Jobs in Downers Grove
590 positions found — Page 21
USBP is hiring immediately to fill full-time, entry-level, career positions in federal law enforcement where your prior experience in public safety, security, military police or law enforcement may qualify.
Border Patrol Agents are eligible to select from an array of federal employment benefits that include health, dental and other insurance plans, a generous annual and sick leave program, and participation in the Thrift Savings Plan, a retirement plan akin to a traditional ROTH 401(k) offering.
*Recruitment Incentive
* Newly appointed Border Patrol Agents (as defined in 5 CFR 575.102 ) will be eligible for up to $20,000 in incentives.
The first $10,000 will be paid upon successful completion of the Border Patrol Academy, with the remaining $10,000 awarded for accepting a prioritized location such as Sierra Blanca, Presidio, Sanderson, Comstock, Freer or Hebbronville, TX; Retention Incentive
* Newly appointed Border Patrol Agents may also qualify for up to $40,000 in additional incentives distributed over their first four years.
Border Patrol determines duty assignments at the time of offer based on operational needs, which may or may not align with candidates' first-choice preferences.
Relocation may be required.
Big Bend Sector Stations
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*Presidio, Van Horn,
*Sanderson, Alpine,
*Sierra Blanca, Marfa Buffalo Sector Stations
- Wellesley Island Del Rio Sector Stations
- Del Rio, Brackettville,
*Comstock, Eagle Pass North, Eagle Pass South, Carrizo Springs, Uvalde El Paso Sector Stations
- Alamogordo, Clint, Deming, El Paso, Fort Hancock, Las Cruces,
*Lordsburg, Santa Teresa, Ysleta El Centro Sector Stations
- El Centro, Indio, Calexico Grand Forks Sector Stations
- Pembina Havre Sector Stations
- Havre, Malta, Plentywood, Scobey, Sweetgrass Houlton Sector Stations
- Calais, Fort Fairfield, Jackman, Rangeley, Van Buren Laredo Sector Stations
- Laredo South, Cotulla,
*Hebbronville, Laredo West,
*Freer, Laredo North, Zapata Rio Grande Valley Sector Stations
- Rio Grande City, Fort Brown, McAllen, Brownsville, Falfurrias, Weslaco, Kingsville, Harlingen San Diego Sector Stations
- Boulevard, Brownfield, Campo, Chula Vista, Imperial Beach, Murrieta, San Clemente Spokane Sector Stations
- Colville, Curlew, Metaline Falls, Oroville Swanton Sector Stations
- Beecher Falls, Burke, Champlain, Newport, Richford Tucson Sector Stations
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*Ajo, Tucson, Nogales, Douglas, Brian A Terry, Sonoita, Casa Grande, Three Points Substation, Willcox Yuma Sector Stations
- Blythe, Yuma, Wellton Duties and Responsibilities As a BPA, you will be part of our 60,000 workforce that strives to protect the American people by safeguarding our borders, deterring illicit activity, and enhancing the nation's economic prosperity.
Detecting and questioning people suspected of violating immigration and custom laws and inspecting documents and possessions to determine citizenship or violations Preventing and apprehending undocumented noncitizens and smugglers of noncitizens at or near the borders by maintaining surveillance from covert positions to include using infrared scopes during night operations Interpreting and following tracks, marks, and other physical evidence of illegal entry of persons or contraband Performing farm checks, building checks, traffic checks, city patrols, and transportation checks Patrolling the international boundary and coastal waterways using a variety of government assets such as vehicles, horses, vessels, watercraft, off-road vehicles, ATVs, snowmobiles, and motorcycles for the accomplishment of the USBP Mission.
Qualifications You qualify for the GL-5 grade level if you possess one of the following: Experience: One (1) year of general work experience that demonstrates the ability to take charge, make sound decisions, and maintain composure in stressful situations; to learn regulations, methods, and techniques through classroom training and/or on-the-job instruction; and the ability to gather concise information through questioning, observation, and examination of documents and records; A bachelor's degree or successful completion of a full four-year course of study in any field leading to a bachelor's degree from an accredited college or university; A combination of general work experience AND successfully completed college education.
This will be calculated using your resume and official or unofficial transcripts submitted with your application.
