integrated brand campaigns across pre-production, production, and post-production phases.
• Proven ability to manage multiple projects, timelines, and stakeholders simultaneously in a fast-paced environment.

Skills & Competencies

• Exceptional organizational skills: Able to juggle multiple tasks, details, and deadlines with consistency and reliability.
• Strong communication: Clear, concise written and verbal communication for effective collaboration with diverse teams and external partners.
• Problem-solving mindset: Able to anticipate issues, respond to last-minute changes, and quickly resolve unexpected challenges (e.g., location issues, equipment changes, schedule shifts).
• High attention to detail: Meticulous approach to contracts, schedules, budgets, and documentation to ensure accuracy and compliance.
• Technical proficiency: Comfort with cloud-based tools and project management software (e.g., Airtable, Workfront), as well as Microsoft Office (including PowerPoint) or similar productivity suites.
• Industry knowledge: Solid understanding of the video production lifecycle—pre-production, production, and post-production—and the needs of each discipline involved.

arena is the global top of mind brand for swimmers and all who wish to stay active and fit in and by the water. Born of our passion for sports, our innovation, and Italian design, every last detail of our products is conceived to offer the most rewarding user experience in terms of performance, style, comfort and fit, in and by the water

We are looking for a motivated Junior Warehouse Specialist to join our Operations team and support daily logistics and warehouse coordination activities. Reporting to the Operations Manager, the candidate will support the coordination and execution of logistics operations through Third-Party Logistics (3PL) providers for the relevant Business Unit. The role focuses on operational support, data accuracy, reporting, and day-to-day coordination of inbound, outbound, warehousing, and distribution activities.

Key Responsibilities

• Serve as a point of contact between our company and the external warehouse, ensuring smooth communication and timely information flow.
• Coordinate order releases, shipment scheduling, and delivery follow‑ups while monitoring shipment status and escalating any delays, shortages, or issues.
• Ensure accurate order fulfillment by supporting correct inventory movements and warehouse transactions.
• Collect, consolidate, and maintain logistics data for reporting purposes
• Assist in tracking logistics KPIs such as OTIF, lead times, inventory accuracy, and service levels.
• Conduct research and propose ideas for warehouse process improvements, contributing to efficiency and optimization initiatives.
• Participate in occasional business trips to visit the external warehouse, ensuring alignment on operations and continuous improvement.

Requirements

• Bachelor’s degree in a relevant field (e.g., Logistics, Supply Chain, Engineering, Economics, or similar).
• Strong communication and organizational skills.
• Proactive attitude and willingness to learn in a dynamic environment.
• 1-3 years of experience in logistics, warehouse operations, or supply chain is considered a plus (internship or entry-level experience acceptable).
• Knowledge of SAP or other ERP systems is an advantage.

We are an equal opportunity employer and value diversity. All employment is decided on the basis of qualifications, merit and business need.

Workplace: Portland (Oregon)

Overview of the Role

Our global retailer is seeking Product Developers to join their growing team! This role supports the end-to-end development of customizable footwear products, translating design briefs and 2D concepts into 3D samples that meet consumer needs and product standards while collaborating with cross-functional partners across design, marketing, testing, and engineering to ensure product excellence, manufacturability, and on-time delivery.

The team is lean, supporting a digital customization platform, with two open roles at different levels: one junior opening for someone interested in product development and gaining more experience in the footwear industry, and one senior opening for someone with stronger technical depth and fluency in development systems. Both roles are ideal for individuals who are detail-oriented, curious, solution-focused, proactive, and passionate about driving high-quality product creation within a fast-paced matrixed environment.

The Basics

• Duration: Ongoing assignment, targeted through through May 2027
• Schedule: 40 hours per week
• Location/Onsite Requirements: Onsite in Beaverton OR with 4 days onsite required

Top 3 Required Qualifications

1. Minimum 2 years of relevant experience in product development or related fields such as industrial design, engineering, or product marketing
2. Strong communication and collaboration skills, including working with offshore partners
3. Knowledge of product construction concepts, materials, and the product creation lifecycle