You qualify for the GL-7 grade level if you possess one of the following: Experience: One year of specialized work experience that shows you have the skills necessary to: Make sound judgments and decisions in the use of firearms.
Analyze information rapidly and make prompt decisions where you will be expected to make arrests after the completion of required training and apply these skills in a law enforcement capacity such as criminal code enforcement, determining violations of laws, correctional or rehabilitation work involving criminal offenders, security, military, etc.
Make arrests and exercise sound judgment in the use of firearms; or develop and maintain contact with a network of informants.
A bachelor's degree with superior academic achievement, which is based on (1) class standing, (2) grade-point average (i.e., Or will receive a bachelor's degree with Superior Academic Achievement.
Or one full year of graduate-level education in a field of study related to law enforcement (e.g., criminal justice, homeland security, justice studies, law enforcement, courts and judicial systems, forensic technology, forensic psychology, or corrections and rehabilitation) from an accredited college or university; OR A Combination of Experience and Education: This will be calculated using your resume and official or unofficial transcripts submitted with your application.
Citizen to apply for this position.
S.
residency (includes protectorates as declared under international law) for at least three of the last five years.
In accordance with Public Law 100-238, this position is covered under law enforcement retirement provisions.
Candidates must be referred for selection to the Border Patrol Agent position before reaching their 40th birthday in accordance with Department of Homeland Security Directive 251-03.
The age restriction may not apply if you are currently serving or have previously served in a federal civilian law enforcement (non-military) position covered by Title 5 U.Veterans' Preference : You may also be eligible for an excepted service Veterans Recruitment Appointment (VRA).
The age restriction does not apply if you are Veterans' Preference eligible.
Formal Training : Border Patrol Academy in Artesia, New Mexico, for approximately six (6) months of intensive instruction in immigration and nationality laws, law enforcement and USBP-specific operations, driver training, physical techniques, firearms, and other courses.
Border Patrol work requires the ability to speak and read Spanish, as well as English.
Border Patrol Agents will be provided training to become proficient with the Spanish language at the Academy.
Click the Apply button on this site.
You will be linked to the CBP Talent Network registration page.
For Position of Interest, select Border Patrol Agent, then complete the pre-screening questions.
You'll then receive a link(s) to the BPA Job Opening Announcements (JOAs) on USAJOBS, the federal government's official employment site, to complete your application.
Be certain to review ALL details of the job opportunity announcement and follow all instructions in the application process, including items (resume, transcripts, etc.) You will be evaluated based on your resume, supporting documents, and the BPA Entrance Exam .
If you have questions about the application process, contact a recruiter through the U.Border Patrol page: /s/usbp .
As a subscriber to the CBP Talent Network, you'll receive monthly emails with information about webinars, career expos, and future opportunities with CBP.
$19.89 - $28.84 - The hourly pay rate offered is determined by a candidate's expertise and years of experience, among other factors.
Position Highlights:
- Sign on bonus: $1000
- Position: Medical Assistant - Internal Medicine
- Location: 1331 W 75th St, Naperville
- Full Time 40 hours per week
- Hours: M-F hours vary between 6:45 am and 6:30pm. Rotating 1 Sat per month
- Office Hours; M-TH 6:30am - 6:15pm, Fri 6:30am - 4:30pm, Saturday 8am-12pm
- Required Travel: No
What you will do:
- Under the direction of the Supervisor, performs select clinical functions to enhance delivery of patient care. Prepare patients for physical examination, obtain specimens, conduct select routine laboratory tests and records results, routine diagnostic tests and may perform phlebotomy. Under general supervision of a physician, administer selected medications/injections. Also performs clerical duties related to clinic operations. MA supports a very busy Primary Care office with 11 providers and additional clinical staff.
What you will need:
- High school diploma or GED - REQUIRED
- Certified, Registered, and Clinical Certified Medical Assistants (CMA , RMA or CCMA) are required to provide current certification or registration through American Association of Medical Assistants (AAMA), American Registry of Medical Assistants (ARMA), National Health Career Association (NHA) or any other certifying agency and should have at least 6 months of clinical experience - PREFERRED:
- Candidates who are not certified or registered should have at least one year of clinical experience.
- Current CPR Certification issued by either American Heart Association or Red Cross
- A valid driver's license is required if the incumbent is selected to perform related duties at an off-site location. If the incumbent uses their personal vehicle, the incumbent must maintain automobile liability coverage as required by law and evidence of such coverage may be requested.
- Flexible to scheduling changes including overtime, evening and Saturday rotation
- Prior work experience in a Primary Care setting, highly preferred
- Bilingual Spanish, preferred
Benefits (For full time or part time positions):
- Career Pathways to Promote Professional Growth and Development
- Various Medical, Dental, Pet and Vision options
- Tuition Reimbursement
- Free Parking
- Wellness Program Savings Plan
- Health Savings Account Options
- Retirement Options with Company Match
- Paid Time Off and Holiday Pay
- Community Involvement Opportunities
Endeavor Health is a fully integrated healthcare delivery system committed to providing access to quality, vibrant, community-connected care, serving an area of more than 4.2 million residents across six northeast Illinois counties. Our more than 25,000 team members and more than 6,000 physicians aim to deliver transformative patient experiences and expert care close to home across more than 300 ambulatory locations and eight acute care hospitals ? Edward (Naperville), Elmhurst, Evanston, Glenbrook (Glenview), Highland Park, Northwest Community (Arlington Heights) Skokie and Swedish (Chicago) ? all recognized as Magnet hospitals for nursing excellence. For more information, visit you work for Endeavor Health, you will be part of an organization that encourages its employees to achieve career goals and maximize their professional potential.
Please explore our website ( ) to better understand how Endeavor Health delivers on its mission to ?help everyone in our communities be their best?.
Endeavor Health is committed to working with and providing reasonable accommodation to individuals with disabilities. Please refer to the main career page for more information.
Diversity, equity and inclusion is at the core of who we are; being there for our patients and each other with compassion, respect and empathy. We believe that our strength resides in our differences and in connecting our best to provide community-connected healthcare for all.
EOE: Race/Color/Sex/Sexual Orientation/ Gender Identity/Religion/National Origin/Disability/Vets, VEVRRA Federal Contractor.
The professional registered nurse Inpatient RN CAP 2 may be an entry level designation into the Clinical Advancement Program (CAP) for new employees who meet the RN CAP 2 criteria or attained through advancement from CAP 1. This position is accountable and responsible for the provision and coordination of clinically competent care including assessment, planning, intervention and evaluation for an assigned group of patients. This may include delegation of appropriate tasks to direct patient care staff including but not limited to RNs, LVN/LPNs and Patient Care Technicians. As a member of the kidney disease health care team, this position participates in decision-making, teaching, leadership functions, and quality improvement activities that enhance patient care outcomes and program operations.
PRINCIPAL DUTIES AND RESPONSIBILITIES:
All duties and responsibilities are expected to be performed in accordance with Fresenius Kidney Care policy, procedures, standards of nursing practice, applicable contractual service agreements, state and federal regulations.
- Performs all essential functions under the direction of the Supervisor and with the guidance from the Educator, Preceptor, or in collaboration with another Registered Nurse.
- Performs ongoing, systematic collection and analysis of patient data pre – during – post treatment for assigned patients and documents in the patient medical record, makes adjustments or modifications to treatment plan as indicated and notifies Supervisor, Physician, patient’s primary nurse and others as indicated.
- Assesses, collaborates and documents patient/family’s basic learning needs to provide initial and ongoing education to patients and family.
- Recognizes aspects and implications of patient status that vary from normal and reports to or collaborates with appropriate health team members for input including but not limited to Supervisor, appropriate physician, and the contracted facility/primary Nurse.
- Directs and provides safe effective patient care for assigned patients as prescribed for all modality specific treatment procedures.
- Assesses daily assigned patient care needs and collaborates with direct and ancillary patient care staff as needed.
- Initiates and coordinates communication with FKC and Non-FKC dialysis providers and appropriate contracted facility personnel as needed to provide continuity of patient care.
- Performs the implementation, administration, monitoring, and documentation of patient's response to prescribed intradialytic transfusions, including appropriate notification of adverse reactions to physician and appropriate blood supplier.
- Administers medications as prescribed and documents medical justification and effectiveness.