Other Qualifications

• Bachelors degree or equivalent combination of education, training, and experience
• Strong organizational skills, attention to detail, and the ability to work independently
• Experience across cross-functional teams including design, engineering, testing, sourcing, and merchandising
• Creative problem-solving skills from concept through execution
• Understanding of consumer products or hardgoods; prior brand experience preferred
• Ability to read technical drawings, sketches, or 3D files preferred; Digital team handles most 2D/3D work
• Footwear pattern engineering, tooling, or manufacturing knowledge preferred (especially relevant for the senior opening)
• Strong Excel skills including VLOOKUPs and working with data sets; familiarity with OneNote and Excel calendars
• Comfort operating in a matrixed environment; senior-level candidates should be able to set clear communication rhythms and provide informal mentorship

Key Responsibilities

• Translate product briefs and 2D design intent into accurate 3D samples in partnership with the Digital 2D/3D team
• Drive the product creation process according to key dates, performance targets, and profitability goals
• Collaborate with design, engineering, testing, and sourcing partners to ensure manufacturability and commercial viability, including coordination with offshore teams
• Recommend materials, components, and construction methods that support design intent and performance requirements
• Support physical and field testing to validate performance, fit, and functional standards
• Manage multiple development milestones to ensure timely product confirmation and on-time sample delivery within a lean team environment
• Contribute to all phases of the product lifecycle including design intent, costing, sustainability considerations, and commercialization readiness
• Senior-level opening: demonstrate strong system navigation, proactive communication, and informal mentorship of junior teammates

In this position, you may have access to client or customer systems, confidential and/or proprietary information or data. This position is onsite and requires you to work closely with other individuals in a collaborative team environment.

Benefits

Creative Circle's Freelance Employee benefits package includes eligibility for Minimum Essential Coverage (MEC) medical plan, dental/vision/term life package, discount prescription program, critical illness, accident, tele-behavioral health, and 401(k) plan. Sick leave is provided to Candidates whose assignment work location is in a state or city subject to sick leave laws. A Minimum Value (MV) PPO medical plan, Employee Stock Purchase Plan, and paid holiday eligibility are based on length and dates of service.

For Creative Circle to represent you for this opportunity, you must be currently authorized to work in the United States without the need of employer sponsorship for a non-immigrant visa such as a H-1B, TN, or O visa. We do not support or provide training for STEM/OPT programs. Additionally, you must be physically located in and perform the work for our client in the United States.

Creative Circle is an Equal Employment Opportunity Employer.

All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity or expression, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, or any other characteristic protected by law. Our hiring process includes AI screening for keywords and minimum qualifications. Recruiters review all results. Creative Circle will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable state and local law, including but not limited to the Los Angeles County Fair Chance Ordinance, the San Francisco Fair Chance Ordinance, and the California Fair Chance Act. If you need a reasonable accommodation in the application process, please contact your Recruiter (the person you'll be interviewing with) or a member of our Human Resources team to make arrangements. United Healthcare creates and publishes the Transparency in Coverage Machine-Readable Files on behalf of Creative Circle.

About Creative Circle

Creative Circle matches creative and marketing professionals with hiring managers looking for talent. The above listing is for a position with one of our clients. If you're a good fit for this role or another we're currently working on, a recruiter will reach out to you directly. We only contact the applicants who are the best fit for the position, so if you do not hear back, please take a look at the other roles we have available. Thank you for your interest!

Onsite -, Portland, OR, 97202, US

The Application Analyst – POS Operations resources will support the pilot and rollout of a newly implemented Point of Sale (POS) system for company, across retail stores. This is a hands-on technical role supporting a large-scale store rollout. The team is lean, and they need an analyst who can independently triage, investigate logs, and resolve issues in a new POS environment with limited documentation. This role is higher level than a traditional support center position and requires strong troubleshooting capabilities across application, hardware, and store-level operations.

The Application Analyst – POS Operations resources will support the pilot and rollout of a newly implemented Point of Sale (POS) system for company, across retail stores.

Responsibilities

• Support pilot and phased rollout of new POS system in over 120 retail stores
• Perform advanced triage of POS incidents and operational issues
• Analyze system and application logs to identify root cause
• Troubleshoot POS software and hardware integration issues
• Partner with store teams and internal support teams to resolve escalations
• Provide stabilization support during rollout waves
• Document findings, recurring issues, and resolution steps
• Participate in on-call rotation (approximately 1 week every 4 weeks)

Qualifications

• 3-7+ years of experience supporting retail POS systems or similar application environments
• Strong hands-on troubleshooting experience in POS or retail systems
• Ability to independently triage and resolve issues without relying on extensive documentation
• Experience analyzing logs and performing root cause analysis
• Experience supporting on-premises (non-cloud) environments
• Familiarity with POS hardware including terminals, scanners, and peripherals
• Working knowledge of Java-based applications
• Comfortable operating in a fast-paced rollout environment
• Ability to manage priorities in high urgency environments
• Strong collaboration skills while also being able to work independently