- Initiates and assists with emergency response measures.
- Serves as a resource, leader, coach, mentor and role model for new and incumbent employees by setting examples of appropriate behavior, work habits and attitudes towards patients, co-workers, Supervisors and the company at the facility and area level.
- May be asked to provide specialized nursing care instructions to hospital/facility staff as stipulated contractually.
- May be assigned to assist in an Outpatient facility on an as needed basis.
- May serve as a Preceptor to new employees.
- Required to complete CAP requirements to maintain or advance.
- Performs all other duties as assigned by Supervisor.
PHYSICAL DEMANDS AND WORKING CONDITIONS:
The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- The position provides direct patient care that regularly involves heavy lifting, moving of patients and assisting with ambulation. Equipment aids and/or coworkers may provide assistance.
- This position requires frequent, prolonged periods of standing and the employee must be able to bend over.
- The employee may occasionally be required to move, with assistance, machines and equipment of up to 200 lbs., and may lift chemical and water solutions of up to 30 lbs. as high as 5 feet.
- The work environment is characteristic of a health care facility with air temperature control and moderate noise levels.
- May be exposed to infectious and contagious diseases/materials.
- May be asked to provide essential functions of this position in other locations with the same physical demands and working conditions as described above.
- Day to day work includes desk work, computer work, interaction with patients, facility/hospital staff and physicians.
- The position requires travel to training/meeting sites and between assigned facilities.
- Position requires participation in on-call rotation, night, weekend, holiday or as defined by individual program needs.
- Employees are required to take the Ishihara's Color Blindness test as a condition of employment. Note that: Failing the
Ishihara Test for Color Blindness does not preclude employment. The Company will consider whether reasonable accommodation can be made.
SUPERVISION:
Assigned oversight of Patient Care Technicians/LPNs/LVNs/RNs as a designated Nurse in Charge, after meeting all the following:
- Successful completion of all FKC education and modality specific training requirements.
- 6 months experience in acute dialysis as a RN.
EDUCATION AND LICENSURE:
- Current appropriate state licensure.
- Current or successful completion of CPR BLS Certification
- Must meet the practice requirements in all states employed.
EXPERIENCE AND REQUIRED SKILLS:
- Entry level for RNs with minimum 2 years or more of Nephrology Nursing experience in the last 2 years as a RN.
- Acute dialysis experience (preferred).
The rate of pay for this position will depend on the successful candidate’s work location and qualifications, including relevant education, work experience, skills, and competencies.
Hourly Rate: $39.00 - $65.00
Non-Bonus Eligible Positions: include language below.
Benefit Overview: This position offers a comprehensive benefits package including medical, dental, and vision insurance, a 401(k) with company match, paid time off, parental leave.
Fresenius Medical Care maintains a drug-free workplace in accordance with applicable federal and state laws.
EOE, disability/veterans
Our client, a nationally recognized specialty beauty retailer headquartered in Bolingbrook, IL, is seeking an experienced Administrative Assistant to support the Marketing Leadership Team. This hybrid position requires approximately 6 days per month onsite.
This role partners closely with the Executive Assistant to the Chief Marketing Officer and provides high-level administrative support to senior marketing leaders in a fast-paced corporate environment.
Key Responsibilities
- Provide senior-level administrative support to Marketing Leadership
- Partner with and support the Executive Assistant to the Chief Marketing Officer
- Manage complex executive calendars, scheduling, and meeting coordination
- Coordinate heavy domestic travel (air, hotel, car service) and build detailed itineraries
- Prepare and submit accurate, timely expense reports
- Draft, format, and edit correspondence, presentations, town halls, and leadership materials
- Coordinate cross-functional meetings and special projects
- Handle confidential and sensitive information with discretion
- Conduct research and follow-up on leadership inquiries
- Maintain a professional presence when interacting with senior executives and key stakeholders
Qualifications
- 3+ years of experience as an Administrative Assistant or Executive Assistant supporting senior leaders
- Experience supporting VP, SVP, or C-suite level executives preferred
- Strong calendar management and travel coordination experience
- Proficiency in Microsoft Office (Outlook, PowerPoint, Excel, Word)
- Excellent written and verbal communication skills
- High attention to detail and ability to manage competing priorities
- Experience in a corporate or retail environment preferred
Executive Assistant to CEO & COO (Naperville, In-Person)
Full-Time | Monday–Friday
SNT Biotech is a growing healthcare technology and diagnostics company focused on preventive screening solutions that help health plans and healthcare organizations close gaps in care.
We are seeking a highly polished, proactive, and exceptionally organized Executive Assistant to support our CEO and COO in our Naperville office.
This role is ideal for someone who has experience supporting senior executives in a fast-paced environment and who takes pride in keeping priorities organized, communications moving, and important follow-ups from falling through the cracks.
This is not a purely administrative role. In addition to executive support, this person will help coordinate business follow-up, organize leads and communications, and bring structure to a busy and growing organization.
This is an in-person role. Candidates must be able to commute to Naperville, Illinois Monday through Friday.
Key Responsibilities
Executive Support
• Manage complex calendars for the CEO and COO
• Coordinate internal and external meetings across multiple priorities
• Monitor high-volume inboxes and flag priority items
• Prepare daily and weekly priority lists to support executive focus
• Coordinate travel arrangements and meeting logistics
Communication and Follow-Up
• Draft polished professional emails and meeting follow-ups
• Track action items and ensure next steps are completed
• Maintain organized notes and summaries from meetings
• Support preparation of presentations and key documents
Business and Client Coordination
• Organize conference leads and follow-up activity
• Coordinate outreach and meeting scheduling with prospective clients
• Maintain CRM updates (Salesforce or similar systems)
• Assist with proposal preparation and follow-up materials
• Help leadership stay organized around active opportunities and conversations
Administrative Organization
• Maintain organized digital files and trackers
• Help create structure around recurring administrative and business tasks
• Support day-to-day coordination that keeps leadership operating efficiently
Qualifications
• 5+ years of experience supporting senior executives (CEO, COO, founder, or other C-suite leaders)
• Excellent written and verbal communication skills
• Strong organizational skills and attention to detail
• Ability to manage multiple priorities in a fast-moving environment
• High level of professionalism and discretion
• Comfortable using Google Workspace, Microsoft Office, LinkedIn, and CRM systems such as Salesforce
• Confident interacting with clients, partners, and senior stakeholders
• Must be able to work on-site in Naperville Monday through Friday
Preferred Experience
• Experience supporting executives in a founder-led or growing company
• Experience helping organize client follow-up or sales coordination
• Familiarity with CRM systems and conference lead follow-up
• Experience working in healthcare, diagnostics, or other fast-paced industries
Compensation and Benefits
Salary range: $65,000 – $80,000 depending on experience
Benefits include
• Health insurance
• 401(k)
• Paid time off
Why This Role Matters
This role plays an important part in helping leadership stay organized, responsive, and focused as the company continues to grow. The right person will become a trusted partner in keeping communication, priorities, and follow-ups moving across the business.
How to Apply
Please submit your resume along with a short paragraph explaining why you would be a strong fit for this role. Candidates must be able to work on-site in Naperville, Illinois.
Rossi Real Estate Corp. is a full-service real estate company specializing in landlord representation, property management, construction, and marketing services. We’re a close-knit, professional team that values flexibility, collaboration, and exceptional service.
We’re looking for a Commercial Property Manager with a strong operational and administrative mindset who enjoys solving problems, building strong tenant relationships, and keeping property operations running smoothly.
In this role, you’ll oversee a diverse commercial portfolio of approximately 600,000+ square feet across 250 tenants, ensuring day-to-day operations, tenant communication, and internal coordination run seamlessly.
This is an ideal role for someone with commercial property management or property administration experience who thrives in a collaborative, fast-paced environment.