Required Skills

• Experience with Toshiba POS systems or similar retail platforms
• Experience supporting multi-store retail rollouts
• Background supporting specialty retail environments (e.g., jewelry or similar verticals)
• Prior experience working closely with operations and field support teams

Preferred Skills

• Experience with Toshiba POS systems or similar retail platforms
• Experience supporting multi-store retail rollouts
• Background supporting specialty retail environments (e.g., jewelry or similar verticals)
• Prior experience working closely with operations and field support teams

LIFECYCLE MARKETING MANAGER

Location: Portland / Hybrid

Evelyn & Bobbie is revolutionizing an industry. We are a fierce team of individuals committed to creating more comfortable, more supportive intimate apparel for women. We question limitations, simplify problems, and use science for solutions. We believe in doing things better every day. Now seven years old, Evelyn & Bobbie is experiencing rapid growth, and we are expanding our team of career-minded professionals who strive to impact society in meaningful ways through our products and our message.

We are experiencing exciting growth and are expanding our team of strategic, data-driven marketers who are passionate about building meaningful customer relationships. We have an invitation waiting for a Lifecycle Marketing Manager who thrives at the intersection of strategy, data, and creativity. This role is responsible for developing and executing lifecycle strategies that maximize customer engagement, satisfaction, and revenue throughout the entire customer journey. The ideal candidate brings a deep understanding of customer behavior, hands-on experience with marketing automation tools, and a proven ability to drive growth in a direct-to-consumer environment.

Responsibilities:

• Develop and execute comprehensive lifecycle marketing strategies to increase customer engagement, satisfaction, and lifetime value, aligning with Evelyn & Bobbie’s mission to empower women through innovative intimates.
• Own customer segmentation and targeting strategy, implementing sophisticated segmentation frameworks to optimize the customer journey and ensure personalized, relevant communications.
• Design and manage multi-channel campaigns across email, SMS, and push notifications to engage customers at key touchpoints and promote products that combine comfort with cutting-edge design.
• Monitor, analyze, and report on campaign performance, utilizing data and insights to inform decisions, optimize results, and ensure alignment with business objectives.
• Develop and maintain a structured testing and experimentation framework to continuously improve campaign performance and enhance the customer experience.
• Partner cross-functionally with product, design, merchandising, and analytics teams to build integrated marketing campaigns that reflect Evelyn & Bobbie’s commitment to quality, innovation, and inclusivity.
• Ensure marketing automation systems and workflows are optimized for scalability, personalization, and operational efficiency.

Qualifications:

• Bachelor’s degree in marketing, business, or a related field; MBA preferred.
• 5+ years of experience in lifecycle marketing or a related field, preferably within a direct-to-consumer environment.
• Hands-on experience with marketing automation tools such as HubSpot, Marketo, Pardot, Klaviyo, or similar platforms.
• Familiarity with HTML and CSS for email design is a plus.
• Strong analytical skills with the ability to interpret data and translate insights into actionable strategies.
• Excellent verbal and written communication skills, with proven ability to collaborate effectively across cross-functional teams.
• Deep understanding of customer behavior and segmentation strategies, with a commitment to enhancing the customer experience.
• Strategic and innovative thinker who aligns with Evelyn & Bobbie’s mission to revolutionize the intimates industry.

Benefits:

• Competitive salary
• Responsible Time Off (“RTO”)
• 10 paid holidays, annually
• Generous PPO medical, vision, and dental insurance
• Up to 3% match on retirement contributions
• Discounts on company products
• An opportunity to make your mark and develop a legacy

Kelly® Science & Clinical is seeking several Biomanufacturing Associates for Direct Hire positions at a premier biotech company in the Portland, OR area. If you're motivated, detail-oriented, and eager to contribute to a fast-paced manufacturing environment, this is a great opportunity to take your career to the next step!

Pay Rate:

2A: Base pay $21/hour + shift differential = $26.12/hour

2B: Base pay $21 + shift differential = $25.86/hour

Schedule:

2A: Alt Sat, Sun-Tues, 7:00pm-7:30am OR

2B: Alt Sat, Weds-Fri, 7:00pm-7:30am

Overview:

As a Biomanufacturing Associate, you will play a vital role in producing high-quality, custom oligonucleotide products that power the future of biotech. In a dynamic and fast-paced lab environment, the role involves adhering to SOPs, operating automated lab equipment, documenting processes, and supporting manufacturing schedules, with a strong focus on quality and safety practices.