Key Responsibilities
- Manage the day-to-day operations of a commercial, industrial, and retail property portfolio
- Serve as the primary point of contact for tenants, ensuring responsive communication and high-quality service
- Coordinate maintenance requests and oversee the Maintenance Team to ensure properties remain well maintained
- Review vendor contracts, monitor performance, and negotiate agreements when appropriate
- Conduct routine property inspections and coordinate improvement projects with the Project Manager
- Prepare operational updates and reports for Ownership
Partner closely with the Leasing Team on:
- new leases
- renewals
- early terminations
- tenant onboarding and move-ins/outs
Oversee tenant accounts including:
- rent collection
- reviewing aging reports
- resolving account issues or disputes
Qualifications
- 3+ years of experience in commercial property management, property administration, or real estate operations
- Strong organizational and administrative skills with high attention to detail
- Excellent communication and tenant service skills
- Ability to manage multiple priorities independently
- Proficiency with Microsoft Office (Yardi experience is a plus)
- Willingness to travel periodically to properties throughout the suburbs
- Illinois Broker’s License preferred
Why You’ll Love Working With Us
- Small, professional team where your voice is heard
- Opportunity to make a meaningful impact across a diverse portfolio
- Collaborative and flexible working environment
Benefits
- 401(k) with company match
- Medical, dental, and vision insurance
- Life and disability insurance
- Paid time off
Small team. Big impact.
If you’re looking for a role where operations, tenant relationships, and problem solving intersect, we’d love to hear from you.
Ready to build your career at one of the nation’s leading real estate development companies? InSite Real Estate is seeking a passionate, skilled Project Manager, (Junior), to join our Project Development Group. InSite is a quality-driven, growth-centered real estate development company committed to helping our employees excel through challenging but rewarding projects, competitive benefits, and charting their own career paths.
Who We Are
InSite Real Estate is a nationally recognized commercial real estate development company based in Oak Brook, Illinois. Since our founding in 1988, InSite Real Estate has completed over 650 industrial, office, and retail projects in over 45 states across the nation. Throughout our decades of experience developing, owning, and operating tenant-driven investment property, we have worked on projects ranging from 2,000 SF to 2.6 million SF in size, and $1 million to $250 million in value.
Our commitment to quality, integrity, and the growth of each of our employees makes InSite Real Estate an ideal place to accelerate your career. At InSite, we believe that individual growth and satisfaction lead to company growth, and we are committed to our employees’ success and professional development. InSite’s fast-paced, collaborative, and fun company culture makes it a great place to work, and as one of the nation’s leading real estate development companies, InSite is a financially strong, stable, and reliable employer.
Primary Responsibilities
- Participate with the Project Principal, Managing Director – Retail, and Director of Construction on the site plan, budget model, and schedule for potential new developments.
- Assist with site investigations documenting pre-construction conditions.
- Identify any potential issues that may incur additional project costs to overcome (e.g., grading, storm water quality or quantity control, wetlands, floodplains, easements, access, utilities, entitlements).
- Maintain critical dates, schedule, and document management to track the due diligence/inspection process.
- Review and analyze project documents including construction plans and specifications, due diligence documents, utility agreements, and municipal code.
- Familiarity with permitting and entitlement.
- Travel required
Qualifications
- Bachelor’s degree in civil engineering required.
- Qualified candidates without the relevant experience will have the opportunity for training and practical learning.
- 0 to 3 years of progressively responsible experience in civil engineering, site planning, and land development preferred.
- Knowledge of site planning, site engineering, and storm water design and management.
- Knowledge of site development (i.e. conceptual site planning, entitlements, due diligence, engineering).
- Proficiency in AutoCAD, MS Office, and MS Project is preferred. Working knowledge of MS Visio, Site Ops, SketchUp, and Yardi is a plus.
- Local candidates only.
Benefits
- Generous paid vacation and sick time.
- Medical, dental, vision, life, and disability insurance (short and long term).
- 401(k) plan with 5% match and immediate vesting.
- Voluntary benefit offerings: critical illness, accident insurance, hospital stay and pet insurance.
- Flexible spending accounts including dependent care.
- Opportunities to increase earnings through our annual incentive bonus.
- Fitness center on-site & discount membership to Lifetime Oakbrook.
- Company-paid cell phone.
- Personal financial planning services.
- Exciting and collaborative culture.
- Limitless opportunities for professional growth.
Job Description: Sr. Project Manager
Reports To: Director of Operations
FLSA: Exempt
IF INTERESTED IN THIS POSITION, PLEASE EMAIL RESUME TO:
Company Overview
Admiral Heating has been a trusted leader in commercial and industrial HVAC solutions in the Chicagoland area for over 70 years. Specializing in union construction projects and service work, we partner with contractors, developers, and building owners to deliver custom engineered heating, ventilation, and air conditioning solutions. Our reputation is built on quality workmanship, deep industry relationships, and a commitment to long-term customer success.
Admiral Heating operates on EOS (Entrepreneur Operating System). Our Core Values which we require all employees to exemplify are: Safety and Quality First, Intensely Diligent, Own it!, Innovative Approach, Proudly Humble of our Reputation and Exceed Expectations.
IF INTERESTED IN THIS POSITION, PLEASE EMAIL RESUME TO:
Job Duties and Responsibilities:
- Preparation of project budget based on the takeoff estimate
- Plan, organize and manage the construction project in all areas from start to successful completion including contract proposal, budget, change orders, materials procurement, billing, and collection.
- Comply with project contract including legal notifications, scope administration, change order procedures, billing, contract schedules, claims procedures and other contract requirements.
- Responsible for cost management. Monitor efficiency and production for compliance with labor budget.
- Work with field and others on the project team to maintain project tracking and reporting to ensure work progress and budget compliance.
- Control, collect and disseminate all project documentation.
- Maintain professional and timely communication with the general contractor, design team, owner, subcontractors, various company divisions and other key participants.
- Ensure the procurement of major equipment and fixtures
- Assure that all production meets quality control standards. Protect and mitigate liability.
- Support and participate in the company safety program.
- Take off, estimate and Formulate change order requests in a timely and efficient manner and updated internal budgets.
- Proactively manage construction costs to promote the overall projects success
- Communicate with management, vendors, and construction team as necessary.
- Responsible for ensuring project management team delivers projects within estimated gross profit
- Assist estimating team as requested
Qualifications, Competencies, & Abilities:
- Structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
- Excellent time management and organizational skills.
- Self-Motivated, with the ability to work with little or no supervision.
- Strong level of attention to detail.
- Use logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
- Excellent interpersonal skills, and the ability to communicate information and ideas both verbally and written so others will understand.
- Ability to manage and prioritize multiple projects and deadlines.
- Work and communicate effectively with individuals at all levels, including executives.
Physical Demands and Working Environment:
The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.
- Environment: Work is performed primarily in a standard office environment.
- Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; to travel to other locations using various modes of private and commercial transportation; and to verbally communicate to exchange information.
- Vision: See in the normal visual range with or without correction.
- Hearing: Hear in the normal audio range with or without correction.
Education and Experience:
- Bachelor’s degree in project management, engineering, finance or business from an accredited college or university or associate’s in business or accounting preferred.
- Fluent with Microsoft Office Suite.
- 7 Plus Years’ experience in related industry or Project Management field is preferred
- Extensive knowledge of HVAC, Duct work and piping
Compensation & Benefits
- Base Salary range $120,000 - $180,000
- Bonus and Profit Sharing up to 30% of base salary
- Fidelity 401k Plan with all fees paid by Admiral
- 401k Safe Harbor Match of 4%
- BCBS PPO and HMO Health Insurance Options (Admiral pays 75%)
- Dental and Vision Plans (Admiral pays 75%)
- Tuition Reimbursement
- Generous PTO Policy
- Paid Holiday’s
- 100% Admiral paid Long and Short Term and Short
- $20,000 Admiral Paid Life Insurance
- Flexible Spending and Dependent Care Accounts
- Employee Assistance Plan
- CTA and Parking Reimbursement
- Employee events throughout the year
IF INTERESTED IN THIS POSITION, PLEASE EMAIL RESUME TO:
This job description does not list all the duties of the job. You may be asked by managers to perform other instructions and duties. This job description may be revised from time to time and does not constitute a contract for employment.
Billing Specialist
The Billing Specialist / Administrative Coordinator is responsible for ensuring accurate, timely, and compliant billing operations while maintaining organized documentation and administrative controls. This role plays a critical part in supporting company cash flow, client satisfaction, and overall operational efficiency.
The ideal candidate is highly detail-oriented, process-driven, and comfortable managing multiple priorities in a deadline-focused environment.