Company Culture

Fast paced environment without too much structure/red tape to make decisions. Growth opportunities available within a 110K sq ft state-of-the-art “factory of the future” that was completed and started production in 2022-2023.

Responsibilities:

• Contribute to the production of high-quality custom products in a high-throughput lab, following established SOPs and manufacturing standards.
• Efficiently perform molecular and cell biology processes, including PCR and DNA purification, contributing to the production of custom DNA-based products.
• Independently handle the operation of various laboratory equipment and robots while ensuring safety and adherence to ISO and lean manufacturing practices.
• Thoroughly document processes and update work instructions, supporting troubleshooting and maintaining high attention to detail.
• Organize shipping of products and maintain consistent work output under minimal supervision.

Qualifications:

• Bachelor’s degree in Biology, Biochemistry or related field OR previous experience working in GMP environment.
• Fresh graduates or candidates with relevant laboratory experience in a manufacturing or high-throughput biotech setting will be considered
• Familiarity with molecular biology techniques such as PCR, DNA quantitation / purification
• Strong documentation skills with attention to detail
• Ability to work independently, follow SOPs precisely, and work safely with chemicals and hazardous materials
• Good computer skills, including proficiency with Excel and Word
• Comfortable working in a team-oriented laboratory environment and standing for extended periods
• Ability to work on the night shift

Seize the opportunity to be part of something extraordinary where your work contributes to revolutionary advances in health, sustainability, and technology. Apply now and help us write the future of DNA synthesis!

Company Description

Primrose Hospice Care is a compassionate care organization founded by healthcare providers committed to placing patients, families, and care teams at the center of hospice care. Our approach prioritizes personalized, flexible, and holistic methods that honor the dignity of each life during its final journey. Based on an interdisciplinary model, we provide expert medical care, pain management, emotional support, and spiritual guidance tailored to meet the unique goals and needs of patients and their families. Our services are delivered to patients wherever they call home, whether in private residences, nursing facilities, or adult care homes.

Bring Hospice Back to Its Heart of Care

Primrose Hospice Care is a new, mission-driven hospice founded by experienced healthcare providers who believe in returning hospice to its roots — compassionate, personal, and patient-centered.

We’re looking for a Hospice Social Worker (MSW) to join our growing interdisciplinary team and support patients and families during one of life’s most meaningful journeys.

What You’ll Do

• Conduct psychosocial assessments and develop individualized care plans
• Provide counseling and emotional support for patients and families
• Assist with advance care planning and connection to community resources
• Participate in IDG meetings and collaborate on holistic care plans
• Coordinate volunteer program activities during early census

What You’ll Bring

• Master’s in Social Work (MSW) – Oregon license required
• Licensed Clinic Social Worker (LCSW)
• Hospice, end-of-life, or healthcare experience preferred
• Strong communication and collaboration skills
• Valid driver’s license, reliable vehicle, and auto insurance

Why Join Primrose Hospice Care?

Mission-driven, non-corporate culture

Flexible hybrid schedule

Opportunity to grow as the program expands

Meaningful, patient-centered work

Primrose Hospice Care is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Job Title: Operations Manager

Job Type: Full -Time (Mon-Fri)

Location: Hybrid role in Oregon

Compensation: $65,000 - $80,000 per year

We are seeking a dedicated Operations Manager to support the Operations Director in overseeing the functionality of our market and the facilities within it. This role is essential in ensuring the seamless operation of our post-acute skilled nursing facilities, focusing on optimizing performance, enhancing patient care, and maintaining operational excellence.

Key Responsibilities:

• Collaborate with the Operations Director to develop and implement operational strategies and goals for the facilities within the market.
• Monitor and analyze facility performance metrics, including quality of care, patient satisfaction, and financial performance.
• Support the coordination of operational activities and resources to ensure efficient and effective facility management.
• Assist in the development and implementation of policies, procedures, and best practices to ensure compliance with regulatory requirements and industry standards.
• Facilitate communication and collaboration between facility staff, vendors, and other stakeholders.
• Address and resolve operational issues, ensuring timely and effective solutions.
• Contribute to the development of staff training programs and performance improvement initiatives.
• Maintain up-to-date knowledge of industry trends, regulations, and best practices.