Key Responsibilities
Billing & Invoicing
- Prepare, review, and submit electronic invoices through customer billing portals and internal systems
- Verify invoice accuracy against contracts, rates, and project requirements
- Monitor invoice status and proactively resolve discrepancies, rejections, or delays
- Partner with finance and operations teams to ensure timely billing cycles
Timesheet Administration
- Collect, track, and validate employee timesheets for accuracy and completeness
- Reconcile labor hours to projects, work orders, and billing requirements
- Coordinate with supervisors and field teams to address variances or missing information
Invoice Support Documentation
- Compile and maintain all required backup documentation including timesheets, receipts, approvals, and supporting records
- Ensure documentation meets client and contractual standards
- Maintain audit-ready records for all billed work
Document Control & Administrative Support
- Manage document organization, storage, and version control for billing and project files
- Maintain accurate digital filing systems and standardized naming conventions
- Support reporting, recordkeeping, and administrative processes across departments
- Identify and implement process improvements to increase efficiency and accuracy
Qualifications
- 2+ years of experience in billing, accounting support, or administrative operations
- Experience with electronic billing systems or customer invoicing portals
- Strong attention to detail and accuracy
- Excellent organizational and time management skills
- Proficiency in Microsoft Office (Excel required) or comparable tools
- Ability to communicate effectively across cross-functional teams
Preferred Qualifications
- Experience in project-based, construction, or field service environments
- Familiarity with timekeeping or payroll systems
- Understanding of contract-based or customer-specific billing requirements
Core Competencies
- Accountability and ownership
- Process discipline
- Analytical problem-solving
- Professional communication
- Confidentiality and data integrity
Meade Benefits:
- We are proud to provide a competitive compensation package for this role, with a base pay of $60,000. Actual Compensation will depend on several factors, such as location, professional experience, education, relevant training, transferable skills, organizational needs, and current market trends. Please note that the salary range is subject to future adjustments.
- Meade offers a competitive benefits package designed to support the health, well-being, and financial security of our employees. This includes:
- Medical, Dental, and Vision Insurance
- Life Insurance
- 401(k) Plan with Company Matching Contributions
- Short- and Long-Term Disability Coverage
- Flexible Spending Accounts (FSA) and Dependent Care Spending
- Paid Time Off and Holidays for Full-Time positions
- Bereavement and Jury Duty Pay
- Tuition Reimbursement
- Profit Sharing (Not a guaranteed benefit)
- Wellness Incentive Programs, including access to BetterHelp therapy
- Employee Recognition and Loyalty Programs
Certain positions may also offer discretionary bonuses, car allowance or other incentives.
Join our team and experience the support and benefits you deserve!
The Senior Construction Project Manager at RWE Design Build is responsible for planning, coordinating, and overseeing medical and dental clinic construction projects from conception to completion. This includes budgeting, scheduling, ensuring compliance with safety and building regulations, and managing project teams.
POSITION RESPONSIBILITIES:
- Responsible for planning, executing, and completing construction projects on time and within budget, while ensuring adherence to quality and safety standards.
- Overseeing the entire project lifecycle, from pre-construction planning to project closeout.
- Developing and managing project schedules, budgets, and resource allocation.
- Collaborating with architects, engineers, and subcontractors to ensure project specifications are met.
- Managing project documentation, permits, and regulatory compliance.
- Conducting regular site visits and inspections to monitor progress and identify potential issues.
- Resolving conflicts and issues that may arise during construction.
- Ensuring the safety of all personnel on the construction site.
- Communicating with stakeholders to provide project updates and address concerns.
Requirements:
- 7+ years of proven experience as a project manager (running commercial, ground-up projects independently)
- 7+ years of ground-up, commercial experience
- Proficient in Procore & MS Project
- Familiarity with relevant building codes, regulations, and safety standards
- Willingness to travel to project sites regularly
- Ability to work under pressure and meet tight deadlines.
- Strong negotiation and contract management skills.
- Must be authorized to work in the United States without current or future employer sponsorship.
Benefits:
- Medical
- Dental
- Vision
- 401K w/ company match
- PTO
- Paid holidays
Recruiter/Agency Policy:
RWE Design Build is not accepting submissions from outside recruiters or staffing agencies for this position. Any unsolicited resumes sent to RWE Design Build or its employees will be considered the property of RWE Design Build, and no placement fees will be paid.