Qualifications:

• Bachelor’s degree preferred; relevant experience may be considered in lieu of degree.
• Minimum of 1 year experience in provider relations.
• Minimum of 2 years experience in a post-acute care setting/ assisted living.
• Minimum of 1 year experience in healthcare operations.
• Strong understanding of healthcare regulations, standards, and operational best practices.
• Excellent communication, leadership, and problem-solving skills.
• Ability to work independently and manage multiple priorities in a hybrid/remote environment.
• Proficient in Microsoft Office Suite and experience with healthcare management software preferred

RN

Type: Full-Time, 30 hours per week

Shift: Flexible, to discuss during interview

Location: Avamere at Chestnut Lane- 1219 NE 6th St., Gresham, OR 97030

Apply now at: Arete.Jobs

Avamere at Chestnut Lane is a Deaf and DeafBlind Community.

The ideal candidate will be someone proficient in ASL or willing to learn.

Responsibilities:

• Implement and maintain established nursing practice objectives and standards.
• Complete required recordkeeping while admitting, transferring, and discharging residents.
• Coordinate with nursing staff and support personnel daily to plan shift services, programs, and activities to ensure the resident’s total regimen of patient care is maintained.
• Provide direct patient care to residents.
• Prepare and administer medications and review medication cards for completeness and accuracy.
• Review patient care plans for appropriate resident goals, problems, approaches, and revisions based on nursing needs.
• Plan, organize, develop, implement, and interpret programs, goals, objectives, policies, and procedures necessary for providing quality patient care.
• Supervise the day-to-day nursing and caregiving activities performed by CNAs.
• Provide guidance and leadership to nursing personnel and make daily rounds of your unit to ensure staff are providing direct care in accordance with resident’s care plan and wishes.
• Develop and maintain rapport and employee culture with nursing staff, other department personnel, patients and residents, family members, and all other individuals involved in patient care.
• Chart nurses’ notes in an informative and descriptive manner that reflects the care provided to the resident and resident’s response to care.
• Participate in facility surveys by authorized government agencies.
• Maintain confidentiality of all resident care information in accordance with HIPAA guidelines.

Qualifications:

• Nursing degree from an accredited college or university.
• Current, unencumbered, active license to practice as an RN in this state.
• Must be a hands-on leader with a desire to train and mentor.
• Have a passion for enhancing the lives of seniors and their families

Experience:

• Knowledge of nursing and medical practices and procedures, as well as laws, regulations, and guidelines that pertain to nursing care communities.
• Experience with electronic medical records and computer documentation systems.

Benefits:

We believe caring for others starts with caring for our own teams. Our benefits are designed to support your well-being, growth, and peace of mind—so you can focus on making a difference every day.

• Health Insurance: Comprehensive medical, dental, and vision plans. Low individual and family deductible. - Benefits eligible at 30+ hours/week.
• 401(k) Retirement Plan with discretionary employer match
• Paid Time Off (PTO) and Premium Pay for Holidays worked, conditions apply
• Employee Assistance Program (EAP) Canopy: Free, confidential support for mental health, stress, family needs & work/life balance
• Health Savings Account (HSA), Flexible Spending Accounts (FSA) options and CERA (Commuter Expense Reimbursement Account)
• Voluntary & Supplemental Insurance Options: Voluntary Life and AD&D, Short- and Long-Term Disability, plus Whole Life, Accident, Critical Illness, Hospital Indemnity, and Legal Services.

“At Avamere Communities, we love to celebrate our diverse group of hardworking employees. We value diversity and believe forming teams in which everyone can their true, authentic self is key to our success “We're an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.”

The company reserves the right to revise the duties set forth in this job description at its discretion.

Compensation: $85K/yr

Availability: Monday - Friday 8am - 5pm.

We’re looking for a highly organized, proactive Executive Assistant to support multiple senior leaders in a fast-paced environment. This role is perfect for someone who thrives on staying one step ahead—managing priorities, solving problems, and keeping executives focused on what matters most. You’ll play a critical role in keeping operations running smoothly by managing schedules, coordinating travel and meetings, handling communications, and ensuring leaders are prepared and informed. The ideal candidate is detail-oriented, resourceful, and trusted to handle confidential information professionally and discreetly.

Duties & Responsibilities:

• Manage complex executive calendars, meetings, and priorities
• Coordinate travel, itineraries, and logistics
• Serve as a key point of contact for internal and external stakeholders
• Draft and prepare correspondence, presentations, and reports
• Coordinate meetings and events (in-person and virtual)
• Support projects by tracking timelines, gathering materials, and driving follow-ups
• Anticipate needs, solve problems proactively, and keep executives organized and prepared

Qualifications:

• Manage complex executive calendars, meetings, and priorities
• Coordinate travel, itineraries, and logistics
• Serve as a key point of contact for internal and external stakeholders
• Draft and prepare correspondence, presentations, and reports
• Coordinate meetings and events (in-person and virtual)
• Support projects by tracking timelines, gathering materials, and driving follow-ups
• Anticipate needs, solve problems proactively, and keep executives organized and prepared

CampusPoint is an Equal Opportunity Employer. All aspects of employment, including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs. We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.

If you need assistance or an accommodation due to a disability, you may contact us at or 1 ask to speak with an HR representative). The process is outlined in CampusPoint’s ADA Policy.

The Risk Administrator will be responsible for a variety of essential Risk Management tasks including assisting in developing and implementing Risk Management policies and procedures, incident reporting and monitoring, insurance compliance, and other tasks as directed. The Risk Specialist is also responsible for insurance administrative support for the office/industrial, retail and multifamily divisions. This position will be working with the operations team(s), insurance broker, insurance adjusters, accounting team, et al. to track and document all aspects of policy administration and claims data, ensuring the continuous accuracy of our insurance programs while monitoring trends and exercising the discretion to escalate risks.

ESSENTIAL FUNCTIONS/TASKS:

Risk Management Administration:

• Maintain and review all Risk Management files such as incident reports, insurance invoices, litigation files, incident logs, claims documents, and insurance policy documents.
• File insurance claims, track and communicate with all parties involved.
• Maintain invoice tracking and reconciliation data.
• Assist with preparation for all safety meetings and safety related tasks; draft, review, transmit and finalize safety committee documents including agendas and minutes.
• Cross train on all aspects of Risk Management as backup.
• Assist in the creation and editing of Risk Management documents.
• Assist Risk Manager in creating and presenting regular reports to SVP of Risk Management.
• Receive and record documents, reports, correspondence, and all pertinent records to Risk Management.
• Assist in yearly insurance renewals.
• Assist in coordination of workers’ compensation.

Tenant Insurance Administration:

• Under limited supervision, administrator will provide oversight for insurance compliance for tenants and vendors upon request, ensuring that tenant or vendor insurance is in line with lease requirements.
• Maintain knowledge of tenant insurance requirements and reviewing tenants’ risk profile to determine if exceptions are acceptable.
• This role includes communication electronically, general correspondence, phone calls and, as necessary, any meetings with management to assess tenant risk profiles and insurance programs to assist with lease negotiation.
• Obtain written approval from Risk Manager for any waivers to insurance requirements for any tenant.
• Performs other duties as assigned.

Claims Administration:

• Timely filing of claims as advised by Risk Manager or AVP of Risk Management
• Detailed tracking of property claims’ lifecycles from incident through closing of claim including claim reporting, insurance adjuster correspondence, bid and invoice tracking, and progress of all property recovery phases, from initial remediation through final reconstruction.
• Detailed tracking of personal injury claims including correspondence with internal legal counsel, insurance adjusters, and coordination of meetings from initial incident through resolution.
• Reporting and tracking of Workers’ Compensation claims including carrier correspondence, coordination with HR, and management from initial injury through return to work.

Experience, training, skills required:

• A minimum of two years’ administrative/office experience in a professional environment.
• Proficient computer skills including Microsoft Office.
• Excellent verbal and written communications skills.
• Good analytical skills, organized, detail oriented, capable of handling multiple tasks and meeting deadlines.
• Keep discreet and confidential highly sensitive information.
• Dependable, reliable cooperative. Good interpersonal skills.
• Strong work ethic and pride in work.
• Strong Microsoft Excel skills including creating detailed and professional reporting
• Proficient in editing documents in Adobe Acrobat.

Education:

• Bachelor’s Degree preferred.

LICENSE OR CERTIFICATE REQUIRED:

• None.

TRAVEL REQUIREMENTS:

• No travel required.

Schnitzer Properties offer a full benefits package with medical, dental, vision, 401k, and FSA options as well as vacation, sick, and holiday pay.

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.